JP2011060054A - Conference time management apparatus and conference time management method - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a conference time management apparatus and a conference time management method. <P>SOLUTION: The conference time management apparatus 1 includes: a wasted time measuring part 10 for measuring wasted time of a conference; a unit cost calculation part 15 for calculating cost per time of the conference according to conference attendees; and a cost calculation part 16 for calculating wasted cost by multiplying the unit cost by the wasted time. The wasted time measuring part 10 includes any one or more of a conference interruption time measuring part 11 for measuring interrupted time of the conference, a conference delay time measuring part 12 for measuring a difference between scheduled conference start time and actual scheduled conference start time, and a silent time measuring part 13 for measuring silent time in which no conference attendee speaks. <P>COPYRIGHT: (C)2011,JPO&INPIT

Description

  The present invention relates to a conference time management device and a conference time management method, and more particularly, to a conference time management device and a conference time management method for measuring a waste time during a conference and converting the cost into a cost.

  Patent Document 1 discloses a conference management system that systematically manages conferences by adding conference identification numbers. The conference management system described in Patent Document 1 holds conference identification information and conference information in which start times and conference attendees are registered in association with each other, and manages a plurality of conferences. In addition, the cost of the meeting is calculated from the entrance / exit time of the meeting attendee to the meeting room and the expenses for the meeting of each meeting attendee.

JP 2005-31944 A

  However, the conventional conference management system only displays the cost of the conference based on the unit cost of the conference attendee, and the content of the calculated conference cost cannot be analyzed. Therefore, there is a problem that it is impossible to objectively evaluate whether the attendees of the meeting are appropriate for the contents of the meeting and whether the meeting time is appropriate.

  The present invention has been made to solve such a problem, and provides a conference time management apparatus and a conference time management method for measuring a waste time during a conference and calculating a waste cost by converting the cost into a cost. The purpose is to provide.

  The meeting time management device according to the present invention includes a dead time measuring unit that measures a dead time of a meeting, a unit cost calculating unit that calculates a cost per meeting time according to a meeting attendee, the unit cost and the dead time. And a cost calculation unit that calculates the wasted cost by adding up the time. Thereby, the dead time in a meeting can be measured and a waste cost can be calculated.

  The conference management apparatus according to the present invention further includes a preparation time measurement unit that measures a preparation time from when a conference attendee enters the conference room until the conference is started, and the cost calculation unit includes the unit The preparation cost is calculated by integrating the cost and the preparation time. Thereby, it is possible to measure the time required for preparation from the time when the conference attendee enters the room until the conference is started, and to calculate the preparation cost.

  Furthermore, it is desirable to further include a display unit that displays in real time either one of the waste cost or the preparation cost, or both, or the sum of the waste cost and the preparation cost. Thereby, the cost which rises every time can be visualized and displayed in real time.

  In addition, the dead time measurement unit includes a conference interruption time measurement unit that detects a conference interruption, a conference delay time measurement unit that measures a difference between a conference start scheduled time and an actual conference start scheduled time, and a conference attendee It is desirable to include any one or more of a silent time measuring unit that measures a time when there is no speech. Thereby, the dead time in a meeting can be measured in detail.

  In addition, the cost calculation unit calculates the conference cost by adding the elapsed time from the start of the conference and the unit cost, and the display unit displays the conference cost as either the waste cost or the preparation cost. It is desirable to display in real time along with either or both of them, or the sum of the waste cost and the preparation cost. Thereby, it is possible to simultaneously display and compare the conference cost, the waste cost, the preparation cost, and the total of the waste cost and the preparation cost for the entire conference.

  The cost calculation unit further includes a personal contribution cost calculation unit for calculating a personal contribution cost, and the personal contribution calculation unit is installed for each conference attendee and measures a personal speech time spoken by the conference attendee. Preferably, the personal contribution cost is calculated by adding the individual speech time and the unit cost. This makes it clearer how much each attendee contributed to the meeting.

  Furthermore, it is desirable that the display unit updates the waste cost, the preparation cost, and the conference cost every unit time. As a result, the cost display can be updated in real time, and can be updated each time a certain amount of money increases.

  In addition, the unit time is preferably 30 to 120 seconds, and particularly preferably around 60 seconds. Thereby, it is easy for the meeting attendee who is a user to recognize that the display cost is updated, and therefore, the display with impact can be performed.

