JP2011227847A - Conference room reservation support system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a conference room reservation support system capable of facilitating a reservation procedure and enabling a user to reserve a conference room optimum to a reservation condition.SOLUTION: The conference room reservation support system 1 for selecting a conference room based on a reservation condition received from a reserver M includes: a conference room information database 42a for storing conference room information such as positions, the numbers of persons to be accommodated and reservation states of respective conference rooms; a reserver information database 43a for storing reserver information such as affiliated sections of respective reservers M and conference rooms allowed to be reserved; an input part 22 for inputting reservation conditions such as the using dates of respective conference rooms and the number of persons using the conference rooms; and a conference room retrieval task 44 for retrieving conference rooms matched with each reservation condition and allowed to be reserved by each reserver M based on the conference room information and the reserver information.

Description

  The present invention relates to a conference room reservation support system for selecting a conference room based on a reservation condition from a reservation person.

  For example, in a company or the like, when a meeting or a meeting is performed, a date and time is determined in accordance with a schedule of participants, and a conference room is reserved. For conference room reservations, the number of people is different, so it is necessary to select the optimal conference room according to the individual conditions and check the reservation status of the third party to see if it can be used. Reserving a lot of time and effort. In addition, if the reserved conference room is not used due to the cancellation of the conference, etc., but the reservation is not canceled (empty reservation), the conference room cannot be used even if there is a person who wants to use it, Meeting rooms may not be used effectively.

  Therefore, in order to smoothly make a conference room reservation, there is a technology related to a card gate terminal device that enables a conference room reservation process using a card gate terminal device provided at the entrance of each room and improves office efficiency. It is known (for example, refer to Patent Document 1).

  In addition, technologies related to RFID tag communication processing and occupancy management systems are known for avoiding the waste of unused occupants such as conference rooms in an empty reservation state and improving the utilization efficiency (for example, (See Patent Document 2).

JP-A-5-46838 JP 2009-237962 A

  By the way, when reserving a conference room, it is necessary to select the optimal conference room according to the individual conditions such as the date and time of participation and the number of participants, so if you can not find a meeting room that meets all the conditions, change the conditions This selection had to be repeated until the meeting room was found, which put a heavy burden on the reservations. Further, when there are a plurality of meeting rooms that satisfy the condition, the reservation person has to select one meeting room from them, and there is a problem that the reservation procedure becomes complicated.

  The technique described in Patent Document 1 does not require the use of a dedicated conference room reservation terminal device, but it is necessary to actually go to the conference room and reserve the conference room using the installed card gate terminal device. Yes, it still takes a lot of work and time. In addition, the technique described in Patent Document 2 can avoid the waste that a conference room or the like is not used in an empty reservation state, but actually goes to the conference room and uses a gate reader installed in the conference room. There is a problem that it is necessary to read the wireless tag, and much time and effort are required as in Patent Document 1.

  SUMMARY OF THE INVENTION Accordingly, an object of the present invention is to provide a conference room reservation support system that can easily make a reservation procedure and can reserve an optimal conference room for a reservation condition.

  In order to solve the above-mentioned problem, the invention of claim 1 is a conference room reservation support system for selecting a conference room based on a reservation condition from a reservation person, and the position, the number of persons accommodated, the reservation status, etc. of each conference room Meeting room information storage means for storing the meeting room information, reservation person information storage means for storing the reservation person information such as the department to which each reservation person belongs and the reservation reservation room, the use date and number of people of the meeting room, etc. The reservation condition input means for inputting the reservation conditions and the meeting room that meets the reservation conditions input by the reservation condition input means and can be reserved by the reservation person who inputs the reservation conditions are stored in the meeting room information storage means. And conference room search means for searching based on the conference room information and the reservation person information stored in the reservation person information storage means.

  According to this invention, the conference room search means stores in the conference room information storage means a conference room that matches the reservation condition input by the reservation condition input means and can be reserved by the reservation person who has input the reservation condition. A search is performed based on the conference room information and the reservation information stored in the reservation information storage means.

