JP4843508B2 - Visitor management system - Google Patents

Description

  The present invention relates to a technique for managing entrance / exit of visitors to a building.

  In order to manage the entrance and exit of visitors to the building, it has been common practice to place reception attendants and security guards at the entrances and entrance receptionists and security guards to manage entrances and exits. ing.

  In recent years, entrance / exit management using a security gate that opens and closes a gate by reading information on an IC card storing personal identification information has been performed. When such a security gate is used, an IC card is distributed to a person who is allowed to enter the building, and the person can enter the building by holding the IC card over the security gate when entering the building.

In addition, there exists patent document 1 as a prior art document relevant to entrance / exit management, for example.
JP 2001-101467 A

  By using a security gate that supports IC cards, there is an advantage that entrance / exit management can be performed without arranging security guards at the entrance / exit, but this technology has the following problems.

  In general, as a person who enters a building, there are employees of a company that occupies the building and an outside person who is temporarily required to enter the building because the company occupies the building. Since IC cards are expensive to install and cannot be issued quickly, it is difficult to issue IC cards each time to outsiders who only enter the building temporarily.

  Therefore, for visitors who visit temporarily, the receptionist distributes the admission card to the visitor, and the guard checks the admission card by visually checking the admission card at the entrance and the building side and the visitor In many cases, both methods are time-consuming. In such a method, the reception is congested during times when there are many visitors, so the visitors often have to wait for a long time. In addition, there is also a problem that it is necessary for a visitor who visits frequently to perform the reception procedure every time.

  The present invention has been made in view of the above points, and visitors can enter and leave the building without taking the time and effort of the building, and the building can visit at low cost while ensuring security. The purpose is to provide the entrance / exit management technology that enables the entrance / exit management of a person.

The above-described problem is a visitor management system configured by connecting a visit reception device, an admission card issuing device, and an entrance gate device to a communication network, and the visit reception device inputs visit schedule information. with receiving and storing the visit schedule information in the data storage unit, it generates a uniquely corresponding acceptance number to the visit schedule information, and stores the reception number in the data storage means in association with the visit schedule information, sent the acceptance number to the visitors of the terminal, the admission card issuing apparatus receives an input of the reception number by the visitor, sending an admission card issuance request including the acceptance number to the visit reception device, the visitors reception apparatus receives the admission card issue request, place the reception number included in the admission card issuance request to verify whether it is already stored in the data storage means, already stored In performs current time of whether the predetermined time period calculated based on the visit date and time included in the visit schedule information determination, if the current time is in a range wherein the predetermined time, the reception number Corresponding authentication information is stored in the data storage means, and admission card information including the authentication information is transmitted to the admission card issuing device, and the admission card issuing device transmits the authentication information included in the admission card information. Printing on a printing medium used as an admission card, and outputting the printing medium, the admission gate device outputs the printing medium to the printing medium in response to the presentation of the printing medium output from the admission card issuing device. The printed authentication information is read, and the authentication information is transmitted to the visit reception device. The visit reception device uses the authentication information received from the entrance gate device to store the data storage device. The visitor management system is characterized in that the admission permission is determined by referring to the control information, the control information based on the determination result is transmitted to the admission gate device, and the admission gate device operates the gate based on the control information. It is solved by.

  According to the present invention, it is possible for a visitor to enter / exit a building without taking the conventional effort, and for the building side to manage entrance / exit of a visitor at low cost while ensuring security. It becomes possible.

  Embodiments of the present invention will be described below with reference to the drawings.

(System configuration and system operation overview)
FIG. 1 shows a system configuration diagram according to an embodiment of the present invention. As shown in FIG. 1, the system according to the present embodiment is installed in a visit reception device 1 that performs visit reservation and issuance of a reception number, a data storage device 3 that stores visitor information, and a lobby of a building. Refer to the admission card issuing device 5 that issues the admission card, the entrance gate device 7 installed at the entrance to enter the building from the building lobby, and the entrance / exit status of visitors. And an operation management terminal 9 that can be connected to the communication network 11. The visit reception device 1 can also be connected to the communication network 13. The communication network 11 is, for example, a local network, and the communication network 13 is, for example, the Internet. The communication network 13 can be connected to a visitor's portable terminal, a personal computer of a visitor in charge of a visitor in charge of a building tenant using the system of the present embodiment, and the like. The data storage device 3 may be configured as a device different from the visit reception device 1 as shown in FIG. 1 or may be configured as a device in the visit reception device 1.

