JP2011048505A - Conference room reservation system, conference room reservation method and computer program therefor - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To automatically select a matching conference room and to change a person who has previously reserved when the matching conference room has been previously reserved by the person without the intervention of determination by the person so as to effectively use the conference room. <P>SOLUTION: A conference room reservation system includes a reservation reception unit 21 for receiving a conference room reservation request including a desired date and a reservation attribute, a reservation state storage unit 10 for storing conference room attributes, the presence/absence of a setting reservation, and reservation attributes thereof regarding a plurality of conference rooms, a reservation determination unit 22 for determining a vacancy with reference to the reservation state storage unit regarding a candidate conference room having a conference room attribute satisfying the reservation attribute, a reservation transfer unit 23 for transferring a reservation already set for a candidate conference room for the desired date to the other conference room having a conference room attribute satisfying the set reservation attribute if there is no vacancy as a result of the determination, and a reservation setting unit 24 for setting a reservation for the candidate conference room if there is a vacancy for a candidate conference room for the reservation desired date as a result of the determination by the reservation determination unit, and setting a reservation to a candidate conference room for the reservation desired date being vacant due to the transfer if the reservation transfer has been performed by the reservation transfer unit. <P>COPYRIGHT: (C)2011,JPO&INPIT

Description

  The present invention relates to a conference room reservation system for effectively using a conference room.

  2. Description of the Related Art Conventionally, as a conference room reservation system for effectively using a conference room, for example, the one described in Patent Document 1 is known.

  In the conference room reservation system disclosed in Patent Document 1, a conference room reservation applicant designates a conference room to be reserved, and when the conference room has already been reserved as a result of the search, a conference is held with the party concerned. Request a change of schedule. When the request is approved, the reservation of the pre-approval meeting is changed, thereby setting the reservation for the vacant meeting room.

  In addition, when both the predecessor and the conference reservation applicant cannot change the meeting schedule, the conference on the conference reservation applicant side has more participants than the predecessor side, and the predecessor side If you cannot make a reservation setting for the person who wants to reserve the conference unless you have changed the conference room, search for an alternative conference room that has a capacity more than the number of participants that is available at the designated date and time of the predecessor, Request the previous meeting official to change to the alternate meeting room. When the request is approved, the reservation of the pre-approval meeting is changed, thereby setting the reservation for the vacant meeting room.

JP-A-11-353390

  However, the system described in Patent Document 1 has the following problems.

  First of all, it is necessary to request the predecessor to change the meeting schedule, etc., and after accepting the change, the predecessor side changes and the reservation is set on the conference reservation applicant side. It was.

  Also, the predecessor who was requested to change the schedule had to adjust the schedule again, which was very troublesome and cumbersome.

  Furthermore, due to human judgment, for example, when the above system is used for an in-house meeting, it may be difficult to request a change due to in-house relations, etc. Despite this, various problems have emerged that are simply not suitable for meeting rooms. For example, it has become difficult to use the system properly.

  Accordingly, an object of the present invention is to select a conference room suitable for a conference reservation applicant, and when there is a prior agreement in the suitable conference room, a person's judgment intervenes in the reservation of the advance contractor. It is to make effective use of the conference room by enabling automatic transfer without any problem.

  A conference room reservation system according to an embodiment of the present invention includes a conference room including a reservation desired date, a reservation desired time zone, a reservation attribute including a desired number of persons, and a plurality of conference rooms, each of which is accommodated in each conference room. A reservation status storage unit that stores conference room attributes including the number of people, presence / absence of a set reservation for each conference room, and a reservation attribute of the set reservation, and the conference room reservation request Reservation determination means for determining whether or not there is a vacancy in the desired reservation time zone on the desired reservation date with reference to the reservation status storage unit for candidate conference rooms having meeting room attributes that satisfy the included reservation attributes As a result of the determination by the reservation determination means, when there is no room in the candidate conference room for the desired reservation date and the desired reservation time zone, the candidate conference room for the desired reservation time zone has already been set Set the reservation for the above As a result of the determination by the reservation determination means, there is a vacancy in the candidate conference room in the desired reservation date and the desired reservation time zone as a result of the determination by the reservation determination means. When the reservation for the conference room reservation request is set in a vacant candidate conference room, and the transfer is performed by the transfer means, the reservation desired time zone of the desired reservation date vacated by the transfer is set. Reserving means for setting a reservation for the conference room reservation request in the candidate conference room.

  In a preferred embodiment, the conference room attribute stored in the reservation status storage unit includes a remote conference that allows remote conferences between the sites where the conference rooms are provided and the sites using a predetermined communication device. Information indicating whether it is a room or not, and the reservation attribute of the conference room reservation request further includes whether or not a remote conference is desired, two or more bases for remote conferences, and The reservation determination means makes a reservation determination for each of the two or more bases, the transfer means makes a transfer for each of the two or more bases, and the reservation means You may make it perform the reservation setting concerning the said meeting room reservation request | requirement about each of the said 2 or more bases.

