WO2021166505A1

WO2021166505A1 - Information processing device, information processing method, and program

Info

Publication number: WO2021166505A1
Application number: PCT/JP2021/001074
Authority: WO
Inventors: 裕士瀧本
Original assignee: ソニーグループ株式会社
Priority date: 2020-02-17
Filing date: 2021-01-14
Publication date: 2021-08-26
Also published as: JP2021128654A

Abstract

The present invention realizes a device and a method for executing a meeting-room booking management process with a view to improving utilization efficiency of meeting rooms. When meeting-room booking information that contains booking conditions including the time and date of use of a meeting room has been received from a user terminal, a tentative booking process is executed to register tentative booking information in a meeting-room booking information management table, a meeting-room allocation optimization process is executed to process multiple pieces of tentative booking information registered in the meeting-room booking information management table at a prescribed time in advance of the start time of meeting-room use, contained in the booking conditions, and then, a meeting-room identifier that has been determined as a result of said optimization process is reported to the user terminal. The meeting-room allocation optimization process is executed, for example, as a process for increasing the rate of capacity-based utilization and for prolonging a period of continuously vacant time of an unused meeting room.

Description

Information processing equipment, information processing methods, and programs

This disclosure relates to an information processing device, an information processing system, an information processing method, and a program. More specifically, the present invention relates to an information processing device, an information processing system, an information processing method, and a program for performing conference room reservation processing.

For example, there are many conference rooms in companies, public facilities, etc., and users who want to use the conference room notify the conference room management center in advance of the usage time and number of users of the conference room, and reserve the conference room in advance. The general way to use the conference room is to do it.

The conference room management center has reservation status management data for managing the reservation status of the conference room, and updates the data according to reservations from various users.

However, the reservation of the conference room is often canceled, the time is changed, the number of people is changed, etc., and if such cancellation or change occurs, the reservation or use cannot be made even though the conference room is vacant. Such a situation may occur.

For example, if a user A reserves the number of people using the conference room as 20 people and then changes the number of people using the conference room to 5, the management center first bases the number of people using the conference room = 20 people. Set a large conference room that can accommodate 20 people as reserved.
After that, the management center searches for a small conference room that can accommodate 5 people when applying for a change in the number of people from user A, but if there is no space in the small conference room at this point, the conference room that can accommodate 20 people is reserved as it is. Maintain as a room.

After these processes, if a small conference room that can accommodate 5 or less people becomes vacant, as a result, 5 or less people can be accommodated unless the management center reviews all the reservation status of the conference room by itself. There will be a vacancy in the small conference room, and there will be waste such as using the large conference room that can accommodate 20 people with only 5 people.

In this way, if the reservation of the conference room is canceled, the time is changed, the number of people is changed, etc., a situation occurs in which the reservation or use cannot be made even though the conference room is vacant.

As a conventional technique that discloses a conference room reservation system, there is, for example, Patent Document 1 (Japanese Unexamined Patent Publication No. 2011-048505).
This patent document 1 collates an input means for inputting a desired reservation date and time and a desired number of people from a user, a storage unit that stores reservation information for each date and time for each conference room, a request from the user, and storage unit storage information. A configuration having a reservation determination means for determining whether or not reservation is possible and a transfer means for determining whether or not the reserved conference room can be changed to a value conference room when the reservation determination means determines that reservation is not possible. It is disclosed.

In this document, when the reservation determination means determines that the reservation is not possible, the transfer means performs a process of changing the conference room, thereby realizing effective use of the conference room.
However, in this configuration, the transfer means changes the conference room only when the reservation determination means determines that the reservation is not possible, and the conference room is not changed in other cases.

Therefore, if the conference room becomes vacant due to the above settings, that is, the cancellation of the reservation, the conference room is not changed, and the vacancy of the conference room or the use of a large conference room by a small number of people is wasteful. Cannot be prevented from occurring.

Japanese Unexamined Patent Publication No. 2011-048505

This disclosure is made in view of the above problems, for example, and is an information processing device and an information processing system that realizes a conference room reservation system that enables effective use of a conference room according to various situations. , And information processing methods, as well as programs.

The first aspect of the disclosure is
It has a data processing unit that executes a conference room reservation process in response to a conference room reservation request from a user terminal.
The data processing unit
In response to the reception of the conference room reservation information with the reservation conditions including the date and time of use of the conference room from the user terminal, the provisional reservation process for registering the provisional reservation information is executed.
Before the specified time from the start time of using the conference room included in the reservation condition, the conference room allocation optimization process for processing a plurality of provisional reservation information is executed.
The information processing device notifies the user terminal of the determined conference room identifier based on the result of the conference room allocation optimization process.

Further, the second aspect of the present disclosure is
An information processing system that has a user terminal and a conference room reservation management device.
The user terminal is
The conference room reservation information including the reservation conditions including the date and time of use of the conference room is transmitted to the conference room reservation management device.
The conference room reservation management device is
In response to the reception of the conference room reservation information transmitted by the user terminal, the provisional reservation process for registering the provisional reservation information in the conference room reservation information management table stored in the storage unit is executed.
Before the specified time from the start time of using the conference room included in the reservation condition, the conference room allocation optimization process for processing a plurality of provisional reservation information registered in the conference room reservation information management table is executed.
The information processing system transmits the conference room identifier determined as a result of the conference room allocation optimization process to the user terminal.

Further, the third aspect of the present disclosure is
It is an information processing method executed in an information processing device.
The information processing device
It has a data processing unit that executes a conference room reservation process in response to a conference room reservation request from a user terminal.
The data processing unit
In response to the reception of the conference room reservation information with the reservation conditions including the date and time of use of the conference room from the user terminal, the provisional reservation process for registering the provisional reservation information is executed.
Before the specified time from the start time of using the conference room included in the reservation condition, the conference room allocation optimization process for processing a plurality of provisional reservation information is executed.
It is an information processing method for notifying the user terminal of a determined conference room identifier based on the result of the conference room allocation optimization process.

Further, the fourth aspect of the present disclosure is
It is an information processing method executed in an information processing system having a user terminal and a conference room reservation management device.
The user terminal
The conference room reservation information including the reservation conditions including the date and time of use of the conference room is transmitted to the conference room reservation management device.
The conference room reservation management device
In response to the reception of the conference room reservation information transmitted by the user terminal, the provisional reservation process for registering the provisional reservation information in the conference room reservation information management table stored in the storage unit is executed.
Before the specified time from the start time of using the conference room included in the reservation condition, the conference room allocation optimization process for processing a plurality of provisional reservation information registered in the conference room reservation information management table is executed.
It is an information processing method for transmitting a conference room identifier determined as a result of the conference room allocation optimization process to the user terminal.

Further, the fifth aspect of the present disclosure is
A program that executes information processing in an information processing device.
The information processing device
It has a data processing unit that executes a conference room reservation process in response to a conference room reservation request from a user terminal.
The program is installed in the data processing unit.
The tentative reservation process for registering the tentative reservation information according to the reception of the conference room reservation information with the reservation conditions including the date and time of use of the conference room from the user terminal.
The conference room allocation optimization process for processing a plurality of provisional reservation information and the conference room allocation optimization process for processing a plurality of provisional reservation information before the specified time from the start time of using the conference room included in the reservation conditions.
The program is in a program that executes a process of notifying the user terminal of a determined conference room identifier based on the result of the conference room allocation optimization process.

The program of the present disclosure is, for example, a program that can be provided by a storage medium or a communication medium that is provided in a computer-readable format to an information processing device or a computer system that can execute various program codes. By providing such a program in a computer-readable format, processing according to the program can be realized on an information processing device or a computer system.

Still other objectives, features and advantages of the present disclosure will be clarified by more detailed description based on the examples of the present disclosure and the accompanying drawings described below. In the present specification, the system is a logical set configuration of a plurality of devices, and the devices having each configuration are not limited to those in the same housing.

According to the configuration of one embodiment of the present disclosure, an apparatus and a method for executing a conference room reservation management process with improved utilization efficiency of the conference room are realized.
Specifically, for example, in response to the reception of the conference room reservation information including the reservation condition including the usage date and time of the conference room from the user terminal, the provisional reservation process for registering the provisional reservation information in the conference room reservation information management table is executed. Then, before the specified time from the start time of using the conference room included in the reservation conditions, the conference room allocation optimization process for processing multiple provisional reservation information registered in the conference room reservation information management table is executed, and the optimum processing is performed. The user terminal is notified of the conference room identifier determined as a result of the conversion process. The conference room allocation optimization process is executed, for example, as a process of increasing the capacity utilization rate and prolonging the continuous free time of unused vacant conference rooms.
With this configuration, a device and a method for executing a conference room reservation management process with improved utilization efficiency of the conference room are realized.
The effects described in the present specification are merely exemplary and not limited, and may have additional effects.

It is a figure which shows the structural example of the information processing system of this disclosure. It is a figure explaining the sequence of processing executed by the conference room reservation management apparatus. It is a figure explaining the specific example of the conference room information recording table stored in the storage part of the conference room reservation management device, and the conference room reservation information management table. It is a figure explaining the update example of the conference room reservation information management table with the conference room allocation optimization processing executed by the conference room reservation management apparatus. It is a figure explaining the update example of the conference room reservation information management table with the conference room allocation optimization processing executed by the conference room reservation management apparatus. It is a figure which shows the flowchart explaining the conference room allocation optimization processing executed by the conference room reservation management apparatus. It is a figure explaining an example of the evaluation value calculated in the conference room allocation optimization processing executed by the conference room reservation management apparatus. It is a figure explaining an example of the evaluation value calculated in the conference room allocation optimization processing executed by the conference room reservation management apparatus. It is a figure explaining the example of the correspondence data of the conference room reservation information management table and the table evaluation value recorded in the memory in the conference room allocation optimization processing executed by the conference room reservation management apparatus. It is a figure which shows the flowchart explaining the process executed by the conference room reservation management apparatus. It is a figure which shows the flowchart explaining the process executed by the conference room reservation management apparatus. It is a figure explaining the configuration example of the conference room reservation management device, the user terminal, and the conference room equipment. It is a figure explaining the hardware configuration example of the conference room reservation management apparatus of this disclosure, and the information processing apparatus which constitutes a user terminal.

Hereinafter, the details of the information processing apparatus, the information processing system, the information processing method, and the program of the present disclosure will be described with reference to the drawings. The explanation will be given according to the following items.
1. 1. Outline and problems of the conventional general conference room reservation system 2. Outline of configuration and processing of information processing apparatus and information processing system of the present disclosure. About the conference room allocation optimization process executed by the conference room reservation management device 4. 5. About the overall processing sequence executed by the conference room reservation management device. About other examples 6. 7. Configuration of each device that composes the information processing system. About hardware configuration example of information processing device 8. Summary of the structure of this disclosure

[1. About the outline and problems of the conventional general conference room reservation system]
First, before explaining the system of the present invention, the outline and problems of the conventional general conference room reservation system will be described.