  Next, the overall operation of the system shown in FIG. 1 will be described with reference to the sequence chart of FIG.

  In the following example, a reservation person on the receiving side receives a reservation for a visit from a visitor by telephone, and the person in charge makes an input for reservation to the visit reception device 1. A person may directly access the visit receiving apparatus 1 via the communication network 13 and make a reservation for the visit.

  In the following sequence, the data storage device 3 is not shown, but the visit reception device 1 stores and reads data in the data storage device 3.

  First, the prospective visitor communicates the visitor information to the reservation staff by calling the reservation staff of the visiting company. The visitor information is information including a scheduled visit date and time, a visit destination (company department, visit person in charge, etc.), a visitor's name, a contact information of the visitor, the number of visitors, an email address of the visitor, and the like. The person in charge of reservation accesses the visit acceptance device 1 from the PC, opens the visitor reservation website, and enters the visitor information on the screen of the visitor reservation website through authentication by ID and password. The visitor information is transmitted to the visit acceptance device 1 (step 1).

  The visit reception device 1 that has received the visitor information registers the visitor information in the data storage device 3. The visitor reception device 1 generates a reception number that uniquely corresponds to the visitor information, stores it in the data storage device 3 in association with the visitor information, and sends a notification including the reception number to the visitor. (Step 2). Here, the reception number may be stored in the data storage device 3, authentication information described later may be generated, and the authentication information may be stored in the data storage device 3 in association with the reception number.

  When a visitor visits a company that has made a visit reservation, the visitor inputs the receipt number received in step 2 to the admission card issuing device 5 installed near the reception of the building. Upon receipt of the receipt number, the admission card issuing device 5 transmits an admission card issuance request including the receipt number to the visit receiving device 1 (step 3). The visit reception device 1 that has received the admission certificate issuance request confirms that the reception number is stored in the data storage device 3, and then generates authentication information uniquely corresponding to the reception number. Is stored in the data storage device 3 in association with the reception number, and the admission card data including the authentication information is transmitted to the admission card issuing device 5 (step 4).

  At this time, the visit reception device 1 compares the scheduled visit date and time in the visitor information corresponding to the receipt number with the current time, and the current time is a time zone within a predetermined range from the scheduled visit date (for example, the scheduled visit date and time). The admission card data is sent only when it is two hours before and after. In this case, if the current time is not in the above time zone, for example, information indicating that entry is not possible is transmitted to the admission card issuing device 5.

  Upon receiving the admission card data, the admission card issuing device 5 prints a two-dimensional code corresponding to the authentication information included in the admission card data on paper, and outputs the paper as an admission card. If it is impossible to enter the building, information indicating that is printed and output.

  Alternatively, the admission card issuing device 5 may include a camera, take a picture of the visitor's face when entering a reception number, and print the face image together with a two-dimensional code on the admission card.

  A visitor who has obtained an admission card printed with a two-dimensional code from the admission card issuing device 5 is placed in the two-dimensional code reading portion of the admission gate device 7 installed at the entrance to the inside of the building. Hold over. The entrance gate device 7 reads the two-dimensional code and transmits the corresponding authentication information to the visit reception device 1 (step 5).

  The visit reception device 1 that has received the authentication information checks whether the authentication information is information stored in the data storage device 3. In this case, the current time may be compared with the time zone to check whether the current time is in the time zone.

  The visit reception device 1 transmits control information corresponding to the check result to the entrance gate device 7 (step 6). The entrance gate device 7 opens the gate when control information corresponding to the check result OK is received, and does not open the gate when control information corresponding to NG is received, for example, performs an operation such as turning on an alarm. .

  After the gate opens, visitors wear an admission card on their chest and head to the target department. Thereby, employees, security guards, etc. in the building can recognize that the visitor is a legitimate visitor. Further, when the face image is printed on the admission card, employees, security guards, etc. in the building can recognize that the visitor is indeed a person described on the admission card.

