CN113240388A - Conference management system and method and storage device - Google Patents
Conference management system and method and storage device Download PDFInfo
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- CN113240388A CN113240388A CN202110517849.6A CN202110517849A CN113240388A CN 113240388 A CN113240388 A CN 113240388A CN 202110517849 A CN202110517849 A CN 202110517849A CN 113240388 A CN113240388 A CN 113240388A
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- G06Q10/00—Administration; Management
- G06Q10/10—Office automation; Time management
- G06Q10/109—Time management, e.g. calendars, reminders, meetings or time accounting
- G06Q10/1093—Calendar-based scheduling for persons or groups
- G06Q10/1095—Meeting or appointment
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- G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
- G06F16/20—Information retrieval; Database structures therefor; File system structures therefor of structured data, e.g. relational data
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- G06Q10/02—Reservations, e.g. for tickets, services or events
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- H04L12/16—Arrangements for providing special services to substations
- H04L12/18—Arrangements for providing special services to substations for broadcast or conference, e.g. multicast
- H04L12/1813—Arrangements for providing special services to substations for broadcast or conference, e.g. multicast for computer conferences, e.g. chat rooms
- H04L12/1818—Conference organisation arrangements, e.g. handling schedules, setting up parameters needed by nodes to attend a conference, booking network resources, notifying involved parties
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Abstract
The invention discloses a conference management system and method and a storage device, wherein the system comprises a client: the system comprises a registration login module, an appointment module, a client information management module and a verification connection module; cloud server: the system comprises an auditing module, a service information management module and a database; a conference room end: the system comprises an information verification module and conference equipment; the method comprises the following steps: a client registers, logs in and makes an appointment at a client side to generate registration information and appointment information which are transmitted to a cloud server; the cloud server receives the registration information, then carries out auditing and generates a login verification code which is sent to the client, the cloud server receives the reservation information, then carries out auditing and generates reservation auditing information, and carries out conference room distribution and generates distribution information according to the reservation auditing information; and the client side arrives at the corresponding conference room according to the distribution information, the client side establishes connection with the conference room side for verification, the conference room side controls and wakes up the conference room equipment after the verification is passed, and the conference room side controls the dormant conference room equipment when the conference is finished.
Description
Technical Field
The invention relates to the field of conference management systems and methods, in particular to a conference management system and method and a storage device.
Background
With the rapid development of computer technology, the popularization of computer application in enterprises and social informatization are also the inevitable trend of social development, however, conference management problems exist in many companies, laboratories of colleges and universities, hospital conference rooms and the like, and most of conference management is still in the state of traditional manual operation, and is managed by manpower regularly or information is transmitted by internal groups.
Disclosure of Invention
The invention provides a conference management system, which can directly distribute conference rooms on line and check the use states of the conference rooms, effectively increase the efficiency of processing the distribution of the conference rooms, reduce the error rate of manual distribution, count the use times of the conference rooms, the conference time, the use times of conference room equipment and the use rate of the conference rooms, generate a report so as to check, effectively improve the efficiency of conference room management and solve the defects caused by the prior art.
The invention also provides a conference management method;
the invention also provides a conference management storage device.
In order to solve the technical problems, the invention provides the following technical scheme:
in a first aspect, a conference management system includes a client, a cloud server, and a conference room end, where the client and the cloud server perform data transmission wirelessly, and the cloud server and the conference room end perform data transmission wirelessly;
the client comprises a registration login module, an appointment module, a client information management module and a verification connection module;
the cloud server comprises an auditing module, a service information management module and a database;
the conference room end comprises an information verification module and conference equipment;
the registration login module is used for registering a client and transmitting registration information to the auditing module;
the auditing module is used for auditing the registration information, generating a login verification code transmitted to the registration login module, and transmitting the registration information and the login verification code to the service information management module;
the registration login module is also used for receiving the login verification code and logging in;
the reservation module is used for filling out reservation information by a client and transmitting the reservation information to the auditing module;
the auditing module is also used for auditing the reservation information and generating reservation auditing information transmitted to the service information management module;
the service information management module is used for receiving the registration information, the login verification code and the appointment auditing information, and is also used for calling meeting room information in the database according to the appointment auditing information to perform meeting room distribution, generating distribution data which are transmitted to the client information management module, the database and the information verification module;
the client information management module is used for receiving the distribution data, checking the client, finding the client according to the distribution data and entering a conference room;
the verification connection module is used for establishing connection with the information verification module for verification after a client arrives at a meeting room;
the information verification module is used for verifying whether the client has the use authority according to the distribution data and generating control information transmitted to the conference equipment;
and the conference equipment wakes up or sleeps according to the control information.