As mentioned above, for example, there are many conference rooms in a company, a public facility, etc., and a user who wants to use the conference room notifies the conference room management center in advance of the usage time and the number of users of the conference room and holds a conference. The general way to use a conference room is to reserve a room in advance.
The conference room management center has reservation status management data for managing the reservation status of the conference room, and updates the data in response to reservations from various users.

In such a conventional conference room reservation system, there are, for example, the following situations in which the user cannot make a conference room reservation according to his / her wishes.
(Situation 1) There is no vacant meeting room at the desired date and time (Situation 2) There is a vacant meeting room only for a part of the desired date and time (Example: There is a vacant room for only 30 minutes during the desired time)
(Situation 3) There is a vacancy in the conference room at the desired date and time, but the conference room is different between the first half and the second half (Example: The conference room 1301 is vacant in the first half and the conference room 1320 is vacant in the second half)
(Situation 4) There is no vacancy in the conference room at the desired date and time, but there is vacancy if it is not continuous (Example: I would like to use the conference room for 1 hour from 14:00 to 16:00, but 14:00 to 14 There is only a 30-minute frame with a time interval between: 30 and 15:00 to 15:30)
(Situation 5) There is a vacancy in the conference room at the desired date and time, but the number of people is not enough (Example: There are 12 participants, but only a 6-person room is vacant)
(Situation 6) There is a vacancy in the conference room at the desired date and time, but the equipment does not match (Example: I want to use a video conferencing system, but only the room without it is vacant)
(Situation 7) There is a vacancy in the conference room at the desired date and time, but the room is too large for the number of people, or there are extra facilities (example: there are 3 participants, but only 20 people are vacant)
Hereinafter, specific measures and problems in each of these situations will be described.

(Situation 1) In such a situation where there is no vacancy in the conference room at the desired date and time, the user's response is, for example, the following processing.
If there is another candidate time, search the conference room again at that time.
However, if the time of other participants cannot be adjusted, the location will be "undecided" and only the meeting time will be reserved.
Expecting the cancellation of other conference rooms (release of temporary holding), check whether other conference rooms are available one after another.

The user will take the above measures, for example.
However, this measure has a problem that it causes a mental burden on the user, for example, the man-hours for checking whether it is vacant and what to do if it cannot be taken.
Furthermore, as a user response, it is possible to negotiate with another person who has made a reservation at the desired date and time. However, this response has high hurdles because it is necessary to consider the process of identifying the person who will give it and what kind of negotiations will be carried out.

(Situation 2) There is a vacant meeting room only for a part of the desired date and time (Example: There is a vacant room for only 30 minutes during the desired time)
In such a situation, as a user's response, for example, the following processing is performed.
Think about whether the meeting will fit in a short amount of time.
Temporarily hold an empty conference room for a short time, and then check if another conference room is available.

The user will take the above measures, for example.
However, this response also has a problem that it causes a mental burden on the user, such as the man-hours for checking whether it is vacant and what to do if it cannot be taken.
Further, when a tentative reservation is made, a situation may occur in which another user who actually wants to use the service for only 30 minutes cannot make a reservation.

(Situation 3) There is a vacancy in the conference room at the desired date and time, but the conference room is different between the first half and the second half (Example: The conference room 1301 is vacant in the first half and the conference room 1320 is vacant in the second half)
In such a situation, as a user's response, for example, the following processing is performed.

Reserve two meeting rooms for both the first half and the second half.
If another room is vacant for one hour in a row due to cancellation etc., reserve that room and cancel the reservation of the original room.
This response also causes a mental burden on the user, for example, the man-hours for checking whether it is vacant and what to do if it cannot be taken.
Further, the setting is the same as that of the provisional reservation in (Situation 2) above, and an adverse effect such that another user cannot make a reservation occurs.

(Situation 4) There is no vacancy in the conference room at the desired date and time, but there is vacancy if it is not continuous (Example: I would like to use the conference room for 1 hour from 14:00 to 16:00, but 14:00 to 14 There is only a 30-minute frame with a time interval between: 30 and 15:00 to 15:30)
In such a situation, as a user's response, for example, the following processing is performed.

Make a tentative reservation with the aim of making some space before and after.
This response also causes a mental burden on the user, for example, the man-hours for checking whether it is vacant and what to do if it cannot be taken.
Further, the setting is the same as that of the provisional reservation in (Situation 2) above, and an adverse effect such that another user cannot make a reservation occurs.

(Situation 5) There is a vacancy in the conference room at the desired date and time, but the number of people is not enough (Example: There are 12 participants, but only a 6-person room is vacant)
In such a situation, as a user's response, for example, the following processing is performed.

Make a tentative reservation to negotiate a room exchange.
In this response, the user can verify other reservation status, see if there is a person who is occupying a large room for the number of people, etc. by looking at all the reservation status one by one, and if found, negotiate. You will need it.
If it is not found, it will be held as a tentative reservation, and then a heavy burden will be incurred, such as sequentially checking whether or not there are any people who satisfy the above conditions.

(Situation 6) There is a vacancy in the conference room at the desired date and time, but the equipment does not match (Example: I want to use a video conferencing system, but only the room without it is vacant)
In such a situation, as a user's response, for example, the following processing is performed.

Make a tentative reservation to negotiate a room exchange.
In this response, the user verifies other reservation status, looks at all reservation status one by one, such as whether there is a person who has reserved a conference room with facilities that meet the request, and negotiates if found. It is necessary to do.
If it is not found, it will be held as a tentative reservation, and then a heavy burden will be incurred, such as sequentially checking whether or not there are any people who satisfy the above conditions.

(Situation 7) There is a vacancy in the conference room at the desired date and time, but the room is too large for the number of people, or there are extra facilities (example: there are 3 participants, but only 20 people are vacant)
In such a situation, as a user's response, for example, the following processing is performed.

For the time being, reserve a large empty conference room.
If there is advance notice that a small meeting room has become available, change it.
Such processing causes waste of conference room space.

In this way, in the conventional conference room reservation system, various situations occur in which the user cannot make a conference room reservation according to his / her wishes, and the user takes various measures according to each situation. It causes problems such as the burden on the user and the difficulty of making reservations by other users.

In addition, examples of the use of the reserved conference room by the user who has reserved the conference room and the cancellation processing include the following cases.
(Case 1) Use the reserved conference room according to the reserved time (use start time to use end time) (Case 2) Cancel the reserved conference room.
(Case 3) The use of the reserved conference room is terminated before the reserved time (use end time), and the conference room is vacated.

In many cases, the reserved conference room in (Case 2) is canceled immediately before the use of the conference room, and as a result, the canceled conference room is often left as an empty conference room.
In many cases, the usage time of the reserved conference room in (Case 3) is shortened, but as a result, the conference room is often left as an empty conference room even if the usage time is shortened.

If such cases occur frequently, all the reservations for the conference room are filled, but there are many situations where the room is vacant.

[2. Outline of configuration and processing of information processing apparatus and information processing system of the present disclosure]
Next, the outline of the configuration and processing of the information processing apparatus and the information processing system of the present disclosure will be described.

FIG. 1 is a diagram showing a configuration example of the information processing system of the present disclosure.
The information processing system of the present disclosure of the present disclosure has a network configuration connecting the conference room reservation management device 10, the user terminal 20, and each conference room, which are the information processing devices of the present disclosure.

As shown in the conference room 101 of FIG. 1, each conference room is operated by a sensor such as a camera, an air conditioner, an equipment control unit that controls lighting, etc., and a conference room user (user). A "meeting room use identification switch" is provided, and the conference room reservation management device 10 is configured to be able to communicate with these devices provided in each conference room.
Although FIG. 1 shows these facilities only in the conference room 101, all the other conference rooms also have the same facilities.

For example, the conference room reservation management device 10 can input the detection information of a sensor such as a camera installed in each conference room to check the usage status of the conference room, for example, the number of users.
Further, the conference room reservation management device 10 inputs the setting information of the "meeting room use identification switch" operated by the conference room user (user), and determines whether the conference room is in use or not. can do.
Further, the conference room reservation management device 10 communicates with the equipment control unit that controls the air conditioner, the lighting, etc., confirms the usage status of the air conditioner, the lighting, etc., and the setting information of the air conditioner, and further turns on the air conditioner, the lighting, etc. / OFF control and air conditioner set temperature adjustment processing are performed.

An example of processing executed by the conference room reservation management device 10 which is the information processing device of the present disclosure will be described with reference to FIG.

In a conventional general conference room reservation system, a user often determines a desired date and time to use a conference room, searches for a vacant conference room on that date and time, and makes a reservation.

On the other hand, in the system of the present disclosure, processing is performed in the procedure of steps S01 to S05 shown in FIG. The processing of each step will be described.

(Step S01)
First, in step S01, the user who intends to reserve the conference room transmits the conference room reservation information including the following information to the conference room reservation management device 10 by using the user terminal 20.
(1) User ID
(2) Date and time of use of the conference room (date and time of start of use, date and time of end of use)
(3) Number of people using the conference room (4) Required equipment for the conference room

The conference room reservation management device 10 receives the conference room reservation information including such information from the user terminals 10a, b, c, ... Of various users at any time, and receives the received information in the conference room reservation management device 10. Store in the storage of.

The storage unit of the conference room reservation management device 10 stores a conference room information recording table in which the capacity and equipment information of each conference room are registered, and a conference room reservation information management table in which reservation information of each conference room is recorded. ing.

FIG. 3 shows an example of the conference room information recording table and the conference room reservation information management table.
As shown in FIG. 3 (1), the capacity of each conference room and the equipment information provided in each conference room are registered in the conference room information recording table.

Further, as shown in FIG. 3 (2), the conference room reservation information management table is a table in which reservation information of each conference room, that is, scheduled usage date and time information of each user is registered for each conference room.
The registration information of the conference room reservation information management table shown in FIG. 3 (2) is all "temporary reservation information".
The registration information of the conference room reservation information management table includes "temporary reservation information" and "main reservation information".
These will be described later.

(Step S02)
Next, the conference room reservation management device 10 refers to the conference room reservation information stored in the storage unit at that time in step S02 in response to the reception of the conference room reservation information in step S01, and the user in step S01. Determine if there is a vacant conference room that satisfies the conference room reservation information (date and time of use, number of users, equipment) received from the terminal 20.

These determination processes are executed with reference to the conference room information recording table and the registration information of the conference room reservation information management table described above with reference to FIG.

On the other hand, if it is determined in step S01 that there is a vacant conference room that satisfies the conference room reservation information (date and time of use, number of users, equipment) received from the user terminal 20, provisional reservation processing is executed in step S02.

