CN113901011A - Paperless intelligent conference management method and system - Google Patents
Paperless intelligent conference management method and system Download PDFInfo
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- CN113901011A CN113901011A CN202111216602.7A CN202111216602A CN113901011A CN 113901011 A CN113901011 A CN 113901011A CN 202111216602 A CN202111216602 A CN 202111216602A CN 113901011 A CN113901011 A CN 113901011A
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Abstract
The invention is suitable for the technical field of conference management, and provides a paperless intelligent conference management method and a paperless intelligent conference management system, wherein the method comprises the following steps: receiving meeting room reservation information, wherein the meeting room reservation information comprises meeting room information, meeting participant information and meeting time information; identifying the information of the participants, generating a non-employee account when the information of the participants comprises non-company working hours, automatically generating an account password, and sending the non-employee account and the corresponding account password to an appointment terminal; receiving conference materials and sending the conference materials to a conference room terminal; the conference room terminal verifies the input information of the participants, and after the verification is passed, the participants can check the conference materials through the conference room terminal; and sending meeting note information to the cloud platform through the meeting room terminal. The cloud platform stores the conference note information, so that the conference note information can be downloaded and checked from the cloud platform directly in the follow-up process, and the method is very convenient.
Description
Technical Field
The invention relates to the technical field of conference management, in particular to a paperless intelligent conference management method and a paperless intelligent conference management system.
Background
The paperless conference system is an intelligent conference interaction system based on a local area network, a private network or a mobile internet, and realizes paperless conference through electronic exchange of files by using a communication technology, an audio technology, a video technology and a software technology, and has the characteristics of environmental protection and high efficiency.
When a conference is carried out, participants need to record conference contents by using a computer in a conference room, a recording file is generally stored in the computer in the conference room, the participants need to take the recording file away, or copy the recording file away by using a U disk, or the recording file in the computer in the conference room is sent to other terminal equipment, such as mobile phones of the participants, through third-party software, the two methods are complicated, and the conference contents are easily divulged when the third-party software is used.
Therefore, it is desirable to provide a paperless intelligent conference management method and system, which aim to solve the above problems.
Disclosure of Invention
Aiming at the defects in the prior art, the invention aims to provide a paperless intelligent conference management method and a paperless intelligent conference management system so as to solve the problems in the background technology.
The invention is realized in this way, a paperless intelligent conference management method, the method includes the following steps:
receiving meeting room reservation information, wherein the meeting room reservation information comprises meeting room information, meeting participant information and meeting time information;
identifying the information of the participants, generating a non-employee account when the information of the participants comprises non-company working hours, automatically generating an account password, and sending the non-employee account and the corresponding account password to an appointment terminal;
receiving conference materials and sending the conference materials to a conference room terminal;
verifying the input information of the participants through a conference room terminal, wherein the input information of the participants comprises company employee accounts, corresponding account passwords, non-employee accounts and corresponding account passwords, and after the verification is passed, the participants can check conference materials through the conference room terminal;
and sending the conference note information to the cloud platform through the conference room terminal so that the cloud platform stores the conference note information.
As a further scheme of the invention: the step of identifying the participant information, generating a non-employee account when the participant information comprises non-company working hours, automatically generating an account password, and sending the non-employee account and the corresponding account password to the reservation terminal specifically comprises the following steps:
judging and identifying the information of the participants;
when the information of the participants comprises the working hours of the company staff, automatically calling the account of the company staff after the registration of the company staff is completed;
and when the attendee information comprises the non-company working hours, generating a non-employee account, automatically generating an account password, and sending the non-employee account and the corresponding account password to the reservation terminal, so that the reservation personnel can forward the non-employee account and the corresponding account password to the non-company employees.
As a further scheme of the invention: the step of receiving the conference material and sending the conference material to the conference room terminal specifically includes:
uploading conference materials to a cloud platform, and binding the conference materials with conference room reservation information;
and sending the meeting materials to the corresponding meeting room terminal according to the meeting room information in the meeting room reservation information.
