CN108549664A - A kind of document file management system - Google Patents
A kind of document file management system Download PDFInfo
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- CN108549664A CN108549664A CN201810231252.3A CN201810231252A CN108549664A CN 108549664 A CN108549664 A CN 108549664A CN 201810231252 A CN201810231252 A CN 201810231252A CN 108549664 A CN108549664 A CN 108549664A
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Abstract
The present invention relates to a kind of document file management systems, including Login Register module, system setup module, notification message module, document management module, base module and workflow module, wherein：The Login Register module is logged in for user and user's registration；The system setup module is for personal information management, Modify password, authority application/check；The notification message module is for notifications, flow notice, personal notice；Document management module access/upload/modification in the near future, intelligent recommendation, document maintenance, collections of documents, document subscription, document upload, relevant mailbox, document automatically update, document classification etc.；The base module is for managing bulletin document and personal document；The workflow module is for approving person's management, examination ＆ approval Role Management, workflow examination and approval and flow configuration.The beneficial effects of the present invention are provide document file management system a kind of easy to operate and efficient.
Description
Technical field
The present invention relates to a kind of document file management systems.
Background technology
Document management refers to access, storage, classification and the retrieval of document, electrical form, figure and video scanned document.Each
Text tool has recorded such as author, document description, building maths modec and the application journey used there are one the record for being similar to index card
The information of sequence type etc.These documents are generally archived on relatively inexpensive tape, are archived in when necessary on read-write CD.
Document management Document Management, document are the intellectual capitals of enterprise-essential.In enterprise, document one
As exist all in the form of electronic document, such as Microsoft's .doc formats, xls formats, ppt formats, pdf formats, plain text .txt
Format etc.；From content, it may be possible to business contract, minutes, product manual, customer data, design documentation, promote official documents and correspondence,
Rival's data, project document, experience gains in depth of comprehension etc..These documents may be procedural nature, it is also possible to which company is formally sent out
The document of cloth may be in writing phase, it is also possible to which filed to change again.The state of document includes rough draft, just
Formula, locking, calcellation, filing, deletion etc..
Document management refers to just storage, classification and the retrieval of these documents, electrical form, figure and video scanned document.
The critical issue of document management is exactly that the storage for solving document, the safety management of document, the lookup of document, the online of document are looked into
It sees, the problems such as controlling is write and issued in the cooperation of document.
Document management law office, insurance company, government finance department, advertising agency and it is other have it is a large amount of
It is the most useful in the commercial field of written document or video operant activity.With IT application process, document management increasingly by
The attention of enterprise, but following problem is often encountered during carrying out document management by enterprise：Magnanimity document stores,
Difficult management；Search slow, inefficiency；Documentation release managerial confusion；Document security, which lacks, to be ensured；Document can not effective cooperation
It is shared；Information management is had difficulty in taking a step.So document management is increasingly becoming the hot spot of domestic and international industry research.
Invention content
In view of the above-mentioned problems in the prior art, the main purpose of the present invention is to provide a kind of easy to operate and effects
The high document file management system of rate.
The technical scheme is that such：
A kind of document file management system, including including Login Register module, system setup module, notification message module, document
Management module, base module and workflow module, wherein：The Login Register module is logged in for user and user's note
Volume；The system setup module is for personal information management, Modify password, authority application/check；The notification message module is used
In notifications, flow notice, personal notice；Document management module access/upload/modification in the near future, intelligent recommendation,
Document maintenance, collections of documents, document subscription, document upload, relevant mailbox, document automatically update, document classification, old version pipe
Manage, check in/checking out/import/export, document integration, document format conversion, online browse, document comparison, document annotation, document
Label, document searching, online file editing, document are shared, document collaboration, document are read aloud, document offline secure, interface are reserved,
Recycle bin, Document retrieval；The base module is for managing bulletin document and personal document；The workflow module is used for
Approving person's management, examination ＆ approval Role Management, workflow examination and approval and flow configuration.
The system setup module includes personal information management module, Modify password module and authority application/check mould
Block, wherein the personal information management module is for safeguarding the personal information of oneself for user；The Modify password mould
Block is for modifying to the modification logging of user；The authority application/check that module is used to check the permission of oneself for user,
It can propose authority application to administrator simultaneously.
The notification message module includes notifications module, flow notification module and personal notification module, wherein institute
State notification message of the notifications module for checking system push；The flow notification module is relevant with flow for checking
Notice；Individual's notification module is used to check that other people to be private and sends out or mass-send to personal notice, while individual can reply.