At the stage of tentative reservation processing, only whether or not there is a vacant conference room that satisfies the conference room reservation information (date and time of use, number of users, equipment) input by the user is determined, and the vacant conference room that satisfies the conditions is determined. If it exists, make a tentative reservation.
At the time of this provisional reservation process, the conference room reservation management device 10 registers the provisional reservation information in the conference room reservation information management table described with reference to FIG. That is, the user name (user identifier) is set in the time range of the usage date and time (use start date and time, use end date and time) of the vacant conference room that satisfies the conference room reservation information (use date and time, number of users, equipment) received in step S01. to register.

Although not shown in FIG. 2, if there is no vacant conference room that satisfies the conference room reservation information (date and time of use, number of users, equipment) received from the user terminal 20 in step S01, the reservation is not possible. Send a notification message to the user terminal. The notification method is not limited to a message, and may be a telephone notification, pop-up, figure, vibration, light (blinking, color), or the like.

(Step S03)
When the tentative reservation process in step S02 is completed, the conference room reservation management device 10 then determines that the tentative reservation has been completed for the user terminal 20 that has transmitted the conference room reservation information in step S01 in step S03. Send a notification message, a conference room tentative reservation completion notification. The conference room provisional reservation completion notification includes, for example, a conference room provisional reservation completion message in addition to the user ID.

In the conference room provisional reservation completion message, for example, information such as "meeting room use date and time (use start date and time, use end date and time)", "meeting room number of users", "meeting room necessary equipment", etc. received from the user terminal in step S01. Or, a tentative reservation number or the like may be included.
Further, information on when the final confirmation is made, a final confirmation execution request button for the final confirmation, and the like may be included.

(Step S04)
Next, in step S04, the conference room reservation management device 10 executes "change processing from provisional reservation to main reservation accompanied by conference room allocation optimization processing".
In step S04, the conference room allocation optimization process is executed to determine the conference room to be used for at least one or more provisional reservation processes and to change to the main reservation process.

In this step S04, "change processing from provisional reservation to main reservation accompanied by conference room allocation optimization processing" is, for example, "meeting" of the provisional reservation information recorded in the conference room reservation information management table stored in the storage unit. It is executed when the provisional reservation information whose usage start time of "room use date and time" is approaching within the predetermined time is detected.
The optimization process that does not involve the change process from the provisional reservation to the main reservation is also performed when the reservation is made or canceled. In this "optimization process that does not involve the change process from the tentative reservation to the main reservation", the "temporary reservation" remains "temporary reservation" and is not changed to the "main reservation" even after the optimization process.

In the "change process from provisional reservation to main reservation accompanied by conference room allocation optimization processing", for example, the usage start time of the "meeting room usage date and time" of the provisional reservation information recorded in the conference room reservation information management table is currently set. Execute when there is provisional reservation information whose date and time is within the specified time = 24 hours from the time.
The specified time = 24 hours is an example, and various settings such as the specified time = 3 hours, 6 hours, 12 hours, 1 day, and 2 days can be set.
In addition, the "optimization process that does not involve the change process from the provisional reservation to the main reservation" is performed when the reservation is made or canceled.

The conference room reservation management device 10 has detected that the usage start date and time of the "meeting room usage date and time" recorded in the conference room reservation information stored in the storage unit is approaching within a predetermined time. In this case, the tentative reservation information recorded in the conference room reservation information management table of the storage unit at that time is taken into consideration, and the optimum conference room allocation process at that time is executed.

The conference room allocation optimization process is, for example, the ratio of the number of users to the capacity of the conference room used, that is, the utilization rate corresponding to the capacity is increased to reduce the empty space of the conference room used, and the non-used conference room (vacant conference room). ) Is an allocation process that prolongs the continuous free time.
The details and specific examples of the conference room allocation optimization process executed by the conference room reservation management device 10 will be described later.

(Step S05)
When the conference room allocation optimization process in step S04 is completed, the conference room reservation management device 10 transmits a conference room reservation completion notification notifying the assigned conference room to the user terminal 20 of the user in step S05.
In addition, the room number will be notified to all participants and the room number in the calendar will be updated.
This conference room main reservation completion notification is a message notifying the conference room identifier (conference room number) of the assigned conference room.

As shown in (step S05) of FIG. 2, for example, the user ID and the conference room identifier (room number) information are stored in the conference room main reservation completion notification.
In addition, even if you also send the "meeting room usage date and time (use start date and time, use end date and time)", "meeting room number of people", "meeting room required equipment", etc. received from the user terminal. good.

The user can confirm that the reservation of the conference room satisfying the user request has been completed by receiving the conference room main reservation completion notification including the information by the user terminal 19.

As can be understood from the sequence diagram shown in FIG. 2, in the system of the present disclosure, first, the conference room reservation management device 10 receives a vacant room at the time of reservation in response to the conference room reservation request from the user received in step S01. If there is, make a tentative reservation for the conference room and send a tentative reservation completion notification to the user.

After the completion of this tentative reservation process, when it is detected that the start date and time of use of the "meeting room use date and time" of the tentative reservation information recorded in the conference room reservation information management table is approaching within a predetermined time. , The tentative reservation information recorded in the conference room reservation information management table of the storage unit at that time is taken into consideration, and the optimum conference room allocation process at that time, that is, the conference room allocation optimization process is executed. As a result of this conference room allocation optimization process, the allocated conference room is notified to the user as the main reservation completion notification.

As can be understood from the processing sequence shown in FIG. 2, the user is freed from the act of searching for a vacant conference room by himself / herself, and the burden on the user is reduced.
In the conventional system, the burden on the user when performing a process such as searching for an empty conference room corresponding to a plurality of schedules is very heavy, but in the sequence shown in FIG. 2, the user is shown in FIG. In step S01, the conference room reservation information including the following information may be transmitted to the conference room reservation management device 10, and the burden on the user is greatly reduced.
(1) User ID
(2) Date and time of use of the conference room (date and time of start of use, date and time of end of use)
(3) Number of people using the conference room (4) Required equipment for the conference room

[3. About the conference room allocation optimization process executed by the conference room reservation management device]
Next, the conference room allocation optimization process executed by the conference room reservation management device 10 will be described.

As described with reference to FIG. 2, the conference room reservation management device 10 executes the main reservation process accompanied by the optimum conference room allocation process in step S04. In this "main reservation process accompanied by the conference room allocation optimization process", the use start time of the "meeting room use date and time" of the provisional reservation information recorded in the conference room reservation information management table stored in the storage unit is predetermined. Execute when tentative reservation information approaching within the specified time is detected.

For example, it is executed when there is provisional reservation information in which the usage start time of the "meeting room usage date and time" of the provisional reservation information recorded in the conference room reservation information management table is the date and time within the specified time = 24 hours from the current time. ..
The specified time = 24 hours is an example, and various settings such as the specified time = 3 hours, 6 hours, 12 hours, 1 day, and 2 days can be set.

The conference room reservation management device 10 has detected that the usage start date and time of the "conference room usage date and time" recorded in the conference room reservation information stored in the storage unit is approaching within a predetermined time. In this case, the provisional reservation information in a predetermined range recorded in the conference room reservation information management table of the storage unit at that time is selected as the optimization target data, and the provisional reservation information in the selected data range is optimal at that time. Execute the conference room allocation process.
As described above, the conference room allocation optimization process is, for example, increasing the ratio of the number of users to the capacity of the conference room used, that is, increasing the capacity capacity utilization rate to reduce the empty space of the conference room used, and further non-existence. It is an allocation process that prolongs the continuous free time of the used conference room (vacant conference room).

A specific example of the conference room allocation optimization process executed by the conference room reservation management device 10 will be described with reference to FIG.

FIG. 4 shows three data updated with the passage of time (time = t1 to t2 to t3) of the conference room reservation information management table stored in the storage unit of the conference room reservation management device 10.

FIG. 4A is a conference room reservation information management table at time t1. All the information recorded in this table is "provisional reservation information".
The conference room 101 is
13: 00-14: 00 = Temporary reservation for Mr. A 14: 30-15: 00 = Temporary reservation for Mr. F is set.

Meeting room 102
13: 00-13: 30 = Temporary reservation for Mr. B 13: 30-14: 00 = Temporary reservation for Mr. C 14: 00-15: 00 = Temporary reservation for Mr. G is set.

Meeting room 103
13: 00-14: 30 = Mr. D's tentative reservation is set.

Here, it is assumed that the conference room reservation management device 10 receives a cancellation notice of the provisional reservation of the conference room from Mr. C at time t2.
The conference room reservation management device 10 receives a cancellation notice from the conference room 102 recorded in the conference room reservation information management table at time t2.
13: 30-14: 00 = Mr. C's tentative reservation Delete this tentative reservation.
The conference room reservation information management table after the provisional reservation deletion process is the conference room reservation information management table at time t2 shown in FIG. 4 (b).

The conference room reservation information management table at time t3 shown in FIG. 4 (c) below is the processing result of the conference room allocation optimization process executed by the conference room reservation management device 10 at time t3.

As described above, in the "optimization process involving the change process from the tentative reservation to the main reservation", the use start time of the "meeting room use date and time" of the tentative reservation information recorded in the conference room reservation information management table is set in advance. Execute when tentative reservation information approaching within the specified specified time is detected. For example, it is executed when there is provisional reservation information in which the usage start time of the "meeting room usage date and time" of the provisional reservation information recorded in the conference room reservation information management table is the date and time within the specified time = 24 hours from the current time. ..
The "optimization process that does not involve the change process from the provisional reservation to the main reservation" is performed when the reservation is made or canceled.

In the example shown in FIG. 4, the time t3 is 24 hours before the start time (13:00) of the "meeting room use date and time" of the provisional reservation information recorded in the meeting room reservation information management table of the meeting rooms 101 to 103. This is the time equivalent to (one day ago).
As described above, the specified time = 24 hours is an example, and various settings such as the specified time = 3 hours, 6 hours, 12 hours, 1 day, and 2 days can be set.

The conference room reservation management device 10 executes the conference room allocation optimization process at the time t3, and as a result of the process, generates the conference room reservation information management table at the time t3 shown in FIG. 4 (c).
In this optimization process, the ratio of the number of users to the capacity of the conference room used, that is, the utilization rate for the capacity is increased to reduce the empty space of the conference room used, and the continuous free time of the non-used conference room (vacant conference room) It is executed as an allocation process that lengthens.

In the conference room reservation information management table at time t3 shown in FIG. 4 (c) generated as a result of this optimization process, the conference room 103 is set as an empty conference room from 13:30 to 15:00.
As a result of the optimization process, the vacant conference room 103 is set in a state where other people can make reservations continuously, and many people can use the conference room efficiently.

As shown in FIG. 4C, as a result of the optimization process, the provisional reservations of Mr. D, Mr. A, and Mr. B are changed to the main reservation, and the results of the optimization process for Mr. D, Mr. A, and Mr. B. You will be notified of the conference room number assigned as.

