Classifications

• • G—PHYSICS
  • G06—COMPUTING; CALCULATING OR COUNTING
  • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
  • G06Q10/00—Administration; Management
  • G06Q10/08—Logistics, e.g. warehousing, loading or distribution; Inventory or stock management
  • G06Q10/087—Inventory or stock management, e.g. order filling, procurement or balancing against orders
• • G—PHYSICS
  • G06—COMPUTING; CALCULATING OR COUNTING
  • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
  • G06Q10/00—Administration; Management
  • G06Q10/06—Resources, workflows, human or project management; Enterprise or organisation planning; Enterprise or organisation modelling
  • G06Q10/063—Operations research, analysis or management
  • G06Q10/0637—Strategic management or analysis, e.g. setting a goal or target of an organisation; Planning actions based on goals; Analysis or evaluation of effectiveness of goals
• • G—PHYSICS
  • G06—COMPUTING; CALCULATING OR COUNTING
  • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
  • G06Q30/00—Commerce
  • G06Q30/06—Buying, selling or leasing transactions
  • G06Q30/0601—Electronic shopping [e-shopping]
• • G—PHYSICS
  • G06—COMPUTING; CALCULATING OR COUNTING
  • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
  • G06Q50/00—Information and communication technology [ICT] specially adapted for implementation of business processes of specific business sectors, e.g. utilities or tourism
  • G06Q50/10—Services
  • G06Q50/18—Legal services
  • G06Q50/188—Electronic negotiation