In the conference management system, the registration information, the login verification code, the appointment information, the appointment auditing information, and the conference room information are stored in the database;
the conference terminal also comprises conference equipment information which stores the conference equipment and is used for transmitting the conference equipment information to the database.
In the conference management system, the conference room information includes a conference room name, a conference room address, conference room equipment information, and conference room basic information;
the registration information comprises customer personal information and requirement information, and the customer information management module is also used for setting and changing passwords by customers;
the reservation information comprises reservation person information, meeting room use starting time, the number of participants, the basic information of the participants and expected meeting room information;
the reservation auditing information is generated by the auditing module after the reservation information is agreed, and if the auditing module does not pass, the re-reservation information transmitted to the client information management module is generated;
the service information management module performs screening and matching on the meeting room information according to the appointment auditing information to obtain an optimal meeting room and generates distribution data transmitted to the client information management module, the database and the information verification module;
the distribution data comprises corresponding conference room information and key information matched with the client and the conference room.
In the conference management system, an NFC module is built in the verification connection module, and after a client arrives at a conference room, the verification connection module automatically establishes a connection with the information verification module through the NFC module to verify a secret key.
In the conference management system, a monitoring module is arranged in the conference device, and the monitoring module is used for monitoring the device use information of the conference device in real time and transmitting the device use information to the database.
The conference management system is characterized in that a statistical report module for counting the use information of the equipment is arranged in the monitoring module, and the statistical report module counts the use times of the conference room, the conference time, the use times of the equipment in the conference room and the use rate of the conference room according to the use information of the equipment and generates a report.
In a second aspect, a conference management method includes the following steps:
a client registers, logs in and makes an appointment at a client side to generate registration information and appointment information which are transmitted to a cloud server;
the cloud server receives the registration information, then conducts auditing and generates a login verification code which is sent to the client, the cloud server receives the reservation information, conducts auditing and generates reservation auditing information, conducts conference room distribution according to the reservation auditing information and generates distribution information which is transmitted to the client and the conference room;
and the client side arrives at the corresponding conference room according to the distribution information, the client side establishes connection with the conference room side for verification, the conference room side controls and wakes up the conference room equipment after the verification is passed, and the conference room side controls the dormant conference room equipment when the conference is finished.
In the conference management method, the registration information includes personal information of the client and demand information, and the client is further configured to set and change a password for the client;
the reservation information comprises reservation person information, meeting room use starting time, the number of participants, the basic information of the participants and expected meeting room information;
the reservation auditing information is generated after the reservation information is approved, and re-reservation information transmitted to the client is generated if the reservation information is not approved;
the distribution data comprises corresponding conference room information and key information matched with the client and the conference room.
In the conference management method, the client and the conference room end establish a connection through an NFC module to verify a key.
In a third aspect, a conference management system storage module stores a computer program executable to implement the method of the second aspect.
The technical scheme provided by the conference management system, the conference management method and the storage device has the following technical effects:
the conference room distribution can be directly carried out on line and the using state of the conference room can be checked, the efficiency of conference room distribution processing is effectively increased, the error rate of manual distribution is reduced, the using times of the conference room, the time of a conference, the using times of conference room equipment and the using rate of the conference room can be counted, a report is generated, the checking is facilitated, and the efficiency of conference room management is effectively improved.