As a further scheme of the invention: the step of verifying the input information of the participants through the conference room terminal further comprises the step of registering the attendance information of the participants, which specifically comprises the following steps:
recording the input information of the participants and the time for receiving the input information;
comparing the input information of all the participants in the conference room with the information of the participants in the reservation information, and judging whether the participants are in order;
and comparing the time for receiving the input information with the meeting time information in the reservation information, and judging whether the meeting personnel is late.
As a further scheme of the invention: the step of sending the conference note information to the cloud platform through the conference room terminal so that the cloud platform stores the conference note information specifically includes:
sending meeting note information to a cloud platform through a meeting room terminal;
the cloud platform automatically establishes a storage folder according to account information of the conference note information and generates a folder password, wherein the name of the storage folder is a company employee account or a non-employee account, and the folder password is a company employee account password or a non-employee account password;
and storing the meeting note information into the corresponding storage folder.
As a further scheme of the invention: the step of sending the meeting note information to the cloud platform through the meeting room terminal so that the cloud platform stores the meeting note information further includes: and deleting the storage folder corresponding to the non-employee account regularly, wherein the interval time between the deletion of the storage folder and the establishment of the storage folder is greater than a first preset value.
Another object of the present invention is to provide a paperless intelligent conference management system, comprising:
the conference room reservation information receiving module is used for receiving conference room reservation information, and the conference room reservation information comprises conference room information, participant information and participant time information;
the reservation information identification module is used for identifying the information of the attendees, generating a non-employee account when the information of the attendees comprises non-company man-hours, automatically generating an account password, and sending the non-employee account and the corresponding account password to a reservation terminal;
the conference data receiving module is used for receiving conference data and sending the conference data to the conference room terminal;
the conference participant verification module is used for verifying input information of the conference participants through a conference room terminal, wherein the input information of the conference participants comprises company employee accounts, corresponding account passwords, non-employee accounts and corresponding account passwords, and after the verification is passed, the conference participants can check conference materials through the conference room terminal; and
and the conference note storage module is used for sending the conference note information to the cloud platform through the conference room terminal so that the cloud platform stores the conference note information.
As a further scheme of the invention: the reservation information identification module includes:
the judgment and identification unit is used for judging and identifying the information of the participants;
the company employee account unit is used for automatically calling out the account of the company employee after the company employee registration when the attendee information comprises the company employee working hours; and
and the non-employee account unit generates a non-employee account and automatically generates an account password when the participant information comprises non-company working hours, and sends the non-employee account and the corresponding account password to the reservation terminal, so that the reservation personnel can forward the non-employee account and the corresponding account password to the non-company employees.
As a further scheme of the invention: the meeting material receiving module comprises:
the conference data uploading unit is used for uploading conference data to the cloud platform and binding the conference data with the conference room reservation information; and
and the conference material sending unit is used for sending the conference material to the corresponding conference room terminal according to the conference room information in the conference room reservation information.
Compared with the prior art, the invention has the beneficial effects that:
according to the invention, through identifying the information of the participants, when the information of the participants comprises the non-company working hours, the non-employee account is generated, and the account password is automatically generated, so that both company employees and non-company employees can smoothly participate in the conference.
According to the invention, by receiving the conference data and sending the conference data to the conference room terminal, the conference data can be obtained by directly opening the conference room terminal by the participants, so that the conference is fast and convenient; in the conference process, participants can edit and record conference materials and form conference note information, then the conference note information is sent to the cloud platform through the conference room terminal, and the cloud platform stores the conference note information.
Drawings
Fig. 1 is a flowchart of a paperless intelligent conference management method.
Fig. 2 is a flowchart of identifying participant information in a paperless intelligent conference management method.
Fig. 3 is a flowchart of receiving conference materials and sending the conference materials to a conference room terminal in a paperless intelligent conference management method.
Fig. 4 is a flowchart of registration of check-in information for participants in a paperless intelligent conference management method.
Fig. 5 is a flowchart of sending meeting note information to a cloud platform through a meeting room terminal in a paperless intelligent meeting management method.