The document management module include recent access/upload/modified module, intelligent recommendation module, document maintenance module,
Collections of documents module, document subscribing module, document uploading module, wherein：
Recent access/upload/the modified module is used to show the text of active user's recent times access/upload/modification
Shelves；
The intelligent recommendation module is used for according to user behavior, and according to classification or the relevant document of label intelligent recommendation；
The document maintenance module is for increasing document, being deleted and being changed operation；
The collections of documents module is for collecting document；
The document subscribing module is used for subscription document, the user that automatic prompt is subscribed to when document changes；
The document uploading module is for uploading to local document in document file management system；
The document management module further includes that relevant mailbox module, document automatically update module, document classification module, history
Version management module and check-in/checking out/import/export module, wherein：
The relevant mailbox module is for binding mailbox, the automatic attachment for obtaining mailbox；
The document automatically updates module for being automatically updated to the document locally uploaded, when local document becomes
When change, corresponding document in document file management system, or reversed update are automatically updated；Also personal document associations common document is carried out
It automatically updates, when personal document changes, automatically updates corresponding common document, or reversed update；
The document classification module is for dividing the classification of document；
The old version management module is supported for recording and retaining version to everyone editor each time
The document of different editions compares；
Described to check in/checking out/imports, and/export module is used to carry out document the check-in of batch and/checks out/importing/to export.
The document management module further includes that document integrates module, format converting module, online browse module, document comparison
Module, document annotation module, document label model and document searching module, wherein：
The document integrate for multiple documents according to rules integration at single document, format includes Word, TXT；
The format converting module is converted into PDF document for Word, Excel, PPT document；
The online browse module is used to carry out online browse to Office, picture and video file；
The document contrast module is for the content deltas comparison between the document of multiple same formats；
The document annotation module for document is viewed or edited when, can be directed to document certain partial content into
Row annotation；
The document label model is used for the personal label of document addition to personal user；
The document searching module is used for the title search of document, full-text search, date search, classified search and group
Close search.
The document management module further includes online file editing module, document sharing module, document collaboration module, document
Bright read through model, document offline secure module, interface reserve module, recycle bin module and Document retrieval module, wherein：
The online file editing module is used for document into editing on line；
The document sharing module is used for sharing in the station of document, QQ shares, wechat is shared and mailbox is shared；
The document collaboration module is used for when more people's real-time editions, records, shows everyone modification record；Work as file lock
Periodically, grade is clipped to cell level-one in table；When multiple person cooperational, other staff cannot edit the part of locking；When more people assist
When making, document real-time comments are also supported；
The bright read through model of document reads aloud document content for intelligence；
After the document offline secure module is used for profile download to local, control the document can only be in current computer ability
It views or edits；
The interface is reserved：Reserved development interface facilitates the later stage to be docked with nail nail, wechat；
Document is first put into recycle bin by the recycle bin module for user, and recycle bin supports self-timing cleaning；
The Document retrieval module is for restoring the document in timeliness.
The document management module further includes that personnel invite module, ORC identification modules and real-time statistics module, wherein：
The personnel invite administrator or maintenance personnel of the module for inviting or applying to become certain document.
The ORC identification modules are for supporting OCR identifications and information storage；
The real-time statistics are for everyone work progress of real-time statistics.
The present invention has the following advantages and beneficial effect：The document file management system of the present invention, including including Login Register mould
Block, system setup module, notification message module, document management module, base module and workflow module, wherein：It is described
Login Register module is logged in for user and user's registration；The system setup module is close for personal information management, modification
Code, authority application/check；The notification message module is for notifications, flow notice, personal notice；The document management
Module access/upload/modification in the near future, intelligent recommendation, document maintenance, collections of documents, document is subscribed to, document uploads, association
Mailbox, document automatically update, document classification, old version management, checks in that/checking out/imports/export, document is integrated, document format
Conversion, online browse, document comparison, document annotation, document label, document searching, online file editing, document share, document
Cooperation, document are read aloud, document offline secure, interface are reserved, recycle bin, Document retrieval；The base module is for managing public affairs
Accuse document and personal document；The workflow module is for approving person's management, examination ＆ approval Role Management, workflow examination and approval and stream
Journey configures；It has the characteristics that easy to operate and efficient.
Description of the drawings
Fig. 1 is the functional block diagram of document file management system provided in an embodiment of the present invention.
