WO2020241568A1 - Information management system, information management program, and information management method - Google Patents

Information management system, information management program, and information management method Download PDF

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Publication number
WO2020241568A1
WO2020241568A1 PCT/JP2020/020538 JP2020020538W WO2020241568A1 WO 2020241568 A1 WO2020241568 A1 WO 2020241568A1 JP 2020020538 W JP2020020538 W JP 2020020538W WO 2020241568 A1 WO2020241568 A1 WO 2020241568A1
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conference
information management
meeting
management system
data
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PCT/JP2020/020538
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French (fr)
Japanese (ja)
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佐々木　真
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株式会社ＳｍａｒｔＨＲ
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    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q10/00—Administration; Management
    • G06Q10/10—Office automation; Time management

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  • the present invention relates to an information management system, an information management program and an information management method, particularly an information management system for managing information about a conference among users participating in a conference, an information management program and an information management method executed by the information management program. ..
  • the meeting participants are given a questionnaire about the meeting to evaluate the meeting in order to identify problems and issues of the meeting. And opinions may be submitted.
  • Patent Document 1 is associated with the timing of distributing the questionnaire to any part of the material of the conference or presentation, and when the material progresses and the timing of distributing the questionnaire comes, the participants of the conference and the presentation A technique for distributing questionnaires to the audience has been proposed.
  • the purpose of the meeting points of discussion, the agenda of the meeting, etc. are set in advance for the purpose of clarifying the purpose and agenda of the meeting. It is possible to set it.
  • the present invention has been made in view of the above circumstances, and provides an information management system, an information management program, and an information management method capable of improving the quality of a meeting by enhancing and improving the efficiency of the meeting. That is the subject.
  • the information management system for achieving the above problems is In an information management system that manages information about the conference among users who participate in the conference.
  • a conference data creation module that creates conference data according to the conditions related to the conference based on the conference plan,
  • the conference is characterized by including a questionnaire distribution module that distributes a questionnaire to the user at an arbitrary timing.
  • This information management system is characterized in that conference data is transmitted to any user who participates in the conference, and in the conference data creation module of the information management system, at least the purpose or agenda of the conference is input as a condition for the conference. It is characterized by.
  • meeting data is created and a meeting is held by inputting conditions related to the meeting, but the purpose and agenda of the meeting are entered as the conditions related to the meeting, so the meeting is held. Since the purpose and agenda of the conference are shared among the users who participate in the conference prior to the above, the conference can be enhanced.
  • the questionnaire is delivered to the user at any time in the meeting, and the aggregated data that aggregates the user's answers to the questionnaire is generated. Therefore, from the viewpoint of improving the efficiency of the conference to be held in the future, it is based on the aggregated data. It becomes possible to take measures.
  • the quality of the meeting can be improved by enhancing and improving the efficiency of the meeting.
  • the quality of the meeting can be improved by enhancing and improving the efficiency of the meeting.
  • the present invention has the following configurations.
  • [Item 1] In an information management system that manages information about the conference among users who participate in the conference.
  • a conference data creation module that creates conference data according to the conditions related to the conference based on the conference plan,
  • An information management system including a questionnaire distribution module that distributes a questionnaire to the user at an arbitrary timing for the conference.
  • [Item 2] The information management system according to claim 1, further comprising an aggregated data generation module that aggregates the responses of the users to the questionnaire and generates aggregated data.
  • [Item 3] The information management system according to claim 1 or 2, wherein the conference data is transmitted to an arbitrary user who participates in the conference.
  • the conference data creation module The information management system according to any one of claims 1 to 3, wherein at least one of the purpose or the agenda of the meeting is acquired as a condition for the meeting.
  • the conference data creation module The information management system according to any one of claims 1 to 4, wherein the schedule of the meeting is acquired as the condition in conjunction with a calendar program having a calendar function.
  • the aggregated data is The information according to claim 2, wherein the information regarding the conference time for which the time of the conference is calculated per unit period and the information regarding the conference cost calculated by economically evaluating the conference are at least one of them. Management system.
  • the proposed data is Claims 1 to 6 include at least first information suggesting a user who is recommended to participate in the conference or second information suggesting a user who is recommended not to participate in the conference.
  • the information management system according to any one of the items.
  • [Item 8] In an information management system that manages information about the conference among users who participate in the conference.
  • a conference data creation module that creates conference data according to the conditions related to the conference based on the conference plan, An information management system characterized in that the conference data is transmitted to an arbitrary user who participates in the conference.
  • [Item 9] In an information management program stored in an information management system that manages information about the conference among users who participate in the conference.
  • a conference data creation module that creates conference data according to the conditions related to the conference based on the conference plan,
  • An information management program including a questionnaire distribution module that distributes a questionnaire to the user at an arbitrary timing for the conference.
  • the information management method executed by the information management program stored in the information management system that manages the information about the conference among the users participating in the conference.
  • the information management program A conference data creation step that creates conference data according to the conditions related to the conference based on the conference plan, and An information management method characterized by executing a questionnaire distribution step of distributing a questionnaire to the user at an arbitrary timing for the conference.
  • FIG. 1 is a diagram for explaining the outline of the information management system according to the present embodiment.
  • the information management system 10 includes an information management server 20 managed by the administrator 1, an organizer terminal 30 of the organizer 2 who can access the information management server 20 via the Internet network 100, and the organizer terminal.
  • the 30 and the information management server 20 are provided with the participant terminals 40 (40a to 40n) of the participants 3 (3a to 3n) who can access the information management server 20 via the Internet network 100.
  • the organizer 2 is a user who plans and hosts the conference
  • the participant 3 is a user other than the organizer 2 who is requested to participate in the conference by the organizer 2 and participates in the conference.
  • the participant 3 of the present embodiment may host the conference as the organizer 2
  • the organizer 2 of the present embodiment may participate in the conference as the participant 3.
  • the participant terminal 40 functions as the organizer terminal 30, and the organizer 2 of the present embodiment participates in the conference as the participant 3.
  • the organizer terminal 30 functions as the participant terminal 40.
  • the information management system 10 is used to manage information about the conference between the organizer 2 and the participants 3.
  • FIG. 2 is a block diagram illustrating an outline of the configuration of the information management server 20.
  • the information management server 20 includes a processor 21, a memory 22, a storage 23, a transmission / reception unit 24, and an input / output unit 25 as main configurations, and these are electrically connected to each other via a bus 26.
  • the processor 21 is an arithmetic unit that controls the operation of the information management server 20, controls the transmission and reception of data between each element, and performs processing necessary for executing an application program.
  • the processor 21 is, for example, a CPU (Central Processing Unit), and executes each process by executing an application program stored in the storage 23 and expanded in the memory 22 which will be described later.
  • a CPU Central Processing Unit
  • the memory 22 includes a main storage device composed of a volatile storage device such as a DRAM (Dynamic Random Access Memory), and an auxiliary storage device composed of a non-volatile storage device such as a flash memory or an HDD (Hard Disk Drive). ..
  • a volatile storage device such as a DRAM (Dynamic Random Access Memory)
  • auxiliary storage device composed of a non-volatile storage device such as a flash memory or an HDD (Hard Disk Drive). ..
  • BIOS Basic Input / Output System
  • the storage 23 stores information and the like used for programs and various processes. The configuration of the storage 23 will be described later.
  • the transmission / reception unit 24 connects the information management server 20 to the Internet network 100.
  • the transmission / reception unit 24 may be provided with a short-range communication interface such as Bluetooth (registered trademark) or BLE (Bluetooth Low Energy).
  • Information input devices such as keyboards and mice and output devices such as displays are connected to the input / output unit 25 as needed.
  • the bus 26 transmits, for example, an address signal, a data signal, and various control signals between the connected processor 21, the memory 22, the storage 23, the transmission / reception unit 24, and the input / output unit 25.
  • the organizer terminal 30 is composed of devices such as a computer, a tablet terminal, or a smartphone that can be connected to the Internet network 100.
  • the participant terminals 40 (40a to 40n) are also computers and tablets. It is composed of devices such as tablet terminals or smartphones that can be connected to the Internet network 100.
  • FIG. 3 is a block diagram illustrating an outline of the configuration of the storage 23. As shown in the figure, the storage 23 includes an information management program 50 and a calendar program 60.
  • the information management program 50 is implemented by an interface capable of input / output on the information management server 20, the organizer terminal 30, and the participant terminal 40, and includes a conference data generation module 51, a questionnaire distribution module 52, an aggregated data generation module 53, and proposal data. It is composed of a generation module 54.
