CN104361464A - Conference room management system - Google Patents
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- CN104361464A CN104361464A CN201410684401.3A CN201410684401A CN104361464A CN 104361464 A CN104361464 A CN 104361464A CN 201410684401 A CN201410684401 A CN 201410684401A CN 104361464 A CN104361464 A CN 104361464A
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Abstract
A conference room management system comprises a PC terminal, an LCD terminal, a service system and a file data system. The PC terminal is operated by a system manager, a web browser is used for having access to a web address of the service system, and after identity authentication is passed, each module of the service system is operated. The LCD terminal is connected to the service system through a network, a conference information list corresponding to the day of a conference room is acquired, and according to start time and stop time in conference information, corresponding conference information is displayed on the LCD terminal. The service system is a core of the conference room management, other parts are all connected through the service system, and the service system comprises a basic information management system, a conference management module, a system management module and a user parameter setting module. The file data system is used for maintaining persistent data such as files or service information generated in the system operation process. A user has access to the service system through the PC terminal so as to manage the conference information and distribute the conference information to the LCD terminal, and therefore the conference information is updated.
Description
Technical field
The invention belongs to Field of Office Automation, particularly relate to a kind of meeting room management system.
Background technology
At present, most meeting room management mostly still is labor management, by human at periodic intervals by carrying out rewriting operation to the clipboard hung over outside meeting room, reach the object of meeting room management, inefficiency, and information transmission not in time, also exist because human factor causes the possible of wrong report, simultaneously, the organize content that this mode realizes is comparatively simple or single, if desired manages in the lump meeting room equipment etc., and this needs special artificial statistics of this being carried out to specialty, comparatively loaded down with trivial details, and easily make mistakes.In the information age of high speed development, this traditional mode can not meet high efficiency need of work.Therefore, need to be improved.
Summary of the invention
The invention provides a kind of meeting room management system, to solve above-mentioned the deficiencies in the prior art, fundamentally change the work that traditional artificial arrangement meeting etc. is loaded down with trivial details, easily make mistakes, make meeting organizer can according to the meeting of different scales and type, flexible dispatching conferencing resource, very big raising meeting organizer holds a meeting the efficiency of work, and the conferencing resource such as meeting room, meeting device therefor is fully used.
In order to realize object of the present invention, intend adopting following technology:
A kind of meeting room management system, is characterized in that, comprise PC end, LCD terminal, operation system and file data system, wherein:
Described PC end is operated by system manager, uses the network address of web browser access service system, after authentication, operates each module of operation system;
Described LCD terminal, be connected to by network the interface that operation system provides, by the information calling and receive reply of interface, obtain the conferencing information list on the corresponding meeting room same day, and according to the beginning and ending time in conferencing information, LCD terminal shows corresponding conferencing information;
Described operation system is the core of meeting management system, and other parts are all connected by operation system, and described operation system comprises Basic Information Management module, conference management module, system management module and customer parameter and arranges module, wherein:
(1) described Basic Information Management module, the management function of system-based information is provided, by the management of Back ground Information, guarantee that LCD terminal is connected correctly to operation system, and the correct corresponding relation of LCD terminal and meeting room, holding water of the device resource needed for meeting are distributed;
(2) described conference management module is administration module meeting being carried out to meeting reservation, meeting inquiry, conference status management, meeting material arrangement;
(3) described system management module is the module guaranteed the true(-)running of system and security of system and carry out corresponding management;
(4) described customer parameter arranges module is the module that login user is safeguarded personal information, by this module, can revise the personal information of current login user, guarantee the accuracy of personal information; Also can revise the system password of current login user, guarantee the security of individual account;
Described file data system refers to the system safeguarded persistent datas such as the file produced in system cloud gray model or business information.
Further, described LCD terminal is by cable network, or wireless network is connected to the interface that operation system provides.Described wireless network is one or more in WIFI, 2G, 3G, 4G.
Further, described PC end, by the management of basic information module, guarantees the correct corresponding relation of meeting room and LCD terminal; By the management of conference management module, guarantee that conferencing information accurately and timely is synchronized to LCD terminal demonstration; By the management of system management module, guarantee the security of system; Module is set by customer parameter, safeguards personal information, guarantee the accurate of personal information and security.