  At the time of exit, the visitor holds the two-dimensional code of the entrance certificate over the reading unit of the entrance gate device 7 in the same manner as when entering the building. The entrance gate device 7 reads the two-dimensional code and transmits the authentication information to the visit acceptance device 1 (step 7). After confirming the authentication information, the visit reception device 1 transmits control information indicating that the gate may be opened to the entrance gate device 7 (step 8), and the entrance gate device 7 opens the gate. If the authentication information is not confirmed in the data storage device 3 for some reason, the visit reception device 1 transmits error information to the entrance gate device 7, and the entrance gate device 7 outputs an alarm or the like. In such a case, for example, a response by a guard is performed.

  In the above process, the admission card issuing device 5 issues an admission card in response to the receipt number input. However, a reception terminal is installed at the reception desk of the building, and the visitor receives the admission agent. The number may be transmitted, and the person in charge of reception may input the reception number into the reception terminal and output the admission card from the reception terminal.

(Configuration and operation of each device)
Next, the functional configuration and operation of the visit receiving device 1, the admission card issuing device 5, and the admission gate device 7, which are main devices constituting the system shown in FIG. 1, will be described.

<Visiting device>
FIG. 3 shows a functional configuration of the visit reception apparatus 1. As shown in FIG. 3, the visit reception device 1 includes a reservation reception unit 11, a reception number generation / notification unit 12, an authentication information generation / transmission unit 13, an entrance determination unit 14, and a network communication unit 15.

  The reservation receiving unit 11 authenticates the user who performs the visit reservation operation with the ID and password, transmits the reservation reception Web page to the user terminal, receives the visitor information transmitted from the user terminal, and visits the visitor. A function of storing the user information in the data storage device 3. When receiving the visitor information, the reception number generation / notification unit 12 has a function of transmitting a reception completion mail including a reception number corresponding to the visitor information to the mail address included in the visitor information. Yes. The authentication information generation / transmission unit 13 receives the reception number from the admission card issuing device 5, generates authentication information uniquely corresponding to the reception number, and stores it in the data storage device 3 in association with the visitor information. At the same time, it has a function of transmitting admission card data including authentication information to the admission card issuing device 5. The admission determination unit 14 receives the authentication information from the admission gate device 7, determines whether or not the admission is possible by checking whether the authentication information is stored in the data storage device 3, and controls corresponding to the determination result A function of transmitting information to the entrance gate device 7 is provided. The network communication unit 15 is a functional unit for performing data communication via a communication network.

  FIG. 4 shows an example of the configuration of data stored in the data storage device 3. As shown in FIG. 4, visitor information, reception number, authentication information, admission card issue time, admission time, and exit time are recorded in association with each other. The operation management terminal 9 can display a visitor's entrance / exit status by referring to the data shown in FIG. 4 stored in the data storage device 3. The example shown in FIG. 4 is merely an example, and the data storage device 3 can store various information other than the information shown in FIG. 4 according to the purpose of management.

  The visit reception device 1 can be realized by installing a program in a computer. In addition, the reservation receiving unit 11 and the entrance determination unit 14 can be realized by separate computers. In other words, the visit receiving device 1 may be composed of a plurality of devices.

  Next, the operation of the visit reception apparatus 1 relating to the visitor's entrance and exit will be described. In the following description of the operation, it is assumed that a visit reservation has already been made. First, the operation of the visit reception device 1 when issuing an admission card will be described with reference to the flowchart of FIG.

  The visit reception device 1 receives the reception number from the admission card issuing device 5 (step 11). The visit reception device 1 checks whether or not the reception number is stored in the data storage device 3 (step 12), and if it is stored, refers to the current time and the scheduled visit date and time of the visitor information corresponding to the reception number. Then, it is checked whether or not the current time is within a predetermined time zone from the scheduled visit date and time (step 13). If the current time is within a predetermined time zone from the scheduled visit date and time, the visit receiving device 1 stores the time in the data storage device 3 in association with the visitor information as the admission card issue time ( Step 14), generating the authentication information and storing it in the data storage device 3, and sending the admission card data including the authentication information to the admission card issuing device 5 (Step 15).