  • the conference data generation module 51 is a module that creates conference data D1 by inputting conditions related to the conference based on the conference plan by the organizer 2.
  • the input is input by the organizer terminal 30. Implemented by possible interfaces.
  • the meeting data generation module 51 is subject to the meeting schedules such as "meeting time”, “meeting participants”, “meeting place”, “meeting purpose”, and "agenda”. By being input, the conference data D1 is created.
  • the conference data generation module 51 is configured to be linked with the calendar program 60 described later, and the conference schedule "meeting time” is input to the calendar program 60.
  • the “meeting time” is input to the meeting data generation module 51 as a condition.
  • the questionnaire distribution module 52 determines that an arbitrary timing has arrived in the conference held based on the conference data D1 created by the conference data generation module 51, when the participant 3 ( This is a module that distributes the questionnaire D2 to the participant terminals 40 (40a to 40n) of 3a to 3n).
  • Questionnaire D2 is composed of various questionnaire items such as evaluation based on a qualitative rating for the meeting, "good points” of the meeting, and “comments” for the meeting.
  • the arbitrary timing for delivering the questionnaire D2 is, for example, "5 minutes before the end of the meeting", “at the same time as the end of the meeting", “after the participants leave the meeting room”, and "15 minutes after the end of the meeting”. Etc., it is possible to set to deliver at various timings.
  • the aggregated data generation module 53 is a module that aggregates the answers of the participants 3 (3a to 3n) to the questionnaire D2 distributed by the questionnaire distribution module 52 and generates the aggregated data D3.
  • the aggregated data D3 is, for example, information on "meeting time” calculated by calculating the meeting time per unit period (for example, one week), information on "meeting cost” calculated by economically evaluating the meeting, and comments on the meeting. It is composed of various aggregated items such as "feedback”.
  • Information on the "meeting cost” can be calculated by multiplying the labor cost of participant 3 (3a to 3n) by the time of the meeting, or the labor cost of participant 3 (3a to 3n) and participant 3 (3a to 3n). It is calculated by various methods such as multiplying by the time spoken by 3n).
  • the proposal data generation module 54 is a module that generates a proposal for a meeting as proposal data D4 based on the aggregated data D3 aggregated by the aggregated data generation module 53.
  • the first information that proposes the participants 3 (3a to 3n) who are recommended to participate in the conference as, for example, "recommended participants", and the non-participation in the conference are recommended.
  • Participants 3 (3a to 3n) are configured to have second information for proposing, for example, "persons who do not need to participate”.
  • only one of "recommended participants” and “those who do not need to participate” may be proposed.
  • first and second information are generated based on various indexes such as the number of responses to the questionnaire D2, the content of the responses, and the participation rate of the meetings so far.
  • the calendar program 60 is a program having a calendar function linked to the conference data generation module 51, and in the present embodiment, the "meeting name”, “meeting time” (date and time), "meeting place”, etc. Is entered.
  • This calendar program 60 is implemented by an interface capable of input / output on the information management server 20, the organizer terminal 30, and the participant terminal 40, and is stored in the storage 23 in the present embodiment, but is started on the web. It may be realized by a so-called web application.
  • the organizer 2 plans a meeting by inputting the "meeting name”, "meeting time” (date and time), "meeting place”, etc. into the calendar program 60.
  • the "meeting name” is "KPI regular”
  • the "meeting time” is "March 1, 2019, 14: 00-15: 00”
  • the "meeting place” is "second”. Enter “Meeting room” etc.
  • the message M1 urging the preparation of the meeting is hosted. It is delivered to the organizer terminal 30 of the person 2.
  • the organizer 2 inputs various conditions related to the conference into the conference data generation module 51 via these "conference format 1" F1 and "conference format 2" F2, and sets the conference.
  • the items of the conference format 1 or the conference format 2 may be automatically (all or partially) input by appropriately acquiring the necessary information from another application or the like.
  • the organizer 2 sets the "timing to send the questionnaire" t to, for example, "5 minutes before the end of the meeting” in the "meeting format 1" F1 shown in FIG. 5, and "(2) the participants of the meeting". Select or fill in P to set.
  • the first information d1 of the proposal data D4 is displayed as the "recommended participant", and "this participant may not be necessary”.
  • the second information d2 of the proposed data D4 is displayed as.
  • the organizer 2 can set the "(2) conference participants" P with reference to the first information d1 and the second information d2.
  • the organizer 2 has "(1) purpose of the meeting” O, "(2) agenda” A, and “(3) information to be shared before the meeting (holding background) in the" meeting format 2 "F2 shown in FIG. , Prior knowledge, etc.) ”I and“ (4) Preparation and prior sharing of materials ”B are selected or filled in to set up a meeting. All of these items are not essential and can be changed according to various circumstances such as the content of the meeting and the size of the company.
  • Meeting data D1 is created by inputting various conditions related to these meetings into the meeting data generation module 51 via "meeting format 1" F1 and "meeting format 2" F2 (meeting data creation step).
  • the participants 3 (3a to 3n) recognize that they are requested to participate in the "KPI regular" which is the conference planned by the organizer 2. Whether or not to participate is transmitted as a message to the organizer terminal 30 via the participant terminal 40 (40a to 40n).
  • the questionnaire D2 When the questionnaire D2 is delivered to the participant terminals 40 (40a to 40n), it participates as the questionnaire input interface IF1 shown in FIG. 7 and the questionnaire input interface IF2 shown in FIG. 8 which is an interface transitioned from the questionnaire input interface IF1. It is displayed on the personal terminal 40 (40a to 40n).
  • Participants 3 (3a to 3n) set the "meeting evaluation” E for the "KPI regular” meeting in the questionnaire input interface IF1 shown in FIG. 7, for example, “improvement required”, “insufficient preparation”, and “normal”. , “Good”, “Smart!, Etc., and select from qualitative evaluation items to enter.
  • participant 3 When participant 3 (3a to 3n) selects "conference evaluation” E (for example, "Smart!) And inputs it, the transition to the questionnaire input interface IF2 shown in FIG. 8 is performed.
  • "conference evaluation” E for example, "Smart!
  • participant 3 select or fill in "good points” G and “comment” K for the "KPI regular” meeting, and input the "send” command S2. ..
  • the answers to the questionnaire D2 are sent to the information management server 20, and the answers of each participant 3 (3a to 3n) are aggregated to generate the aggregated data D3 (aggregated data generation step). ).
  • the organizer 2 fills in the matters determined and to be done in the “KPI regular” meeting, attaches the minutes, and sends the message M2 shown in FIG. 9 to the “KPI regular”. It is distributed to the participants 3 (3a to 3n) who participated in the above, and the matters decided and the matters to be done are shared between the organizer 2 and each participant 3 (3a to 3n).
  • the generated aggregated data D3 is transmitted to the organizer terminal 30 and displayed on the organizer terminal 30 as the conference report message M3 shown in FIG.
  • the conference data D1 is created by inputting the conditions related to the conference and the conference is held.
  • the conditions related to the conference are "(1)" in "Conference format 2" F2.
  • the purpose of the meeting "O” and "(2) Agenda” A are input.
  • the purpose and agenda of the meeting are shared between the organizer 2 and the participants 3 (3a to 3n), so that the meeting can be enhanced.
  • the questionnaire D2 is delivered to the participants 3 (3a to 3n) at an arbitrary timing in the meeting, and the aggregated data D3 in which the answers of the participants 3 (3a to 3n) to the questionnaire D2 are aggregated is generated. From the viewpoint of improving the efficiency of meetings to be held in the future, it will be possible to take measures based on the aggregated data D3.
  • the quality of the meeting can be improved by enhancing and improving the efficiency of the meeting.
  • the present invention is not limited to the above embodiment, and various modifications can be made without departing from the spirit of the invention.
  • the questionnaire D2 is composed of preset evaluations based on a qualitative rating for the meeting, "good points" of the meeting, or “comments” for the meeting is described.
  • the questionnaire items may be configured to change depending on the contents of "(1) purpose of the meeting" O and "(2) agenda” A input in "meeting format 2" F2.
  • the system according to the present invention is intended to hold a conference, but the system is not limited to a conference, but is conducted face-to-face at an event, a seminar, or a meeting, or is conducted online. It is also suitable for those performed in that combination. That is, whatever the holding format and its name, it can be applied as long as a plurality of people gather for some purpose.

