JP2006171825A - Conference room system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To automatically recognize attendance/absence at/from a conference to be held in a conference room using a security system for managing entry/leaving by using a non-contact IC means, and to set a security level for the conference, and to automatically distribute distribution matters corresponding to the security level. <P>SOLUTION: For the conference room where the conference is set to a server, persons passing through a gate within a scheduled time is specified, and those persons are regarded as attendants at the conference. After the conference ends, when a minutes preparing person transmits minutes to the server means, the minutes are automatically transmitted to the attendants. Also, before the conference is held, the transmission of the minutes is not limited to the persons who have preliminarily reserved attendance, and who attend at the conference on that day. The transmission of the minutes is limited in some way to the persons who have not reserved attendance, but who attend at the conference on that day as observers. The minutes for transmission are limited in some way to the persons who have preliminarily reserved attendance, but who do not attend at the conference on that day as absentees. <P>COPYRIGHT: (C)2006,JPO&NCIPI

Description

  The present invention relates to a conference room system, and in a security system using a non-contact IC such as RFID for entrance / exit management, the security system is applied to the conference room to promote conference operation, and conference minutes and the like can be used for conference attendance. The distribution is automatically selected and distributed according to the presence or absence.

Conventionally, there has been a conference room reservation system that reserves a corresponding conference room by server means connected to a network (see, for example, Patent Document 1).
JP-A-6-4538

  In the conference room reservation system as described above, it is not known which person was actually attending the conference, and it was necessary to identify attendees by taking attendance during the conference.

  Also, there was a possibility that people who attended after taking attendance might be absent.

  In addition, if the minutes are omitted from the above attendees when distributing the minutes after the meeting, the minutes cannot be obtained, or the minutes creator will distribute the created minutes by email etc. There is a problem that minutes will be distributed to people who are not related to the meeting because it takes time and effort to select and select from the attendance book, and further specify the distribution destination. .

  The present invention has been made paying attention to the above points, and provides a conference system that automatically switches and distributes documents distributed after the conference by combining the attendance reservation to the conference and the actual attendance information. The purpose is to do.

  A security system having a plurality of gate means having a reader / writer function for reading / writing information stored in the non-contact IC means is installed at the entrance of the conference room, the time when the conference room is entered, and personal ID information To automatically recognize whether or not he / she attended the meeting.

Also, the server means connected to the network connected to the security system distributes the transmitted document to the attendees of the conference.
In addition, by setting the person who will attend the meeting in advance using the conference room reservation system and confirming whether or not you have actually attended the meeting using the security system, you can check whether there is a reservation for attendance and whether there is attendance on the day. Automatically change the contents of documents to be distributed depending on the combination.

  According to the present invention, a conference room using a security system that performs non-contact IC management using a non-contact IC means automatically recognizes whether or not the conference is attended, thereby providing security for the conference Levels can be set and distributions according to the security level can be distributed automatically.

  Hereinafter, the best mode for carrying out the present invention will be described in detail with reference to examples.

  The overall system of the present invention is shown in FIG. In this system, a conference room 100 is defined that is partitioned from the outside by a plurality of gates 101 and walls (not shown) that are physical partitions. Each of the plurality of gates 101 includes a reader / writer unit 500 that can read / write information stored in the RFID unit 105 and exchanges information without contact. The gates 101 are connected to each other by the network means 102 and exchange confidential information with the server 103 connected to the network means 102. In order to improve confidentiality, the first network means is preferably separated from the external network (Internet), but has a configuration in which information is separated by a separation means (not shown) such as a gateway. You may take it. In a conference room system having at least one such conference room, the conference rooms are interconnected by the network means 102, and the conference room is used for a desired conference room from a PC or the like connected via the network. Reservation (designation of meeting room, meeting time, meeting attendance).

  In the conference room where the security area is set, when the attendee of the conference passes through the gate means 101 and enters the security area 100, the reader / writer means 500 uses the RFID held by the attendee. The ID information stored in the means 105 is automatically read, and information on the time, ID information, etc. when the conference attendee enters the conference room is stored in the server 103.

  The creator who has created a document such as a minutes issued after the meeting in the system transmits the document to the server 103 by the PC.

  The transmitted document is automatically distributed to the person who attended the meeting based on the information stored in the server 103.

  FIG. 2 illustrates information exchange between the RFID 105 unit and the reader / writer unit 500 in the conference room system implemented in the present system.

  A user ID 201 and individual data 202 are stored in the RFID 105 means.