  In a preferred embodiment, the conference room reservation request includes a plurality of sets of desired reservation dates and desired reservation time zones with priorities, and the reservation determination means determines the candidates according to the priorities. The presence or absence of a conference room may be determined.

  In a preferred embodiment, the reservation status storage unit may further store a reservation level of each reservation, and the transfer unit may transfer a reservation whose reservation level is a predetermined level or less.

  In a preferred embodiment, when the reservation means cannot set a reservation for the conference room reservation request, the reservation means may be notified to the predecessor including cancellation information for prompting the reservation cancellation. .

It is a block diagram of the conference room reservation system concerning one Embodiment of this invention. It is a figure which shows an example of the input form of a meeting room reservation request | requirement. It is a figure which shows an example of the data structure of meeting room information DB. It is a figure which shows an example of the data structure of meeting room matching pattern DB. It is a figure which shows an example of the data structure of reservation schedule DB. It is a figure which shows an example of the data structure of setting reservation status DB. It is a flowchart which shows the process sequence of the conference room reservation system which concerns on one Embodiment of this invention. It is a flowchart which shows the process sequence of the vacancy reservation process of FIG. It is a flowchart which shows the process sequence of the transfer reservation process of FIG.

  Hereinafter, as a conference room reservation system according to an embodiment of the present invention, a conference room reservation system for an in-house conference will be described as an example and described in detail with reference to the drawings.

  FIG. 1 is an overall configuration diagram of a conference room reservation system according to the present embodiment.

  For example, as shown in FIG. 1, the present system includes a conference room reservation device 1 and a plurality of terminal devices 4 provided at a plurality of bases. The conference room reservation device 1 is connected to the terminal device 4 at each site via the global network 2a and the local network 2b.

  The conference room reservation apparatus 1 is configured by, for example, a general-purpose computer system, and each component or function in the conference room reservation apparatus 1 described below is realized by, for example, executing a computer program.

  The global network 2a is composed of an in-house network such as a dedicated line or a known network such as the Internet. The local network 2b is configured by a known network such as an in-house LAN at each base.

  The terminal device 4 uses a known information processing device such as a PC in the office. For example, a portable information processing device having a communication function such as a mobile phone may be used as the terminal device 4.

  The conference room reservation apparatus 1 includes therein a reservation reception unit 21 as a unit for receiving a conference room reservation request, a reservation determination unit 22 as a reservation determination unit, a reservation transfer unit 23 as a transfer unit, and a reservation unit. Reservation setting unit 24 and reservation status storage unit 10.

  The reservation receiving unit 21 receives a conference room reservation request including a reservation desired date, a reservation desired time zone, and a reservation attribute including the desired number of people. As will be described below, the conference room reservation request may include a plurality of sets of desired reservation dates and desired reservation times with priorities.

  The reservation receiving unit 21 provides the terminal device 4 with data for displaying a form for inputting a conference room reservation request described in, for example, HTML (HyperText Markup Language). And the meeting room reservation request | requirement input into the form which inputs a meeting room reservation request | requirement from the terminal device 4 is received.

  FIG. 2 shows a reservation request form 30 as an example of a form for inputting a conference room reservation request. The reservation request form 30 has an input area 310 for date and time information, an input area 320 for meeting content information, and an input area 330 for organizer information.

  In the date / time information input area 310, a set of a desired date and a desired time zone with priorities is input. Here, the prioritization is executed by providing three sets of input areas of a first desire 311, a second desire 312, and a third desire 313.

  In the conference content information input area 320, reservation attributes and information regarding presence / absence of customer participation 322 and presence / absence of officer participation 323 are input as the reservation level of each reservation.

  The reservation attribute includes the desired number of people, the presence / absence of remote conference request, the base, and the desired number of participants for the conference. When a remote conference is desired, the reservation attribute further includes the two or more bases and the desired number of people at each base.

  Whether or not the remote conference is desired is set by selecting either a face-to-face conference or a TV conference in the conference type selection area 321. Here, a face-to-face meeting is a meeting in which all participants gather in one meeting room at one base, and a TV meeting is a real-time meeting between meeting rooms at multiple bases via the networks 2a and 2b. It is a remote conference that progresses while watching the face of TV. The remote conference is not limited to the TV conference, and any type of conference such as an audio-only conference can be used as long as the conference is performed in real time between conference rooms at remote locations by using a network. There may be.

  When a face-to-face meeting is selected in the meeting type selection area 321, the person who wants to reserve a meeting uses only the first base 324 as the desired base information and the first person 324 a as the desired number of participants in the meeting. Enter in the input area.

  On the other hand, when a TV conference is selected, the conference reservation applicant can input desired base information into the input area. In the example shown in FIG. 2, two bases are input, namely, Sapporo in the input area 324 of the first base, Fukuoka in the input area 325 of the second base. Five people are entered in 324a and seven people are entered in the second number of people 325a as the number of people who want to participate in the conference room in Fukuoka. The number of bases may be three or more.

  In the input area of the organizer information 330, the organizer name 331 and the organizer contact 332 are input.