Further, described Basic Information Management module comprises meeting room administrative unit, terminal management unit and device management unit, wherein:
(1) described meeting room administrative unit, corresponding informance is set up for needing the meeting room of connecting system, by the information set up, the corresponding relation of LCD terminal and meeting room and conferencing information are correctly associated with the corresponding relation of meeting room, guarantees the conferencing information that the information of the correct display conference room of LCD terminal and meeting room were held the same day;
(2) described terminal management unit, safeguards the LCD terminal being linked into system, can monitor LCD terminal situation, and carry out operated from a distance to LCD terminal;
(3) described device management unit, manages, as the management of the conferencing resources such as projection, blank, notebook meeting equipment needed thereby resource.By equipment control, when meeting is subscribed, just can apply for required equipment according to the actual demand of meeting simultaneously, when guaranteeing meeting, can equipment be used, meeting is carried out smoothly.
Further, described conference management module comprises meeting query unit and unit is subscribed in meeting, wherein:
(1) described meeting query unit, is supplied to user one query interface intuitively, and user can inquire about the required conferencing information understood, as reservation status, the relevant conferencing information etc. of oneself of the list of conference on the same day, a certain meeting room by this interface;
(2) unit is subscribed in described meeting, reservation operation can be carried out to meeting room, personnel participating in the meeting and equipment needed thereby, subscribe in application process in meeting, select the meeting room needed for meeting, personnel participating in the meeting and device resource, when subscribing submission of sheet, whether the time of self-verifying meeting room and personnel participating in the meeting has conflict, and reminds.
Further, described system management module comprises service management unit, rights management unit, parameter management unit, wherein:
(1) described service management unit is the module managed the user of system, user is made up of two parts, a part is from the autosynchronous enterprise customer's data of OA, a part is the special user managed separately by system manager, the user managed in service management unit is divided and tasks actual user, just login system can carry out corresponding operating;
(2) described rights management unit can ensure the safety of system and maintaining secrecy of data, and according to different user group's demand classification, one group is put into by there being the user of same requirements, distribute role's title, each functional module of system is segmented by concrete operations, according to the operating right of each functional module of the demand assignment of different role;
(3) described parameter management unit is the parameter configuration unit safeguarding LCD terminal, remotely modifying can be carried out to specifying the parameter of LCD terminal, guaranteeing that LCD terminal correctly connects operation system interface obtaining information according to parameter configuration and correctly shows information.
Further, described file data system comprises file storage module, conference system database, OA database, wherein:
(1) described file storage module refers in system use procedure, uploads, to issue etc. the module of operation to needing the file of management such as terminal versions updating file, meeting material file etc.;
(2) described conference system database is the medium of the persistent data that storage system in use produces, by will data such as end message, the conferencing information etc. preserved be needed in system use procedure to be saved in database, guarantee that system is being interrupted because of a variety of causes and can correctly read out required information after restarting, and continue normal operation;
(3) described OA database is the office automation system that enterprises uses, department and the employee information of enterprise is included in OA system, by timing, the employee information in OA system is synchronized to meeting management system, exempting the work of system administrator maintenance's employee information, being convenient to the selection to personnel participating in the meeting when safeguarding conferencing information.