Definitions

• the invention relates to a procurement system, by means of which a project and an individual list of contacts can be defined by a purchaser, a plurality of contacts from the list can be selected and a request concerning the project can be sent to the selected contacts, and by means of which incoming offers can be received and Inquiry are assignable.
• Such a dedicated print engine purchasing system is known as P3 Software Inc., 81 Speen St, PJ, Inc., 81, Speek St, Natick, MA / USA (www.p3software.com) as a stand-alone software on the system of a purchaser of print engines installs and organizes its - previously manual - activity from keeping a list of contacts of the potential sellers to the description of printing units, selecting contacts from the list, formulating individual requests and sending them by e-mail to the selected contacts, right through to receipt the offers received and their comparative evaluation.
• order exchanges such as quotatis (www.quotatis.de) are known, where a purchaser can define a project, make it public in the form of an inquiry and "auction" it in a public reverse auction, where A seller then receives the contract when he makes the cheapest offer.
• a request - in contrast to a procurement system in the sense of the application - does not become individual through the Buyer selected contacts sent. Rather, the seller typically remains anonymous from the point of view of the buyer, at least until the offer is made. The system then establishes the direct contact between the (successful) seller and the purchaser.
• Tendering procedures and order exchanges are realized as web applications (ie do not require a local installation) and are usually financed by contributions from the sellers who are successful with their bids, but require a system-specific departure from the individual list of contacts and the direct request from selected contacts from the respective task. It is not possible to use the familiar, specific knowledge of the tasks and the specific experience of individual buyers with the purchaser's working method, using the known tendering procedures and order exchanges.
• the invention has for its object to enable an assignment of operating costs of a procurement system to a seller.
• an offer can be placed on the request if he is both registered in the procurement system, as well as personally identified.
• the submission of an offer by a seller by means of the procurement system according to the invention requires, on the one hand, that the seller is registered in the procurement system, that is to say independent of the contact data in the list of the purchaser as seller (with separately defined contact data).
• the procurement system according to the invention specifies In particular, the seller himself determines his billing address and avoids the sending of invoices, for example, to other contact persons, departments or affiliations not dealt with in the offer.
• the contact details in the purchaser list are not a reliable basis for allocation - and billing - of costs:
• requests from tenders are often passed on by the original recipients to third parties, in particular to specialized departments of their own operations or to external cooperation partners.
• a restriction in the sense that an offer to a request may come only from the originally requested contact, is not in the interests of the purchaser.
• the ordering system according to the invention makes it possible-regardless of possibly also erroneous address data of the purchasers-to have a uniform identification of the seller and thus to create a collective invoice for the seller via several offers to different buyers.
• the additional data structure of the procurement system according to the invention for the contact data of the registered sellers already enables a settlement of costs incurred with these sellers. But only the individual registration of the seller when submitting his offer allows the assignment of the offer-specific operating costs of the procurement system to this seller. The costs of using the procurement system according to the invention can thus be charged to the seller - not, as in the previously known procurement system, the purchaser.
• a procurement system according to the invention can be used via a web portal for a plurality of buyers, wherein the procurement system provides each buyer with an individual list of contacts of potential sellers. The use of the procurement system according to the invention via a web portal releases the purchaser from the necessity of carrying out an installation on his local workstation.
• such a procurement system according to the invention not only allows the use of multiple buyers, but requires - in contrast to the known auction and tendering - also for operation no "critical mass" of participating buyers and sellers:
• the procurement system according to the invention can already by a single purchaser (without registered seller) use advantageous.
• a procurement system according to the invention can also be implemented as part of an individual software, for example, if a purchaser has no access to the Internet.
• an offer (received by telephone or in writing) could be entered manually by the shopper.
• the identification as a registered seller could be effected by an identifier (for example a so-called "transaction number", TAN) that was previously transmitted individually by the procurement system for an offer to the seller.
• TAN transaction number
• a procurement system can provide each purchaser with a list of the projects defined by him, sent inquiries, offers received and orders placed, and each seller with a list of the offers submitted by him. This way, buyers and sellers always have an overview of the actions carried out with the procurement system.
• a procurement system according to the invention has an interface for the transmission of the project to the procurement system.
• ERP systems for example SAP
• JDF-based systems in the graphics industry increasingly by means of JDF-based systems.
• a buyer can then transmit directly from its ERP system or from its JDF-based system the already defined project via the interface to the procurement system according to the invention.
• a procurement system according to the invention, it is particularly preferable to select an offer and to place an order in accordance with a selected offer.
• This extension of the procurement system according to the invention further facilitates and structures the procurement process, while maintaining and using the data previously received as part of the definition of the project, the requests and the offers received.
• such a procurement system according to the invention has an interface for the transmission of status messages about the execution of a given order to the procurement system.
• the procurement system according to the invention thus becomes the communication center between the purchaser and the seller for all the processes relating to the project.
• salespeople who carry out projects on a regular and larger scale these projects are often managed in other systems, in larger companies, for example, by means of ERP systems, and especially in the graphics industry, increasingly with JDF-based systems.
• Both known ERP systems and JDF-based systems can regularly send status messages about the execution of a project to an external address. If these status messages - for example from an ERP system or in the "Job Messaging Format" (JMF) as a subset to JDF - sent to the procurement system according to the invention, they can be further processed there automatically and presented in particular for the purchaser in a clear representation graphically processed become.
• JMF Java Messaging Format
• Such a procurement system according to the invention particularly preferably has an interface for the transmission of status messages about a granted order by the procurement system. If the status messages are forwarded by the procurement system according to the invention via such an interface, for example directly to an ERP system or to a JDF-based system of the purchaser, then this ERP system or JDF-based system can completely control and monitor take over the project-specific processes managed in the procurement system according to the invention. Use of a separate (web-based) surface of the procurement system according to the invention is then no longer necessary.
• a purchaser for graphic arts products - ie printing works in the broadest sense - is registered in the procurement system and initially transmits from his ERP system a project relating to the printing technology production and delivery of product displays via the Internet and its SAP interface to the procurement system.
• the ERP system is identified in the procurement system via its "unified resource locator" (URL) and assigned to the buyer's login.
• the purchaser receives an automated e-mail from the procurement system about the receipt of a new project with a link that - via a Login page - immediately leads to further processing of this project in a web form of the procurement system.
• the purchaser has provided a link to the list of potential sellers in his department in a database, with notes on their respective specific abilities and commercial data - for example on agreed minimum purchase quantities and the readiness of the procurement system for that database. From this list, the purchaser uses the procurement system for the new project to select and send four contacts to the purchasing system, together with a request to submit an offer to manufacture and supply the product displays.
• the first contact is outdated, the first request is lost.
• the purchaser receives an error message about the delivery that has not been made by e-mail and marks out the first contact in his list as possibly obsolete.
• a second request reached by e-mail in the meantime no longer concerned with the preparation of offers employees of a graphic operation, which forwards the request by phone to the responsible colleagues.
• This opens in his Internet browser specified in the email special website of the unknown procurement system and passes immediately - and without identifying - to the request of the buyer regarding the product displays. From the inquiry he takes the contact details of the buyer and makes an offer by phone. The purchaser manually translates the data of this offer into a form associated with the second request and updates his contact details on the seller's notice.
• a third request achieves a second JDF-based fully networked graphical operation already registered as a vendor in the procurement system.
• An attachment of the e-mail in the JDF is automatically read out and forwarded as a request to the central Management Information System (MIS).
• MIS Management Information System
• the request automatically triggers a preliminary costing, the result of which is sent in the form of an offer to the responsible clerk for confirmation before being sent. This supplements the offer by a reference to current promotional offers, reduces the final price according to an existing discount agreement with the purchaser and sends the offer back to the procurement system via the MIS.
• the MIS is again identified in the procurement system by its vendor number and assigned to the second graphical operation.
• a fourth request reaches by e-mail an employee of a third graphic company who is involved in the preparation of the quotation and who is also registered as a vendor in the procurement system.
• the employee opens the web interface of the procurement system via the special link contained in the eMail and selects the option "submit offer.” In the following web form, he first identifies himself via his personal ID and enters the details of his offer himself.
• the purchaser receives a message by e-mail that all outstanding requests have now been processed and in turn logs in via a special link in the web interface of the procurement system.
• the comparison of the offers recognizes the Buyers that the first - manually entered by him - offer offers the most favorable conditions. He selects this offer, confirms the order to the second graphic operation by telephone and also informs the other two providers by telephone of the outcome of the procedure.
• the MIS of the company automatically sends project descriptions for the Leporello and for the gold plating via the JDF interface to the procurement system as part of the calculation of the overall project. At the same time as the project descriptions, the MIS sends a selection of the contacts to be contacted, including in each case other companies of the association.
• the procurement system sends the respective inquiries.
• the inquiries addressed to the companies of the association are transmitted directly via a JDF interface to their MIS, where they are processed completely automatically and answered with offers.
• the offers of the companies of the association are received with an insignificant delay after the end of the inquiries in the procurement system and are reported back directly to the MIS of the requesting company, which then prepares an offer for the glossy brochure.
• the petition for the creation of the gold leaf registration registers another holding as a seller in the procurement system, the clerk identifies himself by a "personal identification number" (PIN) in the procurement system and makes a more favorable offer.
• PIN personal identification number
• the MIS of the purchaser After placing the order for the glossy brochure, the MIS of the purchaser automatically assigns the partial orders for the Leporello and for the gold-leaf edition via the procurement system to the most favorable suppliers.
• the registered sellers successful with their offers will be charged for the offer-specific costs in a quarterly collective bill.
• the procurement system receives regular JMF status messages and forwards them to the MIS of the purchaser. The buyer does not intervene via the web interface of the procurement system.
• the procurement system of the invention includes a module to assist the selection of a seller.
• a predefined number of "cheapest" providers can also be preselected and put into an auction procedure.