  The invention according to claim 2 is the conference room reservation support system according to claim 1, based on the priority conditions of the input reservation conditions and incidental conditions such as the distance between the department to which the reservation belongs and the conference room. Further, the present invention includes a meeting room selecting means for selecting a meeting room in order of convenience for the reservation from the meeting rooms searched by the meeting room searching means.

  The invention according to claim 3 is the conference room reservation support system according to claim 1 or 2, wherein the conference room search means cannot search for a meeting room that satisfies all of the input reservation conditions. The reservation condition is changed to search for a conference room that satisfies all the reservation conditions.

  A fourth aspect of the present invention is the conference room reservation support system according to any one of the first to third aspects, further comprising usage status monitoring means for monitoring the usage status of each conference room, wherein the usage status monitoring means The monitoring information from is output in real time.

  According to the first aspect of the present invention, it is possible to easily search for a conference room that can be reserved in accordance with the reservation conditions from the reservation person. In addition, since the conference room search operation does not depend on human power, the conference room reservation procedure is facilitated, a human error can be avoided, and the labor of the conference room reservation procedure can be reduced.

  According to the second aspect of the present invention, it is possible to easily grasp a highly convenient conference room from among the conference rooms in which the searched conference rooms can be reserved. Therefore, the time required for the reservation procedure can be reduced.

  According to the third aspect of the present invention, when a conference room satisfying all the reservation conditions cannot be searched, the conference room is searched by changing a part of the reservation conditions. It is not necessary to repeat until a room is found, and the labor of the reservation procedure can be further reduced.

  According to the invention described in claim 4, since the usage status of each conference room by the usage status monitoring means is output in real time, it is easy to grasp that even a reserved conference room is not actually used. be able to. Therefore, even if it is a reserved conference room, when it is not actually used, the user who wants to use can use the conference room, and the use efficiency of the conference room can be improved.

It is a block diagram which shows the outline | summary of the conference room reservation assistance system which concerns on embodiment of this invention. It is a block diagram which shows the detail of the meeting room reservation assistance system of FIG. It is a data block diagram of the meeting room information database in the meeting room reservation assistance system of FIG. It is a figure which shows the positional relationship of each meeting room and the affiliation place of a reservation person in the meeting room information database of FIG. It is a figure which shows an example of the setting of the conference room which can be reserved memorize | stored in the reservation person information database of the conference room reservation assistance system of FIG. It is a figure which shows the input screen of the meeting room reservation assistance system of FIG. It is a flowchart which shows the reservation processing procedure by the meeting room reservation assistance system of FIG. It is a figure which shows the use reservation of each meeting room in the meeting room information database of FIG. FIG. 1 shows a display screen of the conference room reservation support system of FIG. 1, wherein (a) is a display screen when a plurality of conference rooms that satisfy all the reservation conditions are selected, and (b) is a conference room that partially satisfies the reservation conditions. It is a display screen when one is selected.

  Next, embodiments of the present invention will be described in detail with reference to the drawings.

  1 to 9 show an embodiment of the present invention. As shown in FIG. 2, the conference room reservation support system 1 has a function of automatically selecting a conference room based on a reservation condition from the reservation person M. The conference room reservation support system 1 includes a reservation person terminal 2, a conference room management device 3, and a conference room reservation management server 4. The reservation terminal 2 and the conference room management device 3 are communicably connected to the conference room reservation management server 4 via a wired or wireless communication network NW.