Abstract

[Problem] To provide an information management system, an information management program, and an information management method capable of improving quality of a conference by making the conference fruitful and efficient. [Solution] The present invention pertains to an information management system that manages information regarding a conference among users participating in the conference. This information management system is provided with: a conference data generation module for generating conference data by a condition for the conference based on a conference plan; and a questionnaire distribution module for distributing questionnaires for the conference to the users at a given time.

Description

情報管理システム、情報管理プログラム及び情報管理方法Information management system, information management program and information management method
　本発明は、情報管理システム、情報管理プログラム及び情報管理方法、特に、会議に参加するユーザの間で会議に関する情報を管理する情報管理システム、情報管理プログラム及び情報管理プログラムで実行する情報管理方法に関する。 The present invention relates to an information management system, an information management program and an information management method, particularly an information management system for managing information about a conference among users participating in a conference, an information management program and an information management method executed by the information management program. ..
　一般に、無用な会議の開催を削減して、会議の効率化を図る観点からは、会議の問題点や課題を抽出する目的で、会議の参加者に会議に関するアンケートを配布して、会議に対する評価や意見を提出してもらうことが考えられる。 In general, from the viewpoint of reducing unnecessary meetings and improving the efficiency of meetings, the meeting participants are given a questionnaire about the meeting to evaluate the meeting in order to identify problems and issues of the meeting. And opinions may be submitted.
　特許文献１には、会議やプレゼンテーションの資料の任意の部分にアンケートを配布するタイミングが関連づけられており、資料が進行してアンケートを配布するタイミングが到来したときに、会議の参加者やプレゼンテーションの聴衆にアンケートを配布する技術が提案されている。 Patent Document 1 is associated with the timing of distributing the questionnaire to any part of the material of the conference or presentation, and when the material progresses and the timing of distributing the questionnaire comes, the participants of the conference and the presentation A technique for distributing questionnaires to the audience has been proposed.
特開２０１１－２３８１７８公報Japanese Unexamined Patent Publication No. 2011-238178
　一方で、開催される会議の充実化を図る観点からは、会議の開催に先立って、会議の趣旨や議題等を明確化する目的で、会議の目的や議論のポイント、会議のアジェンダ等を予め設定しておくことが考えられる。 On the other hand, from the perspective of enhancing the meetings to be held, prior to the meeting, the purpose of the meeting, points of discussion, the agenda of the meeting, etc. are set in advance for the purpose of clarifying the purpose and agenda of the meeting. It is possible to set it.
　本発明は、上記事情に鑑みてなされたものであり、会議の充実化及び効率化が図られることによって会議の質を向上させることができる情報管理システム、情報管理プログラム及び情報管理方法を提供することを課題とするものである。 The present invention has been made in view of the above circumstances, and provides an information management system, an information management program, and an information management method capable of improving the quality of a meeting by enhancing and improving the efficiency of the meeting. That is the subject.
　上記課題を達成するための、本発明に係る情報管理システムは、
　会議に参加するユーザの間で前記会議に関する情報を管理する情報管理システムにおいて、
　前記会議の企画に基づく前記会議に関する条件によって会議データを作成する会議データ作成モジュールと、
　前記会議について、任意のタイミングで前記ユーザにアンケートを配信するアンケート配信モジュールと、を備えることを備えることを特徴としている。 The information management system according to the present invention for achieving the above problems is
In an information management system that manages information about the conference among users who participate in the conference.
A conference data creation module that creates conference data according to the conditions related to the conference based on the conference plan,
The conference is characterized by including a questionnaire distribution module that distributes a questionnaire to the user at an arbitrary timing.
　この情報管理システムでは、会議データが会議に参加する任意のユーザに送信されることを特徴とし、情報管理システムの会議データ作成モジュールでは、少なくとも会議の目的又はアジェンダが会議に関する条件として入力されることを特徴としている。 This information management system is characterized in that conference data is transmitted to any user who participates in the conference, and in the conference data creation module of the information management system, at least the purpose or agenda of the conference is input as a condition for the conference. It is characterized by.
　この情報管理システムによれば、会議に関する条件が入力されることによって会議データが作成されて会議が開催されるところ、会議に関する条件として、会議の目的やアジェンダが入力されることから、会議の開催に先立って、会議の目的やアジェンダが会議に参加するユーザの間で共有されることから、会議の充実化を図ることができる。 According to this information management system, meeting data is created and a meeting is held by inputting conditions related to the meeting, but the purpose and agenda of the meeting are entered as the conditions related to the meeting, so the meeting is held. Since the purpose and agenda of the conference are shared among the users who participate in the conference prior to the above, the conference can be enhanced.
　一方、会議における任意のタイミングでユーザにアンケートが配信され、アンケートに対するユーザの回答が集計された集計データが生成されることから、今後開催される会議の効率化を図る観点から、集計データに基づいて対策を講じることが可能となる。 On the other hand, the questionnaire is delivered to the user at any time in the meeting, and the aggregated data that aggregates the user's answers to the questionnaire is generated. Therefore, from the viewpoint of improving the efficiency of the conference to be held in the future, it is based on the aggregated data. It becomes possible to take measures.
　このように、会議の充実化及び効率化が図られることによって、会議の質を向上させることができる。 In this way, the quality of the meeting can be improved by enhancing and improving the efficiency of the meeting.
　この発明によれば、会議の充実化及び効率化が図られることによって、会議の質を向上させることができる。 According to the present invention, the quality of the meeting can be improved by enhancing and improving the efficiency of the meeting.
本発明の実施の形態に係る情報管理システムの概略を説明する図である。It is a figure explaining the outline of the information management system which concerns on embodiment of this invention. 同じく、本実施の形態に係る情報管理システムの情報管理サーバの構成の概略を説明するブロック図である。Similarly, it is a block diagram explaining the outline of the structure of the information management server of the information management system which concerns on this embodiment. 同じく、本実施の形態に係る情報管理システムの情報管理サーバのストレージの構成の概略を説明するブロック図である。Similarly, it is a block diagram explaining the outline of the storage configuration of the information management server of the information management system which concerns on this embodiment. 同じく、本実施の形態に係る情報管理システムを使用する手順の概略を説明する図である。Similarly, it is a figure explaining the outline of the procedure which uses the information management system which concerns on this Embodiment. 同じく、本実施の形態に係る情報管理システムを使用する手順の概略を説明する図である。Similarly, it is a figure explaining the outline of the procedure which uses the information management system which concerns on this Embodiment. 同じく、本実施の形態に係る情報管理システムを使用する手順の概略を説明する図である。Similarly, it is a figure explaining the outline of the procedure which uses the information management system which concerns on this Embodiment. 同じく、本実施の形態に係る情報管理システムを使用する手順の概略を説明する図である。Similarly, it is a figure explaining the outline of the procedure which uses the information management system which concerns on this Embodiment. 同じく、本実施の形態に係る情報管理システムを使用する手順の概略を説明する図である。Similarly, it is a figure explaining the outline of the procedure which uses the information management system which concerns on this Embodiment. 同じく、本実施の形態に係る情報管理システムを使用する手順の概略を説明する図である。Similarly, it is a figure explaining the outline of the procedure which uses the information management system which concerns on this Embodiment. 同じく、本実施の形態に係る情報管理システムを使用する手順の概略を説明する図である。Similarly, it is a figure explaining the outline of the procedure which uses the information management system which concerns on this Embodiment.
　次に、図１～図１０に基づいて、本発明の実施の形態に係る情報管理システムについて説明する。 Next, the information management system according to the embodiment of the present invention will be described with reference to FIGS. 1 to 10.