Specific implementation mode
In order to make the object, technical scheme and advantages of the embodiment of the invention clearer, below in conjunction with the embodiment of the present invention
In attached drawing, technical scheme in the embodiment of the invention is clearly and completely described, it is clear that described embodiment is
A part of the embodiment of the present invention, instead of all the embodiments.The present invention being usually described and illustrated herein in the accompanying drawings is implemented
The component of example can be arranged and be designed with a variety of different configurations.Therefore, below to the reality of the present invention provided in the accompanying drawings
The detailed description for applying example is not intended to limit the range of claimed invention, but is merely representative of the selected implementation of the present invention
Example.Based on the embodiments of the present invention, those of ordinary skill in the art are obtained without creative efforts
Every other embodiment, shall fall within the protection scope of the present invention.
The present invention is further illustrated with specific embodiment below with reference to accompanying drawings.
As shown in Figure 1：The document file management system of the embodiment of the present invention, including it is Login Register module, system setup module, logical
Know message module, document management module, base module and workflow module, wherein：The Login Register module is used
Family logs in and user's registration (method as configured user using backstage, then without registering functional)；The system setup module
For personal information management, Modify password, authority application/check；The notification message module is logical for notifications, flow
Know, personal notice；Document management module access/upload/modification in the near future, intelligent recommendation, document is safeguarded, document is received
Tibetan, document subscription, document upload, relevant mailbox, document automatically update, document classification, old version management, checks in/checking out/and leads
Enter/export, document integration, document format conversion, online browse, document comparison, document annotation, document label, document searching, text
Shelves online editing, document is shared, document collaboration, document are read aloud, document offline secure, interface are reserved, recycle bin, Document retrieval；
The base module is for managing bulletin document and personal document；The workflow module is managed for approving person, is examined
Criticize Role Management, workflow examination and approval and flow configuration.
The system setup module includes personal information management module, Modify password module and authority application/check mould
Block, wherein the personal information management module is for safeguarding the personal information of oneself for user, such as：Head portrait, correspondent party
Formula, mailbox etc.；The Modify password module is for modifying to the modification logging of user；The authority application/check module
For checking the permission of oneself for user, while authority application can be proposed to administrator, such as：Ask checking/compiling for certain file
Volume/download permission etc..
The notification message module includes notifications module, flow notification module and personal notification module, wherein institute
State notification message of the notifications module for checking system push；The flow notification module is relevant with flow for checking
Notice, such as：Examination and approval work notice etc.；Individual's notification module is used to check that other people privates to be sent out or mass-send to personal notice,
Individual can reply simultaneously.
The document management module include recent access/upload/modified module, intelligent recommendation module, document maintenance module,
Collections of documents module, document subscribing module, document uploading module, wherein：
Recent access/upload/the modified module is used to show the text of active user's recent times access/upload/modification
Shelves facilitate user quickly to search or locating documents；
The intelligent recommendation module is used for according to user behavior (such as：Often check financial category document), and according to classification or
The relevant document of label intelligent recommendation；
The document maintenance module is for increasing document, being deleted and being changed operation；
The collections of documents module is quickly checked for collecting document in " my collection "；
The document subscribing module is used for subscription document, the user that automatic prompt is subscribed to when document changes；
The document uploading module is for uploading to local document in document file management system；
The document management module further includes that relevant mailbox module, document automatically update module, document classification module, history
Version management module and check-in/checking out/import/export module, wherein：
The relevant mailbox module is for binding mailbox, the automatic attachment for obtaining mailbox；
The document automatically updates module for being automatically updated to the document locally uploaded, when local document becomes
When change, corresponding document in document file management system, or reversed update are automatically updated；Also personal document associations common document is carried out
It automatically updates, when personal document changes, automatically updates corresponding common document, or reversed update；
The document classification module is for dividing the classification of document；
The old version management module is supported for recording and retaining version to everyone editor each time
The document of different editions compares；
Described to check in/checking out/imports, and/export module is used to carry out document the check-in of batch and/checks out/importing/to export.
The document management module further includes that document integrates module, format converting module, online browse module, document comparison
Module, document annotation module, document label model and document searching module, wherein：
The document integrate for multiple documents according to rules integration at single document, format includes Word, TXT；
The format converting module is converted into PDF document for Word, Excel, PPT document；
The online browse module is used to carry out online browse to Office, picture and video file；
The document contrast module is for the content deltas comparison between the document of multiple same formats；
The document annotation module for document is viewed or edited when, can be directed to document certain partial content into
Row annotation；
The document label model is used for the personal label of document addition to personal user；
The document searching module is used for the title search of document, full-text search, date search, classified search and group
Close search (conditions above combinatorial search).