Another processing example of the conference room allocation optimization processing will be described with reference to FIG.
The example shown in FIG. 5 is an example of the optimization process in consideration of the capacity of each conference room.
As shown in FIG. 5, the capacity of the conference rooms 101 to 103 is as follows.
Meeting room 101 = 6 people Meeting room 102 = 12 people Meeting room 103 = 12 people

Similar to FIG. 4, FIG. 5 also shows three data updated with the passage of time (time = t1 to t3) of the conference room reservation information management table stored in the storage unit of the conference room reservation management device 10. ing.

FIG. 5A is a conference room reservation information management table at time t1. All the information recorded in this table is "provisional reservation information".
The conference room 101 is
13: 00-15: 00 = Temporary reservation for Mr. A (4 people)
Is set.
Meeting room 102
13: 00-15: 00 = Temporary reservation for Mr. B (4 people)
Is set.
Meeting room 103
13: 00-15: 30 = Temporary reservation for Mr. C (10 people)
Is set.

The number of people in each provisional reservation is the number of people using the conference room obtained from the conference room reservation information sent by each user.

Here, it is assumed that the conference room reservation management device 10 receives a cancellation notice of the provisional reservation of the conference room from Mr. A at time t2.
The conference room reservation management device 10 of the conference room 101 recorded in the conference room reservation information management table in response to the cancellation notification reception at time t2.
13: 00-15: 00 = Mr. A's tentative reservation Delete this tentative reservation.
The conference room reservation information management table after the provisional reservation deletion process is the conference room reservation information management table at time t2 shown in FIG. 5 (b).

The conference room reservation information management table at time t3 shown in FIG. 5 (c) below is the processing result of the conference room allocation optimization process executed by the conference room reservation management device 10 at time t3.

In the example shown in FIG. 5, the time t3 is 24 hours before the start time (13:00) of the "meeting room use date and time" of the provisional reservation information recorded in the meeting room reservation information management table of the meeting rooms 102 to 103. This is the time equivalent to (one day ago).
As described above, the specified time = 24 hours is an example, and various settings such as the specified time = 3 hours, 6 hours, and 12 hours can be set.

The conference room reservation management device 10 executes the conference room allocation optimization process at the time t3, and as a result of the process, generates the conference room reservation information management table at the time t3 shown in FIG. 5 (c).
In the conference room allocation optimization process, the process may be performed so that the content rate in the capacity is as high as possible. For example, it may be set to exceed a predetermined ratio (for example, 80%) to the capacity.
In this optimization process, the ratio of the number of users to the capacity of the conference room used, that is, the utilization rate for the capacity is increased to reduce the empty space of the conference room used, and the continuous free time of the non-used conference room (vacant conference room) It is executed as an allocation process that lengthens.

In the conference room reservation information management table at time t3 shown in FIG. 5 (c) generated as a result of this optimization processing, the conference room of Mr. B in the conference room reservation information management table at time t2 shown in FIG. 5 (b). The tentative reservation for 102 (for 12 people) has been moved to the conference room 101 (for 6 people).

As a result of this optimization process, the conference room 102 (for 12 people), which is larger than the conference room 101 (for 6 people), is set so that other people can make reservations in succession, and many people can efficiently use the conference room. You will be able to use it.

As shown in FIG. 5C, as a result of the optimization process, the tentative reservations of Mr. B and Mr. C were changed to the main reservation, and the conference rooms assigned to Mr. B and Mr. C as a result of the optimization process. You will be notified of the number.

In this way, the conference room reservation management device 10 increases the ratio of the number of users to the capacity of the conference room used, that is, the utilization rate corresponding to the capacity, reduces the empty space of the conference room used, and further reduces the empty space of the conference room used (vacant). Execute the conference room allocation optimization process that prolongs the continuous free time of the conference room).
The conference room allocated after the processing of the conference room allocation optimization process is notified to each user together with the reservation completion notification.

Next, the processing sequence of the conference room allocation optimization processing executed by the conference room reservation management device 10 will be described with reference to the flowchart shown in FIG.

The process according to the following flowchart is executed under the control of the control unit corresponding to the data processing unit of the conference room reservation management device 10. The control unit includes a CPU having a program execution function, and executes processing according to a flow according to a program stored in the storage unit.
Hereinafter, the processing of each step of the flow shown in FIG. 6 will be described.

(Step S101)
First, the data processing unit (control unit) of the conference room reservation management device 10 initially sets the table identifier k of the conference room reservation information management table in step S101.
That is, the table identifier k of the conference room reservation information management table with k = 1 is initially set.

(Step S102)
Next, in step S102, the data processing unit (control unit) of the conference room reservation management device 10 acquires the conference room reservation information management table (k) to be processed and calculates the table evaluation value (Vk).

The conference room reservation information management table (k) to be processed first is the conference room reservation information management table (k) stored in the storage unit before executing the optimization process, and is one or more provisional. This is a table in which reservation information is registered.
For example, it is a conference room reservation information management table at time t2 immediately before the execution of the optimization process shown in FIG. 4 (b) and FIG. 5 (b).

The table evaluation value (Vk) of the conference room reservation information management table (k) is calculated according to a predetermined evaluation value calculation algorithm.
The table evaluation value (Vk) is an evaluation value indicating the optimization level of the conference room reservation information management table (k).
Specifically, the value of the table evaluation value (Vk) is, for example, the ratio of the number of users to the capacity of the conference room for which the conference room reservation information management table (k) is used, that is, the capacity correspondence utilization rate is high and the conference room is vacant. The evaluation value is set so that the smaller the space, the higher the value, and the longer the continuous free time of the unused conference room (vacant conference room), the higher the value.

In order to calculate such a table evaluation value (Vk), the data processing unit (control unit) of the conference room reservation management device 10 first calculates the following two types of evaluation values.
(1) Usage meeting room capacity utilization rate evaluation value: Va,
(2) Non-use conference room continuous free time evaluation value: Vb,

It should be noted that these evaluation value calculation processes are performed with reference to the registration information in the conference room reservation information management table (k), that is, the registered provisional reservation information.
First, the data processing unit (control unit) of the conference room reservation management device 10 determines the data range of the conference room reservation information management table (k) to be processed in the evaluation value calculation process and the conference room allocation optimization process. ..

This data range is, for example, data in a range of a specified time, for example, a specified time = 2 hours from the start time of using the conference room of the tentative reservation in which it is necessary to shift from the "temporary reservation" to the "main reservation".
For example, in the example of FIG. 4, the optimization process using the conference room reservation information management table is performed at time t3. In this case, the optimization process is performed using the conference room reservation information management table at time t2 shown in FIG. 4 (b).

In the conference room reservation information management table at time t2 shown in FIG. 4 (b), the tentative reservations in which it is necessary to shift from "temporary reservation" to "main reservation" are tentative reservations of Mr. A, Mr. B, and Mr. D. be.
In this case, the data processing unit (control unit) of the conference room reservation management device 10 has data (13:) in the range of, for example, 2 hours from the usage start time (13:00) of the provisional reservations of Mr. A, Mr. B, and Mr. D. 00 to 15:00) is set as the evaluation value calculation target.

The data range of the conference room reservation information management table (k) to be optimized is the same as the evaluation value calculation target data range.
This data range is, for example, 2 hours from the start time of use of the provisional reservation in which it is necessary to shift from the “provisional reservation” to the “main reservation”.
However, the data range is not limited to 2 hours, and various settings such as 4 hours, 6 hours, 10 hours, and 24 hours can be set.
In addition, the evaluation value calculation process is executed at any time when a tentative reservation that requires a shift from the "provisional reservation" to the "main reservation" is detected.

For example, when the optimization process using the conference room reservation information management table at time t2 shown in FIG. 4B is performed, the process shifts from "temporary reservation" to "main reservation" at time t3 as described above. The tentative reservations of Mr. A, Mr. B, and Mr. D are detected as the tentative reservations that occur, and the evaluation value calculation process and the conference room allocation optimization process based on the evaluation value calculation result are executed at time t3.
As described above, the "optimization process that does not involve the change process from the provisional reservation to the main reservation" is performed when the reservation is made or canceled. In this "optimization process that does not involve the change process from the tentative reservation to the main reservation", the "temporary reservation" remains the "temporary reservation" even after the optimization process, and the change to the "main reservation" is not performed. ..

Furthermore, reflecting the result of the conference room allocation optimization process that reflects the result of this conference room allocation optimization process, the provisional reservations of Mr. A, Mr. B, and Mr. D are changed to the main reservations, and Mr. A, Mr. B, and Mr. D Notify the conference room number assigned as a result of the optimization process.

After that, with the passage of time, when it is time to change the subsequent tentative reservation of Mr. G to the main reservation (t4), at the timing of changing the tentative reservation of Mr. G to the main reservation (t4), Mr. G's tentative reservation The evaluation value calculation process and the conference room allocation optimization process are executed with reference to the table record data (provisional reservation) within the specified time range (for example, 2 hours) from the start time of use, and are allocated according to the optimization process result. The meeting room number will be notified to Mr. G.

As described above, when the conference room allocation optimization process is performed, the data processing unit (control unit) of the conference room reservation management device 10 executes the flow shown in FIG. First, in step S101, the conference room reservation information management table (k) stored in the storage unit is acquired, and the table evaluation value (Vk) is calculated.

In order to calculate the table-corresponding evaluation value (Vk), the data processing unit (control unit) of the conference room reservation management device 10 first bases on the data of the optimization processing target data range (= evaluation value calculation target data range). Then, the following two types of evaluation values are calculated.
(1) Usage meeting room capacity utilization rate evaluation value: Va,
(2) Non-use conference room continuous free time evaluation value: Vb,
Usage conference room capacity utilization rate evaluation value: Va is an evaluation value that changes in the range of 0 to 1 according to the usage conference room capacity utilization rate (0 to 100%) as shown in FIG.
In addition, as shown in FIG. 8, the continuous free time evaluation value of the non-use conference room: Vb is the addition of the "maximum maximum number of people available time per non-use conference room" for all the non-use conference rooms (vacant conference rooms). The evaluation value (Vb) = 0-1 that changes in the range of 0 to 1 according to the continuous free time of the non-use conference room that changes according to the result.

Use of the conference room reservation information management table The conference room capacity utilization rate evaluation value (Va) is calculated by the following procedure.
First, the added value of the capacity of all the conference rooms used, that is,
Σ (capacity of meeting room)
Is calculated.

Next, the added value of the number of people using all the conference rooms, that is,
Σ (Number of people using the conference room)
Is calculated.

Further, the utilization rate evaluation value (Va) corresponding to the capacity of the conference room is calculated according to the following calculation formula (formula 1).
Usage meeting room capacity utilization rate evaluation value (Va)
= (Σ (Number of people using the conference room)) / (Σ (Capacity of the conference room))

The utilization rate evaluation value (Va) for the capacity of the conference room calculated according to the above (Equation 1) is
When Σ (number of users of the conference room used) = (Σ (capacity of the conference room used)), that is, when the total capacity of all the conference rooms used is equal to the total number of people used in all the conference rooms [1] It becomes.
On the other hand, the smaller the total number of users of all the conference rooms used, the smaller the value becomes closer to [0] with respect to the total capacity of all the conference rooms used.
That is, as shown in FIG. 7, the utilization rate evaluation value (Va) = 0-1 that changes in the range of 0 to 1 according to the utilization rate (0 to 100%) for the capacity of the conference room. Is calculated.