　本発明は以下の構成を備える。
［項目１］
　会議に参加するユーザの間で前記会議に関する情報を管理する情報管理システムにおいて、
　前記会議の企画に基づく前記会議に関する条件によって会議データを作成する会議データ作成モジュールと、
　前記会議について、任意のタイミングで前記ユーザにアンケートを配信するアンケート配信モジュールと、を備えることを特徴とする情報管理システム。
［項目２］
　前記アンケートに対する前記ユーザの回答を集計して集計データを生成する集計データ生成モジュールを備えることを特徴とする請求項１に記載の情報管理システム。
［項目３］
　前記会議データが前記会議に参加する任意のユーザに送信されることを特徴とする請求項１又は請求項２に記載の情報管理システム。
［項目４］
　前記会議データ作成モジュールは、
　少なくとも前記会議の目的又はアジェンダのいずれかを前記会議に関する条件として取得することを特徴とする、請求項１～３のいずれか１項に記載の情報管理システム。
［項目５］
　前記会議データ作成モジュールは、
　カレンダー機能を有するカレンダープログラムと連動して前記会議のスケジュールを前記条件として取得することを特徴とする請求項１～４のいずれか１項に記載の情報管理システム。
［項目６］
　前記集計データは、
　単位期間あたりの前記会議の時間を算出した会議時間に関する情報、前記会議を経済的に評価して算出した会議コストに関する情報のうち少なくともいずれかを有することを特徴とする請求項２に記載の情報管理システム。
［項目７］
　前記集計データ生成モジュールで生成した前記集計データに基づいて前記会議に対する提案を提案データとして生成する提案データ生成モジュールを備え、
　前記提案データは、
　少なくとも前記会議への参加が推奨されるユーザを提案する第１情報又は前記会議への不参加が推奨されるユーザのいずれかを提案する第２情報を有することを特徴とする請求項１～６のいずれか１項に記載の情報管理システム。
［項目８］
　会議に参加するユーザの間で前記会議に関する情報を管理する情報管理システムにおいて、
　前記会議の企画に基づく前記会議に関する条件によって会議データを作成する会議データ作成モジュールと、
　前記会議データが前記会議に参加する任意のユーザに送信されることを特徴とする情報管理システム。
［項目９］
　会議に参加するユーザの間で前記会議に関する情報を管理する情報管理システムに格納される情報管理プログラムおいて、
　前記会議の企画に基づく前記会議に関する条件によって会議データを作成する会議データ作成モジュールと、
　前記会議について、任意のタイミングで前記ユーザにアンケートを配信するアンケート配信モジュールと、を備えることを特徴とする情報管理プログラム。
［項目１０］
　会議に参加するユーザの間で前記会議に関する情報を管理する情報管理システムに格納される情報管理プログラムで実行する情報管理方法において、
　前記情報管理プログラムは、
　前記会議の企画に基づく前記会議に関する条件によって会議データを作成する会議データ作成ステップと、
　前記会議について、任意のタイミングで前記ユーザにアンケートを配信するアンケート配信ステップと、を実行することを特徴とする情報管理方法。 The present invention has the following configurations.
[Item 1]
In an information management system that manages information about the conference among users who participate in the conference.
A conference data creation module that creates conference data according to the conditions related to the conference based on the conference plan,
An information management system including a questionnaire distribution module that distributes a questionnaire to the user at an arbitrary timing for the conference.
[Item 2]
The information management system according to claim 1, further comprising an aggregated data generation module that aggregates the responses of the users to the questionnaire and generates aggregated data.
[Item 3]
The information management system according to claim 1 or 2, wherein the conference data is transmitted to an arbitrary user who participates in the conference.
[Item 4]
The conference data creation module
The information management system according to any one of claims 1 to 3, wherein at least one of the purpose or the agenda of the meeting is acquired as a condition for the meeting.
[Item 5]
The conference data creation module
The information management system according to any one of claims 1 to 4, wherein the schedule of the meeting is acquired as the condition in conjunction with a calendar program having a calendar function.
[Item 6]
The aggregated data is
The information according to claim 2, wherein the information regarding the conference time for which the time of the conference is calculated per unit period and the information regarding the conference cost calculated by economically evaluating the conference are at least one of them. Management system.
[Item 7]
It is provided with a proposal data generation module that generates a proposal for the meeting as proposal data based on the aggregated data generated by the aggregated data generation module.
The proposed data is
Claims 1 to 6 include at least first information suggesting a user who is recommended to participate in the conference or second information suggesting a user who is recommended not to participate in the conference. The information management system according to any one of the items.
[Item 8]
In an information management system that manages information about the conference among users who participate in the conference.
A conference data creation module that creates conference data according to the conditions related to the conference based on the conference plan,
An information management system characterized in that the conference data is transmitted to an arbitrary user who participates in the conference.
[Item 9]
In an information management program stored in an information management system that manages information about the conference among users who participate in the conference.
A conference data creation module that creates conference data according to the conditions related to the conference based on the conference plan,
An information management program including a questionnaire distribution module that distributes a questionnaire to the user at an arbitrary timing for the conference.
[Item 10]
In the information management method executed by the information management program stored in the information management system that manages the information about the conference among the users participating in the conference.
The information management program
A conference data creation step that creates conference data according to the conditions related to the conference based on the conference plan, and
An information management method characterized by executing a questionnaire distribution step of distributing a questionnaire to the user at an arbitrary timing for the conference.
　図１は、本実施の形態に係る情報管理システムの概略を説明する図である。図示のように、情報管理システム１０は、管理者１が管理する情報管理サーバ２０、情報管理サーバ２０にインターネット網１００を介してアクセス可能な主催者２の主催者端末３０、及びこの主催者端末３０と情報管理サーバ２０とにインターネット網１００を介してアクセス可能な参加者３（３ａ～３ｎ）の参加者端末４０（４０ａ～４０ｎ）を備える。 FIG. 1 is a diagram for explaining the outline of the information management system according to the present embodiment. As shown in the figure, the information management system 10 includes an information management server 20 managed by the administrator 1, an organizer terminal 30 of the organizer 2 who can access the information management server 20 via the Internet network 100, and the organizer terminal. The 30 and the information management server 20 are provided with the participant terminals 40 (40a to 40n) of the participants 3 (3a to 3n) who can access the information management server 20 via the Internet network 100.
　主催者２は、本実施の形態では、会議を企画して主催するユーザであり、参加者３は、主催者２によって会議への参加を要請されて会議に参加する、主催者２以外のユーザであるが、本実施の形態の参加者３が主催者２として会議を主催することがある一方、本実施の形態の主催者２が参加者３として会議に参加することもある。 In the present embodiment, the organizer 2 is a user who plans and hosts the conference, and the participant 3 is a user other than the organizer 2 who is requested to participate in the conference by the organizer 2 and participates in the conference. However, while the participant 3 of the present embodiment may host the conference as the organizer 2, the organizer 2 of the present embodiment may participate in the conference as the participant 3.
　本実施の形態の参加者３が主催者２として会議を主催する場合は、参加者端末４０が主催者端末３０として機能し、本実施の形態の主催者２が参加者３として会議に参加する場合は、主催者端末３０が参加者端末４０として機能する。 When the participant 3 of the present embodiment hosts the conference as the organizer 2, the participant terminal 40 functions as the organizer terminal 30, and the organizer 2 of the present embodiment participates in the conference as the participant 3. In this case, the organizer terminal 30 functions as the participant terminal 40.
　情報管理システム１０は、これら主催者２及び参加者３の間で、会議に関する情報を管理するために用いられる。 The information management system 10 is used to manage information about the conference between the organizer 2 and the participants 3.
　図２は、情報管理サーバ２０の構成の概略を説明するブロック図である。図示のように、情報管理サーバ２０は、プロセッサ２１、メモリ２２、ストレージ２３、送受信部２４、及び入出力部２５を主要構成として備え、これらが互いにバス２６を介して電気的に接続される。 FIG. 2 is a block diagram illustrating an outline of the configuration of the information management server 20. As shown in the figure, the information management server 20 includes a processor 21, a memory 22, a storage 23, a transmission / reception unit 24, and an input / output unit 25 as main configurations, and these are electrically connected to each other via a bus 26.
　プロセッサ２１は、情報管理サーバ２０の動作を制御し、各要素間におけるデータの送受信の制御や、アプリケーションプログラムの実行に必要な処理等を行う演算装置である。 The processor 21 is an arithmetic unit that controls the operation of the information management server 20, controls the transmission and reception of data between each element, and performs processing necessary for executing an application program.
　このプロセッサ２１は、本実施の形態では例えばＣＰＵ（Ｃｅｎｔｒａｌ　Ｐｒｏｃｅｓｓｉｎｇ　Ｕｎｉｔ）であり、後述するストレージ２３に格納されてメモリ２２に展開されたアプリケーションプログラムを実行して各処理を行う。 In the present embodiment, the processor 21 is, for example, a CPU (Central Processing Unit), and executes each process by executing an application program stored in the storage 23 and expanded in the memory 22 which will be described later.
