CN104205122A - 用于分发的电子签名文档的系统及方法 - Google Patents
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Abstract
本发明公开了一种用于提供对电子信封的状态加以描述的报告的系统和方法。电子信封包括分发用于电子签名的第一电子文档和电子签名模板,所述电子签名模板限定了必须通过第一电子文档的执行者执行以完成电子签名的至少一项任务的集合。第一电子文档经历包括多个事件的工作流。所述方法包括从监视实体接收对多个事件的标识符的选择。监视通过工作流的第一电子文档的进展。确定已经发生了相对于第一电子文档的至少一个事件。响应于确定已经发生了所述至少一个事件,向监视实体通知这个情况。
Description
优先权声明
本申请是2008年7月18日提交的序列号为12/176,265的美国申请的部分接续申请,其要求2007年7月18日提交的序列号为60/950,563的美国临时申请的优先权和权益,将其全部结合在此作为参考。
背景技术
电子邮件是市场上传递合同文档的一种流行方式。目前,不存在按照某人将文档或文件电邮给另一人并使得他们填写文档并以执行合法绑定电子签名过程的方式对文档进行签名的有效系统或方法。
为了创建合法绑定的文档,必须对签名人进行认证,不可以修改文档并且必须控制签名的顺序。标准的电子邮件系统缺少对这些过程中任一过程的控制。一种现有的方法是电邮PKI签名文档。PKI签名文档可能是麻烦的,因为其要求在分发文档之前由发送方对文档进行签名,然后当对文档进行签名时再由签名人对文档进行签名,此外还要求所有参与方具有专用软件和证书来执行这个过程。所有参与方预先建立适当的技术以执行事务的这种需求增加了双方对事务的额外负担和成本,而这严重地限制了PKI在市场中的接受度。
诸如之类的高级电子签名服务使得能够利用ESIGN-兼容签名过程来对合同进行签名。然而,这种服务不能简单地向某人电邮源文档来签名;其要求签名人在对文档进行签名之前进行访问和认证。此外,这种服务还要求签名人在发送用于签名的文档之前利用该服务注册每一个文档。
发明内容
公开了一种用于提供对电子信封的状态加以描述的报告的系统和方法。电子信封包括要被分发用于电子签名的第一电子文档和电子签名模板,所述电子签名模板限定了必须通过第一电子文档的执行者执行以完成电子签名的至少一项任务的集合。第一电子文档经历包括多个事件的工作流。所述方法包括从监视实体接收对多个事件的标识符的选择。监视通过工作流的第一电子文档的进展。确定发生了相对于第一电子文档的至少一个事件。响应于确定已经发生了所述至少一个事件,向监视实体通知这个情况。
附图说明
以下将参考下文附图更详细地描述本发明的优选和备选实施例:
图1示出了用于创建、处理和执行要分发的电子签名文档的示例系统;
图2示出了用于要分发的电子签名文档的优选方法;
图3示出了根据实施例的用于定制状态报告的用户界面;
图4示出了根据实施例的第一状态报告;以及
图5示出了根据实施例的第二状态报告。
具体实施方式
这里公开了用于分发的电子签名文档的系统和方法。本发明的一个实施例充当了类似“回邮信封”的角色,并且允许经由电子邮件发送用于签名的文档。一旦签名人接收到文档,他/她可以在签名前填写必要的域(field)。当签名人准备签名时,嵌入在文档中的控件使得签名人能够初始化签名过程,并且由web服务管理签名。Web服务对签名人进行认证,并且确保(由文档的创建者确定)可以/不可以修改合同内容。优选地,所述服务执行工作流和文档序列,并且将所有域添加到签名人在复查和执行期间增加的文档中。这种方法允许经由具有电子签名能力的任何装置自由地分发用于签名的任何文档而无需专用软件或证书,并且不需要发送方针对每个文档采取专门的措施,反而是允许自由地分发文档。在优选实施例中,可以经由电子邮件向成百的接收方发送相同的可签名文档,每个接收方对其副本进行签名,结果是所有签名的副本和由签名的副本提供的所有数据被安全地捕获,并且是发送方可用的。
本发明实施例可以合并在的题为“用于文档标记模板的系统和方法(SYSTEM AND METHOD FOR DOCUMENT TAGGING TEMPLATES)”的共有美国专利申请序列号12/038,728中描述的概念,在此并入其全部作为参考,如同其已经在这里阐述的一样。