Drawings
Fig. 1 is a schematic structural diagram of a conference management system;
fig. 2 is a schematic structural diagram of a conference management system.
Wherein the reference numbers are as follows:
the system comprises a registration login module, a reservation module, a client information management module, a verification connection module, an auditing module, a service information management module, a database, an information verification module, conference equipment, an NFC module, a monitoring module and a statistical form module.
Detailed Description
In order to make the technical means, the inventive features, the objectives and the effects of the invention easily understood and appreciated, the technical solutions in the embodiments of the present invention will be clearly and completely described below with reference to the specific drawings, and it is obvious that the described embodiments are a part of the embodiments of the present invention, but not all of the embodiments.
All other embodiments, which can be obtained by a person skilled in the art without any inventive step based on the embodiments of the present invention, are within the scope of the present invention.
It should be understood that the structures, ratios, sizes, and the like shown in the drawings and described in the specification are only used for matching with the disclosure of the specification, so as to be understood and read by those skilled in the art, and are not used to limit the conditions under which the present invention can be implemented, so that the present invention has no technical significance, and any structural modification, ratio relationship change, or size adjustment should still fall within the scope of the present invention without affecting the efficacy and the achievable purpose of the present invention.
In addition, the terms "upper", "lower", "left", "right", "middle" and "one" used in the present specification are for clarity of description, and are not intended to limit the scope of the present invention, and the relative relationship between the terms and the terms is not to be construed as a scope of the present invention.
A preferred embodiment of the present invention provides a conference management system and method and a storage device, which are capable of directly performing conference room allocation and checking the usage status of a conference room on line, effectively increasing efficiency of processing conference room allocation, reducing error rate of manual allocation, and performing statistics on the usage times of conference rooms, conference duration, usage times of conference room devices, and usage rate of conference rooms in a conference room, and generating a report for checking, so as to effectively improve efficiency of conference room management.
As shown in fig. 1, in a first aspect, a conference management system includes a client, a cloud server, and a conference room end, where the client and the cloud server perform data transmission wirelessly, and the cloud server and the conference room end perform data transmission wirelessly;
the client comprises a registration login module 101, a reservation module 102, a client information management module 103 and a verification connection module 104;
the cloud server comprises an auditing module 105, a service information management module 106 and a database 107;
the conference room end comprises an information verification module 108 and conference equipment 109;
the registration login module 101 is used for registering a client and transmitting registration information to the auditing module 105;
the auditing module 105 is configured to audit the registration information, generate a login verification code transmitted to the registration login module 101, and transmit the registration information and the login verification code to the service information management module 106;
the login registering module 101 is further configured to receive a login verification code and perform login;
the reservation module 102 is used for the client to fill out reservation information and transmit the reservation information to the auditing module 105;
the auditing module 105 is further configured to audit the reservation information and generate reservation auditing information transmitted to the service information management module 106;
the service information management module 106 is configured to receive registration information, a login verification code, and reservation auditing information, and is further configured to invoke meeting room information in the database 107 according to the reservation auditing information to perform meeting room allocation to generate allocation data which is transmitted to the client information management module 103, the database 107, and the information verification module 108;
the client information management module 103 is used for receiving the distribution data, checking the client, finding the client according to the distribution data and entering a conference room;
the verification connection module 104 is used for establishing connection with the information verification module 108 for verification after the client arrives at the meeting room;
the information verification module 108 is configured to verify whether the client has a usage right according to the distribution data, and is further configured to generate control information to be transmitted to the conference device 109;
the conference device 109 wakes up or sleeps according to the control information.
In the conference management system, the database 107 stores therein registration information, login verification code, reservation information, reservation auditing information, and conference room information;
the conference side also contains conference device 109 information, which stores the conference device 109, and is also used to transmit the conference device 109 information to the database 107.