　メモリ２２は、ＤＲＡＭ（Ｄｙｎａｍｉｃ　Ｒａｎｄｏｍ　Ａｃｃｅｓｓ　Ｍｅｍｏｒｙ）等の揮発性記憶装置で構成される主記憶装置、及びフラッシュメモリやＨＤＤ（Ｈａｒｄ　Ｄｉｓｃ　Ｄｒｉｖｅ）等の不揮発性記憶装置で構成される補助記憶装置を備える。 The memory 22 includes a main storage device composed of a volatile storage device such as a DRAM (Dynamic Random Access Memory), and an auxiliary storage device composed of a non-volatile storage device such as a flash memory or an HDD (Hard Disk Drive). ..
　このメモリ２２は、プロセッサ２１の作業領域として使用される一方、管理サーバ２０の起動時に実行されるＢＩＯＳ（Ｂａｓｉｃ　Ｉｎｐｕｔ／Ｏｕｔｐｕｔ　Ｓｙｓｔｅｍ）、及び各種の設定情報等が格納される。 While this memory 22 is used as a work area of the processor 21, the BIOS (Basic Input / Output System) executed when the management server 20 is started, various setting information, and the like are stored.
　ストレージ２３は、プログラムや各種の処理に用いられる情報等が格納されている。このストレージ２３の構成については、後述する。 The storage 23 stores information and the like used for programs and various processes. The configuration of the storage 23 will be described later.
　送受信部２４は、情報管理サーバ２０をインターネット網１００に接続する。この送受信部２４は、Ｂｌｕｅｔｏｏｔｈ（登録商標）やＢＬＥ（Ｂｌｕｅｔｏｏｔｈ　Ｌｏｗ　Ｅｎｅｒｇｙ）といった近距離通信インターフェースを具備するものであってもよい。 The transmission / reception unit 24 connects the information management server 20 to the Internet network 100. The transmission / reception unit 24 may be provided with a short-range communication interface such as Bluetooth (registered trademark) or BLE (Bluetooth Low Energy).
　入出力部２５には、必要に応じて、キーボードやマウスといった情報入力機器やディスプレイ等の出力機器が接続される。 Information input devices such as keyboards and mice and output devices such as displays are connected to the input / output unit 25 as needed.
　バス２６は、接続したプロセッサ２１、メモリ２２、ストレージ２３、送受信部２４及び入出力部２５の間において、例えばアドレス信号、データ信号及び各種の制御信号を伝達する。 The bus 26 transmits, for example, an address signal, a data signal, and various control signals between the connected processor 21, the memory 22, the storage 23, the transmission / reception unit 24, and the input / output unit 25.
　図１で示すように、主催者端末３０は、コンピュータ、タブレット型端末あるいはスマートフォンといったインターネット網１００に接続可能な機器によって構成され、同様に、参加者端末４０（４０ａ～４０ｎ）も、コンピュータ、タブレット型端末あるいはスマートフォンといったインターネット網１００に接続可能な機器によって構成される。 As shown in FIG. 1, the organizer terminal 30 is composed of devices such as a computer, a tablet terminal, or a smartphone that can be connected to the Internet network 100. Similarly, the participant terminals 40 (40a to 40n) are also computers and tablets. It is composed of devices such as tablet terminals or smartphones that can be connected to the Internet network 100.
　図３は、ストレージ２３の構成の概略を説明するブロック図である。図示のように、ストレージ２３は、情報管理プログラム５０及びカレンダープログラム６０を備える。 FIG. 3 is a block diagram illustrating an outline of the configuration of the storage 23. As shown in the figure, the storage 23 includes an information management program 50 and a calendar program 60.
　情報管理プログラム５０は、情報管理サーバ２０、主催者端末３０及び参加者端末４０で入出力が可能なインターフェースによって実装され、会議データ生成モジュール５１、アンケート配信モジュール５２、集計データ生成モジュール５３及び提案データ生成モジュール５４によって構成される。 The information management program 50 is implemented by an interface capable of input / output on the information management server 20, the organizer terminal 30, and the participant terminal 40, and includes a conference data generation module 51, a questionnaire distribution module 52, an aggregated data generation module 53, and proposal data. It is composed of a generation module 54.
　会議データ生成モジュール５１は、主催者２による会議の企画に基づいて会議に関する条件が入力されることによって会議データＤ１を作成するモジュールであって、本実施の形態では、主催者端末３０で入力が可能なインターフェースによって実装される。 The conference data generation module 51 is a module that creates conference data D1 by inputting conditions related to the conference based on the conference plan by the organizer 2. In the present embodiment, the input is input by the organizer terminal 30. Implemented by possible interfaces.
　会議データ生成モジュール５１は、本実施の形態では、会議のスケジュールである「会議の時間」、「会議の参加者」、「会議の場所」、「会議の目的」、「アジェンダ」等が条件として入力されることによって、会議データＤ１を作成する。 In the present embodiment, the meeting data generation module 51 is subject to the meeting schedules such as "meeting time", "meeting participants", "meeting place", "meeting purpose", and "agenda". By being input, the conference data D1 is created.
　さらに、会議データ生成モジュール５１は、本実施の形態では、後述するカレンダープログラム６０に連動されるように構成されており、カレンダープログラム６０に会議のスケジュールである「会議の時間」が入力されることによって、会議データ生成モジュール５１に「会議の時間」が条件として入力される。 Further, in the present embodiment, the conference data generation module 51 is configured to be linked with the calendar program 60 described later, and the conference schedule "meeting time" is input to the calendar program 60. The "meeting time" is input to the meeting data generation module 51 as a condition.
　アンケート配信モジュール５２は、本実施の形態では、会議データ生成モジュール５１で作成された会議データＤ１に基づいて開催される会議において、任意のタイミングが到来したと判断される際に、参加者３（３ａ～３ｎ）の参加者端末４０（４０ａ～４０ｎ）にアンケートＤ２を配信するモジュールである。 In the present embodiment, the questionnaire distribution module 52 determines that an arbitrary timing has arrived in the conference held based on the conference data D1 created by the conference data generation module 51, when the participant 3 ( This is a module that distributes the questionnaire D2 to the participant terminals 40 (40a to 40n) of 3a to 3n).
　アンケートＤ２は、例えば、会議に対する定性的な格付けによる評価や、会議の「よかった点」、あるいは会議に対する「コメント」等、種々のアンケート項目によって構成される。 Questionnaire D2 is composed of various questionnaire items such as evaluation based on a qualitative rating for the meeting, "good points" of the meeting, and "comments" for the meeting.
　アンケートＤ２を配信する任意のタイミングは、例えば「会議終了５分前」、「会議の終了と同時」、「参加者が会議室を退出した後」、「会議が終了してから１５分後」等、種々のタイミングで配信するように設定することが可能である。 The arbitrary timing for delivering the questionnaire D2 is, for example, "5 minutes before the end of the meeting", "at the same time as the end of the meeting", "after the participants leave the meeting room", and "15 minutes after the end of the meeting". Etc., it is possible to set to deliver at various timings.
　集計データ生成モジュール５３は、本実施の形態では、アンケート配信モジュール５２で配信されるアンケートＤ２に対する参加者３（３ａ～３ｎ）の回答を集計して集計データＤ３を生成するモジュールである。 In the present embodiment, the aggregated data generation module 53 is a module that aggregates the answers of the participants 3 (3a to 3n) to the questionnaire D2 distributed by the questionnaire distribution module 52 and generates the aggregated data D3.
　集計データＤ３は、例えば、単位期間（例えば１週間）あたりの会議の時間を算出した「会議時間」に関する情報や、会議を経済的に評価して算出した「会議コスト」に関する情報、会議に対するコメントである「フィードバック」等、種々の集計項目によって構成される。 The aggregated data D3 is, for example, information on "meeting time" calculated by calculating the meeting time per unit period (for example, one week), information on "meeting cost" calculated by economically evaluating the meeting, and comments on the meeting. It is composed of various aggregated items such as "feedback".
　「会議コスト」に関する情報は、例えば、参加者３（３ａ～３ｎ）の人件費に会議の時間を乗じて算出したり、参加者３（３ａ～３ｎ）の人件費に参加者３（３ａ～３ｎ）が発言した時間を乗じて算出したりする等、各種の手法によって算出される。 Information on the "meeting cost" can be calculated by multiplying the labor cost of participant 3 (3a to 3n) by the time of the meeting, or the labor cost of participant 3 (3a to 3n) and participant 3 (3a to 3n). It is calculated by various methods such as multiplying by the time spoken by 3n).