图1示出了用于创建、处理和执行分发的电子签名文档的示例系统100。系统100包括单独的计算机101,或者包括与多个其他计算机103通信的计算机101。计算机101经由诸如因特网之类的网络与web签名服务104和电子签名服务106相连。在一个实施例中,可以使用服务器组、无线设备、蜂窝电话和/或其它数据捕获/输入设备替代计算机101。计算机101可以运行诸如源客户端应用程序之类的应用程序,然后由所述应用程序创建签名模板120和/或可签名文档122。计算机101可以包括允许经由电子邮件发送用于签名的签名模板120和/或可签名文档122的应用程序。
签名模板120是文件,优选地所述文件包含与签名过程、位置、顺序和认证有关的信息。签名模板120包含与可签名文档中的任何表格域的链接,其中所述可签名文档将被用于完全地执行所述签名模板。签名模板120还可以包含与帐户持有人有关的信息以及关于签名过程的任何限制。签名模板120可以识别也要进行签名的其它参与方以及任何签名人的任何认证要求。可签名文档122是文档文件,优选地所述文档文件包含具有可定制控件或链接(例如,标签)的文本和/或图片,所述控件或链接连接回签名模板来执行。web签名服务器104是因特网上的web服务器,优选地所述服务器主控应用逻辑,以将由可签名文档122中的嵌入式控件发送的数据与签名模板120的规则集合相关联。诸如现有DocuSign服务之类的电子签名服务106通过web签名服务执行签名模板指令。
图2示出了在一个实施例中的用于分发的电子签名文档的方法200。在块202处,文档创建者创建签名模板文件,该签名模板文件包含与如何对可签名文档进行签名有关的信息。文档创建者可以是用户、事务参与方、代理或对创建可签名文档感兴趣的任何实体。签名模板文件可以包括但不限于签名的位置和一个或多个签名人的首字母;实际文档中的表格域之间的联接(linkage);用于通知签名人或对签名人进行认证的信息;可由决策系统在签名过程期间使用以基于输入到文档的内容来决定不同签名执行过程的信息;可签名文档可以执行的次数;谁将为签名过程付费;管理是否可由签名人修改可签名文档内容的信息;以及可由访问与因特网相连的web服务器上的控制信息的发送方在任何时间进行改变或修改的其它控制信息。优选地,将签名模板存储在与因特网相连的web签名服务器上。
在一个实施例中,在块204处,文档创建者可以创建可签名文档,其中该可签名文档被分发到接收方以用于签名或浏览。优选地,在相同的应用程序中进行签名模板和可签名文档的创建,但是也可以不同顺序以及在不同应用程序中进行签名模板和可签名文档的创建。优选地,核心可签名文档包括提供与配对签名模板有关的信息的嵌入式控件。该信息与安全的超链接类似,所述安全的超链接使得签名人能够点击可签名文档中的按钮(“SDButton”)或链接,该按钮(“SDButton”)或链接包含与如何经由因特网与用于处理的签名模板相连有关的信息。优选地,可签名文档与签名模板配对;然而,存在反过来与一个或多个可签名模块相关联的多个可签名文档。
在块206处,文档创建者向签名人电子地发送签名模板和可签名文档。在备选实施例中,可以经由简单超链接将签名文档分发回在因特网可达的web服务器上存储的可签名文档。在块208处,当签名人就绪并且激活SDButton时,向web签名服务器上的签名模板发送消息,从而启动签名过程。优选地,该签名过程发起以下程序:验证事务,并且将由可签名文档中的任何表格域提供的数据上传到web签名服务器;以及该签名过程还启动以下签名过程:在签名人的计算机上生成本地web浏览器,并且启动由签名模板限定的签名过程。
在系统通过签名模板中限定的任何方式对签名人进行认证之后,在块210处,在浏览器窗口中展现从服务器中创建的可签名文档的版本。签名过程使用在DocuSign服务中创建的现有签名方法,但是可以适应于在类似服务中创建的备选签名方法。在块212处,签名人对文档进行签名。
优选地,只将来自签名人的表格域数据上传到服务器,并将其合并到签名模板(所述签名模板包含可签名文档副本)中。在该实施例中,签名人不能够修改隐含文档,因为在签名过程中展现合同时并不使用这一数据。
在备选实施例中,如果发送方允许在提交给web签名服务器签名之前修改内容,则并非只有域信息而是将整个可签名文档上传到web签名服务器以通过签名过程进行处理。在本实施例中,向签名人显示修改后的文档,以在web签名服务器中进行签名。