  The reservation terminal 2 is owned by the reservation person M, and includes a communication unit 21, an input unit 22 as a reservation condition input unit, a display unit 23 as a display unit, and a control unit 24. The communication unit 21 includes a communication device and has a function of performing data communication with the conference room reservation management server 4 via the communication network NW. The input unit 22 is a device for inputting reservation conditions such as the date and time of use of the conference room by the reservation person M, the number of users, the name of equipment, and the like, and includes, for example, a keyboard and a mouse. From the input unit 22, the use date, the use start time, and the use end time can be input as the use date, and the number of users who can participate in the conference, that is, the number of people who use the conference room can be input. It has become. Furthermore, from the input unit 22, it is possible to input the name of equipment to be used in the conference such as a projector, a TV conference device, and a whiteboard. Further, the priority order of the input reservation conditions can be input from the input unit 22. This priority order specifies a condition that cannot be changed when a meeting room that satisfies all the reservation conditions is not found. For example, when the number of users cannot be changed, the priority of the number of users is set high.

  The display unit 23 as a display unit is configured by a display device such as an LCD (Liquid Crystal Display) that displays data input to the input unit 22 and a selected conference room. The control unit 24 has a function of controlling the communication unit 21, the input unit 22, and the display unit 23, respectively.

  The conference room management device 3 is installed in each conference room, and includes a communication unit 31 and usage status monitoring means 32. The communication unit 31 is a communication device for communicating with the conference room reservation management server 4 via the communication network NW, and has a function of transmitting monitoring information of the usage status monitoring unit 32. The usage status monitoring unit 32 has a function of monitoring the usage status of each conference room, and includes a human sensor 32a and a control unit 32b. The human sensor 32a is a device that detects the movement of a person in the conference room using infrared rays, ultrasonic waves, visible light, or the like. Based on the detection information detected by the human sensor 32a, the control unit 32b determines whether the person is “in” or “not” in the meeting room, and uses “in use” as the monitoring information of the meeting room. ”And“ unused ”. When the usage status of the conference room changes, that is, when “in use” is changed to “unused” and “unused” is changed to “in use”, the control unit 32b displays the usage status in the communication unit. 31 to the conference room reservation management server 4.

  The conference room reservation management server 4 mainly includes a communication unit 41, a conference room information storage unit 42, a reservation person information storage unit 43, a conference room search task 44 as a conference room search unit, and a conference room selection task as a conference room selection unit. 45, a usage status acquisition task 46, and a control unit 47 that performs these controls. The communication unit 41 is a communication device for communicating with the reservation person terminal 2 and the conference room management device 3 via the communication network NW, and receives the reservation conditions and usage status of the conference room, or selects the selected conference room It has the function to transmit the name of.

  The conference room information storage means 42 stores a conference room information database 42a such as the position, capacity, reservation status, etc. of each conference room among a plurality of conference rooms. As shown in FIG. In 42a, for each conference room, that is, for each conference room ID 421 for identifying the conference room, the conference room name 422, the position 423, the capacity 424, the usage status 425, the usage reservation 426 as the reservation status, the equipment 427, and others 428 is stored. That is, the position 423 stores the position of each conference room in the building as shown in FIG. 4, and the positional relationship between each conference room and the department as the location to which the reservation person M belongs, as will be described later. It is possible to grasp. The capacity 424 stores the capacity of the conference room, and the usage status 425 stores “in use” or “unused” as the current usage status of the conference room. When the communication unit 41 receives the conference room usage status from the conference room management device 3, the usage status 425 is updated according to the usage status based on a command from the control unit 47. The reservation 426 stores a memory address in which reservation information is stored. In the reservation information, a reservation date 4261, a reservation person ID 4262, the number of users 4263, and other 4264 are stored. The reservation date 4261a of the reservation date 4261 stores the reservation date, the start time 4261b stores the reservation start time, and the end time 4261c stores the reservation end time. In addition, the reservation person ID 4262 stores an ID for identifying the reservation person M, and the number of users 4263 stores the number of persons using the conference room. Here, this reservation information is added / updated / deleted every time the reservation person M reserves / changes / cancels the conference room. In addition, the equipment 427 stores equipment information such as projectors, video conference devices, and white boats provided in the conference room. Here, the conference room information database 42a is a constant database, and data is added / updated / deleted when a conference room is added or renovated. The other 428 stores, for example, the date of installation of the conference room and the date of repair.