Fig. 6 is a schematic structural diagram of a paperless intelligent conference management system.
Fig. 7 is a schematic structural diagram of a reservation information identification module in a paperless intelligent conference management system.
Fig. 8 is a schematic structural diagram of a conference data receiving module in a paperless intelligent conference management system.
Detailed Description
In order to make the objects, technical solutions and advantages of the present invention more clear, the present invention is further described in detail below with reference to the accompanying drawings and specific embodiments. It should be understood that the specific embodiments described herein are merely illustrative of the invention and are not intended to limit the invention.
Specific implementations of the present invention are described in detail below with reference to specific embodiments.
As shown in fig. 1, an embodiment of the present invention provides a paperless intelligent conference management method, where the method includes the following steps:
s100, receiving meeting room reservation information, wherein the meeting room reservation information comprises meeting room information, meeting participant information and meeting time information;
s200, identifying the information of the attendees, generating a non-employee account when the information of the attendees comprises non-company working hours, automatically generating an account password, and sending the non-employee account and the corresponding account password to an appointment terminal;
s300, receiving the conference material and sending the conference material to a conference room terminal;
s400, verifying the input information of the participants through the conference room terminal, wherein the input information of the participants comprises company employee accounts, corresponding account passwords, non-employee accounts and corresponding account passwords, and after the verification is passed, the participants can check conference materials through the conference room terminal;
and S500, sending the conference note information to the cloud platform through the conference room terminal, so that the cloud platform stores the conference note information.
It should be noted that the paperless conference system is an intelligent conference interaction system based on a local area network, a private network or a mobile internet, and the paperless conference system is implemented by using a communication technology, an audio technology, a video technology and a software technology and through electronic exchange of files, and has the advantages that: the method comprises the steps of networking file transmission, electronization file display, intellectualization file editing and controllability of file input and output. When a conference is in progress, participants need to record conference content by using a computer in a conference room, a recording file is generally stored in the computer in the conference room, the participants need to take the recording file away, or copy the recording file away by using a U disk, or send the recording file in the computer in the conference room to other terminal equipment such as mobile phones of the participants through third-party software, the two methods are complicated, and the conference content is easily divulged when the third-party software is used.
In the embodiment of the invention, a cloud platform is firstly established, the cloud platform can be logged in only through a specific account and a password, the cloud platform can provide calculation and storage services based on hardware resources and software resources, when a conference needs to be carried out, conference room reservation information is firstly sent by related conference staff, the conference room reservation information comprises conference room information, participant information and participant time information, then the participant information is automatically identified, when the participant information comprises non-company staff working hours, a non-staff account is generated, an account password is automatically generated, the non-staff account and the corresponding account password are sent to a reservation terminal, so that the related conference staff can forward the non-staff account and the corresponding account password to the non-company staff to facilitate the participant to participate in the conference, and it can be understood that if the participant is a company staff, the employee account of the company is registered; then, before the conference starts, the conference related staff can upload the conference materials to the cloud platform, and the cloud platform automatically sends the conference materials to the conference room terminal, so that the conference materials can be obtained by the participants directly opening the conference room terminal, and the conference is fast and convenient; in addition, when the conference room terminal is opened by the participant, verification information needs to be input, then the input information of the participant is verified, the input information of the participant comprises a company employee account, a corresponding account password, a non-employee account and a corresponding account password, and after the verification is passed, the participant can check the conference materials through the conference room terminal; in the conference process, participants can edit and record conference materials and form conference note information, then the conference note information is sent to the cloud platform through the conference room terminal, and the cloud platform stores the conference note information.
As shown in fig. 2, as a preferred embodiment of the present invention, the step of identifying the participant information, generating a non-employee account when the participant information includes non-company man hours, automatically generating an account password, and sending the non-employee account and the corresponding account password to the reservation terminal specifically includes:
s201, judging and identifying the information of the participants;
s202, when the participant information comprises the company staff working hours, automatically calling out the company staff account after the company staff registration;
and S203, when the participant information comprises the non-company working hours, generating a non-employee account, automatically generating an account password, and sending the non-employee account and the corresponding account password to the reservation terminal, so that the reservation personnel can forward the non-employee account and the corresponding account password to the non-company employees.
