WO2005078551A1 - A system and method for role based access control of a document processing device - Google Patents

A system and method for role based access control of a document processing device Download PDF

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Publication number
WO2005078551A1
WO2005078551A1 PCT/US2005/003771 US2005003771W WO2005078551A1 WO 2005078551 A1 WO2005078551 A1 WO 2005078551A1 US 2005003771 W US2005003771 W US 2005003771W WO 2005078551 A1 WO2005078551 A1 WO 2005078551A1
Authority
WO
WIPO (PCT)
Prior art keywords
user
data
document processing
processing device
user data
Prior art date
Legal status (The legal status is an assumption and is not a legal conclusion. Google has not performed a legal analysis and makes no representation as to the accuracy of the status listed.)
Ceased
Application number
PCT/US2005/003771
Other languages
English (en)
French (fr)
Inventor
Marianne L. Kodimer
Mike Yeung
Amir Shahindoust
Girish R. Krishna
Current Assignee (The listed assignees may be inaccurate. Google has not performed a legal analysis and makes no representation or warranty as to the accuracy of the list.)
Toshiba Corp
Toshiba Tec Corp
Original Assignee
Toshiba Corp
Toshiba Tec Corp
Priority date (The priority date is an assumption and is not a legal conclusion. Google has not performed a legal analysis and makes no representation as to the accuracy of the date listed.)
Filing date
Publication date
Application filed by Toshiba Corp, Toshiba Tec Corp filed Critical Toshiba Corp
Publication of WO2005078551A1 publication Critical patent/WO2005078551A1/en
Anticipated expiration legal-status Critical
Ceased legal-status Critical Current

Links

Classifications

    • G—PHYSICS
    • G06—COMPUTING OR CALCULATING; COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F21/00—Security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
    • G06F21/60—Protecting data
    • G06F21/606—Protecting data by securing the transmission between two devices or processes
    • G06F21/608—Secure printing
    • G—PHYSICS
    • G06—COMPUTING OR CALCULATING; COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F21/00—Security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
    • G06F21/30—Authentication, i.e. establishing the identity or authorisation of security principals
    • G06F21/31—User authentication
    • G—PHYSICS
    • G06—COMPUTING OR CALCULATING; COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F21/00—Security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
    • G06F21/60—Protecting data
    • G06F21/62—Protecting access to data via a platform, e.g. using keys or access control rules
    • G06F21/629—Protecting access to data via a platform, e.g. using keys or access control rules to features or functions of an application
    • G—PHYSICS
    • G06—COMPUTING OR CALCULATING; COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F2221/00—Indexing scheme relating to security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
    • G06F2221/21—Indexing scheme relating to G06F21/00 and subgroups addressing additional information or applications relating to security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
    • G06F2221/2113—Multi-level security, e.g. mandatory access control
    • G—PHYSICS
    • G06—COMPUTING OR CALCULATING; COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F2221/00—Indexing scheme relating to security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
    • G06F2221/21—Indexing scheme relating to G06F21/00 and subgroups addressing additional information or applications relating to security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
    • G06F2221/2115—Third party
    • G—PHYSICS
    • G06—COMPUTING OR CALCULATING; COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F2221/00—Indexing scheme relating to security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
    • G06F2221/21—Indexing scheme relating to G06F21/00 and subgroups addressing additional information or applications relating to security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
    • G06F2221/2141—Access rights, e.g. capability lists, access control lists, access tables, access matrices