  The reservation person information storage means 43 stores a reservation person information database 43a (not shown) such as a department to which each reservation person belongs and a conference room that can be reserved. Here, the conference room that can be reserved is set according to the department of each reservation person, the job title (manager, member), and the like. When a conference room that can be reserved for each department is set, for example, as shown in FIG. 5, for the conference room A, department 11, department 12, and department 14 can be reserved, and department 13, department 15. Department 16 cannot be reserved. In addition, when a conference room that can be reserved by job title is set (not shown), for example, only a reservation person M with a position higher than the general manager can make a reservation, and other reservation persons M cannot use it. Is set to In this embodiment, it is assumed that a conference room that can be reserved for each department is set as shown in FIG.

  The conference room search task 44 is a conference room information database for conference rooms that can be reserved by the reservation person M who has entered the reservation conditions and that has been reserved by the input unit 22 and has no reservation for use at the date and time. Search based on the meeting room information stored in 42a and the reservation person information stored in the reservation person information database 43a. If a meeting room that satisfies all the reservation conditions cannot be searched, change some reservation conditions. It has a function to search for conference rooms that meet all reservation conditions.

  The conference room selection task 45 is a list of conference rooms searched by the conference room search task 44 based on the priority order of the input reservation conditions and incidental conditions such as the distance between the department to which the reservation person M belongs and the conference room. To the reservation room M, the conference room is selected in descending order of convenience. Here, the conference room that is highly convenient for the reservation person M means a conference room close to the department to which the reservation person M belongs, a new order of the conference room, and the like, which are set in advance.

  The conference room reservation management server 4 stores an empty conference room search program by a conference room search task 44 and a conference room selection task 45. That is, the conference room reservation management server 4 as a computer is input with a program for causing the conference room search task 44 to have a conference room search function and a program for causing the conference room selection task 45 to have a conference room selection function.

  The usage status acquisition task 46 has a function of acquiring monitoring information from the usage status monitoring means 32. That is, the usage status acquisition task 46 has a function of acquiring the current usage status 425 of all conference rooms based on the conference room information from the conference room information database 42a.

  In this embodiment, the conference room reservation support program is configured by the empty conference room search program and the usage status acquisition task 46 by the conference room search task 44 and the conference room selection task 45 described above.

  Next, the processing procedure and operation of the conference room reservation support system 1 will be described.

  As shown in FIG. 6, when the reservation person M starts the empty conference room search program, first, in step S11, the input screen shown in FIG. 7 is displayed on the display unit 23. In step S12, the reservation person M makes a reservation. Enter the condition. Here, the position of the reservation person M can be determined based on an employee ID or the like which is log-in information to the conference room reservation support system 1. And it progresses to step S13, and about the meeting room which satisfy | fills all the reservation conditions, or the meeting room which satisfy | fills a part of reservation conditions, it becomes the meeting room information from the meeting room information database 42a, and the reservation person information from the reservation person information database 43a. Based on the search. The search in step S13 is performed by the conference room search task 44.

  That is, in step S13, a meeting room that meets the reservation conditions from the input unit 22 and can be reserved by the reservation person M and has no reservation for use at the date and time is selected from the meeting room information database 42a. A search is performed based on the information and the reservation person information from the reservation person information database 43a. When a meeting room that satisfies all the reservation conditions cannot be searched, a meeting room that meets some of the reservation conditions and that can be reserved by the reservation person M and that has no reservation for use at that date and time is searched. For meeting rooms that meet some reservation conditions, change the reservation conditions, for example, change the date and time of use or the number of people, or change the reservation conditions to only one of the usage time or the number of people. Thus, it means a meeting room that satisfies the changed reservation condition. Here, changing the use date and the number of users means shifting the use start time and use end time back and forth by a predetermined time, or increasing or decreasing the number of users by a predetermined number. It is changed based on the ranking. Specifically, the predetermined time and the predetermined number of people are set to “+0.5 h” (slow 0.5 hours), “−2 people” (reduction of two people), or the like. Then, a meeting room that matches the changed reservation condition and can be reserved by the reservation person M is searched based on the meeting room information and the reservation person information. Next, in step S14, it is determined whether there is a conference room searched in step S13. If it is determined that there is a conference room (“YES”), the process proceeds to step S15.