  If the check result in Step 12 or Step 13 is No, the visit acceptance device 1 performs error processing such as transmitting information indicating that entry is not possible to the admission card issuing device 5 (Step 16).

  The fact that the admission card issuance time is recorded indicates that the admission card has already been issued. Even if the visitor receiving apparatus 1 subsequently receives the receipt number from the admission card issuing apparatus 5, the admission certificate issuance is issued. The error processing is performed without performing the operation for.

Next, the operation of the visit reception device 1 when the visitor enters the gate when passing through the gate will be described with reference to the flowchart of FIG.
The visit reception device 1 receives the authentication information from the entrance gate device 7 (step 21). The visit reception device 1 checks whether or not the authentication information is stored in the data storage device 3 (step 22), and if so, refers to the current time and the scheduled visit date and time of the visitor information corresponding to the authentication information. Then, it is checked whether or not the current time is within a predetermined time zone from the scheduled visit date and time (step 23). If the current time is a time within a predetermined time range from the scheduled visit date and time, the visit receiving device 1 stores the time in the data storage device 3 in association with the visitor information as the entrance time (step 24). ), Control information for opening the gate is transmitted to the entrance gate device 7 (step 25).

  When the check result in step 22 or step 23 is No, the visit reception device 1 performs error processing such as transmitting information that instructs the entrance gate device 7 to turn on an alarm lamp or sound an alarm (step 26).

  It should be noted that the recorded entry time indicates that the entry has already been performed, and the visit reception device 1 performs an operation for opening the entry gate even if authentication information is received from the entry gate device 7 thereafter. Instead, do error handling.

  FIG. 7 shows the operation of the visit reception device 1 when a visitor passes through the gate to leave the building. The visit reception device 1 receives the authentication information from the entrance gate device 7 (step 31). The visit reception device 1 checks whether or not the authentication information is stored in the data storage device 3 (step 32). If the authentication information is stored, the visit reception device 1 associates the current time with the visitor information as the exit time. 3 (step 33), and control information for opening the gate is transmitted to the entrance gate device 7 (step 34). If the check result in step 32 is No, the visit reception device 1 performs error processing such as transmitting information instructing the alarm lamp to be lit to the entrance gate device 7 (step 35). It should be noted that even when leaving the building, a check may be made by comparing the current time with a predetermined time zone.

  In the above example, both the time of admission issuance and the time of admission are checked by comparing the current time with a specified time zone, but the current time is either when the admission card is issued or at the time of admission. It is good also as checking by comparing with a predetermined time zone.

  Further, the entrance time and the exit time may be recorded by detecting that a visitor has actually entered or exited using a sensor.

<Admission card issuing device>
Next, the functional configuration and operation of the admission card issuing device 5 will be described. FIG. 8 shows a functional configuration diagram of the admission card issuing device 5.

  As shown in FIG. 8, the admission certificate issuing device 5 includes an input unit 51, a reception number transmission unit 52, an authentication information reception unit 53, a two-dimensional code generation unit 54, a photographing unit 55, a printing unit 56, and a network communication unit 57. I have.

  The input unit 51 includes a keyboard or a touch panel, and has a function of receiving a reception number input from a visitor. The reception number transmission unit 52 has a function of transmitting the reception number input from the input unit 51 to the visit reception device 1, and the admission certificate data reception unit 53 includes an admission card including authentication information transmitted from the visit reception device 1. It has a function to receive data. Further, the two-dimensional code generation unit 54 has a function of generating a two-dimensional code corresponding to the authentication information included in the admission card data received from the visit receiving device 1. The photographing unit 55 has a function of taking a photograph of the visitor's face based on, for example, a photographing instruction from the visitor via the input unit 51 and accumulating the face image for printing. Note that the photographing unit 55 is not necessarily provided. Further, even when the photographing unit 55 is provided, it is not always necessary to acquire a face image. The printing unit 56 prints the two-dimensional code generated by the two-dimensional code generation unit 54 or the face image photographed by the photographing unit 55 or both the two-dimensional code and the face image on paper used as an entrance certificate. It has a function to output. The network communication unit 57 is a functional unit for performing data communication via a network.

