KR20140013578A - Method for managing meeting using internet - Google Patents

Abstract

A meeting management method is provided to efficiently manage meetings, such as scheduling meeting places for regular or irregular meetings, notifying participants, checking attendance, and making meeting minutes using the Internet. Meeting management method of the present invention, the project generation step of generating information including the project name and information about the project participants participating in the project, the meeting date and time, meeting place for one or more meetings included in the generated project And a meeting generation step of generating detailed information including information on the meeting attendees, a meeting reminder sending step of transmitting the information on the meeting date and place to the meeting attendees, and a predetermined time before the meeting date and time. And a meeting progression step of proceeding with the meeting including checking whether the meeting attendee attends until after a predetermined time of the meeting date and time. According to the present invention, by introducing a project concept that can register the regular attendees, regular meeting date and time, meeting place, etc. of the meeting, the repetitive content at the time of scheduling individual meetings, booking a place, notification to the attendees By making use of the information entered in, the overall management of the meeting becomes very easy.

Description

How to manage meetings using the internet {Method for managing meeting using internet}

The present invention relates to a method for managing meetings using the Internet, and more particularly, to efficiently manage meetings such as scheduling meeting places for regular or irregular meetings, notifying participants, checking attendance, and making meeting minutes. How to manage meetings that can be done with

Many people, such as clubs, study groups, and forums, gather in one place regularly or irregularly to hold meetings, seminars, and discussions. In order to hold such meetings, the meeting date and time must be set, attendees notified, and the meeting place scheduled according to the number of attendees. In addition, when meetings are scheduled, attendees should be checked, dues collected, and recorded.

So far, these series of tasks have been arranged by meeting organizers by telephone to schedule meetings, contact attendees by phone, text, email, etc. Manual tasks such as answering or making a list of attendees were performed manually. However, in case of frequent meetings or a large number of attendees, there is a problem in that a lot of effort and time are required to perform these tasks.

In addition, in selecting the meeting place according to the number of attendees and the nature of the meeting, they search the Internet to find an appropriate meeting place that matches the nature of the meeting and make a phone call to make a reservation. There are many things to check such as availability and vacancy, so it takes a lot of time and effort to book a place.

The present invention has been made in view of this point, and an object of the present invention is to provide a meeting management method that can simplify the management of regular or irregular meetings. Another object of the present invention is to provide a meeting management method that can simplify the selection and reservation of the meeting place according to the nature of the meeting. It is still another object of the present invention to provide a meeting management method that enables the attendees to easily notify a meeting about a meeting. Another object of the present invention is to provide a meeting management method that can facilitate the progress of the meeting, such as meeting place guide, attendee confirmation. Still another object of the present invention is to provide a meeting management method that can more conveniently perform post-processing work such as cost settlement, meeting minutes, and distribution.

Meeting management method of the present invention for achieving this purpose, a project generation step of generating information including the project name and information about the project participants participating in the project, and one or more meetings included in the generated project A meeting generation step of generating detailed information including information about the meeting date and time, the meeting place, and the meeting attendees; and a meeting reminder that transmits information about the meeting date and time for at least some of the meeting participants. And a forwarding step, and a meeting progression step of proceeding with a meeting including checking whether a meeting attendee attends or not until a predetermined time of the meeting date and time before starting a predetermined time of the meeting date and time. In addition, the meeting may further include a post-processing step of generating a meeting minutes template including the meeting date and time, meeting place, and meeting attendees of the meeting.

The meeting generation step may include providing a list of project members created in the project generation step according to a meeting creation request, and registering the selected people from the list of the project members as attendees of the meeting. have. The information on the meeting attendee includes the contact information of the meeting attendee, and the meeting generation step may further include notifying the meeting date and the meeting place of the meeting generated by the meeting attendee's contact information.

The project generation step may further include registering a periodic meeting date or meeting place. In this case, the meeting generation step may provide the periodic meeting date or meeting place as the default meeting date and meeting location of the meeting.

You can provide users with a means to schedule periodic meeting locations during project creation or meeting creation.

The information about the meeting attendee may include the mobile telephone number of the meeting attendee. The meeting progress step checks that the meeting attendee is present when the location of the mobile terminal of the meeting attendee is within a predetermined range from the meeting place.