The invention has the beneficial effects as follows:
1, user is connected to operation system is managed conferencing information by PC end, operation system by meeting distribution of information to LCD terminal, and real-time update conferencing information;
2, the work that traditional artificial arrangement meeting etc. is loaded down with trivial details, easily make mistakes fundamentally is changed, make meeting organizer can according to the meeting of different scales and type, flexible dispatching conferencing resource, greatly improve meeting organizer to hold a meeting the efficiency of work, the conferencing resource such as meeting room, meeting used tool (as notebook computer, projector, slide projector etc.) is fully used;
3, design the LCD terminal of access service system, in conjunction with telecommunication management, instead of the mode of traditional artificial rewriting clipboard, LCD terminal can show various conferencing information in real time, has stronger real-time and accuracy;
4, data statistics and information management can be carried out to the information of meeting room equipment, achieve high-level efficiency, unified information system management mode, the work requirements of information age can be met;
5, can unify each link in conference flow to arrange and management, the functions such as meeting application, conferencing resource are predetermined, personnel participating in the meeting's setting, notice of meeting, conferencing resource management, meeting summary management are provided;
6, meeting management system saves the historical information of all meetings, is convenient to managerial personnel and understands in detail and data analysis, for making full use of of meeting room provides Data support the service condition of meeting room and Meeting Held situation etc.;
7, by rights management, user can only carry out corresponding operating to the functional module that the role of oneself correspondence distributes, and can not destroy system data consciously or unconsciously;
8, meeting reservation can be carried out in systems in which according to meeting demand, subscribe in application process in meeting, select the meeting room needed for meeting, personnel participating in the meeting and device resource, when applying for submission of sheet, whether the time of system meeting self-verifying meeting room and personnel participating in the meeting has conflict, and remind meeting organizer, adjust accordingly;
9, LCD terminal after system start-up, meeting reading configuration file information, therefrom obtains the interface IP address that operation system provides.And connect this interface IP address by network, carry out the acquisition of authentication and conferencing information.For the LCD terminal by authentication, operation system allows LCD terminal to carry out the access of interface, and replys corresponding information according to request; For LCD terminal or the personation terminal of authentication failure, the link information of terminal is recorded in blacklist by operation system, and disconnects the connection with terminal.Operation system, when each access service interface of LCD terminal, all can record the access time of LCD terminal, and the authority connected as LCD terminal network supplies system manager's reference.System manager can understand situation of reaching the standard grade and the content such as terminal configuration parameters, version information of terminal by this unit, and can carry out the operations such as remote parameter setting, version updating to LCD terminal, removes the work of field maintemance terminal from.
Accompanying drawing explanation
Fig. 1 shows the system construction drawing of meeting room management system of the present invention.
Fig. 2 shows the conference management process flow diagram of meeting room management system of the present invention.
Process flow diagram is subscribed in the meeting that Fig. 3 shows meeting room management system of the present invention.
Fig. 4 shows the LCD terminal demonstration conferencing information process flow diagram of meeting room management system of the present invention.
Embodiment
As shown in Figure 1, a kind of meeting room management system, comprises PC end, LCD terminal, operation system and file data system.
Described PC end is operated by system manager, uses the network address of web browser access service system, after authentication, operates each module of operation system.
Described LCD terminal, be connected to by network the interface that operation system provides, by the information calling and receive reply of interface, obtain the conferencing information list on the corresponding meeting room same day, and according to the beginning and ending time in conferencing information, LCD terminal shows corresponding conferencing information.
Described operation system is the core of meeting management system, and other parts are all connected by operation system, comprises Basic Information Management module, conference management module, system management module and customer parameter and arranges module, wherein:
(1) described Basic Information Management module, the management function of system-based information is provided, by the management of Back ground Information, guarantee that LCD terminal is connected correctly to operation system, and the correct corresponding relation of LCD terminal and meeting room, holding water of the device resource needed for meeting are distributed;
(2) described conference management module is administration module meeting being carried out to meeting reservation, meeting inquiry, conference status management, meeting material arrangement;
(3) described system management module is the module guaranteed the true(-)running of system and security of system and carry out corresponding management;
(4) described customer parameter arranges module is the module that login user is safeguarded personal information, by this module, can revise the personal information of current login user, guarantee the accuracy of personal information; Also can revise the system password of current login user, guarantee the security of individual account.
Described PC end, by the management of basic information module, guarantees the correct corresponding relation of meeting room and LCD terminal; By the management of conference management module, guarantee that conferencing information accurately and timely is synchronized to LCD terminal demonstration; By the management of system management module, guarantee the security of system; Module is set by customer parameter, safeguards personal information, guarantee the accurate of personal information and security.
Described file data system refers to the system safeguarded persistent datas such as the file produced in system cloud gray model or business information.