  ADVANTAGE OF THE INVENTION According to this invention, the meeting time management apparatus and meeting time management method which measure the useless time during a meeting, and calculate a use cost by converting into cost can be provided.

It is a figure which shows the meeting time management apparatus 1 concerning Embodiment 1. FIG. 3 is a timing chart for determining a state of a conference according to the first embodiment. FIG. 6 is a diagram illustrating an example of a screen displayed on the display unit 18 according to the first embodiment. It is a figure which shows the meeting time management system concerning Embodiment 1. FIG. It is a figure which shows personal DB concerning Embodiment 1. FIG. It is a figure which shows conference management DB concerning Embodiment 1. FIG. 3 is a flowchart showing an operation of the conference management system according to the first exemplary embodiment;

Embodiment 1
Embodiments of the present invention will be described below with reference to the drawings. FIG. 1 is a diagram showing a conference time management apparatus 1 according to the present embodiment. The conference management apparatus 1 according to the present embodiment includes a dead time measuring unit 10 that measures a dead time of a conference, a unit cost calculating unit 15 that calculates a cost per conference time according to a conference attendee, and a unit cost. And a cost calculation unit 16 for calculating the waste cost by adding up the waste time.

  The meeting time management apparatus 1 according to the present embodiment further includes a preparation time measuring unit 14 that measures preparation time from when a meeting attendee enters the meeting room until the meeting starts, and calculates the cost. The unit 16 calculates the preparation cost by integrating the unit cost and the preparation time.

  The dead time measurement unit 10 includes a conference interruption time measurement unit 11 that detects a conference interruption, a conference delay time measurement unit 12 that measures a difference between a conference start scheduled time and an actual conference start scheduled time, and conference attendees Any one or more of the silent time measuring unit 13 that measures the time without speech.

  The preparation time measurement unit 14, the conference interruption time measurement unit 11, the conference delay time measurement unit 12, and the silent time measurement unit 13 included in the dead time measurement unit 10 are connected to the cost calculation unit, and the dead time and preparation measured by each of them. The time is output to the cost calculation unit 16.

  The meeting interruption time measuring unit 11 detects and measures the interruption time of the meeting during the meeting. The meeting interruption time is a time during which the meeting does not proceed due to some trouble unlike the break time. As a specific detection method, for example, when a meeting is interrupted, a meeting interruption input button or the like that can input that it is a meeting interruption time is provided, and a moderator or the like may determine and input the interruption.

  The silent time measuring unit 13 detects the silent time and measures it as the silent time. Silent time refers to the time when there is no speech at the meeting. The silence time may be detected by, for example, setting a button for inputting a time when the conference moderator does not speak, or measuring the speech time of the conference attendee using an existing voice recognition system or the like. In addition, the silent time measuring unit 13 is installed not only for the entire conference but also for each conference attendee, measures the silent time for each conference attendee, and sets the time when all the conference attendees have no speech as the silent time. It may be measured.

  The preparation time measuring unit 14 obtains the time when the conference attendee enters the conference room, and measures the time of the difference between the entrance time and the conference start time.

  The unit cost calculation unit 15 converts the cost for the meeting of all the attendees per unit time. Here, the unit time according to the present embodiment is 60 seconds. Therefore, the unit cost indicates the cost for the conference per minute. Here, the unit time will be described. Here, the unit time in the present embodiment is an interval at which the display cost is updated.

  The cost calculation unit 16 calculates the conference cost by integrating the elapsed time from the start of the conference and the unit cost. In addition, the display unit 18 displays the conference cost in real time together with either the waste cost or the preparation cost, or both, or the total of the waste cost and the preparation cost.

  The cost calculation unit 16 stores the scheduled meeting time input from the outside, and measures the elapsed time from the start of the meeting and the break time during the meeting. The conference cost is calculated by adding up the measured elapsed time and unit cost.

  The display unit 18 displays the updated cost for each unit time. By updating the cost in real time every unit time, it can be updated every time the amount of money collected is increased to some extent. The unit time is preferably 30 to 120 seconds, more preferably about 60 seconds. This makes it easy for the attendees to recognize that the display cost has been updated, and thus can provide an impactful display.