  In the reservation status storage unit 10, for a plurality of conference rooms, the conference room attributes including the capacity of each conference room, the presence / absence of a set reservation for each conference room, and the reservation of the set reservation And attributes are stored.

  Specifically, as shown in FIG. 1, the reservation status storage unit 10 includes a conference room information database 11, a conference room matching pattern database 12, a reservation schedule database 13, and a set reservation status database 14 (database). Is hereinafter referred to as DB).

  The conference room information DB 11 stores a conference room attribute 110 including the number of people in each conference room for a plurality of conference rooms. FIG. 3 shows a conference room attribute 110 as an example of a data structure stored in the conference room information DB 11. Whether the conference room attribute 110 is a remote conference room capable of performing a remote conference between the bases 111, the conference rooms 112, and the predetermined communication devices as the data items. As information indicating whether or not a video conference is possible 113 and a maximum capacity 114.

  The meeting room matching pattern DB 12 stores meeting room matching pattern information 120 determined based on the meeting room attribute 110. FIG. 4 shows meeting room matching pattern information 120 as an example of a data structure stored in the meeting room matching pattern DB 12.

  In the meeting room matching pattern information 120, conference room candidates 123 to 126 for the meeting type 121 and the number of participants 122 are determined for each base 127.

  The conference type 121 is a data item indicating whether the conference is a remote conference. In FIG. 4, a TV conference or a face-to-face conference is shown.

  The number of participants 122 is the number of participants in the conference, and is set as appropriate according to the maximum capacity 114. For example, in FIG. 4, the number 122 of participants who set Sapporo as the base 127 is set to 20 to 11, 10 to 6, and 5 to 1. In FIG. 3, this is adapted to the maximum capacity 114 (20 people, 10 people, 5 people) of each conference room (A to D) based in Sapporo.

  The extraction and ranking of candidates at one site will be described below with reference to FIGS.

  Candidates (first to fourth) 123 to 126 are extracted with reference to the conference room attribute 110. For example, in the candidates 123 to 126, the conference room 112 having the conference room attribute 110 of whether or not the video conference is possible 113 and the maximum capacity of 114 corresponding to the conference type 121 and the number of participants 122 of the conference room matching pattern information 120 is extracted. Is done.

  A method for extracting candidates 123 to 126 corresponding to the conference type 121 will be described. When the conference type 121 is “TV conference”, only the conference rooms 112 whose TV conference availability 113 is “possible” are candidates 123 to 126. On the other hand, since a face-to-face meeting can be performed in a conference room where a TV conference can be performed, if the type 121 of the meeting is “face-to-face meeting”, whether the video conference is possible or not 113 is a candidate whether it is “possible” or “impossible”. 123-126.

  A method for extracting candidates 123 to 126 corresponding to the number of participants 122 will be described. First, the conference room 112 having the maximum capacity 114 within the range of the number of participants 122 becomes candidates 123 to 126. Furthermore, the conference room 112 having the maximum capacity 114 that is larger than the upper limit of the number of participants 122 can also be candidates 123 to 126.

  Subsequently, ranks are assigned to the extracted candidates 123 to 126. In FIG. 4, the candidates 123 to 126 are the first candidate 123 to the fourth candidate 126 in descending order of priority. Hereinafter, a method of ranking the candidates 123 to 126 in the illustrated example will be described.

  The ranking is determined by comparing the conference type 121 and the number of participants 122 of the conference room matching pattern information 120 with the availability 113 of the video conference and the maximum capacity 114 of the conference room attribute 110.

  When the conference type 121 is “face-to-face conference”, the conference room 112 in which the availability 113 of the video conference is “impossible” becomes the candidates 123 to 126 of higher rank.

  The conference room 112 in which the maximum accommodating number 114 is included in the range of the number of participants 122 is the higher-ranked candidates 123 to 126. In addition, when there are a plurality of candidates 123 to 126, the ranks of the candidates 123 to 126 are higher as the conference room 112 has a smaller maximum capacity 114.

  The conference room 112 having the maximum capacity 114 that is larger than the number of participants 122 has a lower rank of the candidates 123 to 126 than the conference room 112 having the maximum capacity 114 within the range of the participants 122. In addition, when there are a plurality of candidates 123 to 126, the ranks of the candidates 123 to 126 are lower in the conference room 112 having the largest capacity 114.

  In general, in the use of a conference room, the use efficiency increases as the conference room with the maximum capacity of 114, which is as close as possible to the number of participants 122 in the conference, is used. For this reason, the extraction and ranking of the above candidates are set so that the most suitable number of people can be selected when making a vacant conference room determination by reservation and transfer described later. The extraction and ranking of candidates is not limited to the above method, and any method may be used.

  The reservation schedule DB 13 stores schedule information 130 that includes the presence / absence of a set reservation for each day / time zone for each conference room at each site. FIG. 5 shows schedule information 130 as an example of the data structure of the reservation schedule DB 13.

  The schedule information 130 includes, as its data items, a base 131, a conference room 132, a time zone 133, and a reservation ID column 134 for each date 135.