在另一实施例中,发送方不允许修改内容,并且向用于签名过程的web签名服务器传送整个文档。接下来,对传送的文档进行文档完整性验证,以确保没有修改隐含内容。
一旦创建了可签名文档/签名模板对,则可以多种不同方式使用可签名文档,使得商家能够容易地允许收集电子签名。下文提供了应用需求可能期望或指示的备选实施例的非限制性示例。
在一个示例中,商家创建针对公司401k签名簿的可签名文档,将单子签名并且将其电邮给多个雇员。每个雇员打开文件并填写表格,点击可以表示“签名”的按钮。web签名服务器通过展现web界面来作出响应,其中所述web界面对文档进行认证、向每个雇员展现用于签名的文档并且收集签名及提供的任何数据。
在另一示例中,商家创建针对销售订单表格的可签名文档,并且创建配对签名模板,所述签名模板要求在原始签名人对文档进行签名之后,在完成之前必须由两个其它人员内部连名签署该文档。为了执行销售事务,销售代表打开文档,输入销售所需的数据,并且向签名人发送用于签名的文档。签名人仅点击“签名”按钮。web签名服务器通过展现web界面作为响应,所述web界面对文档进行认证,并且向第一签名人提供用于签名的文档。一旦第一签名人已经签名,则在完成之前将该文档路由给其它两个签名人进行签名。
商家针对公司咨询协议创建了未上锁的可签名文档(即,内容是可以改变的)以及具有与签名过程有关的指令的签名模板,这确保了公司签名人其次进行签名。这种合同在被确认是最终副本之前要由公司和咨询者进行若干次编辑。一旦得到最终副本,任一方就可以点击“提交签名”链接或按钮,而由web签名服务器管理签名过程。
公司具有“帐户设置表格”,其寻找下载、打印以及手动填充,并且将表格传真返回给公司用于帐户设置。通过使用本文描述的系统和方法,发送方公司创建表格作为与签名模板链接的可签名文档,其中所述签名模板限定了用于打开帐户的签名过程。当用户点击网页上表示“打开帐户”的超链接时,在浏览器窗口中显示表格,以及用户使用在可签名文档中限定的所有表格域来填写表格(例如,PDF表格)。当用户点击“签名”时,web签名服务器执行针对文档的签名过程。
本发明的实施例包括一种用于提供描述电子信封状态的报告的方法和系统,其中所述电子信封包括用于分发电子签名的一个或多个的电子文档。系统100的元件可以包括存储了指令的一个或多个计算机可读介质,当系统100的一个或多个元件执行所述指令时,使得这些元件能够实现所描述的实施例。基于本讨论的目的,可以将信封看作是一组预加标签的文档和/或独立文档,如果有的话,还伴随有相关联的模板。同样,电子信封还可以包括限定了一项或多项任务的电子签名模板,其中必须由所述一个或多个电子文档的执行者执行所述一项或多项任务来完成电子签名。如上文所讨论的,所述一个或多个电子文档可以经历包括多个事件的文档执行工作流,所述多个事件可以包括与模板相关联的一项或多项任务。
在实施例中,期望监视与特定帐户相关联地分发的电子可签名文档(例如由特定公司或个人分发的文档)状态的用户可以使用计算机101,以例如访问与该帐户相关联的信息,其中可由web签名服务器104和/或电子签名服务106的管理员维护与该帐户相关联的信息。例如,用户可以访问由所述管理员维护的网站,并且提供认证信息来以常规方式访问帐户。
在访问帐户时,如图3所示,管理员可以向计算机101提供网页300,所述网页提供了图形化用户界面,允许用户定制文档监视报告。如图3所示,网页300包括域310,允许用户从与账户相关联地分发的信封/文档的全部或用户可选集合的多个工作流事件(例如,信封递送、信封签名等)中选择。同样地,例如如果用户只选择了域310中的“信封发送”和“信封签名”标识符,则仅当发送信封以及对信封进行数字签名时,用户才接收到进展报告。
如图3进一步所示,网页300包括域320,允许用户从与账户相关联地分发的信封/文档的接收方的全部或用户可选集合相关联的多个工作流事件(例如,接收方递送、接收方签名等)中选择。同样地,例如如果用户只选择了域320中的“接收方发送”和“接收方签名”标识符,则仅当将信封发送给特定接收方或一组接收方以及由特定接收方或一组接收方对信封进行数字签名时,用户才接收到进展报告。
如图3进一步所示,网页300包括域330,允许用户从与已经分发信封/文档的账户相关联的多个个人中选择。同样地,通过选择域330中的特定个人的标识符,仅当相对于选定的个人分发的文档发生在域310、320中选择的事件时,用户才接收到进展报告。