In the embodiment of the invention, it can be understood that a company conference often has non-company employees to participate, and in order to improve the confidentiality and the security of file data, only employees in a company can log in and access a cloud platform, so that the information of the attendees needs to be judged and identified, when the information of the attendees includes non-company employee working hours, a non-employee account is automatically generated, an account password is automatically generated, the non-employee account and the corresponding account password are sent to an appointment terminal, so that the appointment person can forward the non-employee account and the corresponding account password to the non-company employees, it needs to be noted that the non-employee account and the corresponding account password are randomly generated and have certain timeliness, and the non-employee account can be automatically logged out after a period of time.
As shown in fig. 3, as a preferred embodiment of the present invention, the step of receiving the conference material and sending the conference material to the conference room terminal specifically includes:
s301, uploading conference materials to a cloud platform, and binding the conference materials with conference room reservation information;
s302, sending meeting materials to the corresponding meeting room terminal according to the meeting room information in the meeting room reservation information.
In the embodiment of the invention, it can be understood that in the paperless intelligent conference, each conference room terminal is provided with conference materials to facilitate editing and recording of the conference materials by participants, so that the conference materials need to be uploaded to the cloud platform before the conference starts, and are bound with the conference room reservation information to indicate which conference the conference materials are used in, and the cloud platform can automatically send the conference materials to the corresponding conference room terminals according to the conference room information in the conference room reservation information, so that the method is fast and convenient.
As shown in fig. 4, as a preferred embodiment of the present invention, the step of verifying the information input by the attendees through the terminal in the conference room further includes registering the attendance information of the attendees, specifically:
s401, recording the input information of the participants and the time for receiving the input information;
s402, comparing the input information of all the participants in the conference room with the information of the participants in the reservation information, and judging whether the participants are in order;
and S403, comparing the time for receiving the input information with the meeting time information in the reservation information, and judging whether the meeting personnel is late.
In the embodiment of the invention, it can be understood that the attendance is basically carried out during the conference so as to be convenient for knowing the absent personnel, since the paperless conference naturally cancels the paper attendance, the attendance is realized by recording the input information of the participants and the time of receiving the input information by the conference room terminal, the input information of all the participants in the conference room is automatically compared with the participant information in the reservation information, whether the participants arrive or not is judged, and the absence of the participants can be obtained; and the time for receiving the input information is compared with the meeting time information in the reservation information, whether the meeting personnel is late is judged, and the meeting state of the meeting personnel is judged by the method, so that the method is quick, convenient, intelligent and accurate.
As shown in fig. 5, as a preferred embodiment of the present invention, the step of sending meeting note information to a cloud platform through a meeting room terminal so that the cloud platform stores the meeting note information specifically includes:
s501, sending meeting note information to a cloud platform through a meeting room terminal;
s502, the cloud platform automatically establishes a storage folder according to account information of the conference note information and generates a folder password, the name of the storage folder is a company employee account or a non-employee account, and the folder password is a company employee account password or a non-employee account password;
and S503, storing the meeting note information into a corresponding storage folder.
In the embodiment of the invention, it can be understood that the conference note information has certain privacy, although the staff of a company can log in and access the cloud platform, the staff of the company can only download and check the conference note information of the company, the cloud platform can automatically establish a storage folder according to the account information for sending the conference note information and generate a folder password, the name of the storage folder is a company staff account or a non-staff account, and the folder password is a company staff account password or a non-staff account password; and the conference note information is automatically stored in the corresponding storage folder, so that the participants can only check the conference note information of themselves, and the privacy is ensured.
As a preferred embodiment of the present invention, the step of sending the meeting note information to the cloud platform through the meeting room terminal, so that the cloud platform stores the meeting note information further includes: and deleting the storage folder corresponding to the non-employee account regularly, wherein the interval time between the deletion of the storage folder and the establishment of the storage folder is greater than a first preset value.