  The cost calculation unit 16 calculates a waste cost and a preparation cost. Details of the method for calculating the waste cost will be described. The dead time measuring unit 10 includes one or more of a conference interruption time measuring unit 11, a conference delay time measuring unit 12, and a silent time measuring unit 13, and the conference interruption time, the conference delay time, and the time measured by each time measuring unit The silent time is output to the cost calculation unit 16. The cost calculation unit 16 may use only one of the conference interruption time, the conference delay time, and the silent time as the dead time, or may add one or more as the dead time. The cost calculation unit 16 adds the unit cost calculated by the unit cost calculation unit 15 and the dead time to calculate the waste cost.

  The cost calculation unit 16 further includes an individual contribution cost calculation unit 17 that calculates an individual contribution cost. The personal contribution cost calculation unit 17 measures the personal speech time spoken by each conference attendee, and calculates the personal contribution cost by integrating the personal speech time and the unit cost. The personal speaking time is measured using a voice recognition system or the like. Alternatively, when the silent time measuring unit 13 measures the silent time for each conference attendant, the silent time may be calculated by subtracting the individual silent time from the conference time. Moreover, you may install and measure the recording part etc. which record speech time separately.

  The cost calculation unit 16 calculates a preparation cost. The preparation time measurement unit 14 adds the time from the time when the conference attendee who entered the conference room the earliest to the start of the conference and the unit cost calculated by the unit cost calculation unit to obtain the preparation cost. This is an example. For example, the time when the conference room is entered is obtained for each conference attendee, and the difference between the time when each conference attendee enters and the time when the conference is started is determined. The costs for the conference may be integrated and the total may be used as the preparation cost. Further, the time when the preparation time measuring unit 14 enters the meeting attendee may be set as the time when the representative such as the chairperson of the meeting enters the room. In this case, a value obtained by integrating the difference between the time when the conference representative enters the room and the time when the conference is started and the unit cost calculated by the unit cost calculation unit 15 is set as the preparation cost.

Here, a method of measuring the dead time and the preparation time by the dead time measuring unit 10 and the preparation time measuring unit 14 will be described. FIG. 2 shows a timing chart for determining the state of the conference. FIG. 2A shows the entrance and exit timings of the attendees of the conference. In this example, the meeting attendee enters the meeting room at time t ₁ and the meeting attendee leaves the room at time t ₁₄ . FIG. 2 (a) is a timing chart showing the timing when the earliest attendee enters the meeting attendee and the timing when the latest attendee exits after the meeting ends. You may record your entry and exit.

FIG. 2B shows the scheduled meeting time, which is measured by the cost calculation unit 16. In the present example, conference scheduled start time is is t _2, it shows an example conference scheduled end time is t _13.

FIG. 2C shows the time when the meeting was held, and is measured by the cost calculation unit 16. Meeting begins at time t _3, meeting at the time t ₁₂ is example shows how to exit.

FIG. 2D shows the break time of the meeting, which is measured by the cost calculation unit 16. In the present example, break and start to time t _8, a break at the time t ₉ has been completed.

FIG. 2E is a timing chart for calculating the conference delay time. It is measured by meeting the delay time measuring unit 12, and high at the meeting scheduled start time t _2, and low in the actual meeting end time t _12.

FIG. 2F shows the conference start delay time. When the conference is not started after the scheduled conference start time, the conference start delay measuring unit 12 measures the conference start delay time. In the present example, from the conference scheduled start time t _2, to measure the actual conference start time t ₃ to time.

FIG. 2G shows the interruption time of the conference. The interruption time of the meeting means a time during which the discussion does not proceed due to some trouble unlike the break. The conference interruption time is measured by the conference interruption time measurement unit 11 when the conference is being held and not taking a break. In this example, measuring the time from the time t ₄ when the meeting is interrupted to the time t ₅ the meeting was resumed as the conference interruption time.

FIG. 2 (h) shows the silent time of the conference. The silence time of a meeting means the time when a meeting participant does not speak. Silence time is measured when the conference is taking place and not during break time, similar to the conference interruption time. Silent time measurement unit 13, and the time from the time t ₆ you no longer speak of the conference attendees until time t ₇ to conference attendees has resumed speaking, conference attendees from the time t ₁₀ that speech is no longer of conference attendees but to measure the time and to the time t _11, which was resumed speaking as a silent time.

FIG. 2 (i) shows the meeting preparation time. In the present embodiment, the conference preparation time is the time from when the earliest conference participant enters the conference room until the conference is started. Preparation time measuring unit 14 measures the time t ₃ when conferees is started conference from time t ₁ which has entered the conference room as a preparation time.