  The unique user ID 201 is assigned a unique numerical value to each RFID 105 means, and an individual who owns the RFID 105 can be recognized based on the user ID 201.

  The individual data 202 differs in the number of data stored by each user, but one or more individual data 202 is stored in one RFID unit 105. The configuration of the individual data 202 includes an individual data ID 203 and a data body 204.

  An arbitrary number of individual data IDs 203 are allocated to each individual data, and when combined with the user ID information 201, transmission / reception of various data can be started.

  FIG. 3 is a flowchart for explaining exchange of information about occupancy management when entering and leaving the conference room 100, which will be described in order below.

  When the user enters the conference room, the non-contact RFID unit 105 is held over the reader / writer 500 installed in the gate unit 101 when passing through the gate unit 101 (S301).

  Next, the reader / writer unit 500 transmits a radio wave for supplying power, supplies power to the RFID unit 105, and reads the user ID 201 from the internal nonvolatile memory unit (S302).

  In S303, the reader / writer means transmits the read user ID information to the server 103 connected via the network means 102.

  Next, in S304, it is confirmed whether or not the user is in the conference room in the server means 103. In this case, since it is an example of entering the room, it is determined that the user is not in the conference room. Therefore, it is determined in S305 that the user has entered the room, and the server 103 receives the information as the entrance information together with the time when the information is received. Accumulate information about the person who entered the room.

  Finally, the flowchart ends at S307.

  The flowchart is shifted to a standby state after S307, and the flowchart is started again from S301 when a person with RFID enters the conference room 100 next time.

  Although the above flowchart is a description when entering the conference room 100, the exit time is managed by the same flowchart when leaving the conference room 100.

  That is, when it is determined that the user has been in the conference room at S304, it is determined that the user has left the room at S306, and the server 103 leaves the conference room 100 together with the time when the server 103 receives the information as the exit information. Accumulate human information.

  According to the above flowchart, the present system can automatically manage the entrance time and the exit time for the conference room for each person. In addition, it is possible to automatically determine whether or not the user actually participates in the conference based on the entry / exit time for each person.

[Reader / Writer]
FIG. 4 illustrates an internal configuration of the reader / writer unit 500 that reads / writes data in the RFID unit 104. The reader / writer unit 500 includes a transmission antenna unit 501 for transmitting radio waves to the 600 non-contact IC unit, a modulation circuit 502 for modulating radio waves transmitted from the transmission antenna, and a non-contact IC unit of 600. Receiving antenna units 503 and 503 for receiving radio waves transmitted from the demodulating circuit 504 for demodulating signals received from the receiving antenna units, a transmitting antenna unit 501, a modulating circuit 502, and receiving signals 503 A control unit 505 for controlling the demodulation circuit of the antenna unit and 504, an I / F unit that communicates with the host device, and a power source that is connected to the transmission antenna unit 501 and supplies power to the 600 contactless IC 507.

  The control unit 505 modulates a radio wave for supplying power and data to be transmitted using a modulation circuit 502 according to an instruction from the outside, and transmits the radio wave from the transmission antenna unit 501 to the outside. In addition, a radio signal received from the outside can be received by the receiving antenna unit 503, demodulated by the demodulation circuit 504, and then converted to be handled as a data signal.

[RFID part]
In FIG. 5, the configuration of the RFID 104 means itself will be described. The RFID 104 includes a non-contact IC unit 600. In this embodiment, a card-type RFID means is assumed, and a non-contact IC portion 600 is included in the card.

  The non-contact IC unit 600 includes a non-volatile memory 601, an antenna unit for transmitting and receiving 602 radio waves, a resonant capacitor unit 603, a power forming unit rectifying and smoothing a power source 604, and a 605 radio wave. Are composed of a post-modulation unit for performing modulation and demodulation, and a control unit 606.

  The antenna portion 602 is combined with a resonance capacitor 603 so that a resonance circuit can be configured. When a radio signal for supplying power is sent from the outside, it is received by the resonance circuit and supplied to the power generation unit indicated by 604. The power generation unit of 604 operates 600 non-contact ICs. Therefore, it becomes possible to supply electric power. The power is supplied to a non-volatile memory 601 and a post-modulation circuit 605. A control unit 606 is used to control 600 non-contact IC units.

  Data to be read or written from the non-contact IC unit is also transmitted and received together with the radio wave for supplying power from the outside, and the signal sent to the 600 non-contact IC unit is re-modulated 605 The signal is demodulated by the circuit and stored in the nonvolatile memory 601 through the control unit 606. The data read from the non-volatile memory 601 by the control unit 606 is modulated by the post-modulation circuit 605 and can be transmitted as a radio signal from the antenna unit 602.