如图3进一步所示,网页300包括域集合340,允许用户从多个预定目的地中选择,或者允许用户指定可能向其发布或发送状态报告的期望目的地。
在用户使用网页300进行他选择并保存之后,web签名服务器104用于当每个电子信封/文档通过工作流时监视其进展。例如,通过使用其它地方描述的技术,系统100的元件操作用于确定文档内的标签或可激活控件何时被激活(例如,文档已经被电子签名和/或初始化)。在确定了相对于电子文档已经发生选择的事件时,web签名服务器104准备事件的报告,并向在网页300的域340中由用户指定的目的地发布所述事件的报告。图4示出了与指定的报告目的地相关联的网页400,该网页400列出了发生所选事件的信封,并提供了若干类型的示例信息,该示例信息包括信封的状态、已经或将要对相关联文档进行签名的人的姓名、发送和执行文档的日期以及发送和执行文档之间经过的时间或者递送与执行文档之间经过的时间。如图5所示,用户可以从“信封ID”域410中选择链接,以浏览涉及相关联信封/文档的更详细的状态。在电子信封包括多于一个文档的情况下,这种状态报告操作用于向用户通知每个独立文档的状态(例如,在一个文档已经被签名而其它文档没有的情况下,向用户通知已签名文档的识别符(identification))。
图5所示的报告在网页500的表格中,并且在其它信息中提供以下信息:文档中呈现的标签域的描述510、每个标签域的状态520(例如,已签名、未签名、没有执行等)以及由签名人对每个标签域分派的识别符530。
尽管已经示出和描述了本发明的优选实施例,但如上所述,在不脱离本发明的精神和范围的情况下,可以进行多种改变。因此,本发明的范围不限于优选实施例的公开内容,而是限于以上描述的以及在下文示出的示例中示出的发明。
Claims (18)
1.一种用于提供对电子信封的状态加以描述的报告的方法,所述电子信封包括分发用于电子签名的第一电子文档和电子签名模板,所述电子签名模板限定了必须通过第一电子文档的执行者执行以完成电子签名的至少一项任务的集合,所述第一电子文档要经历包括多个事件的文档执行工作流,所述多个事件包括所述至少一项任务,所述方法包括:
从监视实体接收对所述多个事件中的至少一个事件的标识符的电子选择;
经由网络监视通过工作流的第一电子文档的进展;
确定已经发生了相对于第一电子文档的所述至少一个事件;以及
响应于确定已经发生了相对于第一电子文档的所述至少一个事件,向监视实体通知已经发生了相对于第一电子文档的所述至少一个事件。
2.如权利要求1的方法,其中:
所述第一文档包括嵌入式可激活控件;以及
确定已经发生了事件包括:接收已经激活控件的指示。
3.如权利要求1的方法,其中所述电子信封包括分发用于电子签名的第二电子文档,所述方法还包括:
监视通过工作流的第二电子文档的进展;
确定已经发生了相对于第二电子文档的所述至少一个事件;以及
响应于确定已经发生了相对于第二电子文档的所述至少一个事件,向监视实体通知已经发生了相对于第二电子文档的所述至少一个事件。
4.如权利要求1的方法,还包括向与监视实体相关联的显示设备产生图形化用户界面GUI,其中由监视实体经由GUI提供标识符选择。
5.如权利要求1的方法,其中所述至少一个事件包括第一电子文档的电子签名的完成。
6.如权利要求1的方法,还包括:从监视实体接收对多个目的地中的第一目的地的选择,以向第一目的地通知已经发生了相对于第一电子文档的所述至少一个事件。
7.一种系统,包括:
在第一计算设备上可执行的源客户端,所述源客户端配置为产生电子信封,所述电子信封包括要经由网络分发用于电子签名的第一电子文档和电子签名模板,所述电子签名模板限定了必须通过第一电子文档的执行者执行以完成电子签名的至少一项任务的集合,所述第一电子文档要经历包括多个事件的文档执行工作流,所述多个事件包括所述至少一项任务;以及
经由网络与第一计算设备相耦合的电子设备,所述电子设备配置为:
从第一计算设备接收对多个事件中的至少一个事件的标识符的电子选择,
经由网络监视通过工作流的第一电子文档的进展;
确定已经发生了相对于第一电子文档的所述至少一个事件;以及
响应于确定已经发生了相对于第一电子文档的所述至少一个事件,向第一计算设备通知已经发生了相对于第一电子文档的所述至少一个事件。