Further, the data processing unit (control unit) of the conference room reservation management device 10 calculates the evaluation value (Vb) corresponding to the continuous free time of the non-use conference room by the following procedure.

First, the longest continuous free time for each unused conference room (vacant conference room) is calculated.
Next, multiply the maximum continuous free time of each non-use conference room (vacant conference room) by the capacity of the non-use conference room (vacant conference room), and the maximum maximum of each non-use conference room (vacant conference room). Calculate the available time for the number of people according to the following formula.
Non-use meeting room unit Maximum maximum number of people Available time = (maximum continuous free time) x (meeting room capacity)

Next, according to (Equation 2) shown below, the maximum number of non-use conference rooms can be added by adding the "maximum number of non-use conference room units available" for all non-use conference rooms (vacant conference rooms). Calculate the total available time.
Maximum number of non-use conference rooms available Total = Σ (Maximum maximum number of non-use conference rooms available) ・・・ (Equation 2)

The maximum number of non-use conference rooms calculated according to the above (Equation 2) is the total available time.
The larger the addition result of "maximum maximum number of people available per non-use conference room" for all non-use conference rooms (vacant conference rooms), the larger the value.
The smaller the addition result of the "maximum maximum number of people available time per non-use conference room" for all non-use conference rooms (vacant conference rooms), the smaller the value.

The total maximum number of non-use conference rooms available, which is calculated according to the above (Equation 2), may be used as the evaluation value for continuous free time of non-use conference rooms, but the maximum number of non-use conference rooms can be used. The total time is calculated as the result of multiplying the free time (for example, minutes) of the non-use conference room by the number of people (people) that can be used, and various values can be taken, so that it is difficult to use it as an evaluation value as it is.

Therefore, the normalization process in which the range of the evaluation value (Vb) can be set to the range of 0 to 1 is performed and used.
For example, the maximum value (max) is calculated by the following formula, assuming that all the conference rooms in the time range for which the evaluation value is calculated, for example, the "evaluation value calculation target data range time" of 2 hours are all empty conference rooms.
Maximum value (max) = (data range time for evaluation value calculation) x (capacity in all conference rooms)

The maximum number of non-use conference rooms calculated according to the above (Equation 2) is divided by the total available time of the maximum number of people, and the normalization process is performed with the range of possible values set to 0 to 1.
That is, the evaluation value (Vb) corresponding to the continuous free time of the non-use conference room is calculated according to the following (Equation 3).
Evaluation value for continuous free time in non-use conference rooms (Vb) = (Σ (maximum maximum number of people available in non-use conference room units)) / ((Data range time for evaluation value calculation) x (Capacity in all conference rooms)) ... (Equation 3)

The evaluation value (Vb) corresponding to the continuous free time of the non-use conference room calculated according to this (Equation 3) is
The larger the addition result of "maximum maximum number of people available per non-use conference room" for all non-use conference rooms (vacant conference rooms), the larger the value.
The smaller the addition result of the "maximum maximum number of people available time per non-use conference room" for all non-use conference rooms (vacant conference rooms), the smaller the value.

That is, as shown in FIG. 8, the continuous free time of the non-use conference room changes according to the addition result of the "maximum maximum number of people available time per non-use conference room" for all the non-use conference rooms (vacant conference rooms). Corresponding evaluation value (Vb) = 0 to 1 is calculated.

The data processing unit (control unit) of the conference room reservation management device 10 has these two evaluation values, that is,
(1) Usage meeting room capacity utilization rate evaluation value: Va,
(2) Non-use conference room continuous free time evaluation value: Vb,
These two evaluation values are weighted and added to calculate the table-corresponding evaluation value (Vk) of the conference room reservation information management table (k).

That is, the table correspondence evaluation value (Vk) of the conference room reservation information management table (k) is calculated according to the following (Equation 4).
Table correspondence evaluation value (Vk) = Wa (Va) + Wb (Vb) ... (Equation 4)

In the above (Equation 4),
Wa and Wb are weighting coefficients.
As this weighting coefficient, a predetermined value is used. However, it does not have to be a fixed value. For example, when it is necessary to emphasize "(1) Utilization rate evaluation value for capacity of the conference room used: Va" or during the period, the value of the weighting coefficient Wa is increased to a large value. It may be set, and when it is necessary to emphasize "(2) Continuous free time evaluation value of non-use conference room: Vb" or during the period, the value of the weighting coefficient Wb may be set to a large value. ..

In step S102 of the flow shown in FIG. 6, in this way,
(1) Usage meeting room capacity utilization rate evaluation value: Va,
(2) Non-use conference room continuous free time evaluation value: Vb,
These two evaluation values are weighted and added to calculate the table-corresponding evaluation value (Vk) of the conference room reservation information management table (k).
Hereinafter, the processing of step S103 and the following of the flow shown in FIG. 6 will be described.

(Step S103)
Next, in step S104, the data processing unit (control unit) of the conference room reservation management device 10 has a conference room reservation information management table (k) for which the evaluation value (Vk) in step S102 is calculated, and this table. The table-corresponding evaluation value (Vk) of is associated and recorded in the memory.

(Steps S104 to S105)
Next, in steps S104 to S105, the data processing unit (control unit) of the conference room reservation management device 10 manages new updated conference room reservation information that satisfies all the reservation conditions of the "temporary reservation information" in the optimization processing range. Determine if the table can be generated.
The optimization processing range is, for example, a data range within a range of 2 hours from the conference room use start time of the provisional reservation in which the transition from the “provisional reservation” to the “main reservation” occurs.
The reservation conditions are all the conditions of the date and time of use, the number of users, and the facilities of the conference room included in the conference room reservation information received from the user terminal 20.

The data processing unit (control unit) of the conference room reservation management device 10 has a conference room allocation configuration different from the conference room reservation information management table (k) for which the evaluation value (Vk) was calculated in step S102 in step S103, and is optimal. It is determined whether or not a new update conference room reservation information management table that satisfies all the reservation conditions of "temporary reservation information" in the conversion processing range can be generated.

If it is determined in step S105 that a new update conference room reservation information management table can be generated, the process proceeds to step S106.
If it is determined in step S105 that a new update conference room reservation information management table cannot be generated, the process proceeds to step S108.

(Step S106)
If it is determined in step S105 that a new update conference room reservation information management table can be generated, the process proceeds to step S106.
In step S106, the data processing unit (control unit) of the conference room reservation management device 10 updates the table identifier k of the conference room reservation information management table.
That is, the update process of the table identifier k of the conference room reservation information management table in which k = k + 1 is performed.

(Step S107)
Next, in step S107, the data processing unit (control unit) of the conference room reservation management device 10 performs a new update conference room reservation information management table (in step S107) that satisfies all the reservation conditions of the "temporary reservation information" in the optimization processing range. k) is generated.

The table to be generated in step S107 is, for example, updated conference room reservation information management when the conference room reservation information management table for which the table evaluation value has been calculated in step S102 is the conference room reservation information management table (1). It becomes the table (2).

Next, the process of step S102 or less is executed for the new update conference room reservation information management table (k) generated in step S107.
That is, the table evaluation value (Vk) is calculated for the new update conference room reservation information management table (k) in step S102, and the new update conference room reservation information management table (k) and the table evaluation value are calculated in step S103. (Vk) is associated and recorded in the memory.

By repeating the processes of steps S102 to S107, the corresponding data between the plurality of conference room reservation information management tables (k) and the table evaluation value (Vk) is accumulated in the memory. That is, a plurality of corresponding data as shown in FIG. 9 are stored in the memory.
That is, the corresponding data between the plurality of (n) conference room reservation information management tables (k) and the table evaluation value (Vk) as shown below is accumulated.

(1) Conference room reservation information management table (1) and table evaluation value (V1)
(2) Conference room reservation information management table (2) and table evaluation value (V2)
(3) Conference room reservation information management table (3) and table evaluation value (V3)
::
(N) Conference room reservation information management table (n) and table evaluation value (Vn)

If it is determined in step S105 that a new update conference room reservation information management table cannot be generated, the process proceeds to step S108.

(Step S108)
The data processing unit (control unit) of the conference room reservation management device 10 has the maximum table evaluation value V (x) from the finally obtained n table evaluation values V (1) to V (n) in step S108. The conference room allocation setting of the conference room reservation information management table (x) having) is set as the optimum conference room allocation result.

That is, with reference to the memory storage data shown in FIG. 9, the conference room reservation information management table (x) having the maximum table evaluation value V (x) is selected, and the selected conference room reservation information management table (x) is selected. Set the conference room allocation setting as the optimum conference room allocation result.

In (step S04) of the sequence diagram of FIG. 2 described above, the conference room reservation management device 10 executes the conference room allocation optimization process according to the flow shown in FIG.

The conference room allocation optimization process shown in FIG. 6 is performed for each of the plurality of conference room reservation information management tables (1) to (n) that satisfy all the reservation conditions of the "temporary reservation information".
(1) Usage meeting room capacity utilization rate evaluation value: Va,
(2) Non-use conference room continuous free time evaluation value: Vb,
From the table-corresponding evaluation values (V1) to (Vn) of the conference room reservation information management tables (1) to (n) calculated by weighting and adding these two evaluation values, the maximum table evaluation value V (x) is obtained. The conference room allocation setting of the conference room reservation information management table (x) to be held is the optimum conference room allocation result.

As a result, the ratio of the number of users to the capacity of the conference room used, that is, the utilization rate corresponding to the capacity is high, and the optimum conference room allocation result in which the continuous free time of the non-used conference room (vacant conference room) is increased can be obtained.

When the conference room allocation optimization process is completed, the conference room reservation management device 10 stores the conference room reservation information management table (x) having the maximum table evaluation value V (x) as the updated conference room reservation information management table. Store in the department.
The table is recorded in the storage unit by changing the "temporary reservation" of the head data of the data range of the optimization process to "main reservation".
Further, the conference room reservation management device 10 transmits a conference room main reservation completion notification notifying the assigned conference room to the user terminal 20 of the user.
This conference room main reservation completion notification is a message notifying the conference room identifier (conference room number) of the assigned conference room.

[4. About the overall processing sequence executed by the conference room reservation management device]
Next, the entire processing sequence executed by the conference room reservation management device 10 will be described.

10 and 11 are flowcharts illustrating an overall processing sequence executed by the conference room reservation management device 10.
The processing according to the flowcharts shown in FIGS. 10 and 11 is executed under the control of the control unit corresponding to the data processing unit of the conference room reservation management device 10. The control unit includes a CPU having a program execution function, and executes processing according to a flow according to a program stored in the storage unit.
Hereinafter, the processing of each step of the flow shown in FIGS. 10 and 11 will be described.