　提案データ生成モジュール５４は、本実施の形態では、集計データ生成モジュール５３で集計した集計データＤ３に基づいて、会議に対する提案を提案データＤ４として生成するモジュールである。 In the present embodiment, the proposal data generation module 54 is a module that generates a proposal for a meeting as proposal data D4 based on the aggregated data D3 aggregated by the aggregated data generation module 53.
　提案データＤ４は、本実施の形態では、会議への参加が推奨される参加者３（３ａ～３ｎ）を例えば「おすすめの参加者」として提案する第１情報、及び会議への不参加が推奨される参加者３（３ａ～３ｎ）を例えば「参加が不要な者」として提案する第２情報を有して構成される。なお、「おすすめの参加者」と「参加が不要な者」はいずれか一方のみ提案することとしてもよい。 In the proposal data D4, in the present embodiment, the first information that proposes the participants 3 (3a to 3n) who are recommended to participate in the conference as, for example, "recommended participants", and the non-participation in the conference are recommended. Participants 3 (3a to 3n) are configured to have second information for proposing, for example, "persons who do not need to participate". In addition, only one of "recommended participants" and "those who do not need to participate" may be proposed.
　これら第１情報及び第２情報は、例えば、アンケートＤ２に対する回答数や回答内容、これまでの会議の参加率等の各種の指標に基づいて生成される。 These first and second information are generated based on various indexes such as the number of responses to the questionnaire D2, the content of the responses, and the participation rate of the meetings so far.
　カレンダープログラム６０は、会議データ生成モジュール５１に連動する、カレンダー機能を有するプログラムであって、本実施の形態では、「会議名」、「会議の時間」（日時）、あるいは「会議の場所」等が入力される。 The calendar program 60 is a program having a calendar function linked to the conference data generation module 51, and in the present embodiment, the "meeting name", "meeting time" (date and time), "meeting place", etc. Is entered.
　このカレンダープログラム６０は、情報管理サーバ２０、主催者端末３０及び参加者端末４０で入出力が可能なインターフェースによって実装され、本実施の形態ではストレージ２３に格納されているが、ウェブ上で起動されるいわゆるウェブアプリによって実現されるものであってもよい。 This calendar program 60 is implemented by an interface capable of input / output on the information management server 20, the organizer terminal 30, and the participant terminal 40, and is stored in the storage 23 in the present embodiment, but is started on the web. It may be realized by a so-called web application.
　次に、図４～図１０に基づいて、本実施の形態に係る情報管理システム１０を使用する手順について説明する。 Next, a procedure for using the information management system 10 according to the present embodiment will be described with reference to FIGS. 4 to 10.
　まず、主催者２が「会議名」、「会議の時間」（日時）や「会議の場所」等をカレンダープログラム６０に入力して会議を企画する。本実施の形態では、例えば「会議名」として「ＫＰＩ定例」、「会議の時間」として「２０１９年３月１日　１４時００分～１５時００分」、「会議の場所」として「第２会議室」等を入力する。 First, the organizer 2 plans a meeting by inputting the "meeting name", "meeting time" (date and time), "meeting place", etc. into the calendar program 60. In this embodiment, for example, the "meeting name" is "KPI regular", the "meeting time" is "March 1, 2019, 14: 00-15: 00", and the "meeting place" is "second". Enter "Meeting room" etc.
　主催者２がカレンダープログラム６０に入力して会議を企画した後であって企画した会議が開催される例えば１週間前に、図４で示すように、会議の準備を促す内容のメッセージＭ１が主催者２の主催者端末３０に配信される。 After the organizer 2 inputs into the calendar program 60 to plan the meeting and the planned meeting is held, for example, one week before the meeting is held, as shown in FIG. 4, the message M1 urging the preparation of the meeting is hosted. It is delivered to the organizer terminal 30 of the person 2.
　このメッセージＭ１に表示される、主催者２が企画した会議である「（１）３月１日　ＫＰＩ定例（主催者：佐藤五郎さん）」Ｃ１を選択すると、図５で示す「会議フォーマット１」Ｆ１及び図６で示す「会議フォーマット２」Ｆ２が主催者端末３０に表示される。 When "(1) March 1st KPI regular (organizer: Goro Sato)" C1 which is the conference planned by the organizer 2 displayed in this message M1 is selected, "meeting format 1" shown in FIG. 5 is selected. F1 and "conference format 2" F2 shown in FIG. 6 are displayed on the organizer terminal 30.
　主催者２は、これら「会議フォーマット１」Ｆ１及び「会議フォーマット２」Ｆ２を介して、会議に関する各種の条件を会議データ生成モジュール５１に入力して、会議の設定を行う。なお、他のアプリケーション等から必要な情報を適宜取得することにより、会議フォーマット１又は会議フォーマット２の項目を（全部又は部分的に）自動で入力することとしてもよい。 The organizer 2 inputs various conditions related to the conference into the conference data generation module 51 via these "conference format 1" F1 and "conference format 2" F2, and sets the conference. The items of the conference format 1 or the conference format 2 may be automatically (all or partially) input by appropriately acquiring the necessary information from another application or the like.
　本実施の形態では、主催者２は、図５で示す「会議フォーマット１」Ｆ１において「アンケートを送るタイミング」ｔを例えば「会議終了５分前」に設定し、「（２）会議の参加者」Ｐを選択あるいは記入して設定する。 In the present embodiment, the organizer 2 sets the "timing to send the questionnaire" t to, for example, "5 minutes before the end of the meeting" in the "meeting format 1" F1 shown in FIG. 5, and "(2) the participants of the meeting". Select or fill in P to set.
　この「（２）会議の参加者」Ｐと関連づけられて、本実施の形態では、「おすすめの参加者」として提案データＤ４の第１情報ｄ１が表示され、かつ「この参加者は不要かも」として提案データＤ４の第２情報ｄ２が表示される。 In association with this "(2) meeting participant" P, in the present embodiment, the first information d1 of the proposal data D4 is displayed as the "recommended participant", and "this participant may not be necessary". The second information d2 of the proposed data D4 is displayed as.
　したがって、主催者２は、これらの第１情報ｄ１及び第２情報ｄ２を参照しながら「（２）会議の参加者」Ｐを設定することができる。 Therefore, the organizer 2 can set the "(2) conference participants" P with reference to the first information d1 and the second information d2.
　なお、本実施の形態では、カレンダープログラム６０に入力された「会議の時間」及び「会議の場所」によって、「会議フォーマット１」Ｆ１においては、「（１）会議の時間」Ｔ及び「（３）会議の場所」Ｈが予め設定された状態となっている。 In the present embodiment, depending on the "meeting time" and "meeting place" input to the calendar program 60, in "meeting format 1" F1, "(1) meeting time" T and "(3) ) Meeting place ”H is in a preset state.
　一方、主催者２は、図６で示す「会議フォーマット２」Ｆ２において、「（１）会議の目的」Ｏ、「（２）アジェンダ」Ａ、「（３）会議前に共有する情報（開催背景、事前知識など）」Ｉ及び「（４）資料の準備と事前共有」Ｂを選択あるいは記入して会議を設定する。なお、これらの項目は全て必須のものではなく、会議の内容や会社の規模等の様々な事情に応じて変更することが可能である。 On the other hand, the organizer 2 has "(1) purpose of the meeting" O, "(2) agenda" A, and "(3) information to be shared before the meeting (holding background) in the" meeting format 2 "F2 shown in FIG. , Prior knowledge, etc.) ”I and“ (4) Preparation and prior sharing of materials ”B are selected or filled in to set up a meeting. All of these items are not essential and can be changed according to various circumstances such as the content of the meeting and the size of the company.
　特に、会議の充実化を図る観点からは、本実施の形態では、「（１）会議の目的」Ｏ及び「（２）アジェンダ」Ａを明確に設定することが好ましく、例えば、「（１）会議の目的」Ｏでは、「何が決まったら（話せたら）、会議を終えるか」といった会議の終了条件を会議の目的として設定する。 In particular, from the viewpoint of enhancing the conference, it is preferable to clearly set "(1) Purpose of the conference" O and "(2) Agenda" A in the present embodiment. For example, "(1)) In "Purpose of the meeting" O, the end condition of the meeting such as "what is decided (if you can talk) to end the meeting" is set as the purpose of the meeting.