Definitions

  • This invention is directed to a system and method for role based access control of a document processing device, such as a multifunctional peripheral. More particularly, this invention is directed to system and method for role based access control of a document processing device which provides improved security to the users for managing document processing jobs.
  • Document processing devices such as multifunctional peripherals, printing devices, copying devices, facsimiles, or scanning devices, typically provide minimal security to users of such devices for managing document processing jobs. For example, in currently available document processing devices, a user is able to walk up to the document processing device and delete other document processing jobs and place the user's job higher in the queue for processing.
  • Another problem is that when a user selects a private document processing job, which are those jobs that have been created and left in the queue to be released once the user presents his password, the user selecting the private job is able to view the other private jobs in the queue, defeating the purpose of a private document processing job.
  • Several available document processing devices have attempted to overcome these problems in different ways.
  • One device uses a feature to track and control the access of their peripherals, hi this technique, there are 2000 to 2500 user accounts with unique PINS. The user must enter PINS in job control panel to obtain access to the copy function.
  • the drawback of this approach is that only the copy function is protected in the device. This approach also does not support the matrix functionality of roles vs. the functions.
  • Another device uses a feature wherein the mailboxes are protected by a password. Upon the successful presentation of the password anyone can access the document.
  • these devices have various drawbacks as described above.
  • a system and method for role based access control of document processing devices which prevents users from performing functions which the users are not allowed to perform Summary of the Invention.
  • a system and method for role based access control of document processing devices which prevents users from performing functions which the users are not allowed to perform.
  • a system and method for role based access control of document processing devices which provides improved security to the users for managing document processing jobs.
  • a system for role-based access control of a document processing device comprises means adapted for acquiring user data representative of an identity of a user of a document processing device, means adapted to receive device access data representative of device access privileges associated with each of a plurality of users, and comparison means adapted for comparing user data with the device access data.
  • the system also comprises means adapted for generating permission matrix data as a result of a comparison of the comparison means, the permission matrix data including data representative of allowable usage of the document processing device by a user associated with the user data and means adapted for communicating the permission matrix data to the document processing device to allow for control thereof.
  • a method for role-based control of a document processing device comprises the steps of acquiring user data representative of an identity of a user of a document processing device, receiving device access data representative of device access privileges associated with each of a plurality of users, and comparing user data with the device access data.
  • the method also comprises the steps of generating permission matrix data as a result of a comparison of the comparison means, the permission matrix data including data representative of allowable usage of the document processing device by a user associated with the user data and communicating the permission matrix data to the document processing device to allow for control thereof.
  • Figure 1 is diagram illustrating the system according to the present invention.
  • Figure 2 is a flow chart illustrating the method according to the present invention.
  • Figure 3 is a diagram illustrating a preferred role/resource correlation according to the present invention.
  • FIG. 1 is a diagram illustrating a preferred system 100 according to the present invention.
  • the system includes a document processing device 102.
  • Such document processing device 102 is suitably a multifunctional peripheral device, copying machine, facsimile, scanning device, printing device, storage device, or workstation or terminal.
  • the document processing device 102 includes a controller 104 for controlling the operations of the document processing device 102.
  • the controller 104 may be incorporated within the document processing device 102, as shown, or may be an external component.
  • the controller 104 further includes a user interface 106 which allows the user to select the function of the document processing device 102, as well as input the user's identification or username and password, as discussed below.
  • the document processing device 102 is suitably connected to at least one server 108 via a communications link 110.
  • the server 108 is preferably an authentication server.
  • the server 108 includes a storage area or authentication database 112 for storing selected information, passwords and usernames or the like.
  • the subject system is particularly advantageous in office document processing environments, and will be described in reference thereto. It is to be appreciated that the subject system is advantageously used in connection with any distributed, information processing environment in which enhanced throughput and efficiency is desired.
  • a flowchart illustrating the method according to the present invention is shown in Figure 2. An associated user requests the use of the document processing device 102 to perform any of functions the document processing device 102 is capable of performing at step 202.
  • the preferred embodiment utilizes the print, scan, facsimile, and copy functions of a multifunction peripheral device, however it will be appreciated by those skilled in the art that other functions may be attributed to the multifunction peripheral device.
  • devices other than the multifunction peripheral device, may equally provide a user with the ability to process documents.
  • the user may request the performance of the function from a remote workstation, mobile device, wireless network client, or other electronic device capable of transmitting the document for processing.
  • the user may physically approach the document processing device 102 and utilize the integral user interface 106, which may or may not be a graphical user interface.
  • the user after requesting the desired function at step 202, is prompted by the document processing device 102 at step 204 for the user's username and/or password.
  • the inputted username and password are then compared with the corresponding pair of username and password stored on an authentication server 108 at 206.
  • the authentication server 108 may be internal to the document processing device 102, or may be remotely accessible by the document processing device 102 over the communications link 110.
  • the communications link 110 may be any form of wired or wireless communication methods known in the art.
  • the authentication server 108 then informs the controller 104 that the user is authenticated.
  • the controller 104 must determine that the user has been authenticated. In the event that the user improperly typed in the username or password, the controller 104 will interpret this to be an unauthenticated user and proceed to step 210, wherein the authentication fails and the user is exited from the system.
  • the authorization level of the authenticated user must be determined at step 212.
  • the user prior to using the functions of the document processing device 102, must first be authorized to use such functions as the user's role allows. For example, an authenticated user is determined by the system to be a senior administrator. Correspondingly, the senior administrator will be authorized to use a substantially larger number of functions than a summer intern. In the event that the user is determined at step 212 to lack authorization to use the document processing device 102 or the failure of the system to authorize the user, the controller 104 will exit the user from the system at 214.
  • a list of resources the user is authorized to utilize is transmitted to the controller 104 from the authentication server 108.
  • the list of resources provides the controller 104 with a function-by-function authorization for the user or the group in which the user belongs. For example, the user may be authorized to scan, copy and print, but not be authorized to use the facsimile function.
  • the list returned to the controller 104 contains the functions scan, copy and print, but does not contain the facsimile function, thus the user is not authorized to use that particular function of the document processing device 102.
  • the controller 104 on the document processing device 102 compares the list of permitted functions retrieved at step 216 with the request input by the user at step 202 for compatibility. At step 218, the controller 104 then determines the requested function is not on the list of permitted functions for this particular user or the group to which the user belongs. The controller 104 then terminates the request at step 214 and the user is exited for authorization failure. When, at step 218, the controller 104 determines that the requested function from step 202 is contained within the list of authorized functions from step 216, the controller 104 directs the document processing device 102 to perform the function requested at step 220. Referring now to Figure 3, there is shown a diagram illustrating a preferred role/resource correlation according to the present invention.
  • a user logs into the controller 104 in order to authenticate and authorize as discussed in the method above, as shown at 302.
  • the login 302 is transmitted to the authentication/authorization server 304 for verification.
  • the server 304 retrieves from the authentication database, shown as 306, the list of authorized functions and authenticated user logins.
  • the authentication/authorization server 304 then correlates the requested function with the functions shown as 308 through 318.
  • the groups used in this example are created by a system administrator, enabling the administrator to control the level of access each user of the group has with respect to a document processing device 102.
  • the groups may be configured as determined by the administrator and individual users, depending upon their respective roles, may be members of more than one group.
  • the Print group of users is authorized only to use the print function 308 of the document processing device 102.
  • the Fax group of users is authorized only to use the fax function 310 of the document processing device 102.
  • the Scan group of users is authorized only to use the scan function 312 of the document processing device 102.
  • the Copy group of users is authorized only to use the copy function 314 of the document processing device 102.
  • the Power group of users is authorized to use the print function 308, the fax function 310, the scan function 312, the copy function 314 and the j ob administration function 316 of the document processing device 102.
  • the Admin group of users is typically comprised of system administrators and is authorized to use all functions 308-318 of the document processing device 102.
  • the Tech group of users typically comprises the technical support personnel charge with maintenance of the document processing device 102 and is authorized to use all of the functions 308-318 supported by the document processing device 102.
  • the correlation described below should not be viewed to limit application of the foregoing method to only these groups.
  • the diagram of Figure 3 denotes the six distinct functions capable of being performed by the document processing device 102.
  • the first function is the print function 308.
  • the print function 308 allows the document processing device 102 to act as a printer, printing documents transmitted to it over any communications channel or media known in the art.
  • the groups of users designated as Print, Power, Admin, and Tech all have equal rights to use the document processing device 102 as a printer. Each user of these respective groups is capable of sending a print job to the document processing device 102 for printing.
  • a second set of groups is authorized to us the facsimile function 310. These groups of users are the Fax, Power, Admin and Tech groups of users. Each member of these respective groups is authorized to use the facsimile function 310 of the document processing device 102. Thus, a user belonging to any of these groups may request a document be faxed by the document processing device 102.
  • the third set of groups is authorized to use the scanning function 310 of the document processing device 102.
  • These groups of users are the Scan, Power, Admin and Tech users, with each user authorized to scan a document using the document processing device 102.
  • an authenticated user of the Power group may request a document be scanned by the document processing device 102.
  • the controller 104 will then use the method above to determine the user belongs to the Power group and thus has rights to use the scan function 312 of the document processing device 102.
  • the document processing device 102 will then scan the document accordingly.
  • the fourth set of groups is authorized to use the copy function 314 of the document processing device 102.
  • These user groups are the Copy, Power, Admin and Tech users, with each user capable of requesting the document processing device 102 copy a document.
  • the fifth group of users is authorized to change the administration of print, scanning, copying, or facsimile jobs of the document processing device 102 using the job administration function 316.
  • users in the Power, Admin and Tech groups may adjust the properties of the job administration of the document processing device 102 by designating, for example, the order in which certain jobs are to be performed by the document processing device 102.
  • the sixth set of user groups is authorized to change the device settings of the document processing device 102 using the device administration function 318.
  • users belonging to the Admin and Tech groups are authorized to request changes made to the document processing device 102.
  • the skilled artisan will appreciate that the designated groups of users have rights to configure the document processing device 102 settings, layout, hardware, software, and the like.