  The time zone 133 is set with a width of a predetermined unit time for each conference room 132 for each base 131. In the illustrated example, the unit time width is set to 30 minutes. However, it may be set to a different unit time width, for example, 15 minutes or 1 hour.

  In the reservation ID column 134, an ID assigned to identify each reservation is stored for each base 131, each conference room 132, and each time zone 133. That is, when the reservation has been made, the reservation ID 141 given in the setting reservation information 140 described later is stored in the reservation ID column 134. On the other hand, if no reservation is set and the conference room is empty, the reservation ID field 134 is blank “-”.

  The setting reservation status DB 14 stores setting reservation information 140 including a reservation attribute of a set reservation. FIG. 6 shows setting reservation information 140 as an example of the data structure of the setting reservation status DB 14.

  The setting reservation information 140 includes, as data items, a reservation ID 141, a reservation date 142, an organizer 143, a contact 144, a conference room movement flag 145 as a reservation level of each reservation, a conference type 146, a reservation setting date 147, and a base 148a. 149a, information on conference rooms 148b and 149b, times 148c and 149c, and the number of people 148d and 149d for each site. The conference room movement flag 145 is a data item corresponding to the presence / absence 322 of customer participation and the presence / absence 323 of officer participation in the reservation request form 30.

  The conference room movement flag 145 is a flag indicating whether or not to allow a change to another conference room after setting reservation. The conference room movement flag 145 stores a flag indicating whether the level is higher than a predetermined level or lower than a predetermined level based on the reservation level of each reservation. In other words, in the reservation request form 30 described above, when either the customer participation 322 or the officer participation 323 is set to “present”, the reservation level is an important meeting of a predetermined level or more, so the conference room movement flag 145 is displayed. “Not possible” is set. On the other hand, if neither the customer participation 322 or the officer participation 323 is made, the conference room moving flag 145 is set to “OK” because the reservation level is less than a predetermined conference.

  The reservation determining unit 22 refers to the reservation status storage unit 10 for a candidate conference room having the conference room attribute 110 that satisfies the reservation attribute included in the conference room reservation request, and there is a vacancy in the desired reservation time zone on the desired reservation date. It is determined whether or not.

  For example, the reservation determination unit 22 extracts candidates 123 to 126 corresponding to the conference room reservation request with reference to the conference room matching pattern information 120 based on the conference room reservation request input in the reservation request form 30. For example, the conference type 321, the bases 324 and 325, and the number of people 324 a and 325 a in the reservation request form 30 are compared with the base 127, the conference type 121, and the number of participants 122 in the conference room matching pattern information 120. Then, one or a plurality of candidates 123 to 126 corresponding to all of them are extracted.

  Next, the reservation determination unit 22 determines whether or not the extracted candidates 123 to 126 are empty conference rooms for the desired reservation date and the desired reservation time zones 311 to 313 of the reservation request form 30.

  Specifically, with reference to the schedule information 130, for the conference room 132 corresponding to the extracted candidates 123 to 126, the reservation ID of the date 135 and the time zone 133 corresponding to the desired reservation date and desired reservation time zones 311 to 313 It is determined whether or not the reservation ID 141 is set in the column 134.

  This empty conference room is determined as “vacant” when the reservation ID 141 is not set in the reservation ID field 134 of all widths of the desired reservation time periods 311 to 313 for the time period 133, and the desired reservation time period If even one reservation ID 141 is set in the reservation ID column 134 having a width of 311 to 313, it is determined that “reserved”.

  Here, when a plurality of candidates 123 to 126 are extracted, the determination of the empty conference room is performed in order from the first candidate 123 to the second candidate 124, the third candidate 125, and the fourth candidate 126. This is done until an empty conference room is found or there are no more candidates 123-126.

  In addition, when there are two or more desired bases 324 and 325, the reservation determination unit 22 performs the above determination for each of the two or more bases 131.

  Furthermore, the reservation determination unit 22 may include a reservation status determination unit that determines whether or not a candidate conference room is available according to priority (not shown).

  For example, the reservation status determination unit, in the reservation request form 30, sets the desired reservation date and the desired reservation time zone that are input in the three sets of input areas of the first desired 311, the second desired 312, and the third desired 313 of the date / time information. The reservation determination is sequentially performed according to the priority order. In this case, the process is performed until an empty conference room is found or all the combinations of the desired reservation date and the desired reservation time zone are determined.

  If the result of determination by the reservation determination unit 22 is that there is no vacancy in the candidate conference room for the desired reservation date and reservation time zone, the reservation transfer unit 23 sets the reservation already set in the candidate conference room for the desired reservation time zone on the desired reservation date Is transferred to another conference room having a conference room attribute that satisfies the reservation attribute of the set reservation.

  In the reservation determination unit 22, if another reservation ID 141 has already been set in the reservation ID field 134 of the desired conference room 132 in the desired date 135 and time zone 133, the reservation transfer unit 23 sets With reference to the reservation information 140, the conference type 146, the bases 148a and 149a, the conference rooms 148b and 149b, and the number of people 148d and 149d of the reservation ID 141 are extracted.