  In step S15, a conference room is selected from the searched conference rooms in order of convenience for the reservation person M (conference room selection task 45). Here, the most convenient conference room is selected in order from the conference room closest to the location to which the reservation person M belongs based on the location to which the reservation person M belongs and the position 423 of the conference room information. In step S16, the selected conference room is displayed, and the process ends.

  Specifically, in step S12, the reservation person M who belongs to the department 15 uses, as the reservation conditions, the use date and time as “○ month ○ day 9:00:00 to 12:00”, the number of users as “4 people”, and the equipment. A case where “TV conference” is input will be described as an example. In step S13, a meeting room satisfying the reservation condition is searched based on the meeting room information and the reservation person information. As shown in FIG. 5, conference rooms that can be reserved by the department 15, as shown in FIG. 8, C conference room, E conference room, and F conference room that have not been reserved at the date and time are acquired. Next, in step S15, as shown in FIG. 4, the conference rooms are selected in the order from the department 15, that is, in the order of C conference room, E conference room, and F conference room, and the process proceeds to step S16, and FIG. The conference room name is displayed on the display unit 23 as shown in FIG.

  In step S12, the reservation person M who belongs to the department 16 uses the reservation date and time as “○ month △ day 9: 00 to 12:00”, the use number as “5 people”, and the equipment as “TV conference”. ”Will be described as an example. In step S13, a meeting room satisfying the reservation condition is searched based on the meeting room information and the reservation person information. As shown in FIG. 5, the conference rooms that can be reserved by the department 16 are the B conference room, the D conference room, and the F conference room, but as shown in FIG. ing. Therefore, the use start time and end time of the reservation condition are shifted from “+0.5 h” which is a predetermined time to “9:30 to 12:30”. Then, when a meeting room satisfying the changed reservation condition is searched based on the meeting room information and the reservation person information, as shown in FIG. 8, a D meeting room for which no reservation has been made at that time is acquired. In step S16, the conference room name is displayed on the display unit 23 as shown in FIG.

  On the other hand, if it is determined in step S14 that there is no conference room (in the case of “NO”), the process proceeds to step S17. For example, “There was no corresponding conference room. Change the reservation condition and search again. Is displayed, and the process returns to step S11. In this case, the reservation person M confirms the message displayed on the display unit 23, and changes and inputs the reservation condition, for example, by changing the date.

  After that, when the reservation person M confirms the screen displayed on the display unit 23 and presses the “reservation” button for the conference room to be reserved, the use reservation 426 for the conference room is stored in the conference room information database 42a via the communication network NW. Is added. In this way, it is possible to reserve a conference room that meets the reservation conditions.

  Further, when the reservation person M activates the usage status acquisition task 46, the current usage status of all the conference rooms is acquired based on the usage status 425 of the conference room information database 42 a and displayed on the display unit 23. The reservation person M confirms the usage status of each displayed conference room, and if the usage status of the conference room to be used is “vacant”, the reservation person M makes a reservation if there is no reservation at that time, and the reservation is made. If the reservation is made (in the case of an empty reservation), the conference room can be used by making a reservation after contacting the reservation person of the reservation and canceling the reservation.

  As described above, according to the conference room reservation support system 1, it is possible to easily search for a conference room that can be reserved in accordance with the reservation condition from the reservation person. In addition, since the conference room search operation does not depend on human power, the conference room reservation procedure is facilitated, a human error can be avoided, and the labor of the conference room reservation procedure can be reduced.