　同様に、「（２）アジェンダ」Ａでは、例えば「資料確認」、「進捗について」及び「各種ＫＰＩの確認」等といった会議における主要な議題を設定する。 Similarly, in "(2) Agenda" A, the main agenda items for meetings such as "material confirmation", "progress" and "confirmation of various KPIs" are set.
　これら会議に関する各種の条件を、「会議フォーマット１」Ｆ１及び「会議フォーマット２」Ｆ２を介して会議データ生成モジュール５１に入力することによって、会議データＤ１が作成される（会議データ作成ステップ）。 Meeting data D1 is created by inputting various conditions related to these meetings into the meeting data generation module 51 via "meeting format 1" F1 and "meeting format 2" F2 (meeting data creation step).
　作成された会議データＤ１は、「会議フォーマット２」Ｆ２の「送信」コマンドＳ１が入力されると、「（２）会議の参加者」Ｐで選択された参加者３（３ａ～３ｎ）の参加者端末４０（４０ａ～４０ｎ）に送信される。 When the "send" command S1 of "conference format 2" F2 is input to the created conference data D1, the participation of the participants 3 (3a to 3n) selected in "(2) conference participants" P It is transmitted to the personal terminal 40 (40a to 40n).
　会議データＤ１が送信されると、本実施の形態では、参加者３（３ａ～３ｎ）は、主催者２が企画した会議である「ＫＰＩ定例」への参加が要請されたことを認識し、参加者端末４０（４０ａ～４０ｎ）を介して参加の可否をメッセージとして主催者端末３０に送信する。 When the conference data D1 is transmitted, in the present embodiment, the participants 3 (3a to 3n) recognize that they are requested to participate in the "KPI regular" which is the conference planned by the organizer 2. Whether or not to participate is transmitted as a message to the organizer terminal 30 via the participant terminal 40 (40a to 40n).
　その後、「会議の時間」Ｔとして設定された２０１９年３月１日（１４時００分～１５時００分）に、主催者２が企画した会議である「ＫＰＩ定例」が予定どおりに開催されると、「アンケートを送るタイミング」ｔで設定された「会議終了５分前」（１４時５５分）に、アンケートＤ２が参加者端末４０（４０ａ～４０ｎ）に配信される（アンケート配信ステップ）。 After that, on March 1, 2019 (14:00 to 15:00), which was set as the "meeting time" T, the "KPI regular", a meeting planned by the organizer 2, was held as scheduled. Then, the questionnaire D2 is delivered to the participant terminals 40 (40a to 40n) at "5 minutes before the end of the meeting" (14:55) set in the "timing to send the questionnaire" t (questionnaire distribution step). ..
　アンケートＤ２は、参加者端末４０（４０ａ～４０ｎ）に配信されると、図７で示すアンケート入力インターフェースＩＦ１、及びアンケート入力インターフェースＩＦ１から遷移したインターフェースである図８で示すアンケート入力インターフェースＩＦ２として、参加者端末４０（４０ａ～４０ｎ）に表示される。 When the questionnaire D2 is delivered to the participant terminals 40 (40a to 40n), it participates as the questionnaire input interface IF1 shown in FIG. 7 and the questionnaire input interface IF2 shown in FIG. 8 which is an interface transitioned from the questionnaire input interface IF1. It is displayed on the personal terminal 40 (40a to 40n).
　参加者３（３ａ～３ｎ）は、図７で示すアンケート入力インターフェースＩＦ１において、会議である「ＫＰＩ定例」に対する「会議の評価」Ｅを、例えば「要改善」、「準備不足」、「普通」、「よい」及び「Ｓｍａｒｔ！」等といった定性的な評価項目から選択して入力する。 Participants 3 (3a to 3n) set the "meeting evaluation" E for the "KPI regular" meeting in the questionnaire input interface IF1 shown in FIG. 7, for example, "improvement required", "insufficient preparation", and "normal". , "Good", "Smart!", Etc., and select from qualitative evaluation items to enter.
　参加者３（３ａ～３ｎ）が「会議の評価」Ｅを選択して（例えば「Ｓｍａｒｔ！」）入力すると、図８で示すアンケート入力インターフェースＩＦ２に遷移する。 When participant 3 (3a to 3n) selects "conference evaluation" E (for example, "Smart!") And inputs it, the transition to the questionnaire input interface IF2 shown in FIG. 8 is performed.
　このアンケート入力インターフェースＩＦ２において、参加者３（３ａ～３ｎ）は、会議である「ＫＰＩ定例」に対する「よかった点」Ｇ及び「コメント」Ｋを選択あるいは記入して、「送信」コマンドＳ２を入力する。 In this questionnaire input interface IF2, participants 3 (3a to 3n) select or fill in "good points" G and "comment" K for the "KPI regular" meeting, and input the "send" command S2. ..
　「送信」コマンドＳ２を入力すると、アンケートＤ２に対する回答が情報管理サーバ２０に送信されて、各参加者３（３ａ～３ｎ）の回答が集計されて集計データＤ３が生成される（集計データ生成ステップ）。 When the "send" command S2 is input, the answers to the questionnaire D2 are sent to the information management server 20, and the answers of each participant 3 (3a to 3n) are aggregated to generate the aggregated data D3 (aggregated data generation step). ).
　一方、主催者２は、本実施の形態では、会議である「ＫＰＩ定例」で決定した事項やなすべき事項等を記入するとともに議事録を添付して、図９で示すメッセージＭ２を「ＫＰＩ定例」に参加した参加者３（３ａ～３ｎ）に配信して、主催者２及び各参加者３（３ａ～３ｎ）の間で決定した事項やなすべき事項等を共有する。 On the other hand, in the present embodiment, the organizer 2 fills in the matters determined and to be done in the “KPI regular” meeting, attaches the minutes, and sends the message M2 shown in FIG. 9 to the “KPI regular”. It is distributed to the participants 3 (3a to 3n) who participated in the above, and the matters decided and the matters to be done are shared between the organizer 2 and each participant 3 (3a to 3n).
　ところで、生成された集計データＤ３は、主催者端末３０に送信されて、図１０で示す会議レポートメッセージＭ３として主催者端末３０に表示される。 By the way, the generated aggregated data D3 is transmitted to the organizer terminal 30 and displayed on the organizer terminal 30 as the conference report message M3 shown in FIG.
　この会議レポートメッセージＭ３には、本実施の形態では、例えば「今週の会議アンケートサマリー」ＡＳや、「会議へのフィードバック」ＦＢといった集計項目が表示される。 In this meeting report message M3, in this embodiment, aggregate items such as "this week's meeting questionnaire summary" AS and "feedback to the meeting" FB are displayed.
　特に、本実施の形態では、「今週の会議アンケートサマリー」ＡＳにおいて、「会議時間」に関する情報ｄ３及び「会議コスト」に関する情報ｄ４が表示されることから、無駄な会議の削減や会議の時間の短縮等を検討することができる。 In particular, in the present embodiment, since the information d3 regarding "meeting time" and the information d4 regarding "meeting cost" are displayed in the "meeting questionnaire summary of this week" AS, wasteful meeting reduction and meeting time can be reduced. Shortening etc. can be considered.
　このように、会議に関する条件が入力されることによって会議データＤ１が作成されて会議が開催されるところ、本実施の形態では、会議に関する条件として、「会議フォーマット２」Ｆ２において、「（１）会議の目的」Ｏや「（２）アジェンダ」Ａが入力される。 In this way, the conference data D1 is created by inputting the conditions related to the conference and the conference is held. In the present embodiment, the conditions related to the conference are "(1)" in "Conference format 2" F2. The purpose of the meeting "O" and "(2) Agenda" A are input.
　したがって、会議の開催に先立って、会議の目的やアジェンダが主催者２及び参加者３（３ａ～３ｎ）の間で共有されることから、会議の充実化を図ることができる。 Therefore, prior to the holding of the meeting, the purpose and agenda of the meeting are shared between the organizer 2 and the participants 3 (3a to 3n), so that the meeting can be enhanced.
　一方、会議における任意のタイミングで参加者３（３ａ～３ｎ）にアンケートＤ２が配信され、アンケートＤ２に対する参加者３（３ａ～３ｎ）の回答が集計された集計データＤ３が生成されることから、今後開催される会議の効率化を図る観点から、集計データＤ３に基づいて対策を講じることが可能となる。 On the other hand, since the questionnaire D2 is delivered to the participants 3 (3a to 3n) at an arbitrary timing in the meeting, and the aggregated data D3 in which the answers of the participants 3 (3a to 3n) to the questionnaire D2 are aggregated is generated. From the viewpoint of improving the efficiency of meetings to be held in the future, it will be possible to take measures based on the aggregated data D3.