  Next, the reservation transfer unit 23 refers to the conference room matching pattern information 120, extracts the conference type 146, the bases 148a and 149a, the conference rooms 148b and 149b, the number of people 148d and 149d, the base 127, and the conference Type 121 and number of participants 122 are compared. Then, the reservation transfer unit 23 determines whether there are candidates 123 to 126 corresponding to the base 127, the conference type 121, and the number of participants 122 that match all of the extracted information, in addition to the reserved conference room. judge.

  As a result of the determination, if there are candidates 123 to 126 in addition to the reserved conference rooms, the reservation transfer unit 23 determines an empty conference room for the candidates 123 to 126.

  The determination of an empty conference room is performed in the same manner as the determination of an empty conference room by the reservation determination unit 22. That is, referring to the schedule information 130, the conference room 132 corresponding to the extracted candidates 123 to 126 is entered in the reservation ID column 134 of the date 135 and time zone 133 corresponding to the desired reservation date and desired reservation time zone 311 to 313. Then, it is determined whether another reservation ID 141 has already been set. The processing in the case where there are a determination result and a plurality of candidates 123 to 126 is also performed in the same manner as the empty conference room determination.

  As a result of the vacant conference room determination, if there are vacancies in other candidates 123 to 126, transfer to the candidates 123 to 126 is performed. The transfer is to change the reserved conference room of the predecessor to another candidate 123 to 126 and make the reserved conference room empty.

  In the transfer, specifically, for the reservation of the predecessor, the conference rooms 148b and 149b corresponding to the reservation ID 141 of the setting reservation information 140 are changed to the conference rooms that are determined to be empty by the reservation transfer unit 23. In addition to the change, the reservation ID 141 already set in the reservation ID column 134 of the time zone 133 of the date 135 for the conference room 132 before the change in the schedule information 130 is canceled.

  Furthermore, when there are two or more bases 148a and 149a that perform the transfer, the reservation transfer unit 23 performs the above-described transfer for each of the two or more bases 131.

  The reservation setting unit 24 sets the reservation for the conference room reservation request in the vacant candidate conference room when there is a vacancy in the candidate conference room of the desired reservation date and the desired reservation time zone as a result of the determination by the reservation determination unit 22. When the transfer by the reservation transfer unit 23 is performed, a reservation for the conference room reservation request is set in the candidate conference room in the desired reservation time zone on the desired reservation date vacated by the transfer.

  When it is determined as “vacant” in the above-described reservation determination unit 22 of the reservation determination unit 22, the reservation setting unit 24 registers the reservation ID 141 of the conference reservation applicant in the setting reservation information 140, and stores the reservation ID 141 in this reservation ID 141. Correspondingly, the conference room information 148a-d, 149a-d determined as “vacant” and other registration information 141-147 are set and registered. In addition, the reservation setting unit 24 sets the reservation ID 141 registered in the setting reservation information 140 in the reservation ID column 134 in the date 135 and the time zone 133 of the conference room 132 in the schedule information 130.

  Further, when there is no empty conference room in the reservation determination unit 22 and the reservation of the predecessor is transferred in the reservation transfer unit 23, the reservation setting unit 24 stores the reservation ID 141 of the conference reservation applicant in the setting reservation information 140. In accordance with this reservation ID 141, conference room information 148a-d, 149a-d whose reservation of the predecessor has been canceled by transfer and other registration information 141-147 are set and registered. In addition, the reservation setting unit 24 sets the reservation ID 141 set in the setting reservation information 140 in the reservation ID column 134 in the date 135 and the time zone 133 of the conference room 132 that is vacated by transfer.

  Further, when there are two or more bases 148a and 149a to be set, the reservation setting unit 24 performs the above reservation setting for each of the two or more bases 131.

  Below, the process sequence of the conference reservation system concerning this embodiment is demonstrated with reference to FIGS.

  FIG. 7 is a flowchart showing a processing procedure of the conference room reservation system according to the present embodiment.

  As shown in FIG. 7, the conference room reservation request is entered by the conference reservation applicant from the terminal device 4 into the reservation request form 30 and received by the reservation receiving unit 21 (S <b> 1).

  Next, a vacancy reservation process is executed (S2). In the vacancy reservation process, the reservation determination unit 22 makes a reservation determination. If there is a vacancy, the reservation setting unit 24 makes a reservation. Details of the vacancy reservation process will be described later.

  Next, the process proceeds to S3. Here, it is determined whether or not a setting reservation (S24 in FIG. 8) has been made in the vacancy reservation process (S2) (S3).

  When the setting reservation is made (S3: YES), the transfer reservation process (S4) and the transfer reservation completion determination (S5) described below are not performed, and it is determined whether there is another base (S9). ).

  If there is no vacancy and no setting reservation is made (S3: NO), a transfer reservation process (S4) is performed.

  In the transfer reservation process (S4), the reservation transfer unit 23 determines whether it is possible to transfer a conference room that has been reserved for setting. If the transfer is possible, the reservation of the predecessor is transferred, and the reservation setting unit 24 makes a reservation reservation for the person who wants to make a conference reservation in the conference room. Details of the transfer reservation process will be described later.