8.如权利要求7的系统,其中:
所述源客户端还配置为将可激活控件嵌入第一文档;以及
所述电子设备还配置为:响应于接收到已经激活控件的指示,确定已经发生了所述事件。
9.如权利要求7的系统,其中所述电子信封包括分发用于电子签名的第二电子文档,以及所示电子设备还配置为:
监视通过工作流的第二电子文档的进展;
确定已经发生了相对于第二电子文档的所述至少一个事件;以及
响应于确定已经发生了相对于第二电子文档的所述至少一个事件,向第一计算设备通知已经发生了相对于第二电子文档的所述至少一个事件。
10.如权利要求7的系统,其中所述电子设备还配置为向与第一计算相关联的显示设备产生图形化用户界面GUI,其中由第一计算设备的用户经由GUI提供标识符选择。
11.如权利要求7的系统,其中所述至少一个事件包括第一电子文档的电子签名的完成。
12.如权利要求7的系统,其中所述电子设备还配置为:从第一计算设备接收对多个目的地中的第一目的地的选择,以向第一目的地通知已经发生了相对于第一电子文档的所述至少一个事件。
13.一种包括指令的计算机可读介质,其中当电子设备执行所述指令时,使得电子设备能够执行用于提供对电子信封的状态加以描述的报告的步骤,所述电子信封包括分发用于电子签名的第一电子文档和电子签名模板,所述电子签名模板限定了必须通过第一电子文档的执行者执行以完成电子签名的至少一项任务的集合,所述第一电子文档经历包括多个事件的文档执行工作流,所述多个事件包括所述至少一项任务,所述步骤包括:
从监视实体接收对所述多个事件中的至少一个事件的标识符的电子选择;
经由网络监视通过工作流的第一电子文档的进展;
确定已经发生了相对于第一电子文档的所述至少一个事件;以及
响应于确定已经发生了相对于第一电子文档的所述至少一个事件,向第一计算设备通知已经发生了相对于第一电子文档的所述至少一个事件。
14.如权利要求13的介质,其中:
所述第一文档包括嵌入式可激活控件;以及
确定发生了所述事件包括:接收已经激活控件的指示。
15.如权利要求13的介质,其中所示电子信封包括分发用于电子签名的第二电子文档,还包括:
监视通过工作流的第二电子文档的进展;
确定已经发生了相对于第二电子文档的所述至少一个事件;以及
响应于确定已经发生了相对于第二电子文档的所述至少一个事件,向监视实体通知已经发生了相对于第二电子文档的所述至少一个事件。
16.如权利要求13的介质,还包括向与监视实体相关联的显示设备产生图形化用户界面GUI,其中由监视实体经由GUI提供标识符选择。
17.如权利要求13的介质,其中所述至少一个事件包括第一电子文档的电子签名的完成。
18.如权利要求13的介质,还包括:从监视实体接收对多个目的地中的第一目的地的选择,以向第一目的地通知发生了相对于第一电子文档的所述至少一项事件。
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SG10201403551TA (en) | 2014-09-26 |
AU2010264441B2 (en) | 2015-10-22 |
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CN104205122B (zh) | 2017-05-10 |
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CA2766745C (en) | 2018-01-02 |
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WO2010151630A3 (en) | 2011-04-28 |
JP2012531672A (ja) | 2012-12-10 |
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US8655961B2 (en) | 2014-02-18 |
SG177356A1 (en) | 2012-02-28 |
JP5674776B2 (ja) | 2015-02-25 |
EP2446376A2 (en) | 2012-05-02 |
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