　このように、本実施の形態の情報管理システム１０によれば、会議の充実化及び効率化が図られることによって、会議の質を向上させることができる。 As described above, according to the information management system 10 of the present embodiment, the quality of the meeting can be improved by enhancing and improving the efficiency of the meeting.
　なお、本発明は上記実施の形態に限定されることはなく、発明の趣旨を逸脱しない範囲で種々の変更が可能である。上記実施の形態では、アンケートＤ２が、予め設定された、会議に対する定性的な格付けによる評価や、会議の「よかった点」、あるいは会議に対する「コメント」等のアンケート項目によって構成される場合を説明したが、例えば、「会議フォーマット２」Ｆ２で入力される「（１）会議の目的」Ｏや「（２）アジェンダ」Ａの内容によって、アンケート項目が変動するように構成してもよい。 The present invention is not limited to the above embodiment, and various modifications can be made without departing from the spirit of the invention. In the above embodiment, the case where the questionnaire D2 is composed of preset evaluations based on a qualitative rating for the meeting, "good points" of the meeting, or "comments" for the meeting is described. However, for example, the questionnaire items may be configured to change depending on the contents of "(1) purpose of the meeting" O and "(2) agenda" A input in "meeting format 2" F2.
　さらには、主催者２が任意のアンケート項目を設定することができるように構成することも可能である。 Furthermore, it is also possible to configure the organizer 2 so that any questionnaire item can be set.
　本発明によるシステムは、会議を開催することを目的としたが、本システムは、会議のみにかかわらず、イベント、セミナー、集会において、現実に対面して行われるもの、オンライン上で行われるもの、その組み合わせにて行われるものに対しても好適である。即ち、開催形式やその名称はどのようなものであれ、何らかの目的によって複数の者が集まり行われるものであれば適用することができる。 The system according to the present invention is intended to hold a conference, but the system is not limited to a conference, but is conducted face-to-face at an event, a seminar, or a meeting, or is conducted online. It is also suitable for those performed in that combination. That is, whatever the holding format and its name, it can be applied as long as a plurality of people gather for some purpose.
２　　主催者（ユーザ）
３（３ａ～３ｎ）　　参加者（ユーザ）
１０　　情報管理システム
２０　　情報管理サーバ
３０　　主催者端末
４０（４０ａ～４０ｎ）　　参加者端末
５０　　情報管理プログラム
５１　　会議データ作成モジュール
５２　　アンケート配信モジュール
５３　　集計データ生成モジュール
５４　　提案データ生成モジュール
６０　　カレンダープログラム
Ｄ１　　会議データ
Ｄ２　　アンケート
Ｄ３　　集計データ
Ｄ４　　提案データ 2 Organizer (user)
3 (3a-3n) Participants (users)
10 Information management system 20 Information management server 30 Organizer terminal 40 (40a-40n) Participant terminal 50 Information management program 51 Meeting data creation module 52 Questionnaire distribution module 53 Aggregate data generation module 54 Proposal data generation module 60 Calendar program D1 Meeting data D2 Questionnaire D3 Aggregate data D4 Proposal data

Claims (10)

  1. 　会議に参加するユーザの間で前記会議に関する情報を管理する情報管理システムにおいて、
    　前記会議の企画に基づく前記会議に関する条件によって会議データを作成する会議データ作成モジュールと、
    　前記会議について、任意のタイミングで前記ユーザにアンケートを配信するアンケート配信モジュールと、を備えることを特徴とする情報管理システム。     In an information management system that manages information about the conference among users who participate in the conference.
    A conference data creation module that creates conference data according to the conditions related to the conference based on the conference plan,
    An information management system including a questionnaire distribution module that distributes a questionnaire to the user at an arbitrary timing for the conference.
  2. 　前記アンケートに対する前記ユーザの回答を集計して集計データを生成する集計データ生成モジュールを備えることを特徴とする請求項１に記載の情報管理システム。 The information management system according to claim 1, further comprising an aggregated data generation module that aggregates the answers of the user to the questionnaire and generates aggregated data.
  3. 　前記会議データが前記会議に参加する任意のユーザに送信されることを特徴とする請求項１又は請求項２に記載の情報管理システム。 The information management system according to claim 1 or 2, wherein the conference data is transmitted to an arbitrary user who participates in the conference.
  4. 　前記会議データ作成モジュールは、
    　少なくとも前記会議の目的又はアジェンダのいずれかを前記会議に関する条件として取得することを特徴とする、請求項１～３のいずれか１項に記載の情報管理システム。     The conference data creation module
    The information management system according to any one of claims 1 to 3, wherein at least one of the purpose or the agenda of the meeting is acquired as a condition for the meeting.
  5. 　前記会議データ作成モジュールは、
    　カレンダー機能を有するカレンダープログラムと連動して前記会議のスケジュールを前記条件として取得することを特徴とする請求項１～４のいずれか１項に記載の情報管理システム。     The conference data creation module
    The information management system according to any one of claims 1 to 4, wherein the schedule of the meeting is acquired as the condition in conjunction with a calendar program having a calendar function.
  6. 　前記集計データは、
    　単位期間あたりの前記会議の時間を算出した会議時間に関する情報、前記会議を経済的に評価して算出した会議コストに関する情報のうち少なくともいずれかを有することを特徴とする請求項２に記載の情報管理システム。     The aggregated data is
    The information according to claim 2, wherein the information regarding the conference time for which the time of the conference is calculated per unit period and the information regarding the conference cost calculated by economically evaluating the conference are at least one of them. Management system.
  7. 　前記集計データ生成モジュールで生成した前記集計データに基づいて前記会議に対する提案を提案データとして生成する提案データ生成モジュールを備え、
    　前記提案データは、
    　少なくとも前記会議への参加が推奨されるユーザを提案する第１情報又は前記会議への不参加が推奨されるユーザのいずれかを提案する第２情報を有することを特徴とする請求項１～６のいずれか１項に記載の情報管理システム。     It is provided with a proposal data generation module that generates a proposal for the meeting as proposal data based on the aggregated data generated by the aggregated data generation module.
    The proposed data is
    Claims 1 to 6 include at least first information suggesting a user who is recommended to participate in the conference or second information suggesting a user who is recommended not to participate in the conference. The information management system according to any one of the items.
  8. 　会議に参加するユーザの間で前記会議に関する情報を管理する情報管理システムにおいて、
    　前記会議の企画に基づく前記会議に関する条件によって会議データを作成する会議データ作成モジュールと、
    　前記会議データが前記会議に参加する任意のユーザに送信されることを特徴とする情報管理システム。     In an information management system that manages information about the conference among users who participate in the conference.
    A conference data creation module that creates conference data according to the conditions related to the conference based on the conference plan,
    An information management system characterized in that the conference data is transmitted to an arbitrary user who participates in the conference.
  9. 　会議に参加するユーザの間で前記会議に関する情報を管理する情報管理システムに格納される情報管理プログラムおいて、
    　前記会議の企画に基づく前記会議に関する条件によって会議データを作成する会議データ作成モジュールと、
    　前記会議について、任意のタイミングで前記ユーザにアンケートを配信するアンケート配信モジュールと、を備えることを特徴とする情報管理プログラム。     In an information management program stored in an information management system that manages information about the conference among users who participate in the conference.
    A conference data creation module that creates conference data according to the conditions related to the conference based on the conference plan,
    An information management program including a questionnaire distribution module that distributes a questionnaire to the user at an arbitrary timing for the conference.
  10. 　会議に参加するユーザの間で前記会議に関する情報を管理する情報管理システムに格納される情報管理プログラムで実行する情報管理方法において、
    　前記情報管理プログラムは、
    　前記会議の企画に基づく前記会議に関する条件によって会議データを作成する会議データ作成ステップと、
    　前記会議について、任意のタイミングで前記ユーザにアンケートを配信するアンケート配信ステップと、を実行することを特徴とする情報管理方法。     In the information management method executed by the information management program stored in the information management system that manages the information about the conference among the users participating in the conference.
    The information management program
    A conference data creation step that creates conference data according to the conditions related to the conference based on the conference plan, and
    An information management method characterized by executing a questionnaire distribution step of distributing a questionnaire to the user at an arbitrary timing for the conference.
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