  When the transfer reservation process is completed (S4), it is determined whether or not the transfer reservation is completed (S5).

  If the transfer reservation process has not been completed in S5 (S5: NO), if there is a reservation for another base at the set date and time, the cancel process is performed (S6).

  Subsequently, it is determined whether there are next desired dates 312, 313 (S7). If there are next desired dates 312, 313 (S7: YES), the reservation status determination unit described above sequentially performs the desired dates 312, 313 from the vacancy reservation process (S2).

  If there is no next desired date 312, 313 (S7: NO), a notification including cancellation information for prompting the predecessor to cancel the reservation is given (S8), and the process is terminated. This notification is effective when, for the convenience of the predecessor, the predecessor has forgotten to cancel the reservation of the conference room on the system even though the conference has already been cancelled. Play.

  On the other hand, when the transfer reservation is completed in S5 (S5: YES), it is determined whether or not there is a reservation request for another base (S9). When there is a request for reservation of another base (S9: YES), processing is sequentially performed for the base from the vacancy reservation processing (S2). If there is no request from another site (S9: NO), the process ends.

  FIG. 8 is a flowchart showing a processing procedure of the vacancy reservation processing of FIG. The vacancy reservation process (S2) of FIG. 7 will be described in detail with reference to FIG.

  First, among the information input in the reservation request form 30 accepted in S1, the conference type 121 and participation of the base 127 of the conference room matching pattern information 120 that matches the first base 324 and the first number of people 324a. All candidates 123 to 126 corresponding to the number of people 122 are extracted (S21).

  Next, one candidate is selected from the candidates 123 to 126 (S22), and an empty conference room is determined with reference to the schedule information 130 (S23). As a result of the vacant conference room determination, if there is a vacancy (S23: vacant), a reservation reservation is made by the reservation setting unit 24, the vacancy reservation process ends, and the process proceeds to S3 in FIG.

  On the other hand, when there is no vacancy (S23: no vacancy), that is, when the reservation ID 141 of the predecessor has already been registered in the reservation ID column 134 of the schedule information 130, there are next candidates 123-126. Is determined (S25).

  If there are next candidates 123 to 126 (S25: present), the next one of the candidates 123 to 126 is selected (S22), and an empty conference room is determined (S23). If there is no next candidate (S25: none), the vacancy reservation process ends, and the process proceeds to S3 in FIG.

  FIG. 9 is a flowchart showing a processing procedure of the transfer reservation process of FIG. The transfer reservation process (S4) in FIG. 7 will be described in detail with reference to FIG.

  First, when the empty conference room determination (S23) of the vacancy reservation process (S2) is performed, the existing reservation ID 141 of the predecessor who has already been set in the reservation ID column 134 is extracted (S40).

  Next, one of the extracted predecessor existing reservation IDs 141 is selected (S41).

  When existing reservation IDs 141 of a plurality of predecessors are extracted, a rule may be set in advance as to how one of the reservation IDs 141 is selected. For example, the rules are selected in the order from the meeting with the smallest number of persons 148d among the existing reservation IDs 141 of the predecessors, the order is selected in the order from the meeting with the latest reservation setting date 147, or the meeting room matching pattern information 120 is referred to. Then, the candidates can be set according to preference, such as selecting in descending order or ascending order in the order of the candidates 123 to 126.

  Next, it is determined whether or not the conference room can be moved with reference to the setting reservation information 140 for the existing reservation ID 141 of the selected predecessor (S42).

  When the conference room movement flag 145 is “impossible” (S42: Impossible), the process proceeds to a determination as to whether there is an existing reservation ID 141 of another predecessor in the reservation ID column 134 (S49). If the conference room movement flag 145 is “Yes” (S42: Yes), transfer destination candidates are extracted (S43).

  In the transfer destination candidate extraction (S43), the conference type 121 and the conference type 121 of the conference room matching pattern information 120 corresponding to the sites 148a and 148b and the number of people 148d and 149d corresponding to the existing reservation ID 141 of the predecessor. All candidates 123 to 126 corresponding to the number of participants 122 are extracted (S21).

  One candidate (for example, 123) is selected from the extracted candidates 123 to 126 (S44).

  With respect to the selected candidate 123, an empty conference room determination is performed with reference to the schedule information 130 (S45). If there is a vacancy as a result of the determination (S45: vacancy), the process proceeds to a change and notification process of the existing contractor existing reservation (S46). If there is no vacancy as a result of the determination (S45: no vacancy), the process proceeds to the determination of whether or not there is a next candidate (S48).

  In the reservation change and notification process (S46), the existing reservation ID 141 of the predecessor is newly set in the reservation ID column 134 of the transfer destination of the schedule information 130 for the conference room that was vacant in S45, and the transfer source The existing reservation ID 141 of the predecessor set in the reservation ID column 134 is canceled. In addition, the conference room 148b and 149b information corresponding to the existing reservation ID 141 of the predecessor in the setting reservation information 140 is changed. Further, the contractor is notified by e-mail that the reservation has been changed.