In the embodiment of the invention, it can be understood that, in order to ensure that the storage space of the cloud platform is not wasted, after meeting note information in the storage file corresponding to the non-employee account is used up, the storage folder corresponding to the non-employee account is deleted, and in addition, the interval time between the deletion of the storage folder and the establishment of the storage folder is greater than a first preset value, so that the non-company employees can log in the cloud platform to download and view the meeting note information within the time of the first preset value.
As shown in fig. 6, an embodiment of the present invention further provides a paperless intelligent conference management system, where the system includes:
a reservation information receiving module 100, configured to receive conference room reservation information, where the conference room reservation information includes conference room information, participant information, and participant time information;
the reservation information identification module 200 is used for identifying the information of the attendees, generating a non-employee account when the information of the attendees comprises non-company working hours, automatically generating an account password, and sending the non-employee account and the corresponding account password to a reservation terminal;
a conference material receiving module 300, configured to receive conference materials and send the conference materials to a conference room terminal;
the conference participant verification module 400 is used for verifying input information of conference participants through a conference room terminal, wherein the input information of the conference participants comprises company employee accounts, corresponding account passwords, non-employee accounts and corresponding account passwords, and after the verification is passed, the conference participants can check conference materials through the conference room terminal; and
the conference note storage module 500 is configured to send conference note information to the cloud platform through a conference room terminal, so that the cloud platform stores the conference note information.
In the embodiment of the invention, a cloud platform is firstly established, the cloud platform can be logged in only through a specific account and a password, the cloud platform can provide calculation and storage services based on hardware resources and software resources, when a conference needs to be carried out, conference room reservation information is firstly sent by related conference staff, the conference room reservation information comprises conference room information, participant information and participant time information, then the participant information is automatically identified, when the participant information comprises non-company staff working hours, a non-staff account is generated, an account password is automatically generated, the non-staff account and the corresponding account password are sent to a reservation terminal, so that the related conference staff can forward the non-staff account and the corresponding account password to the non-company staff to facilitate the participant to participate in the conference, and it can be understood that if the participant is a company staff, the employee account of the company is registered; then, before the conference starts, the conference related staff can upload the conference materials to the cloud platform, and the cloud platform automatically sends the conference materials to the conference room terminal, so that the conference materials can be obtained by the participants directly opening the conference room terminal, and the conference is fast and convenient; in addition, when the conference room terminal is opened by the participant, verification information needs to be input, then the input information of the participant is verified, the input information of the participant comprises a company employee account, a corresponding account password, a non-employee account and a corresponding account password, and after the verification is passed, the participant can check the conference materials through the conference room terminal; in the conference process, participants can edit and record conference materials and form conference note information, then the conference note information is sent to the cloud platform through the conference room terminal, and the cloud platform stores the conference note information.
As shown in fig. 7, as a preferred embodiment of the present invention, the subscription information identification module 200 includes:
a judgment and identification unit 201, which is used for judging and identifying the information of the participants;
a company employee account unit 202, which automatically calls out the account of the company employee after the company employee registration when the participant information includes the company employee working hours; and
and the non-employee account unit 203 generates a non-employee account and automatically generates an account password when the participant information includes non-company working hours, and sends the non-employee account and the corresponding account password to the reservation terminal, so that the reservation personnel can forward the non-employee account and the corresponding account password to the non-company employees.
In the embodiment of the invention, it can be understood that a company conference often has non-company employees to participate, and in order to improve the confidentiality and the security of file data, only employees in a company can log in and access a cloud platform, so that the information of the attendees needs to be judged and identified, when the information of the attendees includes non-company employee working hours, a non-employee account is automatically generated, an account password is automatically generated, the non-employee account and the corresponding account password are sent to an appointment terminal, so that the appointment person can forward the non-employee account and the corresponding account password to the non-company employees, it needs to be noted that the non-employee account and the corresponding account password are randomly generated and have certain timeliness, and the non-employee account can be automatically logged out after a period of time.