  FIG. 6 is a flowchart for explaining the conference room system implemented in this embodiment.

  In step S <b> 701, a person or the like who holds the conference sets a conference for a desired conference room by the PC 106 connected to the network. In the conference setting, a conference room, a conference time, and conference participants are specified. In addition, by registering a document file or the like necessary for the conference at this time, the necessary document may be distributed in advance to the person participating in the conference.

  In S <b> 702, the server 103 notifies a convening notice to the conference by means such as mail to the person who is designated to participate in the conference.

  When a conference participant enters the conference room 100 in S703, user ID information is stored in the server 103. At that time, information such as which conference room and when is stored at the same time. This step is not performed only for a specific person, but is performed for every person who passes through the gate 101.

  Next, when the user leaves the conference room 100 in step S <b> 704, the user ID information is stored in the server 103. At that time, information such as which conference room and when is stored at the same time. This step is not performed only for a specific person, but is performed for every person who passes through the gate 101.

  Next, after the conference is ended, the minutes creator of the meeting participants transmits the created minutes document file to the server 103 (S705).

  The document to be transmitted is divided into portions describing contents corresponding to the three security levels of attendees, observers and absentees.

  The document transmitted to the server is transmitted to a person related to the meeting. The server stores document destination information such as mail addresses of all persons who may receive the document, and each person's mail address is paired with each user's user ID information. For this reason, the document transmitted to the server is distributed to each person by referring to the mail address based on the user ID of the person related to the conference.

  Here, when the document is actually transmitted, it is determined in S706 whether the target person who will transmit the document is an attendee. Here, the attendee is a person who has been reserved in advance to attend the conference and has actually entered the conference room on that day. If it is determined that the person is an attendee, the contents of all agenda items are transmitted to the attendee in S707.

  If it is not determined in step S706 that the person is an attendee, it is determined in step S708 whether the target person who will send the document is an observer. Here, the observer is a person who has not been reserved in advance to attend the conference and who has actually entered the conference room on that day. If it is determined as an observer, for example, the document is transmitted in S709 by limiting only to the summary of the meeting of the day.

  If it is determined in S708 that the document is not an observer, it is determined in S710 that the person who will transmit the document is absent. Here, a absentee is a person who has been reserved in advance to attend the conference and who has not actually entered the conference room on that day. When it is determined that the person is absent, for example, the summary of the meeting for the day is summarized and the attendee information of the meeting for the day is attached and transmitted.

  It should be noted that the documents sent to each of the attendees, observers, and absentees are merely examples, and other documents may be sent.

  Further, the system operating side may be able to select a document to be transmitted to each person.

  An action item or the like may be proposed for a specific person for a document created after the meeting. In this case, the server that has received the document including the target person name searches for the person name in the document, so that the searched person name, the name of the person who attended the meeting, and attend the meeting in advance. It may be compared with the reserved person name, and if it matches, the corresponding person name or the like may be converted into bold characters or converted into color characters to edit the document.

  According to the present embodiment, it is possible to automatically distribute the document after the meeting without specifying the mail address of the person to whom the address is sent when sending the minutes after the meeting. Furthermore, it is possible to transmit an optimal document according to the way of attending the actual meeting (attendant / observer / absent).

Overall view of the security system described in this example The figure which shows the structure of the separate data used in a present Example Flow chart when entering and leaving the conference room The figure explaining a reader / writer part Diagram explaining the inside of RFID FIG. 3 is a flowchart illustrating a document distribution method described in the first embodiment.

Explanation of symbols

101 Gate 102 Network means 103 Server 105 RFID means

Claims (2)

Non-contact IC means, a plurality of gate means having reader / writer means for reading / writing information stored in the non-contact IC means in a non-contact manner, and network means for connecting the plurality of gate means respectively In a meeting room having an entrance / exit management security system composed of: reservation means for reserving attendance to the meeting room, time, meeting room for server means connected in advance to the network means;
Confirming whether or not the attended conference room has been attended, entrance and exit management means in the gate means,
Document distribution means for automatically distributing documents sent to the server means;
Document editing means for editing the contents of the document to be distributed based on the information on the reservation means and the information on the entrance / exit management means,
A conference room system, wherein a document is distributed by the document distribution means.   2. The conference room system according to claim 1, wherein a character string in the document transmitted to the server means is searched, and if it matches the person name recognized by the entry / exit management security system, the corresponding person name is qualified. A meeting room system characterized by creating documents.

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