(Step S201)
First, the data processing unit (control unit) of the conference room reservation management device 10 executes the input processing of the conference room reservation information (use date and time, number of users, equipment) from the user terminal in step S201.

(Steps S202 to S203)
Next, the data processing unit (control unit) of the conference room reservation management device 10 executes a process of determining whether or not the provisional reservation is possible in steps S202 to S203.
Specifically, a conference that satisfies the conference room reservation information (date and time of use, number of users, equipment) input from the user terminal by referring to the conference room information recording table stored in the storage unit and the conference room reservation information management table. Determine if there is room available.

If it is determined that there is a vacancy in the conference room that satisfies the conference room reservation information (date and time of use, number of users, equipment) input from the user terminal, the process proceeds to step S205.
On the other hand, if it is determined that there is no vacancy in the conference room satisfying the conference room reservation information (date and time of use, number of users, equipment) input from the user terminal, the process proceeds to step S204.

(Step S204)
If it is determined in step S203 that there is no vacancy in the conference room that satisfies the conference room reservation information (date and time of use, number of users, equipment) input from the user terminal, the process proceeds to step S204.

In this case, in step S204, the data processing unit (control unit) of the conference room reservation management device 10 sends a tentative reservation prohibition notification indicating that the tentative reservation cannot be made to the user terminal, and ends the process.

(Step S205)
On the other hand, if it is determined in step S203 that there is a vacancy in the conference room that satisfies the conference room reservation information (date and time of use, number of users, equipment) input from the user terminal, the process proceeds to step S205.

In this case, the data processing unit (control unit) of the conference room reservation management device 10 executes the provisional reservation process in step S205.
Specifically, the provisional reservation information based on the conference room reservation information from the user terminal is registered in the conference room reservation information management table of the storage unit.

(Step S206)
Next, in step S206, the data processing unit (control unit) of the conference room reservation management device 10 transmits a provisional reservation completion notification to the user terminal.

(Step S207)
Next, the data processing unit (control unit) of the conference room reservation management device 10 executes the conference room allocation optimization process in step S207.
The conference room allocation optimization process in step S207 is an "optimization process that does not involve a change process from a provisional reservation to a main reservation", and is executed when a reservation is made or canceled. This is a conference room allocation optimization process.
Specifically, the conference room reservation information management table stored in the storage unit is acquired, and the conference room allocation optimization processing according to the processing sequence described above with reference to FIG. 6 is executed. However, in the "optimization process that does not involve the change process from the tentative reservation to the main reservation", the "temporary reservation" remains the "temporary reservation" even after the optimization process, and the change to the "main reservation" is performed. No.

(Step S251)
Next, the data processing unit (control unit) of the conference room reservation management device 10 searches the conference room reservation information management table in step S251, and the start date and time of using the conference room of the provisional reservation registered in the table is set to the conference. Determine if there is a tentative reservation with a date and time that satisfies the start condition of the room allocation optimization process.
Specifically, for example, it is determined whether or not there is a tentative reservation in which the conference room use start date and time is set within the specified time (for example, within 24 hours) from the current date and time.

(Step S252)
Next, in step S252, the data processing unit (control unit) of the conference room reservation management device 10 makes a provisional reservation (for example, the conference room use start date and time is the current date and time) in which the conference room use date and time satisfying the optimization processing start condition is set. It is determined whether or not the specified time (for example, within 24 hours) is detected from the above, and if it is detected, the process proceeds to step S253.

If it is not detected, the process of step S251 is continuously executed.

(Step S253)
If a tentative reservation for which the conference room usage date and time that satisfies the optimization processing start condition is set is detected, the process proceeds to step S253.

The data processing unit (control unit) of the conference room reservation management device 10 executes the conference room allocation optimization process in step S253.
The conference room allocation optimization process in step S253 is executed as "change process from provisional reservation to main reservation accompanied by conference room allocation optimization process".

Specifically, the conference room reservation information management table stored in the storage unit is acquired, and the conference room allocation optimization processing according to the processing sequence described above with reference to FIG. 6 is executed.

That is, a plurality of conference room reservation information management tables (1) to (n) that satisfy all the reservation conditions of the "temporary reservation information" of the optimization processing target data range selected from the conference room reservation information management table stored in the storage unit. ) Is generated. Furthermore, for each of these plurality of conference room reservation information management tables (1) to (n),
(1) Usage meeting room capacity utilization rate evaluation value: Va,
(2) Non-use conference room continuous free time evaluation value: Vb,
These two evaluation values are weighted and added to calculate the table-corresponding evaluation values (V1) to (Vn) of the conference room reservation information management tables (1) to (n).

Further, the maximum table evaluation value V (x) is selected from the table correspondence evaluation values (V1) to (Vn) of the conference room reservation information management tables (1) to (n), and the maximum table evaluation value V (x) is selected. ) Is set as the optimum conference room allocation result in the conference room reservation information management table (x).

(Step S254)
Next, in step S254, the data processing unit (control unit) of the conference room reservation management device 10 updates the conference room reservation information management table (x) having the maximum table evaluation value V (x). Stored in the storage as an information management table.

The table is recorded in the storage unit by changing the "temporary reservation" of the head data of the data range of the optimization process to "main reservation".

(Step S255)
Finally, the data processing unit (control unit) of the conference room reservation management device 10 makes a tentative reservation in step S255 in which the conference room usage date and time is set within the specified time (for example, within 24 hours) from the current date and time. This reservation completion notification including the assigned conference room information is sent to the user terminal of.
This conference room main reservation completion notification is a message notifying the conference room identifier (conference room number) of the assigned conference room.

In this way, the conference room reservation management device 10 executes the process according to the flow shown in FIGS. 10 and 11.
By this process, the ratio of the number of users to the capacity of the conference room used, that is, the utilization rate corresponding to the capacity is high, and the continuous free time of the non-used conference room (vacant conference room) becomes large. This reservation will be made, and efficient use of the conference room will be realized.

[5. About other examples]
Next, another embodiment obtained by modifying the above-described embodiment will be described.

(Modification 1) Guidance notification when provisional reservation is not possible In the flow described above with reference to FIG. 10, an empty conference room that satisfies the user's conference room reservation information (date and time of use, number of users, equipment) is available. If not, in step S204, it was set to send a "temporary reservation impossible notification" to the user terminal to end the process.

In this way, when there is no vacant conference room that satisfies the user's conference room reservation information (date and time of use, number of users, equipment), the conference room reservation management device 10 and the conference room reservation information management table stored in the storage unit , The conference room information recording table may be referred to to search for a vacant conference room close to the user's conference room reservation information (date and time of use, number of users, equipment) and notify the user terminal.

For example, when the user sends the conference room reservation information indicating the use of the conference room from 13:00 to 14:00, there is no vacant conference room from 13:00 to 14:00, but the vacant conference room from 14:00 to 15:00 is available. In some cases, a message notifying the existence of these vacant conference rooms may be generated and transmitted to the user terminal.

(Modification 2) Negotiation processing when provisional reservation is not possible For example, when there is no vacant conference room that satisfies the conference room reservation information (date and time of use, number of users, equipment) of user A, the conference room reservation management device 10 uses the conference room reservation management device 10. Whether or not it is possible to change the tentative reservation to other users B, C, ... Who are making tentative reservations by referring to the conference room reservation information management table stored in the storage unit and the conference room information recording table. It may be configured to perform a process of transmitting an inquiry message.

When the conference room reservation management device 10 receives a message from other users B, C, ... Allowing the change of the tentative reservation, the conference room is reassigned based on this change, and the result of the reassignment is executed. If a conference room that satisfies the conference room reservation information (date and time of use, number of users, facilities) of user A can be secured, the user A is notified that the conference room has been secured.

For example, user H, who requests to secure a conference room,
If you request to use the conference room for 1 hour from 13:00 to 15:00,
When a vacant conference room is secured only from 14:00 to 14:30, the conference room reservation management device 10 takes the following measures.

Mr. H is in a time zone when no vacant conference room can be secured, that is,
13: 00-14: 00
14: 30-15: 00
The conference room reservation management device 10 transmits a message inquiring whether or not the conference room usage time can be shortened to the user terminals of Mr. A and Mr. F who are planning to use the conference room in these time zones.
When a response that the conference room usage time can be shortened is obtained as a response to this message transmission, the free time secured based on the response is notified to Mr. H's user terminal.
By performing such processing, the free time of the conference room can be shortened and effective use of the conference room becomes possible.

(Modification 3) Detects the usage status of the conference room currently in use and executes the conference room allocation based on the detection information.

As described above with reference to FIG. 1, each conference room is provided with a sensor (camera) for detecting whether or not the conference room is in use, and a use identification switch.
The conference room reservation management device 10 can detect the usage status of the conference room by inputting the detection information of these sensors (cameras) and the setting information of the use identification switch from each conference room.
Using this detection information, for example, when the conference ends and becomes a vacant conference room earlier than the end time of using the conference room at the time of reservation, the occurrence of this vacant conference room is notified to other conference room reservation request users.

(Modification 4) Setting the priority of the conference room to be used according to the user For example, the user A notifies the conference room reservation management device 10 of his / her favorite conference room in advance and registers it.
When the conference room reservation management device 10 receives the conference room reservation information from the user A based on the registration information, the conference room reservation management device 10 may perform a process such as preferentially allocating the conference room registered in advance.
If a pre-registered conference room is not available, the conference room closest to that conference room is preferentially assigned.
It should be noted that the configuration may be such that the conference room is changed according to the job title of the user.

(Modification 5) Improving the efficiency of air conditioning equipment by continuously using the same conference room For example, in the winter, when using the conference room, heating is performed. In addition, air conditioning is performed during the summer. Such air conditioning can save electricity bills by performing it continuously.

When the conference room reservation management device 10 performs the conference room allocation optimization processing, the conference room reservation management device 10 performs the optimization processing with settings that increase the continuous use of one conference room as much as possible.
In this case, the above-mentioned evaluation value, that is,
(1) Usage meeting room capacity utilization rate evaluation value: Va,
(2) Non-use conference room continuous free time evaluation value: Vb,
In addition to these two evaluation values, new evaluation values, for example,
(3) Evaluation value for continuous use of the same conference room: Vc,
Calculate this evaluation value,
These three evaluation values are weighted and added to calculate the table-corresponding evaluation value (Vk) of the conference room reservation information management table (k).
The conference room is allocated based on the conference room allocation result set in the conference room reservation information management table (x) that maximizes the table evaluation value (Vx).

(Modified Example 6) Main Reservation Process in which Temporary Reservation is Omitted In the above-described embodiment, the user makes a tentative reservation for the conference room in advance, and then the conference room reservation management device 10 executes the conference room allocation optimization process. Later, it was set to make this reservation.