According to the present invention, by introducing a project concept that can register the regular attendees, regular meeting date and time, meeting place, etc. of the meeting, the repetitive content at the time of scheduling individual meetings, booking a place, notification to the attendees By making use of the information entered in, the overall management of the meeting becomes very easy. In addition, it stores a database of various meeting places and presents a list of meeting places that suits the nature of the meeting. It is convenient. In addition, by booking a meeting place through the meeting management server may provide benefits such as discounts or events similar to social marketing. It is also possible to organize the project to be directly hosted by the place provider. In addition, by automatically sending notifications and reminders of meetings to the contacts of those registered as attendees, it is easy to notify attendees about the meetings. In addition, on the day of the meeting, attendees who want to be informed about the meeting place are provided with maps of the meeting place, and the attendees who are determined to be within a certain distance from the meeting place are automatically identified as attendees. You can do it conveniently. In addition, the present status of the attendees, the amount used, and the payment of dues are presented in the form of a predetermined template such as a settlement report and the minutes of the meeting, and the minutes are automatically sent to the attendees, so that the follow-up process after the meeting can be performed more conveniently. have.

1 is a network diagram showing the components connected to perform the meeting management method of the present invention through the Internet.
2 is a block diagram illustrating an internal configuration of a portable terminal of a meeting organizer and a meeting participant.
3 is a flowchart showing the overall operation flow in one embodiment of the present invention.
4 is a flowchart illustrating an example in which a meeting organizer performs a method of the present invention using a smartphone in an embodiment of the present invention.

Hereinafter, exemplary embodiments of the present invention will be described in detail with reference to the accompanying drawings.

1 is a network diagram showing the components connected to perform the meeting management method of the present invention through the Internet.

The meeting organizer accesses the meeting management server 30 through the Internet using a computer or a mobile terminal 10. The meeting organizer accesses the meeting management server 30 through a web browser or a separate application for performing the meeting management method of the present invention, generates a project that is a meeting of a plurality of periodic or aperiodic meetings, and belongs to the project. Create a number of periodic or non-periodic gatherings.

Each project may register the date, time, location, and participants of periodic meetings. Meetings can be created automatically by information about periodic meetings registered in the project, or meeting organizers can manually create various information related to the meetings. You can also modify the information about automatically created meetings. Information related to the meeting may include meeting date, time, place, participants, dues, and materials related to the meeting (documents, photos, videos, etc.).

The meeting management server 30 stores information about the generated project and the meeting. In addition, the meeting management server 30 transmits information about the meeting to the contact (mobile phone number, email account, social network account, etc.) of the attendees of the meeting when the meeting is created. The meeting management server 30 also includes information on various conference rooms, seminar rooms, restaurants, coffee shops, etc. that can be used as meeting places (location, contact information, costs, capacity, availability, available equipment, parking availability, discounts). Information, etc.) is stored. In addition, the meeting management server 30 may be provided with a tool for internet booking to each meeting place. Alternatively, the management server 30 may store link information for access to the reservation site when a tool for internet reservation of a meeting place is provided in an external server.

A meeting participant can access the meeting management server 30 by using a mobile terminal 20 such as a smart phone or a tablet and inquire information about a meeting in which he or she is a participant. You can also check attendance and pay dues.

The operator of the meeting place may access the meeting management server 30 through the Internet by using a device such as a computer 40 or a smartphone, and may modify information about the meeting place or inquire reservation information. In addition, various discount coupons, service coupons, etc. may be registered in the meeting management server 30 to promote the meeting place.

2 is a block diagram illustrating an internal configuration of a portable terminal of a meeting organizer and a meeting participant.

The mobile terminals 10 and 20 use a network connection unit 160 to connect to a wired / wireless communication network such as a mobile communication network, Wi-Fi, Wibro, and wired Internet to communicate with the meeting management server 30. The user inputs an operation command using the input unit 130 such as a keypad, a keyboard, a touch panel, a touch screen, a mouse, and the like. The display unit 120 displays information about a project or a meeting in accordance with the execution of an application or a web browser for implementing the method of the present invention. The memory 170 of the portable terminal also stores an application for implementing the present invention and various data necessary for executing the application. In addition, access information for accessing the meeting management server 30 is also stored. The mobile terminal 10, 20 is provided with a camera 140, can be uploaded to the meeting management server 30 to take a picture or video of the meeting site on the day of the meeting. The mobile terminal 10, 20 is also provided with a GPS receiver 150, it is possible to automatically determine the location when you go to the meeting place to register with the meeting management server 30 that they attended the meeting. The controller 110 controls the overall operation of the mobile terminal.