  Subsequently, the reservation setting unit 24 makes a setting reservation for a conference reservation applicant (S47).

  In S45, if there is no vacancy in the selected conference room (S45: no vacancy), it is determined whether there are next candidates 123-126 (S48). (S48: Yes), the next candidates 123 to 126 are sequentially executed from S44. When there are no next candidates 123 to 126 (S48: none), the process proceeds to S49.

  S49 is a determination as to whether there is another existing reservation of the predecessor. If there is no other existing reservation (S49: None), the transfer reservation process ends, and the process proceeds to S5 in FIG. If there is another existing reservation (S49: Yes), the existing reservation is selected, and the processing after S41 is continued repeatedly.

  As described above, according to the present embodiment, a conference reservation applicant inputs reservation attributes such as a desired reservation date, a desired time zone, and the desired number of people, thereby extracting an appropriate conference room and determining an empty conference room at the desired date and time. When there is an empty conference room, it is possible to automatically set a reservation for a person who wants to make a conference reservation. Extraction of an existing conference room and determination of an empty conference room, and transfer of an existing reservation of a predecessor and reservation setting of a conference reservation applicant to a transfer source when there is a vacancy can be automatically performed. As a result, both the conference reservation person and the predecessor can make a reservation for the appropriate meeting room, and the use of the meeting room can be effectively made possible by reducing the time required for processing time reduction and readjustment of the schedule. .

  In addition, according to the present embodiment, since the transfer of the reservation of the predecessor is automatically performed, it is not necessary to request the transfer of the reservation to the predecessor as in the prior art. Conversely, when it is difficult to refuse a request, it is possible to reduce the inconvenience of human relations and transfer to an appropriate conference room, and the conference room can be used more effectively.

  In addition, according to the present embodiment, even if a conference reservation applicant desires a remote conference such as a TV conference, an appropriate conference room is extracted for each of two or more locations where the conference is performed simultaneously, If there is a vacancy, a reservation can be set, and if a reservation to an appropriate conference room cannot be set at at least one base, the transfer of the predecessor can be automatically performed for that base. This makes it possible to make a convenient and efficient conference room reservation.

  Further, according to the present embodiment, since a plurality of sets of desired reservation dates and reservation time zones can be set together with priorities, conference room setting reservation can be performed with a higher probability.

  In addition, according to the present embodiment, for example, in an important meeting of a predetermined reservation level or higher, where it is difficult to transfer a reservation that has been set once, a setting that does not perform transfer can be performed. Can be used.

  In addition, according to the present embodiment, when the reservation of the predecessor cannot be transferred and the reservation setting of the conference reservation applicant cannot be performed, a notification for prompting the cancelation is given to the predecessor, so that the conference It is possible to prevent forgetting to cancel and to further effectively use the conference room efficiently.

  In the present embodiment, the scheduled time of the conference is described in the desired time in the reservation request form 30. However, it may be specified as a range of the desired time.

  In this case, for example, if “120 minutes from 10:00 to 18:00” is designated, a conference room that is a candidate for the desired date of the schedule information 130 at the time of empty conference room determination (S23). With respect to 132, a time zone 133 between 10:00 and 18:00 is sequentially searched from 10:00 every unit time (here, 30 minutes). Then, when 120 minutes of continuous vacancy can be secured, it is determined that there is a vacancy. By specifying in this way, it is possible to make a reservation reservation for a conference room with a higher probability.

  In the present embodiment, when the transfer reservation is not completed and the reservation of the conference reservation applicant is not completed, the process is terminated after a notification (S8) for prompting cancellation, but the process ends. Not limited. Instead of the notification for prompting cancellation (S8), an inquiry about the presence or absence of cancellation may be made (not shown). This is, for example, inquiring about the presence or absence of cancellation to the predecessor, and selecting and returning whether the predecessor has canceled or not by using a dedicated form or the like.

  The inquiry processing for the presence / absence of cancellation is performed, for example, before the cancellation processing S6 of another base. In this case, if there is no cancellation, the process proceeds to S6. On the other hand, if there is a cancellation, the process proceeds to the transfer reservation process (S4). In this way, it is possible to prevent the forecome from forgetting to cancel, and also to automate the processing after confirming the cancellation, thereby improving the processing efficiency.

  In the present embodiment, the in-house conference room reservation system has been described. However, the conference room reservation system is not limited to the use of the in-house conference.

  The above-described embodiments of the present invention are examples for explaining the present invention, and are not intended to limit the scope of the present invention only to those embodiments. Those skilled in the art can implement the present invention in various other modes without departing from the gist of the present invention.