  Further, the display unit 18 displays in real time either one of the waste cost and the preparation cost, or both, or the sum of the waste cost and the preparation cost. FIG. 3 is a diagram illustrating an example of a screen displayed on the display unit 18. By comparing and displaying the conference cost, the waste cost, and the preparation cost, it is possible to visually appeal the cost reduction to the user. The display unit 18 updates the display every unit time. By updating the display for each unit time, it is possible to display more impactful for the user.

  The meeting time management apparatus 1 is connected to a network so that information from the outside can be input and information can be transmitted to the outside. FIG. 4 is a diagram showing a conference time management system. The meeting time management apparatus 1 is connected via a network 2 to a client PC 21, a card reader 22 and a meeting room client PC 23 as external input means or external information collection means.

  The client PC 21 has input means, and can input at least a meeting name, meeting date, meeting attendee, and meeting location as meeting data. The inputted conference information is recorded in the conference time management device 1 and the conference room client PC 23 through the network 2.

  The card reader 22 obtains information that the conference attendee has entered and exited the conference room. The card reader 22 is disposed at the entrance of the conference room, detects that at least each user has entered the conference room, and can read the cost of the conference per hour for each conference attendee registered in the ID card. .

  The conference room client PC 23 has a personal DB that is information on the cost of the conference attendee's meeting per job type, name, and time. FIG. 5 shows the personal DB. The conference room client PC 23 holds the conference data input from the client PC 21 and the cost per conference attendee in the conference management DB and outputs it to the conference time management apparatus 1. FIG. 6 shows the conference management DB. The meeting management DB holds a meeting name, a meeting participant, a meeting date and time, a meeting place, a meeting cost per meeting and a meeting schedule cost obtained by adding up the meeting scheduled time. Further, the conference notification is sent to the client PC 21 of the conference attendee through the network 2.

  The conference room client PC 23 can record and manage the conference time, waste cost, preparation cost, and personal contribution cost at the time of the conference.

  The operation of the conference management system will be described in detail. FIG. 7 is a flowchart showing the operation of the conference management system. First, conference information is input from the client PC 21 (step S50). Next, in the conference room client PC 23, a conference management DB is created (step S51), and conference information is notified to each conference attendee (step S52).

  When the meeting start time approaches, the card reader 22 detects that the meeting attendee has entered the meeting room (step S53). When the meeting attendee enters the meeting room (step S53: Yes), the preparation time measuring unit 14 measures the preparation time from when the meeting attendee enters the room until the meeting is started (step S54), and the cost calculation unit. 16 calculates the preparation cost, and the display unit 18 displays the preparation cost (step S55).

  The conference is started (step S56). At this time, if all the attendees enter the room before the scheduled start time of the conference, the conference is started at the scheduled start time of the conference (step S57: Yes). When the conference start time is later than the conference start scheduled time (step S57: No), the conference delay time measurement unit 12 measures the time from the conference start scheduled time to the start of the conference as the conference delay time (step S58). The cost calculation unit 16 calculates a waste cost, and the display unit 18 displays the waste cost (step S59).

  When the conference proceeds and there is always a speech from the conference attendee during the conference, the silent time is not measured (step S60: Yes). When there is no speech from the meeting attendee and there is a silent time (step S60: No), the silent time measuring unit 13 measures the silent time (step S61), and the cost calculating unit 16 calculates a waste cost and displays it. The unit 18 displays the waste cost (Step S62).

  If the meeting is proceeding smoothly without any trouble during the meeting, the interruption time of the meeting is not measured (step S63: Yes). When there is some trouble during the conference time and there is some trouble and the conference does not proceed (step S64: No), the conference interruption time measuring unit 11 measures the interruption time of the conference (step S64), and the cost calculating unit 16 Calculates the useless cost, and the display unit 18 displays the useless cost (step S65).

  The measurement of the silent time and the measurement of the interruption time are repeated until the conference is finished (step S66: No). When the conference is finished (step S66: Yes), the conference cost, the waste cost, the personal contribution cost and the preparation for each conference. The actual value of the conference such as the cost is recorded in the conference room client PC (step S67).

  According to the present embodiment, it is possible to analyze the meeting time in more detail by determining the dead time in the meeting as the meeting interruption time, the meeting delay time, and the silent time, and calculating the waste cost. In addition, by calculating the preparation time and the preparation cost, it is possible to make the user aware of shortening the preparation time as well as during the conference.