Next, the overall operation flow of the meeting management method of the present invention with reference to Figure 3 will be described in detail.

The meeting organizer may first create or modify a project consisting of a plurality of meetings (step S100). If you are creating a new project, enter the project information, including the project name, the names of the project members participating in the project, and the contact information. The project generation step may further include registering a periodic meeting date or meeting place. The meeting organizer can also modify some of the information in the created project, or create a new project using information about an already created project. In addition, it is possible to provide a user (group organizer) with a reservation means for reserving a meeting place which is periodically gathered at the time of project creation. The meeting place reservation means may be an internet reservation program provided in the meeting management server 30 or an internet reservation program provided in an external server. In the latter case, the meeting management server 30 provides a link to the reservation site of the external server.

Once a project is created, one or more individual meetings can be created and added for the project (step S200). When creating a meeting, details of the meeting are registered, including information about the date and time of the meeting, the location of the meeting, and the participants.

For information about the meeting participants, the name and contact information (e-mail, phone number, etc.) can be entered manually, but the project organizer's list created at the project creation stage is provided to the organizer's terminal. If you select the people who should be attending the meeting from the list, the meeting management server 30 can register the selected people as the participants of the meeting, and input contact information such as guest and external lecturer in addition to the project participants. You can also add them as meeting participants.

In the meeting generation step (step S200), the periodic meeting date or meeting place registered at the time of project creation may be provided as the default meeting date and meeting place of the meeting. The meeting organizer can also change the default meeting date and time. The meeting creation step may also provide the user with a means to reserve a meeting location.

When the meeting is registered, the meeting management server 30 transmits information about the meeting, including the meeting date and time, the meeting place, to the contacts of the meeting participants registered for the meeting. Users can upload materials (documents, videos, photos, etc.) related to the created meeting to the meeting management server 30 in association with the meeting, and those registered as attendees of the meeting are uploaded in association with the meeting. Can retrieve the data. To this end, it is also possible to configure the contact information (mobile phone number, e-mail account, social network account) of each attendee as an account for access to the meeting management server 30. Participants who receive the information about the meeting click on the link to the meeting management server 30 included in the meeting information to access the page of the meeting on the meeting management server 30 and then access the meeting. You can indicate whether or not you will attend.

On the other hand, when creating a meeting, you can set when and to whom to send reminders (notifications) about the meeting. When the set reminder sending date and time, the meeting management server 30 transmits information on the meeting date and place to the attendees for whom the reminder transmission is set (step S300).

From a predetermined time before the meeting date and time set for the meeting, the meeting management server 30 performs a meeting progress step (step S400). In the meeting progressing step, the meeting management server 30 checks the current location of the meeting attendee and checks that the corresponding attendee has attended the meeting when it comes within a predetermined distance from the meeting place. To this end, the information on the meeting attendee may include a mobile phone number of the meeting attendee. If the location of the mobile terminal of the meeting attendee falls within a predetermined range from the meeting place, the meeting is checked as being attended. Alternatively, the meeting management application installed in the attendee's mobile terminal checks the current location and enters within a predetermined distance from the meeting place so that the meeting management application transmits the fact to the meeting management server 30. In addition, the meeting organizer may check the attendees and access the meeting management server 30 to manually check whether the attendees are present. The meeting organizer can also take a video or picture of the meeting and upload it to the meeting management server 30, and attendees can view the uploaded video or picture.

After the meeting ends, the meeting management server 30 generates a meeting record template including the meeting date and time, meeting place, and meeting attendees of the meeting at the request of the meeting organizer, or a meeting follow-up step of generating a dues report template ( S500) may be performed.

The steps from S200 to S500 can be carried out several times for one project.

The above procedure may be performed by the meeting organizer by accessing the meeting management server 30 using a web browser, or by using an application installed in a mobile terminal such as a smartphone of the meeting organizer. 4 shows the operational flow in the latter case.

The meeting organizer installs an application for performing the method of the present invention on his mobile terminal and executes the application (S410). In addition, when selecting a menu for registering a project, and inputting project information such as a project name, information on the participants of the project, the date and time of periodic meetings related to the project (S420), the application inputs the input project information. Send to the meeting management server (30).

In addition, when registering information (meeting name, place, date, time, etc.) about individual meetings belonging to the project (S430), the application transmits the input meeting information to the meeting management server (30).