Landscapes

• Business, Economics & Management (AREA)
• Engineering & Computer Science (AREA)
• Economics (AREA)
• Human Resources & Organizations (AREA)
• Strategic Management (AREA)
• Theoretical Computer Science (AREA)
• General Physics & Mathematics (AREA)
• General Business, Economics & Management (AREA)
• Marketing (AREA)
• Physics & Mathematics (AREA)
• Tourism & Hospitality (AREA)
• Entrepreneurship & Innovation (AREA)
• Development Economics (AREA)
• Finance (AREA)
• Accounting & Taxation (AREA)
• Quality & Reliability (AREA)
• Operations Research (AREA)
• Educational Administration (AREA)
• Game Theory and Decision Science (AREA)
• Technology Law (AREA)
• Health & Medical Sciences (AREA)
• General Health & Medical Sciences (AREA)
• Primary Health Care (AREA)
• Management, Administration, Business Operations System, And Electronic Commerce (AREA)

Applications Claiming Priority (2)

Publications (1)

Family

ID=38581930

Family Applications (1)

Country Status (4)

Family Cites Families (11)

• 2006
  • 2006-09-18 DE DE102006044340A patent/DE102006044340A1/de not_active Withdrawn
• 2007
  • 2007-09-13 US US12/441,477 patent/US20100049660A1/en not_active Abandoned
  • 2007-09-13 EP EP07818141A patent/EP2064664A1/fr not_active Ceased
  • 2007-09-13 WO PCT/EP2007/007977 patent/WO2008034554A2/fr active Application Filing

Also Published As

Similar Documents

Legal Events