Concrete, described Basic Information Management module comprises meeting room administrative unit, terminal management unit and device management unit, wherein:
(1) described meeting room administrative unit, corresponding informance is set up for needing the meeting room of connecting system, by the information set up, the corresponding relation of LCD terminal and meeting room and conferencing information are correctly associated with the corresponding relation of meeting room, guarantees the conferencing information that the information of the correct display conference room of LCD terminal and meeting room were held the same day;
(2) described terminal management unit, safeguards the LCD terminal being linked into system, can monitor LCD terminal situation, and carry out operated from a distance to LCD terminal.After system start-up, meeting reading configuration file information, therefrom obtains the interface IP address that operation system provides to LCD terminal.And connect this interface IP address by network, carry out the acquisition of authentication and conferencing information.For the LCD terminal by authentication, operation system allows LCD terminal to carry out the access of interface, and replys corresponding information according to request; For LCD terminal or the personation terminal of authentication failure, the link information of terminal is recorded in blacklist by operation system, and disconnects the connection with terminal.Operation system, when each access service interface of LCD terminal, all can record the access time of LCD terminal, and the authority connected as LCD terminal network supplies system manager's reference.System manager can understand situation of reaching the standard grade and the content such as terminal configuration parameters, version information of terminal by this unit, and can carry out the operations such as remote parameter setting, version updating to LCD terminal, removes the work of field maintemance terminal from;
(3) described device management unit, manages, as the management of the conferencing resources such as projection, blank, notebook meeting equipment needed thereby resource.By equipment control, when meeting is subscribed, just can apply for required equipment according to the actual demand of meeting simultaneously, when guaranteeing meeting, can equipment be used, meeting is carried out smoothly.
Concrete, described conference management module comprises meeting query unit and unit is subscribed in meeting, wherein:
(1) described meeting query unit, is supplied to user one query interface intuitively, and user can inquire about the required conferencing information understood, as reservation status, the relevant conferencing information etc. of oneself of the list of conference on the same day, a certain meeting room by this interface;
(2) unit is subscribed in described meeting, reservation operation can be carried out to meeting room, personnel participating in the meeting and equipment needed thereby, meeting reservation can be carried out in systems in which according to meeting demand, subscribe in application process in meeting, select the meeting room needed for meeting, personnel participating in the meeting and device resource, when applying for submission of sheet, whether the time of system meeting self-verifying meeting room and personnel participating in the meeting has conflict, and remind meeting organizer, adjust accordingly.
Concrete, described system management module comprises service management unit, rights management unit, parameter management unit, wherein:
(1) described service management unit is the module managed the user of system, user is made up of two parts, a part is from the autosynchronous enterprise customer's data of OA, a part is the special user managed separately by system manager, the user managed in service management unit is divided and tasks actual user, just login system can carry out corresponding operating;
(2) described rights management unit can ensure the safety of system and maintaining secrecy of data, and according to different user group's demand classification, one group is put into by there being the user of same requirements, distribute role's title, each functional module of system is segmented by concrete operations, according to the operating right of each functional module of the demand assignment of different role; By rights management, the functional module that user can only distribute the role of oneself correspondence carries out corresponding operating, and can not destroy system data consciously or unconsciously;
(3) described parameter management unit is the parameter configuration unit safeguarding LCD terminal, remotely modifying can be carried out to specifying the parameter of LCD terminal, guaranteeing that LCD terminal correctly connects operation system interface obtaining information according to parameter configuration and correctly shows information.
Concrete, described file data system comprises file storage module, conference system database, OA database, wherein:
(1) described file storage module refers in system use procedure, uploads, to issue etc. the module of operation to needing the file of management such as terminal versions updating file, meeting material file etc.;
(2) described conference system database is the medium of the persistent data that storage system in use produces, by will data such as end message, the conferencing information etc. preserved be needed in system use procedure to be saved in database, guarantee that system is being interrupted because of a variety of causes and can correctly read out required information after restarting, and continue normal operation;
(3) described OA database is the office automation system that enterprises uses, department and the employee information of enterprise is included in OA system, by timing, the employee information in OA system is synchronized to meeting management system, exempting the work of system administrator maintenance's employee information, being convenient to the selection to personnel participating in the meeting when safeguarding conferencing information.