As shown in fig. 8, as a preferred embodiment of the present invention, the conference material receiving module 300 includes:
a conference material uploading unit 301, configured to upload conference materials to the cloud platform, and bind the conference materials with conference room reservation information; and
a meeting material sending unit 302, configured to send meeting materials to corresponding meeting room terminals according to the meeting room information in the meeting room reservation information.
In the embodiment of the invention, it can be understood that in the paperless intelligent conference, each conference room terminal is provided with conference materials to facilitate editing and recording of the conference materials by participants, so that the conference materials need to be uploaded to the cloud platform before the conference starts, and are bound with the conference room reservation information to indicate which conference the conference materials are used in, and the cloud platform can automatically send the conference materials to the corresponding conference room terminals according to the conference room information in the conference room reservation information, so that the method is fast and convenient.
The present invention has been described in detail with reference to the preferred embodiments thereof, and it should be understood that the invention is not limited thereto, but is intended to cover modifications, equivalents, and improvements within the spirit and scope of the present invention.
It should be understood that, although the steps in the flowcharts of the embodiments of the present invention are shown in sequence as indicated by the arrows, the steps are not necessarily performed in sequence as indicated by the arrows. The steps are not performed in the exact order shown and described, and may be performed in other orders, unless explicitly stated otherwise. Moreover, at least a portion of the steps in various embodiments may include multiple sub-steps or multiple stages that are not necessarily performed at the same time, but may be performed at different times, and the order of performance of the sub-steps or stages is not necessarily sequential, but may be performed in turn or alternately with other steps or at least a portion of the sub-steps or stages of other steps.
It will be understood by those skilled in the art that all or part of the processes of the methods of the embodiments described above can be implemented by a computer program, which can be stored in a non-volatile computer-readable storage medium, and can include the processes of the embodiments of the methods described above when the program is executed. Any reference to memory, storage, database, or other medium used in the embodiments provided herein may include non-volatile and/or volatile memory, among others. Non-volatile memory can include read-only memory (ROM), Programmable ROM (PROM), Electrically Programmable ROM (EPROM), Electrically Erasable Programmable ROM (EEPROM), or flash memory. Volatile memory can include Random Access Memory (RAM) or external cache memory. By way of illustration and not limitation, RAM is available in a variety of forms such as Static RAM (SRAM), Dynamic RAM (DRAM), Synchronous DRAM (SDRAM), Double Data Rate SDRAM (DDRSDRAM), Enhanced SDRAM (ESDRAM), Synchronous Link DRAM (SLDRAM), Rambus Direct RAM (RDRAM), direct bus dynamic RAM (DRDRAM), and memory bus dynamic RAM (RDRAM).
Other embodiments of the disclosure will be apparent to those skilled in the art from consideration of the specification and practice of the disclosure herein. This application is intended to cover any variations, uses, or adaptations of the disclosure following, in general, the principles of the disclosure and including such departures from the present disclosure as come within known or customary practice within the art to which the disclosure pertains. It is intended that the specification and examples be considered as exemplary only, with a true scope and spirit of the disclosure being indicated by the following claims.
Claims (9)
1. A paperless intelligent conference management method is characterized by comprising the following steps:
receiving meeting room reservation information, wherein the meeting room reservation information comprises meeting room information, meeting participant information and meeting time information;
identifying the information of the participants, generating a non-employee account when the information of the participants comprises non-company working hours, automatically generating an account password, and sending the non-employee account and the corresponding account password to an appointment terminal;
receiving conference materials and sending the conference materials to a conference room terminal;
verifying the input information of the participants through a conference room terminal, wherein the input information of the participants comprises company employee accounts, corresponding account passwords, non-employee accounts and corresponding account passwords, and after the verification is passed, the participants can check conference materials through the conference room terminal;
and sending the conference note information to the cloud platform through the conference room terminal so that the cloud platform stores the conference note information.