  FIG. 9 shows an example of an admission card printed with a two-dimensional code. The size of the admission card shown in FIG. 9 is a size that can be easily inserted into the breast pocket, and is, for example, a size obtained by dividing A4 paper into four sides. Others include slits that fit in the breast pocket, seals on the back, and shapes that can be easily put into name tag cases with straps. FIG. 10 shows an example of an admission card in which a face image is printed together with a two-dimensional code.

  The print medium used as the admission card is not limited to paper, but may be a plastic sheet, for example. Further, as a printing medium, a copy-preventing paper on which a ground pattern that emerges when copying is recorded may be used.

  In addition, the two-dimensional code may be printed on a print medium using special ink so that the two-dimensional code can be detected only when the printed two-dimensional code is irradiated with specific light. In this case, the entrance gate device 7 has a function of reading the two-dimensional code by irradiating the specific light. By using such ink, it is possible to prevent copying of the two-dimensional code.

  The admission card issuing device 5 can be realized by causing a computer provided with the printing means or connected to the printing means to execute a predetermined program.

  The operation of the admission card issuing device 5 will be described with reference to the flowchart of FIG. The admission certificate issuing device 5 receives the receipt number input from the visitor (step 41), and transmits an admission certificate issuance request including the receipt number to the visit acceptance device 1 (step 42). And return information is received from the visit reception apparatus 1 (step 43). If the information is admission card data including authentication information, the authentication information is converted into a two-dimensional code, printed on paper, and output as an admission card (Yes in step 44, step 45). If the information received in step 43 is information indicating that entry is not possible, information to that effect is printed and output (No in step 44, step 46).

  In the above example, the admission certificate issuing device 5 converts the authentication information into the two-dimensional code. However, the visit reception device 1 converts the authentication information into the two-dimensional code, and the two-dimensional code. The image may be transmitted to the admission card issuing device 5 and the admission card issuing device 5 may print it.

<Entrance gate device>
Next, the functional configuration and operation of the entrance gate device 7 will be described. FIG. 12 shows a functional configuration diagram of the entrance gate device 7. As shown in FIG. 12, the entrance gate device 7 includes a two-dimensional code reading unit 71, a two-dimensional code interpretation unit 72, an authentication information transmission unit 73, a control information reception unit 74, a gate control unit 75, a gate unit 76, and a network. A communication unit 77 is provided.

  The two-dimensional code reading unit 71 has a function of reading the two-dimensional code printed on the admission card as an image, and the two-dimensional code interpretation unit 72 has a function of converting the read two-dimensional code into authentication information. ing. The authentication information transmission unit 73 has a function of transmitting the authentication information received from the two-dimensional code interpretation unit 72 to the visit reception device 1. The control information receiving unit 74 has a function of receiving control information from the visit receiving device 1, and the gate control unit 75 has a function of instructing the gate unit 76 to open and close according to the control information. The gate unit 76 is a functional unit having a mechanism for opening and closing the gate. The network communication unit 77 is a functional unit for performing data communication via a network. The entrance gate device 7 may further include an IC card reading function for opening and closing the gate for the IC card holder.

  Next, the operation of the entrance gate device 7 will be described with reference to the flowchart of FIG. First, the entrance gate device 7 reads the two-dimensional code described on the entrance certificate held by the visitor and converts it into authentication information (step 51). The entrance gate device 7 transmits the authentication information to the visit reception device 1 (step 52), and receives control information from the visit reception device 1 (step 53). If the control information is information for instructing to open the gate, the gate is opened (Yes in step 54, step 55). If the control information is not information for instructing to open the gate, error processing such as turning on an alarm lamp is performed according to the information (No in step 54, step 56).