As preferred enforcement, described LCD terminal is by cable network, or wireless network is connected to the interface that operation system provides.As implementing further preferably, described wireless network is one or more in WIFI, 2G, 3G, 4G.
As shown in Figure 2, when there being new Meeting Held demand, conference creation people logs in meeting management system by PC end and carries out newly-increased meeting reservation conference management flow process.Meeting is subscribed unsuccessful, notification of meetings founder, closing session management process; Meeting is subscribed successfully, and the situation that meeting is subscribed is recorded by meeting management system, is supplied to LCD terminal, and LCD terminal shows conferencing information.If meeting can not be held on time, then LCD terminal obtains the real-time information that can not hold, cancellation of meeting information displaying; If there is not situation about can not hold on time, meeting is held smoothly, and meanwhile, system can manage meeting material.Concrete, LCD terminal is arranged on meeting room doorway, and all corresponding meeting room of each LCD terminal, display conference room relevant information, as the conferencing information etc. on conference room name, the same day.The timing of LCD terminal is connected to operation system by network, obtains the conferencing information on the same day, and according to the content that conference status dynamic conditioning interface shows.
Concrete, meeting subscribes flow process as shown in Figure 3, conference creation people logs in meeting management system by PC end and carries out newly-increased meeting reservation, and unit is subscribed in access meeting, fills in meeting title and time, select meeting room, whether the reservation that system detects meeting room automatically conflicts, if conflict, turns back to the state of " selection meeting room ", if do not conflict, enter into next step, select personnel participating in the meeting, system detects the whether conflict of personnel participating in the meeting automatically, if conflict, after reminding user, can return and reselect personnel participating in the meeting, also can enter the next stage, if do not conflict, then enters the next stage, select meeting equipment needed thereby, according to meeting demand, user selects whether there is the equipment needing to preengage in advance, if have, system automatically detects the time of meeting and whether meets device reservation requirement, if do not meet, then the reminding user the time of meeting does not meet device reservation condition, the time of meeting please be reselect, if meet, whether user selects to detect the quantity for public use of equipment needed thereby, needs detect, whether system detects automatically also has equipment not for public use, if do not have, then reminding user equipment is all for public use, equipment please be reselect, if also have equipment not for public use, then determine equipment, preserve preset conference information, if user selects not detect the quantity for public use of equipment needed thereby, then determine equipment, preserve conference reservation information, the equipment preengage in advance if do not need, then directly enter into the state of " user selects whether to detect the quantity for public use of equipment needed thereby ".After conference reservation is preserved, system detects selected meeting room automatically the need of examination & approval, if desired, then reminding user meeting needs examination & approval to pass through just can come into force, and notification of meetings room keeper has new meeting subscription information, conference reservation comes into force after by examination & approval, completes reservation; If meeting room does not need examination & approval, then conference reservation directly comes into force, and completes reservation.
Concrete, the flow process of LCD terminal demonstration conferencing information as shown in Figure 4, LCD terminal obtains the meeting subscription information on the same day to operation system, if there is not reservation, on interface, roll display shows other guide, as corporate image acquiescence figure group, subscribe if exist, then detect and whether have meeting to hold in current time; Detect there is no meeting when current time is held, namely meeting room is in idle condition, on interface, roll display shows other guide, as corporate image acquiescence figure group, when detecting that current time has a Meeting Held, changing interface is display conference information, so that personnel participating in the meeting conveniently can find meeting room.