In the conference management system, the conference room information includes a conference room name, a conference room address, conference room equipment information, and conference room basic information;
the registration information comprises customer personal information and requirement information, and the customer information management module 103 is also used for the customer to set and change passwords;
the reservation information comprises reservation person information, meeting room use starting time, the number of participants, the basic information of the participants and expected meeting room information;
the reservation auditing information is generated by the auditing module 105 according to the agreement of the reservation information, and if the auditing module 105 does not pass, the re-reservation information transmitted to the client information management module 103 is generated;
the service information management module 106 performs screening and matching of meeting room information according to the reservation and audit information to obtain an optimal meeting room and generates distribution data transmitted to the client information management module 103, the database 107 and the information verification module 108;
the distribution data comprises corresponding meeting room information and key information matched with the client and the meeting room end.
In the conference management system, the NFC module 201 is built in the verification connection module 104, and after the client arrives at the conference room, the verification connection module 104 automatically establishes a connection with the information verification module 108 through the NFC module 201 to perform key verification.
In the conference management system, the conference device 109 is provided with a monitoring module 202, and the monitoring module 202 is configured to monitor the device usage information of the conference device 109 in real time and transmit the device usage information to the database 107.
In the conference management system, the monitoring module 202 is internally provided with the statistical report module 203 for counting the device usage information, and the statistical report module 203 counts the number of times of using the conference room, the conference time, the number of times of using the device in the conference room, and the usage rate of the conference room according to the device usage information, and generates a report.
In a second aspect, a conference management method includes the following steps:
a client registers, logs in and makes an appointment at a client side to generate registration information and appointment information which are transmitted to a cloud server;
the cloud server receives the registration information, then conducts auditing and generates a login verification code which is sent to the client, the cloud server receives the reservation information, conducts auditing and generates reservation auditing information, conducts conference room distribution according to the reservation auditing information and generates distribution information which is transmitted to the client and the conference room;
and the client side arrives at the corresponding conference room according to the distribution information, the client side establishes connection with the conference room side for verification, the conference room side controls and wakes up the conference room equipment after the verification is passed, and the conference room side controls the dormant conference room equipment when the conference is finished.
In the conference management method, the registration information includes client personal information and demand information, and the client is further used for the client to set and change a password;
the reservation information comprises reservation person information, meeting room use starting time, the number of participants, the basic information of the participants and expected meeting room information;
the reservation auditing information is generated after the reservation information is approved, and if the reservation information is not approved, re-reservation information transmitted to the client is generated;
the distribution data comprises corresponding meeting room information and key information matched with the client and the meeting room end.
In the conference management method, the client and the conference room end establish a connection through the NFC module 201 to verify the key.
In a third aspect, a conference management system storage module stores a computer program executable to implement the method of the second aspect.
For example, the memory may include random access memory, flash memory, read only memory, programmable read only memory, non-volatile memory or registers, or the like;
the processor may be a Central Processing Unit (CPU) or the like, or a Graphics Processing Unit (GPU) memory may store executable instructions;
the processor may execute execution instructions stored in the memory to implement the various processes described herein.
It will be appreciated that the memory in this embodiment can be either volatile memory or nonvolatile memory, or can include both volatile and nonvolatile memory;
the non-volatile memory may be a ROM (Read-only memory), a PROM (programmable Read-only memory), an EPROM (erasable programmable Read-only memory), an EEPROM (electrically erasable programmable Read-only memory), or a flash memory.
The volatile memory may be a RAM (random access memory) which functions as an external cache;
by way of illustration and not limitation, many forms of RAM are available, such as SRAM (staticaram, static random access memory), DRAM (dynamic RAM, dynamic random access memory), SDRAM (synchronous DRAM ), DDRSDRAM (double data rate SDRAM, double data rate synchronous DRAM), ESDRAM (Enhanced SDRAM, Enhanced synchronous DRAM), SLDRAM (synchlink DRAM, synchronous link DRAM), and DRRAM (directrrambus RAM, direct memory random access memory). The memory 205 described herein is intended to comprise, without being limited to, these and any other suitable types of memory 205.