The document management module further includes online file editing module, document sharing module, document collaboration module, document
Bright read through model, document offline secure module, interface reserve module, recycle bin module and Document retrieval module, wherein：
The online file editing module is used for document into editing on line；
The document sharing module is used for sharing in the station of document, QQ shares, wechat is shared and mailbox is shared；
The document collaboration module is used for when more people's real-time editions, records, shows everyone modification record；Work as file lock
Periodically, grade is clipped to cell level-one in table；When multiple person cooperational, other staff cannot edit the part of locking；When more people assist
When making, document real-time comments are also supported；
The bright read through model of document reads aloud document content for intelligence；
After the document offline secure module is used for profile download to local, control the document can only be in current computer ability
It views or edits；
The interface is reserved：Reserved development interface facilitates the later stage to be docked with nail nail, wechat；
Document is first put into recycle bin by the recycle bin module for user, and recycle bin supports self-timing cleaning, such as：It puts
It is more than to be automatically deleted for 7 days to enter recycle bin；
The Document retrieval module is for restoring the document in timeliness, such as：The document deleted in 7 days can be looked for
It returns.
The document management module further includes that personnel invite module, ORC identification modules and real-time statistics module, wherein：
The personnel invite administrator or maintenance personnel of the module for inviting or applying to become certain document.
The ORC identification modules are for supporting OCR identifications and information storage；
The real-time statistics are for everyone work progress of real-time statistics, such as：Document performance, copy editor's quantity
Deng.
Finally it should be noted that：Above-described embodiments are merely to illustrate the technical scheme, rather than to it
Limitation；Although the present invention is described in detail referring to the foregoing embodiments, it will be understood by those of ordinary skill in the art that：
It can still modify to the technical solution recorded in previous embodiment, or to which part or all technical features into
Row equivalent replacement；And these modifications or substitutions, it does not separate the essence of the corresponding technical solution various embodiments of the present invention technical side
The range of case.
Claims (8)
1. a kind of document file management system, it is characterised in that：Including Login Register module, system setup module, notification message module,
Document management module, base module and workflow module, wherein：The Login Register module is logged in and is used for user
It registers at family；The system setup module is for personal information management, Modify password, authority application/check；The notification message mould
Block is for notifications, flow notice, personal notice；The document management module access/upload/modification, intelligence in the near future
Recommendation, document maintenance, collections of documents, document subscription, document upload, relevant mailbox, document automatically update, document classification, history
Version management, check in/checking out/import/export, document integration, document format conversion, online browse, document comparison, document batch
Note, document label, document searching, online file editing, document are shared, document collaboration, document are read aloud, document offline secure, are connect
Mouthful reserved, recycle bin, Document retrieval；The base module is for managing bulletin document and personal document；The workflow
Module is for approving person's management, examination ＆ approval Role Management, workflow examination and approval and flow configuration.
2. document file management system according to claim 1, which is characterized in that the system setup module includes personal information
Management module, Modify password module and authority application/check module, wherein the personal information management module be used for for
Family is safeguarded by the personal information of oneself；The Modify password module is for modifying to the modification logging of user；It is described
Authority application/check module for checking the permission of oneself for user, while can propose authority application to administrator.
3. document file management system according to claim 1, which is characterized in that the notification message module includes notifications
Module, flow notification module and personal notification module, wherein the notifications module is used to check the notice of system push
Message；The flow notification module is for checking and the relevant notice of flow；Individual's notification module is for checking other people
Private hair or mass-sending are to personal notice, while individual can reply.
4. document file management system according to claim 1, which is characterized in that the document management module includes looking into the recent period
Read/upload/modified module, intelligent recommendation module, document maintenance module, collections of documents module, document subscribing module, document upload
Module, wherein：
Recent access/upload/the modified module is used to show the document of active user's recent times access/upload/modification；
The intelligent recommendation module is used for according to user behavior, and according to classification or the relevant document of label intelligent recommendation；
The document maintenance module is for increasing document, being deleted and being changed operation；
The collections of documents module is for collecting document；
The document subscribing module is used for subscription document, the user that automatic prompt is subscribed to when document changes；
The document uploading module is for uploading to local document in document file management system.
5. document file management system according to claim 1, which is characterized in that the document management module further includes association postal
Tank module, document automatically update module, document classification module, old version management module and check-in/checking out/and import/export
Module, wherein：
The relevant mailbox module is for binding mailbox, the automatic attachment for obtaining mailbox；
The document automatically updates module for being automatically updated to the document locally uploaded, when local document changes
When, automatically update corresponding document in document file management system, or reversed update；Also personal document associations common document is carried out certainly
Dynamic update automatically updates corresponding common document, or reversed update when personal document changes；
The document classification module is for dividing the classification of document；
The old version management module supports difference for recording and retaining version to everyone editor each time
The document of version compares；
Described to check in/checking out/imports, and/export module is used to carry out document the check-in of batch and/checks out/importing/to export.