2. The paperless intelligent conference management method according to claim 1, wherein the step of identifying the participant information, generating a non-employee account when the participant information includes non-company man hours, automatically generating an account password, and sending the non-employee account and the corresponding account password to the reservation terminal specifically comprises:
judging and identifying the information of the participants;
when the information of the participants comprises the working hours of the company staff, automatically calling the account of the company staff after the registration of the company staff is completed;
and when the attendee information comprises the non-company working hours, generating a non-employee account, automatically generating an account password, and sending the non-employee account and the corresponding account password to the reservation terminal, so that the reservation personnel can forward the non-employee account and the corresponding account password to the non-company employees.
3. The paperless intelligent conference management method according to claim 1, wherein the step of receiving conference materials and sending the conference materials to a conference room terminal specifically comprises:
uploading conference materials to a cloud platform, and binding the conference materials with conference room reservation information;
and sending the meeting materials to the corresponding meeting room terminal according to the meeting room information in the meeting room reservation information.
4. The paperless intelligent conference management method according to claim 3, wherein the step of verifying the participant input information through the conference room terminal further comprises registering the participant with the check-in information, specifically:
recording the input information of the participants and the time for receiving the input information;
comparing the input information of all the participants in the conference room with the information of the participants in the reservation information, and judging whether the participants are in order;
and comparing the time for receiving the input information with the meeting time information in the reservation information, and judging whether the meeting personnel is late.
5. The paperless intelligent conference management method according to claim 1, wherein the step of sending the conference note information to the cloud platform through the conference room terminal so that the cloud platform stores the conference note information specifically comprises:
sending meeting note information to a cloud platform through a meeting room terminal;
the cloud platform automatically establishes a storage folder according to account information of the conference note information and generates a folder password, wherein the name of the storage folder is a company employee account or a non-employee account, and the folder password is a company employee account password or a non-employee account password;
and storing the meeting note information into the corresponding storage folder.
6. The paperless intelligent conference management method according to claim 5, wherein the step of sending the conference note information to the cloud platform through the conference room terminal so that the cloud platform stores the conference note information further comprises: and deleting the storage folder corresponding to the non-employee account regularly, wherein the interval time between the deletion of the storage folder and the establishment of the storage folder is greater than a first preset value.
7. A paperless intelligent conference management system, the system comprising:
the conference room reservation information receiving module is used for receiving conference room reservation information, and the conference room reservation information comprises conference room information, participant information and participant time information;
the reservation information identification module is used for identifying the information of the attendees, generating a non-employee account when the information of the attendees comprises non-company man-hours, automatically generating an account password, and sending the non-employee account and the corresponding account password to a reservation terminal;
the conference data receiving module is used for receiving conference data and sending the conference data to the conference room terminal;
the conference participant verification module is used for verifying input information of the conference participants through a conference room terminal, wherein the input information of the conference participants comprises company employee accounts, corresponding account passwords, non-employee accounts and corresponding account passwords, and after the verification is passed, the conference participants can check conference materials through the conference room terminal; and
and the conference note storage module is used for sending the conference note information to the cloud platform through the conference room terminal so that the cloud platform stores the conference note information.
8. The paperless intelligent conference management system of claim 7, wherein the reservation information identification module comprises:
the judgment and identification unit is used for judging and identifying the information of the participants;
the company employee account unit is used for automatically calling out the account of the company employee after the company employee registration when the attendee information comprises the company employee working hours; and
and the non-employee account unit generates a non-employee account and automatically generates an account password when the participant information comprises non-company working hours, and sends the non-employee account and the corresponding account password to the reservation terminal, so that the reservation personnel can forward the non-employee account and the corresponding account password to the non-company employees.
9. The paperless intelligent conference management system of claim 7, wherein the conference material receiving module comprises:
the conference data uploading unit is used for uploading conference data to the cloud platform and binding the conference data with the conference room reservation information; and
and the conference material sending unit is used for sending the conference material to the corresponding conference room terminal according to the conference room information in the conference room reservation information.
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