Instead of such processing, it is possible to set to omit the provisional reservation and make the main reservation. However, since the conference room is fixed, this reservation is excluded from the target of the conference room allocation optimization process executed by the conference room reservation management device 10.

[6. About the configuration of each device that makes up the information processing system]
Next, a configuration example of the conference room reservation management device 10 constituting the information processing system shown in FIG. 1, the user terminal 20, and the equipment of the conference room will be described.

FIG. 12 shows the conference room reservation management device 110 (= conference room reservation management device 10 shown in FIG. 1), the user terminal 120 (= user terminal 20 shown in FIG. 1), and the conference room 130 constituting the information processing system. It is a figure which shows the configuration example of equipment.

As shown in FIG. 12, the conference room reservation management device 110 includes a control unit (data processing unit) 111, an input unit 112, an output unit 113, a communication unit 114, and a storage unit 115.

The user terminal 120 has a control unit (data processing unit) 121, an input unit 122, an output unit 123, a communication unit 124, and a storage unit 125.
Further, the conference room 130 is provided with a sensor 131 such as a camera, a use identification switch 132, an equipment control unit 133, and a communication unit 134.

The configuration of the conference room reservation management device 110 will be described.
The control unit (data processing unit) 111 executes, for example, the conference room allocation optimization processing described above with reference to FIG. 6 and the processing according to the processing sequences shown in FIGS. 10 to 11.
Further, the integrated control of the processing executed by the conference room reservation management device 110, such as the communication control between the conference room reservation management device 110, the user terminal 120, and the conference room 130, is executed.

The input unit 112 is used, for example, for input processing of various information by the operator of the conference room reservation management device 110.
The output unit 113 is composed of a display unit, a speaker, and the like. For example, the conference room reservation information management table, the conference room information recording table, and the like described above with reference to FIGS. 3 to 5 are displayed on the display unit.
Further, it is also used as a display area for a received message from the user terminal 120 and a transmitted message for the user terminal 120.

The communication unit 114 is used for communication with the user terminal 120 and the conference room 130.
The storage unit 115 stores, for example, a conference room reservation information management table, a conference room information recording table, and the like, which have been described above with reference to FIG.
Further, a processing program executed by the conference room reservation management device 110, various parameters, access information of various communication destinations, and the like are recorded.

Next, the configuration of the user terminal 120 will be described.
The user terminal 120 has a control unit (data processing unit) 121, an input unit 122, an output unit 123, a communication unit 124, and a storage unit 125.

The control unit (data processing unit) 121 controls the processing executed by the user terminal 120.
The input unit 122 is used for input processing of various information by the user.
The output unit 133 is composed of a display unit, a speaker, and the like. On the display unit, for example, a message received from the conference room reservation management device 110, for example, a conference room provisional reservation completion notification message, a conference room main reservation completion notification message, or the like is displayed.
Further, the conference room reservation information to be transmitted to the conference room reservation management device 110 is also displayed according to the user input, and can be transmitted via the communication unit 124 after the user confirmation.

The communication unit 124 is used for communication with other devices such as the conference room reservation management device 110.
The storage unit 125 records a processing program executed by the user terminal 120, various parameters, access information of various communication destinations, and the like.
A message received from the conference room reservation management device 110, for example, a conference room provisional reservation completion notification message, a conference room main reservation completion notification message, and the like are also stored.

Next, the configuration of the conference room 130 will be described.
The conference room 130 is provided with a sensor 131 such as a camera, a use identification switch 132 operated by a conference room user (user), an equipment control unit 133 that controls an air conditioner, lighting, and the like, and a communication unit 134.

The detection information of the sensor (camera) 131, the setting information of the use identification switch 132, the control information of the equipment control unit 133 that controls the air conditioner, the lighting, etc. are transmitted to the conference room reservation management device 110 via the communication unit 134. Will be done.

The conference room reservation management device 110 can confirm the usage status of each conference room based on these input information.

[7. Information processing device hardware configuration example]
Next, a specific hardware configuration example of the information processing device constituting the conference room reservation management device 110 and the user terminal 120 described with reference to FIG. 13 will be described with reference to FIG.
The hardware shown in FIG. 13 includes an information processing device constituting the information processing system of the present disclosure shown in FIG. 1, that is, a conference room reservation management device 110 (= conference room reservation management device 10 shown in FIG. 1) shown in FIG. , This is an example of the hardware configuration of the user terminal 120 (= the user terminal 20 shown in FIG. 1).
The hardware configuration shown in FIG. 12 will be described.

The CPU (Central Processing Unit) 301 functions as a data processing unit that executes various processes according to a program stored in the ROM (Read Only Memory) 302 or the storage unit 308. For example, the process according to the sequence described in the above-described embodiment is executed. The RAM (Random Access Memory) 303 stores programs and data executed by the CPU 301. These CPU 301, ROM 302, and RAM 303 are connected to each other by a bus 304.

The CPU 301 is connected to the input / output interface 305 via the bus 304, and the input / output interface 305 is connected to an input unit 306 consisting of various sensors, switches, a keyboard, a mouse, a microphone, etc., and an output unit 307 consisting of a display, a speaker, and the like. Has been done.

The storage unit 308 connected to the input / output interface 305 is composed of, for example, a hard disk or the like, and stores programs executed by the CPU 301 and various data. The communication unit 309 functions as a transmission / reception unit for data communication via a network such as the Internet or a local area network, and communicates with an external device.

The drive 310 connected to the input / output interface 305 drives a removable medium 311 such as a magnetic disk, an optical disk, a magneto-optical disk, or a semiconductor memory such as a memory card, and records or reads data.

[8. Summary of the structure of this disclosure]
As described above, the examples of the present disclosure have been described in detail with reference to the specific examples. However, it is self-evident that one of ordinary skill in the art can modify or substitute the examples without departing from the gist of the present disclosure. That is, the present invention has been disclosed in the form of an example, and should not be construed in a limited manner. In order to judge the gist of this disclosure, the column of claims should be taken into consideration.

The technology disclosed in the present specification can have the following configuration.
(1) It has a data processing unit that executes a conference room reservation process in response to a conference room reservation request from a user terminal.
The data processing unit
In response to the reception of the conference room reservation information with the reservation conditions including the date and time of use of the conference room from the user terminal, the provisional reservation process for registering the provisional reservation information is executed.
Before the specified time from the start time of using the conference room included in the reservation condition, the conference room allocation optimization process for processing a plurality of provisional reservation information is executed.
An information processing device that notifies the user terminal of a determined conference room identifier based on the result of the conference room allocation optimization process.

(2) The data processing unit
In the provisional reservation process, the provisional reservation information is registered in the conference room reservation information management table stored in the storage unit, and the provisional reservation information is registered.
The information processing apparatus according to (1), which executes a conference room allocation optimization process for processing a plurality of provisional reservation information registered in the conference room reservation information management table in the conference room allocation optimization process.

(3) The data processing unit
The conference room allocation optimization process
The information processing device according to (1) or (2), which is executed as a process for increasing the capacity-corresponding utilization rate, which is the ratio of the number of users to the capacity of the conference room.

(4) The data processing unit
The conference room allocation optimization process
The information processing device according to any one of (1) to (3), which is executed as a process for lengthening the continuous free time of an unused vacant conference room.

(5) The data processing unit
The conference room allocation optimization process
Increase the capacity utilization rate, which is the ratio of the number of users to the capacity of the conference room, and
The information processing device according to any one of (1) to (4), which is executed as a process for lengthening the continuous free time of an unused vacant conference room.

(6) The data processing unit
The information processing apparatus according to any one of (1) to (5), wherein the conference room allocation is executed so as to satisfy all the reservation conditions corresponding to the plurality of provisional reservation information to be processed in the conference room allocation optimization process.

(7) The information processing device according to (6), wherein the reservation conditions include the date and time of use of the conference room, the number of people using the conference room, and the equipment of the conference room.

(8) The data processing unit
A plurality of different conference room reservation information management tables that satisfy all the reservation conditions corresponding to the plurality of provisional reservation information to be processed in the conference room allocation optimization process are generated, and each of the generated plurality of different conference room reservation information management tables. The table-corresponding evaluation value of is calculated, the table-corresponding evaluation values are compared, and the process of selecting one conference room reservation information management table having the highest evaluation value is executed. Information processing device.

(9) The data processing unit
For each of the conference room reservation information management tables
The higher the capacity-supporting usage rate, which is the ratio of the number of users to the capacity of the usage conference room, the higher the evaluation value.
The information processing apparatus according to (8), wherein the table-corresponding evaluation value is calculated by using the calculated utilization conference room capacity-corresponding utilization rate evaluation value.

(10) The data processing unit is
For each of the conference room reservation information management tables
The longer the continuous free time of unused conference rooms, the higher the evaluation value of the non-use conference room continuous free time evaluation value.
The information processing apparatus according to (8) or (9), wherein the table-corresponding evaluation value is calculated by using the calculated continuous free time evaluation value of the non-use conference room.

(11) The data processing unit is
For each of the conference room reservation information management tables
The higher the capacity-supporting usage rate, which is the ratio of the number of users to the capacity of the usage conference room, the higher the evaluation value.
The longer the continuous free time of unused conference rooms, the higher the evaluation value of the non-use conference room continuous free time evaluation value.
The information processing according to any one of (8) to (10) is calculated by weighting and adding the calculated utilization rate evaluation value for the capacity of the conference room and the continuous free time evaluation value for the non-use conference room. Device.

(12) The information processing device is
A conference room information recording table that records the capacity and equipment information of each conference room,
It has a storage unit that stores the conference room reservation information management table that records the conference room reservation information.
The data processing unit
The information according to any one of (1) to (11) for executing the conference room allocation optimization process with reference to the conference room information recording table and the conference room reservation information management table stored in the storage unit. Processing equipment.

(13) The data processing unit is
If there is no vacant conference room that meets the reservation conditions included in the conference room reservation information received from the user terminal,
Information processing according to any one of (1) to (12), which searches for a vacant conference room close to the reservation condition and notifies the user terminal by referring to the conference room reservation information management table in which the reservation information of the conference room is recorded. Device.

(14) The data processing unit is
If there is no vacant conference room that meets the reservation conditions included in the conference room reservation information received from the user terminal,
With reference to the conference room reservation information management table in which the conference room reservation information is recorded, the second user who is executing the provisional reservation of the conference room satisfying the reservation condition is detected, and the user terminal of the detected second user is used. The information processing apparatus according to any one of (1) to (13), which transmits a notification inquiring whether or not the tentative reservation can be changed.

(15) The data processing unit is
The information processing device according to any one of (1) to (14), which executes conference room allocation based on detection information based on input information from a sensor or a switch provided in the conference room.

(16) The data processing unit is
The information processing device according to any one of (1) to (15), which executes priority allocation of a specific conference room according to a user based on data of a user's favorite conference room registered in advance.

(17) The data processing unit is
The conference room allocation optimization process
The information processing apparatus according to any one of (1) to (16), which is executed as a process for setting the same conference room to be used continuously.