6. document file management system according to claim 1, which is characterized in that the document management module further includes that document is whole
Mold block, format converting module, online browse module, document contrast module, document annotation module, document label model and text
Shelves search module, wherein：
The document integrate for multiple documents according to rules integration at single document, format includes Word, TXT；
The format converting module is converted into PDF document for Word, Excel, PPT document；
The online browse module is used to carry out online browse to Office, picture and video file；
The document contrast module is for the content deltas comparison between the document of multiple same formats；
The document annotation module is for when being viewed or edited to document, certain partial content that can be directed to document to be criticized
Note；
The document label model is used for the personal label of document addition to personal user；
The document searching module is used to search the title search of document, full-text search, date search, classified search and combination
Rope.
7. document file management system according to claim 1, which is characterized in that the document management module further includes that document exists
Line editor module, document sharing module, document collaboration module, the bright read through model of document, document offline secure module, interface reserve mould
Block, recycle bin module and Document retrieval module, wherein：
The online file editing module is used for document into editing on line；
The document sharing module is used for sharing in the station of document, QQ shares, wechat is shared and mailbox is shared；
The document collaboration module is used for when more people's real-time editions, records, shows everyone modification record；Work as file locking
When, grade is clipped to cell level-one in table；When multiple person cooperational, other staff cannot edit the part of locking；Work as multiple person cooperational
When, also support document real-time comments；
The bright read through model of document reads aloud document content for intelligence；
After the document offline secure module is used for profile download to local, control the document can only can just be checked in current computer
Or editor；
The interface is reserved：Reserved development interface facilitates the later stage to be docked with nail nail, wechat；
Document is first put into recycle bin by the recycle bin module for user, and recycle bin supports self-timing cleaning；
The Document retrieval module is for restoring the document in timeliness.
8. document file management system according to claim 1, which is characterized in that the document management module further includes that personnel invite
Please module, ORC identification modules and real-time statistics module, wherein：
The personnel invite administrator or maintenance personnel of the module for inviting or applying to become certain document.
The ORC identification modules are for supporting OCR identifications and information storage；
The real-time statistics are for everyone work progress of real-time statistics.
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| CN109948010A (en) * | 2018-12-29 | 2019-06-28 | 航天信息股份有限公司 | A kind of implementation method and device of document management component |
| CN109766509B (en) * | 2019-01-11 | 2020-12-25 | 科学出版社成都有限责任公司 | Internet periodical management system |
| CN109766509A (en) * | 2019-01-11 | 2019-05-17 | 科学出版社成都有限责任公司 | A kind of internet Periodical Management System |
| CN109933766A (en) * | 2019-03-13 | 2019-06-25 | 腾讯科技（深圳）有限公司 | Document generating method, device and storage medium |
| CN109933766B (en) * | 2019-03-13 | 2023-07-28 | 腾讯科技（深圳）有限公司 | File generation method, device and storage medium |
| CN110458513A (en) * | 2019-07-17 | 2019-11-15 | 广东鼎义互联科技股份有限公司 | A kind of centralization interface document management platform |
| CN110472391A (en) * | 2019-08-21 | 2019-11-19 | 北京明略软件系统有限公司 | Data access method and device, storage medium, electronic device |
| CN110705870A (en) * | 2019-09-29 | 2020-01-17 | 江苏华凯比克希线束有限公司 | Method and system for managing files and drawing documents |
| CN112214656A (en) * | 2020-09-15 | 2021-01-12 | 湖南汽车工程职业学院 | Scientific research document management system convenient for searching safety |
| CN113204524A (en) * | 2021-05-28 | 2021-08-03 | 中航机载系统共性技术有限公司 | System file collaborative editing system and method |
| CN113378522A (en) * | 2021-05-31 | 2021-09-10 | 五八到家有限公司 | Using method, device and system of online interactive demand management platform |
| CN115982429A (en) * | 2023-03-21 | 2023-04-18 | 中交第四航务工程勘察设计院有限公司 | Knowledge management method and system based on flow control |
| CN115982429B (en) * | 2023-03-21 | 2023-08-01 | 中交第四航务工程勘察设计院有限公司 | Knowledge management method and system based on flow control |
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