Claims (8)
1. a meeting room management system, is characterized in that, comprises PC end, LCD terminal, operation system and file data system, wherein:
Described PC end is operated by system manager, uses the network address of web browser access service system, after authentication, operates each module of operation system;
Described LCD terminal, be connected to by network the interface that operation system provides, by the information calling and receive reply of interface, obtain the conferencing information list on the corresponding meeting room same day, and according to the beginning and ending time in conferencing information, LCD terminal shows corresponding conferencing information;
Described operation system is the core of meeting management system, and other parts are all connected by operation system, and described operation system comprises Basic Information Management module, conference management module, system management module and customer parameter and arranges module, wherein:
(1) described Basic Information Management module, the management function of system-based information is provided, by the management of Back ground Information, guarantee that LCD terminal is connected correctly to operation system, and the correct corresponding relation of LCD terminal and meeting room, holding water of the device resource needed for meeting are distributed;
(2) described conference management module is administration module meeting being carried out to meeting reservation, meeting inquiry, conference status management, meeting material arrangement;
(3) described system management module is the module guaranteed the true(-)running of system and security of system and carry out corresponding management;
(4) described customer parameter arranges module is the module that login user is safeguarded personal information;
Described file data system refers to the system safeguarded persistent datas such as the file produced in system cloud gray model or business information.
2. meeting room management system according to claim 1, is characterized in that, described PC end, by the management of basic information module, guarantees the correct corresponding relation of meeting room and LCD terminal; By the management of conference management module, guarantee that conferencing information accurately and timely is synchronized to LCD terminal demonstration; By the management of system management module, guarantee the security of system; Module is set by customer parameter, safeguards personal information, guarantee the accurate of personal information and security.
3. meeting room management system according to claim 1 and 2, is characterized in that, described Basic Information Management module comprises meeting room administrative unit, terminal management unit and device management unit, wherein:
(1) described meeting room administrative unit, corresponding informance is set up for needing the meeting room of connecting system, by the information set up, the corresponding relation of LCD terminal and meeting room and conferencing information are correctly associated with the corresponding relation of meeting room, guarantees the conferencing information that the information of the correct display conference room of LCD terminal and meeting room were held the same day;
(2) described terminal management unit, safeguards the LCD terminal being linked into system, can monitor LCD terminal situation, and carry out operated from a distance to LCD terminal;
(3) described device management unit, manages meeting equipment needed thereby resource, applies for required equipment when meeting is subscribed according to the actual demand of meeting simultaneously.
4. meeting room management system according to claim 1 and 2, is characterized in that, described conference management module comprises meeting query unit and unit is subscribed in meeting, wherein:
(1) described meeting query unit, is supplied to user one query interface intuitively, and user can inquire about the required conferencing information understood by this interface;
(2) unit is subscribed in described meeting, reservation operation can be carried out to meeting room, personnel participating in the meeting and equipment needed thereby, subscribe in application process in meeting, select the meeting room needed for meeting, personnel participating in the meeting and device resource, when subscribing submission of sheet, whether the time of self-verifying meeting room and personnel participating in the meeting has conflict, and reminds.
5. meeting room management system according to claim 1 and 2, is characterized in that, described system management module comprises service management unit, rights management unit, parameter management unit, wherein:
(1) described service management unit is the module managed the user of system;
(2) described rights management unit can ensure the safety of system and maintaining secrecy of data, and according to different user group's demand classification, one group is put into by there being the user of same requirements, distribute role's title, each functional module of system is segmented by concrete operations, according to the operating right of each functional module of the demand assignment of different role;
(3) described parameter management unit is the parameter configuration unit safeguarding LCD terminal, remotely modifying can be carried out to specifying the parameter of LCD terminal, guaranteeing that LCD terminal correctly connects operation system interface obtaining information according to parameter configuration and correctly shows information.
6. meeting room management system according to claim 1 and 2, is characterized in that, described file data system comprises file storage module, conference system database, OA database, wherein:
(1) described file storage module refers in system use procedure, the module that upload needing the file of management, issue etc. operates;
(2) described conference system database is the medium of the persistent data that storage system in use produces, and guarantees system break and can correctly read out required information after restarting, and continues normal operation;
(3) described OA database is the office automation system that enterprises uses, and includes department and the employee information of enterprise.
7. according to the meeting room management system in claim 1 or 2 described in any one, it is characterized in that, described LCD terminal is by cable network, or wireless network is connected to the interface that operation system provides.
8. meeting room management system according to claim 7, is characterized in that, described wireless network is one or more in WIFI, 2G, 3G, 4G.
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