(18) An information processing system having a user terminal and a conference room reservation management device.
The user terminal is
The conference room reservation information including the reservation conditions including the date and time of use of the conference room is transmitted to the conference room reservation management device.
The conference room reservation management device is
In response to the reception of the conference room reservation information transmitted by the user terminal, the provisional reservation process for registering the provisional reservation information in the conference room reservation information management table stored in the storage unit is executed.
Before the specified time from the start time of using the conference room included in the reservation condition, the conference room allocation optimization process for processing a plurality of provisional reservation information registered in the conference room reservation information management table is executed.
An information processing system that transmits a conference room identifier determined as a result of the conference room allocation optimization process to the user terminal.

(19) An information processing method executed in an information processing device.
The information processing device
It has a data processing unit that executes a conference room reservation process in response to a conference room reservation request from a user terminal.
The data processing unit
In response to the reception of the conference room reservation information with the reservation conditions including the date and time of use of the conference room from the user terminal, the provisional reservation process for registering the provisional reservation information is executed.
Before the specified time from the start time of using the conference room included in the reservation condition, the conference room allocation optimization process for processing a plurality of provisional reservation information is executed.
An information processing method for notifying the user terminal of a determined conference room identifier based on the result of the conference room allocation optimization process.

(20) An information processing method executed in an information processing system having a user terminal and a conference room reservation management device.
The user terminal
The conference room reservation information including the reservation conditions including the date and time of use of the conference room is transmitted to the conference room reservation management device.
The conference room reservation management device
In response to the reception of the conference room reservation information transmitted by the user terminal, the provisional reservation process for registering the provisional reservation information in the conference room reservation information management table stored in the storage unit is executed.
Before the specified time from the start time of using the conference room included in the reservation condition, the conference room allocation optimization process for processing a plurality of provisional reservation information registered in the conference room reservation information management table is executed.
An information processing method for transmitting a conference room identifier determined as a result of the conference room allocation optimization process to the user terminal.

(21) A program that executes information processing in an information processing device.
The information processing device
It has a data processing unit that executes a conference room reservation process in response to a conference room reservation request from a user terminal.
The program is installed in the data processing unit.
The tentative reservation process for registering the tentative reservation information according to the reception of the conference room reservation information with the reservation conditions including the date and time of use of the conference room from the user terminal.
The conference room allocation optimization process for processing a plurality of provisional reservation information and the conference room allocation optimization process for processing a plurality of provisional reservation information before the specified time from the start time of using the conference room included in the reservation conditions.
A program that executes a process of notifying the user terminal of a determined conference room identifier based on the result of the conference room allocation optimization process.

The series of processes described in the specification can be executed by hardware, software, or a composite configuration of both. When executing processing by software, install the program that records the processing sequence in the memory in the computer built in the dedicated hardware and execute it, or execute the program on a general-purpose computer that can execute various processing. It can be installed and run. For example, the program can be pre-recorded on a recording medium. In addition to installing on a computer from a recording medium, it is possible to receive a program via a network such as LAN (Local Area Network) or the Internet and install it on a recording medium such as a built-in hard disk.

The various processes described in the specification are not only executed in chronological order according to the description, but may also be executed in parallel or individually as required by the processing capacity of the device that executes the processes. Further, in the present specification, the system is a logical set configuration of a plurality of devices, and the devices having each configuration are not limited to those in the same housing.

As described above, according to the configuration of one embodiment of the present disclosure, an apparatus and a method for executing a conference room reservation management process with improved utilization efficiency of the conference room are realized.
Specifically, for example, in response to the reception of the conference room reservation information including the reservation condition including the usage date and time of the conference room from the user terminal, the provisional reservation process for registering the provisional reservation information in the conference room reservation information management table is executed. Then, before the specified time from the start time of using the conference room included in the reservation conditions, the conference room allocation optimization process for processing multiple provisional reservation information registered in the conference room reservation information management table is executed, and the optimum processing is performed. The user terminal is notified of the conference room identifier determined as a result of the conversion process. The conference room allocation optimization process is executed, for example, as a process of increasing the capacity utilization rate and prolonging the continuous free time of unused vacant conference rooms.
With this configuration, a device and a method for executing a conference room reservation management process with improved utilization efficiency of the conference room are realized.

10 Conference room reservation management device 20 User terminal 110 Conference room reservation management device 111 Control unit (data processing unit)
112 Input unit 113 Output unit 114 Communication unit 115 Storage unit 120 User terminal 121 Control unit (data processing unit)
122 Input unit 123 Output unit 124 Communication unit 125 Storage unit 130 Conference room 131 Sensor 132 Use identification switch 133 Equipment control unit 134 Communication unit 301 CPU
302 ROM
303 RAM
304 Bus 305 Input / output interface 306 Input unit 307 Output unit 308 Storage unit 309 Communication unit 310 Drive 311 Removable media

Claims

It has a data processing unit that executes a conference room reservation process in response to a conference room reservation request from a user terminal.
The data processing unit
In response to the reception of the conference room reservation information with the reservation conditions including the date and time of use of the conference room from the user terminal, the provisional reservation process for registering the provisional reservation information is executed.
Before the specified time from the start time of using the conference room included in the reservation condition, the conference room allocation optimization process for processing a plurality of provisional reservation information is executed.
An information processing device that notifies the user terminal of a determined conference room identifier based on the result of the conference room allocation optimization process.
The data processing unit
In the provisional reservation process, the provisional reservation information is registered in the conference room reservation information management table stored in the storage unit, and the provisional reservation information is registered.
The information processing device according to claim 1, wherein in the conference room allocation optimization process, a conference room allocation optimization process for processing a plurality of provisional reservation information registered in the conference room reservation information management table is executed.
The data processing unit
The conference room allocation optimization process
The information processing device according to claim 1, which is executed as a process for increasing the capacity-corresponding utilization rate, which is the ratio of the number of users to the capacity of the conference room.
The data processing unit
The conference room allocation optimization process
The information processing device according to claim 1, which is executed as a process of lengthening the continuous free time of an unused vacant conference room.
The data processing unit
The conference room allocation optimization process
Increase the capacity utilization rate, which is the ratio of the number of users to the capacity of the conference room, and
The information processing device according to claim 1, which is executed as a process of lengthening the continuous free time of an unused vacant conference room.
The data processing unit
The information processing device according to claim 1, wherein the conference room allocation is executed so as to satisfy all the reservation conditions corresponding to the plurality of provisional reservation information to be processed in the conference room allocation optimization process.
The information processing device according to claim 6, wherein the reservation conditions include the date and time of use of the conference room, the number of people using the conference room, and the conference room equipment.
The data processing unit
A plurality of different conference room reservation information management tables that satisfy all the reservation conditions corresponding to the plurality of provisional reservation information to be processed in the conference room allocation optimization process are generated, and each of the generated plurality of different conference room reservation information management tables. The information processing apparatus according to claim 1, wherein the table-corresponding evaluation value is calculated, the table-corresponding evaluation values are compared, and the process of selecting one conference room reservation information management table having the highest evaluation value is executed.
The data processing unit
For each of the conference room reservation information management tables
The higher the capacity-supporting usage rate, which is the ratio of the number of users to the capacity of the usage conference room, the higher the evaluation value.
The information processing device according to claim 8, wherein the table-corresponding evaluation value is calculated by using the calculated utilization conference room capacity-corresponding utilization rate evaluation value.
The data processing unit
For each of the conference room reservation information management tables
The longer the continuous free time of unused conference rooms, the higher the evaluation value of the non-use conference room continuous free time evaluation value.
The information processing device according to claim 8, wherein the table-corresponding evaluation value is calculated by using the calculated continuous free time evaluation value of the non-use conference room.
The data processing unit
For each of the conference room reservation information management tables
The higher the capacity-supporting usage rate, which is the ratio of the number of users to the capacity of the usage conference room, the higher the evaluation value.
The longer the continuous free time of unused conference rooms, the higher the evaluation value of the non-use conference room continuous free time evaluation value.
The information processing apparatus according to claim 8, wherein the table-corresponding evaluation value is calculated by weighting and adding the calculated utilization rate evaluation value for the capacity of the used conference room and the continuous free time evaluation value for the non-use conference room.
The information processing device
A conference room information recording table that records the capacity and equipment information of each conference room,
It has a storage unit that stores the conference room reservation information management table that records the conference room reservation information.
The data processing unit
The information processing device according to claim 1, wherein the conference room allocation optimization process is executed with reference to the conference room information recording table stored in the storage unit and the conference room reservation information management table.
The data processing unit
If there is no vacant conference room that meets the reservation conditions included in the conference room reservation information received from the user terminal,
The information processing device according to claim 1, wherein a vacant conference room close to the reservation condition is searched for and notified to a user terminal by referring to a conference room reservation information management table in which reservation information of the conference room is recorded.
The data processing unit
If there is no vacant conference room that meets the reservation conditions included in the conference room reservation information received from the user terminal,
With reference to the conference room reservation information management table in which the conference room reservation information is recorded, the second user who is executing the provisional reservation of the conference room satisfying the reservation condition is detected, and the user terminal of the detected second user is used. The information processing device according to claim 1, which transmits a notification inquiring whether or not the tentative reservation can be changed.
The data processing unit
The information processing device according to claim 1, wherein the conference room allocation is executed based on the detection information based on the input information from the sensor or the switch provided in the conference room.
The data processing unit
The information processing device according to claim 1, wherein the priority allocation of a specific conference room according to the user is executed based on the data of the user's favorite conference room registered in advance.
The data processing unit
The conference room allocation optimization process
The information processing apparatus according to claim 1, which is executed as a process for setting the same conference room to be used continuously.
It is an information processing method executed in an information processing device.
The information processing device
It has a data processing unit that executes a conference room reservation process in response to a conference room reservation request from a user terminal.
The data processing unit
In response to the reception of the conference room reservation information with the reservation conditions including the date and time of use of the conference room from the user terminal, the provisional reservation process for registering the provisional reservation information is executed.
Before the specified time from the start time of using the conference room included in the reservation condition, the conference room allocation optimization process for processing a plurality of provisional reservation information is executed.
An information processing method for notifying the user terminal of a determined conference room identifier based on the result of the conference room allocation optimization process.
A program that executes information processing in an information processing device.
The information processing device
It has a data processing unit that executes a conference room reservation process in response to a conference room reservation request from a user terminal.
The program is installed in the data processing unit.
The tentative reservation process for registering the tentative reservation information according to the reception of the conference room reservation information with the reservation conditions including the date and time of use of the conference room from the user terminal.
The conference room allocation optimization process for processing a plurality of provisional reservation information and the conference room allocation optimization process for processing a plurality of provisional reservation information before the specified time from the start time of using the conference room included in the reservation conditions.
A program that executes a process of notifying the user terminal of a determined conference room identifier based on the result of the conference room allocation optimization process.