  In addition, it is possible to easily grasp a highly convenient conference room from among the conference rooms that can be reserved. Therefore, the time required for the reservation procedure can be reduced.

  Also, if you cannot search for a meeting room that meets all of the reservation conditions, you will need to repeatedly change the reservation conditions manually until a meeting room is found, because some of the reservation conditions are changed and the meeting room is searched. This can further reduce the labor of the reservation procedure.

  In addition, since the usage status of each conference room by the usage status monitoring means is output in real time, it can be easily grasped that even a reserved conference room is not actually used. Therefore, even if it is a reserved conference room, when it is not actually used, the user who wants to use can use the conference room, and the use efficiency of the conference room can be improved.

  Although the embodiment of the present invention has been described above, the specific configuration is not limited to the above embodiment, and even if there is a design change or the like without departing from the gist of the present invention, Included in the invention. For example, in the above embodiment, the use status of each conference room has been described as being stored in the conference room information database 42a. However, the conference room management device 3 provided in each conference room has a memory function and is used. The monitoring information by the situation monitoring unit 32 may be stored in a memory. In this case, the usage status acquisition task 46 acquires the usage status of each conference room by referring to the memory of each conference room via the communication network NW. In addition, when the usage status acquisition task 46 acquires and displays the usage status of each conference room, the usage reservation 426 of each conference room at the current time may be displayed together.

  Further, the conference rooms searched by the conference room search task 44 are selected in order of convenience for the reservation person M by the conference room selection task 45. However, the processing may be performed as follows. That is, first, when a conference room is searched by the conference room search task 44, the conference rooms are displayed in an arbitrary order on the display unit 23. For example, when the reservation person M presses the “sort” button. In addition, the conference room selection task 45 may be activated and the conference rooms may be rearranged and displayed in order of convenience. In the meeting room selection task 45, the searched meeting rooms are selected in the order that is most convenient for the reservation person M, but only one meeting room that is most convenient for the reservation person M is selected. Also good.

DESCRIPTION OF SYMBOLS 1 Meeting room reservation support system 2 Reserving person terminal 3 Meeting room management apparatus 4 Meeting room reservation management server 22 Input part (reservation condition input means)
23 Display section (display means)
32 Usage status monitoring means 42a Conference room information database 43a Reserving person information database 44 Conference room search task (conference room search means)
45 Meeting room selection task (Meeting room selection means)
46 Usage acquisition task M Reserving person

Claims (4)

A conference room reservation support system for selecting a conference room based on a reservation condition from a reservation person,
Meeting room information storage means for storing meeting room information such as the position, capacity, reservation status of each meeting room;
Reservation information storage means for storing reservation information such as a department to which each reservation belongs and a conference room that can be reserved;
Reservation condition input means for entering reservation conditions such as the date and time of use of the conference room and the number of users,
The meeting room information and the reservation person information stored in the meeting room information storage means match the reservation conditions input by the reservation condition input means and can be reserved by the reservation person who inputs the reservation conditions. Conference room search means for searching based on the reservation person information stored in the storage means,
A conference room reservation support system comprising:   From the conference rooms searched by the conference room search means based on the priority order of the input reservation conditions and the incidental conditions such as the distance between the department to which the reservation person belongs and the conference room, the reservation person The conference room reservation support system according to claim 1, further comprising conference room selection means for selecting a conference room in order of high convenience.   The meeting room search means, when a meeting room that satisfies all of the input reservation conditions cannot be searched, changes a part of the reservation conditions and searches for meeting rooms that satisfy all the reservation conditions. The conference room reservation support system according to any one of claims 1 and 2.   The conference according to any one of claims 1 to 3, further comprising: a usage status monitoring unit that monitors a usage status of each conference room, wherein the monitoring information from the usage status monitoring unit is output in real time. Room reservation support system.

Images