In some embodiments, the memory stores elements, upgrade packages, executable units, or data structures, or a subset thereof, or an extended set thereof: operating systems and applications;
the operating system includes various system programs, such as a framework layer, a core library layer, a driver layer, and the like, and is used for implementing various basic services and processing hardware-based tasks;
the application programs comprise various application programs and are used for realizing various application services. The program for implementing the method of the embodiment of the present invention may be included in the application program.
Those of skill in the art would understand that the elements and algorithm steps of the examples described in connection with the embodiments disclosed herein may be implemented as electronic hardware, or combinations of software and electronic hardware;
whether such functionality is implemented as hardware or software depends upon the particular application and design constraints imposed on the technical solution;
skilled artisans may implement the described functionality in varying ways for each particular application, but such implementation decisions should not be interpreted as causing a departure from the scope of the present application.
In the embodiments of the present application, the disclosed system, apparatus and method may be implemented in other ways;
for example, the division of a unit or a module is only one logic function division, and there may be another division manner in actual implementation;
for example, a plurality of units or modules or components may be combined or may be integrated into another system;
in addition, functional units or modules in the embodiments of the present application may be integrated into one processing unit or module, or may exist separately and physically.
It should be understood that, in the various embodiments of the present application, the sequence numbers of the processes do not mean the execution sequence, and the execution sequence of the processes should be determined by the functions and the inherent logic, and should not constitute any limitation to the implementation process of the embodiments of the present application.
The functions, if implemented in the form of software functional units and sold or used as a stand-alone product, may be stored in a machine-readable storage medium;
therefore, the technical solution of the present application may be embodied in the form of a software product, which may be stored in a machine-readable storage medium and may include several instructions to cause an electronic device to execute all or part of the processes of the technical solution described in the embodiments of the present application;
the storage medium may include various media that can store program codes, such as ROM, RAM, a removable disk, a hard disk, a magnetic disk, or an optical disk.
In summary, the conference management system, the conference management method and the storage device of the invention can directly perform conference room allocation and check the use state of the conference room on line, effectively increase the efficiency of processing the conference room allocation, reduce the error rate of manual allocation, count the use times of the conference room, the conference time, the use times of the conference room equipment and the use rate of the conference room, generate a report for checking, and effectively improve the efficiency of conference room management.
Specific embodiments of the invention have been described above. It is to be understood that the invention is not limited to the particular embodiments described above, in that devices and structures not described in detail are understood to be implemented in a manner common in the art; various changes or modifications may be made by one skilled in the art within the scope of the claims without departing from the spirit of the invention, and without affecting the spirit of the invention.
Claims (10)
1. The conference management system is characterized by comprising a client, a cloud server and a conference room end, wherein the client and the cloud server perform data transmission in a wireless manner, and the cloud server and the conference room end perform data transmission in a wireless manner;
the client comprises a registration login module, an appointment module, a client information management module and a verification connection module;
the cloud server comprises an auditing module, a service information management module and a database;
the conference room end comprises an information verification module and conference equipment;
the registration login module is used for registering a client and transmitting registration information to the auditing module;
the auditing module is used for auditing the registration information, generating a login verification code transmitted to the registration login module, and transmitting the registration information and the login verification code to the service information management module;
the registration login module is also used for receiving the login verification code and logging in;
the reservation module is used for filling out reservation information by a client and transmitting the reservation information to the auditing module;
the auditing module is also used for auditing the reservation information and generating reservation auditing information transmitted to the service information management module;
the service information management module is used for receiving the registration information, the login verification code and the appointment auditing information, and is also used for calling meeting room information in the database according to the appointment auditing information to perform meeting room distribution, generating distribution data which are transmitted to the client information management module, the database and the information verification module;
the client information management module is used for receiving the distribution data, checking the client, finding the client according to the distribution data and entering a conference room;
the verification connection module is used for establishing connection with the information verification module for verification after a client arrives at a meeting room;
the information verification module is used for verifying whether the client has the use authority according to the distribution data and generating control information transmitted to the conference equipment;
and the conference equipment wakes up or sleeps according to the control information.