10 Reservation Status Storage Unit 11 Meeting Information DB
12 meeting room conformity pattern DB
13 Reservation schedule DB
14 Setting reservation status DB
21 Reservation Reception Unit 22 Reservation Determination Unit 23 Reservation Transfer Unit 24 Reservation Setting Unit

Claims (7)

Means for accepting a meeting room reservation request including a reservation desired date, a reservation desired time zone, and a reservation attribute including a desired number of people;
Reservation which memorize | stored the meeting room attribute containing the capacity | capacitance number of each meeting room, the presence or absence of the set reservation for every meeting room according to the meeting room, and the reservation attribute of the said set reservation about several meeting rooms A situation storage unit;
For a candidate conference room having a conference room attribute that satisfies the reservation attribute included in the conference room reservation request, refer to the reservation status storage unit to determine whether or not there is a vacancy in the desired reservation time zone on the desired reservation date. Reservation determination means for determining;
As a result of the determination by the reservation determination means, when there is no vacancy in the candidate conference room in the desired reservation date and the desired reservation time zone, it has been set in the candidate conference room in the desired reservation time zone on the desired reservation date Transfer means for transferring a reservation to another conference room having a conference room attribute that satisfies the reservation attribute of the set reservation;
As a result of the determination by the reservation determination means, when there is a vacancy in the candidate conference room in the desired reservation date and the desired reservation time zone, a reservation for the conference room reservation request is set in the vacant candidate conference room, A reservation unit configured to set a reservation for the conference room reservation request in a candidate conference room in the desired reservation time zone on the desired reservation date vacated by the transfer when the transfer is performed by the transfer unit; Meeting room reservation system. Whether the conference room attribute stored in the reservation status storage unit is a remote conference room in which each conference room is provided and a remote conference room capable of remote conference between the bases using a predetermined communication device And information indicating
The reservation attribute of the conference room reservation request further includes the presence / absence of a remote conference request, two or more bases for remote conference, and the desired number of people at each base,
The reservation determination means makes a reservation determination for each of the two or more bases,
The transfer means transfers each of the two or more locations,
2. The conference room reservation system according to claim 1, wherein the reservation unit performs reservation setting related to the conference room reservation request for each of the two or more bases. The conference room reservation request includes a plurality of sets of priority reservation dates and reservation time zones with priorities,
The conference room reservation system according to claim 1, wherein the reservation determination unit determines whether or not the candidate conference room is available according to the priority. The reservation status storage unit further stores the reservation level of each reservation,
The conference room reservation system according to any one of claims 1 to 3, wherein the transfer unit transfers a reservation whose reservation level is equal to or lower than a predetermined level.   The reservation means according to any one of claims 1 to 4, wherein when the reservation relating to the conference room reservation request cannot be set, a notification including cancellation information for urging the predecessor to cancel the reservation is provided. The conference room reservation system described. A method performed by a computer, the computer comprising:
Receiving a meeting room reservation request including a reservation desired date, a reservation desired time zone, and a reservation attribute including a desired number of people;
Reservation status storage for a plurality of conference rooms, including conference room attributes including the number of persons accommodated in each conference room, presence / absence of a set reservation for each conference room, and reservation attributes for the set reservation Storing in the department;
For a candidate conference room having a conference room attribute that satisfies the reservation attribute included in the conference room reservation request, refer to the reservation status storage unit to determine whether or not there is a vacancy in the desired reservation time zone on the desired reservation date. A reservation determination step for determining;
As a result of the determination by the reservation determination step, when there is no vacancy in the candidate conference room in the desired reservation date and the desired reservation time zone, the candidate conference room in the desired reservation time zone on the desired reservation date has already been set. Transferring the reservation to another conference room having a conference room attribute satisfying the reservation attribute of the set reservation;
As a result of the determination by the reservation determination step, when there is a vacancy in the candidate conference room in the desired reservation date and the desired reservation time zone, a reservation for the conference room reservation request is set in the vacant candidate conference room, When the transfer is performed, the conference room reservation method comprising: setting a reservation for the conference room reservation request in a candidate conference room in the desired reservation time zone on the desired reservation date vacated by the transfer . A computer program for reserving a conference room,
Means for accepting a meeting room reservation request including a reservation desired date, a reservation desired time zone, and a reservation attribute including a desired number of people;
Reservation status storage for a plurality of conference rooms, including conference room attributes including the number of persons accommodated in each conference room, presence / absence of a set reservation for each conference room, and reservation attributes for the set reservation Means for storing in the department;
For a candidate conference room having a conference room attribute that satisfies the reservation attribute included in the conference room reservation request, refer to the reservation status storage unit to determine whether or not there is a vacancy in the desired reservation time zone on the desired reservation date. Reservation determination means for determining;
As a result of the determination by the reservation determination means, when there is no vacancy in the candidate conference room in the desired reservation date and the desired reservation time zone, it has been set in the candidate conference room in the desired reservation time zone on the desired reservation date A function of transferring a reservation to another conference room having a conference room attribute that satisfies the reservation attribute of the set reservation;
As a result of the determination by the reservation determination means, when there is a vacancy in the candidate conference room in the desired reservation date and the desired reservation time zone, a reservation for the conference room reservation request is set in the vacant candidate conference room, Means for setting a reservation for the conference room reservation request in a candidate conference room in the desired reservation time zone on the desired reservation date vacated by the transfer when the transfer is performed by the transfer unit; A computer program for realizing this.

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