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  • Engineering & Computer Science (AREA)
  • Theoretical Computer Science (AREA)
  • Computer Security & Cryptography (AREA)
  • General Physics & Mathematics (AREA)
  • Physics & Mathematics (AREA)
  • General Engineering & Computer Science (AREA)
  • Software Systems (AREA)
  • Computer Hardware Design (AREA)
  • Health & Medical Sciences (AREA)
  • Bioethics (AREA)
  • General Health & Medical Sciences (AREA)
  • Facsimiles In General (AREA)
  • Accessory Devices And Overall Control Thereof (AREA)
  • Storage Device Security (AREA)
PCT/US2005/003771 2004-02-04 2005-02-04 A system and method for role based access control of a document processing device Ceased WO2005078551A1 (en)

Applications Claiming Priority (2)

Application Number Priority Date Filing Date Title
US10/771,584 2004-02-04
US10/771,584 US7478421B2 (en) 2004-02-04 2004-02-04 System and method for role based access control of a document processing device

Publications (1)

Publication Number Publication Date
WO2005078551A1 true WO2005078551A1 (en) 2005-08-25

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Country Link
US (1) US7478421B2 (https=)
JP (1) JP2005228310A (https=)
CN (1) CN1934516A (https=)
WO (1) WO2005078551A1 (https=)

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