2. The conference management system as claimed in claim 1, wherein said database stores said registration information, said login verification code, said appointment information, said appointment audit information, and conference room information;
the conference terminal also comprises conference equipment information which stores the conference equipment and is used for transmitting the conference equipment information to the database.
3. The conference management system of claim 2, wherein said conference room information includes a conference room name, a conference room address, conference room device information, conference room basic information;
the registration information comprises customer personal information and requirement information, and the customer information management module is also used for setting and changing passwords by customers;
the reservation information comprises reservation person information, meeting room use starting time, the number of participants, the basic information of the participants and expected meeting room information;
the reservation auditing information is generated by the auditing module after the reservation information is agreed, and if the auditing module does not pass, the re-reservation information transmitted to the client information management module is generated;
the service information management module performs screening and matching on the meeting room information according to the appointment auditing information to obtain an optimal meeting room and generates distribution data transmitted to the client information management module, the database and the information verification module;
the distribution data comprises corresponding conference room information and key information matched with the client and the conference room.
4. The system as claimed in claim 3, wherein an NFC module is built in the authentication connection module, and after the client arrives at the meeting room, the authentication connection module automatically establishes a connection with the information authentication module through the NFC module to perform key authentication.
5. The conference management system as claimed in any one of claims 1 to 4, wherein a monitoring module is built in the conference device, and the monitoring module is configured to monitor the device usage information of the conference device in real time and transmit the device usage information to the database.
6. The system as claimed in claim 5, wherein a statistical report module for counting the device usage information is disposed in the monitoring module, and the statistical report module performs statistics on the number of times of conference room usage, conference duration, the number of times of conference room device usage, and the usage rate of conference room according to the device usage information, and generates a report.
7. A conference management method, comprising the steps of:
a client registers, logs in and makes an appointment at a client side to generate registration information and appointment information which are transmitted to a cloud server;
the cloud server receives the registration information, then conducts auditing and generates a login verification code which is sent to the client, the cloud server receives the reservation information, conducts auditing and generates reservation auditing information, conducts conference room distribution according to the reservation auditing information and generates distribution information which is transmitted to the client and the conference room;
and the client side arrives at the corresponding conference room according to the distribution information, the client side establishes connection with the conference room side for verification, the conference room side controls and wakes up the conference room equipment after the verification is passed, and the conference room side controls the dormant conference room equipment when the conference is finished.
8. The conference management method according to claim 7, wherein said registration information includes client personal information and requirement information, and said client is further used for client to perform password setting and changing;
the reservation information comprises reservation person information, meeting room use starting time, the number of participants, the basic information of the participants and expected meeting room information;
the reservation auditing information is generated after the reservation information is approved, and re-reservation information transmitted to the client is generated if the reservation information is not approved;
the distribution data comprises corresponding conference room information and key information matched with the client and the conference room.
9. The conference management method according to claim 7, wherein said client and said conference room end perform key verification by creating connection through NFC module.
10. A conference management system storage module, characterized in that it stores a computer program executable to implement the method of any one of claims 7-9.
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| CN202110517849.6A CN113240388A (en) | 2021-05-12 | 2021-05-12 | Conference management system and method and storage device |
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Cited By (1)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN113901011A (en) * | 2021-10-19 | 2022-01-07 | 广东互视达电子科技有限公司 | Paperless intelligent conference management method and system |
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Cited By (1)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN113901011A (en) * | 2021-10-19 | 2022-01-07 | 广东互视达电子科技有限公司 | Paperless intelligent conference management method and system |
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