When registering or after registering a meeting organizer selects a menu for space reservation of an application and inputs a desired date and time, region, and number of people, the meeting management server 30 gathers a list of meeting places corresponding to the inputted information. It transmits to the host application (S440). The meeting organizer then makes a reservation at the meeting place by selecting a meeting place of interest from the list and applying for a reservation.

After you have registered a meeting, organizers can add or invite more participants. The meeting organizer selects a menu for adding meeting attendees in the application and inputs information on the attendees to add the attendees to the meeting management server 30 (S450).

The meeting management server 30 sends an invitation message including a meeting name, a meeting place, a meeting date, and the like to a contact of a meeting attendee set in a meeting registration step or an invitation step. Participants who receive the invitation message access the meeting management server 30 by clicking a link to the corresponding page of the meeting management server 30 included in the invitation message, and then use the means for indicating whether or not to attend the meeting. Accept (S460). Alternatively, it may be configured to indicate whether to accept the invitation in response to the received message. The meeting management server 30 that receives the message indicating whether to accept the invitation from the target terminal of the participation performs registration of participants in the meeting by recording the corresponding contents (S470).

While the present invention has been described with reference to exemplary embodiments, it is to be understood that the invention is not limited to the disclosed exemplary embodiments. That is, within the scope of the present invention, all of the components may be selectively coupled to one or more of them. In addition, although all of the components may be implemented as one independent hardware, some or all of the components may be selectively combined to perform a part or all of the functions in one or a plurality of hardware. As shown in FIG. Codes and code segments constituting the computer program may be easily inferred by those skilled in the art. Such a computer program can be stored in a computer-readable storage medium, readable and executed by a computer, thereby realizing an embodiment of the present invention. The storage medium of the computer program may include a semiconductor recording medium, a magnetic recording medium, an optical recording medium, a carrier wave medium, and the like.

Furthermore, the terms "comprises", "comprising", or "having" described above mean that a component can be implanted unless otherwise specifically stated, But should be construed as including other elements.

The foregoing description is merely illustrative of the technical idea of the present invention, and various changes and modifications may be made by those skilled in the art without departing from the essential characteristics of the present invention. Therefore, the embodiments disclosed in the present invention are intended to illustrate rather than limit the scope of the present invention, and the scope of the technical idea of the present invention is not limited by these embodiments. The protection scope of the present invention should be interpreted by the following claims, and all technical ideas within the equivalent scope should be interpreted as being included in the scope of the present invention.

10 host organizer terminals,
20 meeting participant terminals,
30 meeting management server,
40 Meeting Point Terminal.

Claims (8)

A project creation step of generating information including a project name and information about project members participating in the project,
A meeting generation step of generating detailed information including information on a meeting date and time, a meeting place, and a meeting attendee for one or more meetings included in the generated project;
A meeting reminder sending step of transmitting information about the meeting date and time to at least some of the meeting participants;
Meeting progress step starting from a predetermined time of the meeting date and time until after a predetermined time of the meeting date and time, including whether the meeting attendees are present or not
Meeting management method provided with. The method of claim 1,
Meeting follow-up steps, after the meeting ends, to create a meeting minutes template that includes the meeting date, meeting location, and meeting attendees for that meeting.
Meeting management method further comprising. The method of claim 1, wherein the meeting generation step
Providing a list of project members created in the project creation step according to the meeting creation request;
Registering selected people from the list of project participants as attendees of the meeting;
Meeting management method comprising a. The method of claim 1,
The project generation step further includes the step of registering a periodic meeting date or meeting place,
The meeting generation step includes the step of providing the periodic meeting date or meeting place as the default meeting date and time and location of the meeting. 5. The method of claim 4,
The project generation step, the meeting management method, characterized in that to provide the user with a means for scheduling a regular meeting place. The method of claim 1,
The meeting generation step, the meeting management method, characterized in that to provide the user with a means to schedule a meeting place. The method of claim 1,
The information about the meeting attendee includes a mobile telephone number of the meeting attendee.
The meeting management step is characterized in that the meeting management method characterized in that the attendance checks that the attendance when the location of the mobile terminal of the attendees within a predetermined range from the meeting place. The method of claim 1,
The information about the meeting attendees includes contact information of the meeting attendees.
The meeting generation step further comprises the step of notifying the meeting date and time, the meeting place of the meeting generated by the contacts of the meeting attendees.

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