In the above example, the entrance gate device 7 performs conversion from the two-dimensional code to the authentication information. However, the entrance gate device 7 transmits the image data of the two-dimensional code to the visit acceptance device 1 and accepts the visit. The apparatus 1 may convert the two-dimensional code into authentication information.
By introducing the visitor management system in the embodiment of the present invention, a visitor can obtain an admission card without troublesome procedures simply by acquiring and entering a receipt number, and the visitor waits for a long time at the reception. The conventional problems such as are solved. In addition, entry / exit management can be realized at a lower cost than the method of entering / exiting management using an IC card. Furthermore, it is possible to save the trouble of collecting cards that occurs when issuing IC cards to visitors.
The present invention is not limited to the above-described embodiment, and various modifications and applications can be made within the scope of the claims.

It is a system configuration figure in an embodiment of the invention. It is a sequence chart which shows the whole operation | movement of a system. It is a functional block diagram of the visit reception apparatus. 3 is a diagram illustrating an example of a configuration of data stored in a data storage device 3. FIG. It is a flowchart which shows operation | movement of the visit reception apparatus 1 at the time of issuance of an admission certificate. It is a flowchart which shows operation | movement of the visit reception apparatus 1 when a visitor passes a gate for entrance. It is a flowchart which shows operation | movement of the visit reception apparatus 1 when a visitor passes a gate for leaving. It is a functional block diagram of the admission certificate issuing device. It is a figure which shows the example of the admission ticket on which the two-dimensional code was printed. It is a figure which shows the example of the admission certificate which printed the face image with the two-dimensional code. 5 is a flowchart showing the operation of the admission card issuing device 5. It is a functional block diagram of the entrance gate apparatus 7. FIG. 4 is a flowchart showing the operation of an entrance gate device 7.

Explanation of symbols

DESCRIPTION OF SYMBOLS 1 Visit reception apparatus 11 Reservation reception part 12 Reception number production | generation / notification part 13 Authentication information production | generation / transmission part 14 Admission determination part 15 Network communication part 3 Data storage device 5 Entrance certificate issuing apparatus 51 Input part 52 Reception number transmission part 53 Entrance certificate Data reception unit 54 Two-dimensional code generation unit 55 Imaging unit 56 Printing unit 57 Network communication unit 7 Entrance gate device 71 Two-dimensional code reading unit 72 Two-dimensional code interpretation unit 73 Authentication information transmission unit 74 Control information reception unit 75 Gate control unit 76 Gate unit 77 Network communication unit 9 Operation management terminals 11 and 13 Communication network

Claims (3)

A visitor management system comprising a visit reception device, an admission card issuing device, and an admission gate device connected to a communication network,
The visit reception apparatus receives an input of the visit schedule information storing the visit schedule information in the data storage unit, generates a uniquely corresponding acceptance number to the visit schedule information, the acceptance number to the visit schedule information stores in the data storage means in association with, and sends the receipt number to the visitors of the terminal,
The admission card issuing apparatus receives an input of the reception number by the visitor, sending an admission card issuance request including the acceptance number to the visit reception device,
The visit reception device receives the admission card issuance request, checks whether the reception number included in the admission card issuance request is already stored in the data storage means, and if it is already stored, It is determined whether the time is in a predetermined time zone calculated based on the scheduled visit date and time included in the visit schedule information, and if the current time is in the predetermined time zone, the authentication corresponding to the reception number Information is stored in the data storage means, and the admission card information including the authentication information is transmitted to the admission card issuing device,
The admission card issuance device prints the authentication information included in the admission card information on a print medium used as an admission card, and outputs the print medium.
The entrance gate device reads the authentication information printed on the print medium in response to the presentation of the print medium output from the admission certificate issuing device, and transmits the authentication information to the visit reception device.
The visit acceptance device determines admission permission by referring to the data storage means using the authentication information received from the admission gate device, and transmits control information based on the determination result to the admission gate device,
The admission gate device operates a gate based on the control information.   The admission certificate issuing device prints the authentication information on the print medium as code information, and the admission gate device reads the code information from the print medium, converts it into the authentication information, and transmits it to the visit reception device. The visitor management system according to claim 1, wherein:   The said admission certificate issuing device is provided with the imaging | photography means which image | photographs a visitor's face, and prints the face image of the visitor image | photographed with the imaging | photography means on the said print medium with the said authentication information. The visitor management system described.

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