  In addition, it is difficult to count how much individuals contributed at the meeting, but by recording personal speaking time and calculating individual contribution costs as in this embodiment, the attitude of individuals toward meetings, etc. A certain evaluation can be made.

  Further, it is possible to raise the awareness of cost reduction to the user by visualizing the cost in the conference and displaying the waste cost, and it is possible to raise the awareness of cost reduction by displaying it simultaneously with the conference cost.

  In addition, by displaying the personal contribution cost without displaying the wasteful cost, it is possible to increase the willingness to speak at the meeting and induce more active exchange of opinions.

  Note that the present invention is not limited to the above-described embodiment, and can be changed as appropriate without departing from the spirit of the present invention. For example, personal data of meeting attendees may be acquired from a database instead of being read from an ID card. In addition, it is possible to calculate the waste cost by considering the preparation time as the waste time, or by measuring not only the preparation cost but also the time from the end of the meeting until the attendee leaves the meeting, and the withdrawal time is calculated. May be.

DESCRIPTION OF SYMBOLS 1 Conference management apparatus 2 Network 10 Dead time measurement part 11 Conference interruption time measurement part 12 Conference delay time measurement part 13 Silent time measurement part 14 Preparation time measurement part 15 Unit cost calculation part 16 Cost calculation part 17 Personal contribution cost calculation part 18 Display Part 21 Client PC
22 Card reader 23 Conference room client PC
40 display screen

Claims (13)

A dead time measuring unit for measuring the dead time of the meeting;
A unit cost calculator that calculates the cost per hour of the meeting according to the attendees;
A meeting time management apparatus comprising: a cost calculation unit that calculates the useless cost by adding the unit cost and the useless time. A preparation time measuring unit that measures the preparation time from when a meeting attendee enters the meeting room to when the meeting starts,
The meeting time management apparatus according to claim 1, wherein the cost calculation unit calculates the preparation cost by adding the unit cost and the preparation time.   The meeting time management apparatus according to claim 2, further comprising a display unit configured to display in real time either one of the waste cost or the preparation cost, or both, or the sum of the waste cost and the preparation cost. The dead time measuring unit is a conference interruption time measuring unit for measuring a conference interruption time;
A meeting delay time measurement unit that measures the difference between the scheduled meeting start time and the actual scheduled meeting start time;
The meeting time management apparatus according to claim 1, further comprising any one or more of a silent time measuring unit that measures a silent time without a speech of a conference attendee. The cost calculation unit calculates the conference cost by integrating the elapsed time from the start of the conference and the unit cost,
The conference according to claim 4, wherein the display unit displays the conference cost in real time together with either the waste cost or the preparation cost, or both, or the sum of the waste cost and the preparation cost. Time management device. The cost calculation unit further includes an individual contribution cost calculation unit for calculating an individual contribution cost,
The personal contribution calculation unit measures an individual speech time that is a sum of times spoken by each attendee of the conference, and calculates the personal contribution cost by integrating the personal speech time and the unit cost. Meeting time management device.   The conference time management apparatus according to claim 3, wherein the display unit updates the waste cost, the preparation cost, and the conference cost every unit time.   8. The conference time management apparatus according to claim 7, wherein the unit time is 30 seconds to 120 seconds.   8. The conference time management apparatus according to claim 7, wherein the unit time is around 60 seconds. A dead time measurement process for measuring the dead time of a meeting;
A unit cost calculation step for calculating the cost per hour of the meeting according to the meeting attendees;
A meeting time management method comprising: a cost calculation step of calculating the waste cost by adding the unit cost and the waste time. A preparation time measuring step of measuring a preparation time from when the meeting attendee enters the meeting room until the meeting starts,
The meeting time management method according to claim 10, wherein in the cost calculation step, the unit cost and the preparation time are integrated to calculate a preparation cost. The dead time measuring step includes a conference interruption time measuring step for detecting a conference interruption, and
A meeting delay time measuring step for measuring a difference between the scheduled meeting start time and the actual scheduled meeting start time;
The meeting time management method according to claim 10, further comprising any one or more of a silent time measuring step of measuring a time during which a conference participant does not speak. .
Measure the personal speaking time, which is the total time spoken by each attendee,
The meeting time management method according to claim 10, further comprising an individual contribution cost calculation step of calculating an individual contribution cost by integrating the individual speech time and the unit cost.

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