JP2014021656A - Data management system, data management device, and program of data management device - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a data management system, a data management device, and a program of the data management device that can determine an appropriate data distribution such as a necessity for a data distribution and the like to respective data distribution destinations.SOLUTION: A data management system is configured to include a plurality of pieces of process implementation means that implements predetermined processing with respect to input data. The data management system is configured to comprise: history management means that manages history information associated with specific information specifying a distribution destination of the processed data; and judgement means that judges whether or not the input data is processed by any of the plurality of pieces of process implementation means to each of the specific information on the basis of history information managed by the history management means.

Description

  The present invention relates to a data management system, a data management apparatus, and a program for the apparatus that can execute at least one of a plurality of processes such as printing and data transmission on input data.

  2. Description of the Related Art Conventionally, a system in which a certain user transmits print data to a shared printer, and only a specific user can acquire the print data by performing personal authentication with the shared printer is already known.

  In addition, by registering event information including attribute information indicating the necessity of paper event data as an event material distribution system, paper event data is required based on the attribute information. There is a system for calculating the number of people and printing (see, for example, Patent Document 1).

  As a technique by the present applicant, there is a system that estimates the cause of a failure in an image forming apparatus based on information acquired from the image forming apparatus via a network (see, for example, Patent Document 2).

  However, in the conventional document distribution system such as Patent Document 1 described above, the material preparation status of each participant who is a distribution destination of data such as the document is grasped, and the medium of the document requested by the user (paper, electronic data) Etc.) has not been taken into account. For this reason, there is a possibility that the organizer prepares extra paper medium materials and wastes paper, or takes extra time to prepare the materials.

  Further, Patent Document 2 described above has not been considered to be applied to data distribution to each distribution destination, such as determining whether data is necessary for each data distribution destination.

  The present invention has been made in view of such a situation, and a data management system and data management capable of making a judgment on appropriate data distribution, such as whether or not data distribution is necessary, for each data distribution destination An object is to provide a device and a program of the device.

  In order to achieve such an object, a data management system according to the present invention is a data management system including a plurality of processing execution means for executing predetermined processing on input data, and distributing the processed data History management means for managing history information associated with specific information for specifying the destination, and a plurality of processing execution means for the input data for each of the specific information based on the history information managed by the history management means And determining means for determining whether to perform the process or not to perform the process.

  The data management apparatus according to the present invention is a data management apparatus that is used by being connected to a data management system including a plurality of processing execution means for executing predetermined processing on input data. Based on the history management means for managing history information associated with the specific information for specifying the data distribution destination and the history information managed by the history management means, a plurality of input data is input to each of the specific information. Judgment means for judging which of the process execution means performs the process or which of the processes is not performed is provided.

  A data management apparatus program according to the present invention is a data management apparatus program used by being connected to a data management system including a plurality of processing execution means for executing predetermined processing on input data. The history storage procedure for storing the history information associated with the specific information for specifying the distribution destination of the processed data, and the specific information based on the history information stored in the history storage procedure are input for each of the specific information. It is characterized in that a computer of a data management apparatus is caused to execute a determination procedure for determining which of a plurality of processing execution means performs processing of data or which processing is not performed at all.

  As described above, according to the present invention, it is possible to determine appropriate data distribution, such as whether or not data distribution is necessary, for each data distribution destination.

FIG. 3 is a block diagram illustrating a configuration example around a printer in the data management system as the embodiment of the present invention. It is an image figure which shows the example of a device structure in the case of using the data management system as embodiment of this invention in the case of a meeting. It is an image figure which shows the example of a device structure in the case of performing a personal authentication of a conference participant with the data management system as embodiment of this invention. It is an image figure which shows the flow of the document distribution from the meeting organizer to the meeting participant before the meeting. It is an image figure which shows the example of a device structure in the case of connecting and using the printer 100 with which each meeting room was provided with the data management system as embodiment of this invention. It is a figure which shows the example 2 of a pattern of the prior preparation status of the material of each meeting participant, and the material bringing status of the day. It is a figure which shows the example 3 of a pattern of the prior preparation condition of the material of each meeting participant, and the material bringing condition of the day. It is a figure which shows the example 4 of a pattern of the prior preparation status of the material of each meeting participant, and the material bringing status of the day. It is a figure which shows the example 5 of a pattern of the prior preparation situation of the material of each meeting participant, and the material bringing situation of the day. It is a figure which shows the example 6 of a pattern of the prior preparation status of the material of each meeting participant, and the material bringing status of the day. It is a flowchart which shows the example of control in the situation example 1. FIG. It is a figure which shows the structure in the example 1 of a situation, and the flow of data. It is a flowchart which shows the example of control in the example 2 of a condition. It is a figure which shows the structure in the example 2 of a situation, and the flow of data. 10 is a flowchart illustrating a control example in a situation example 3; It is a figure which shows the structure in the example 3 of a situation, and the flow of data. 10 is a flowchart illustrating a control example in a situation example 4; It is a figure which shows the structure in the example 4 of a situation, and the flow of data. 10 is a flowchart illustrating a control example in a situation example 5; It is a figure which shows the structure in the example 5 of a situation, and the flow of data. 10 is a flowchart illustrating a control example in a situation example 6; It is a figure which shows the structure in the situation example 6, and the flow of data.

  Next, a data management system, a data management apparatus, and an embodiment to which the program of the apparatus according to the present invention is applied will be described in detail with reference to the drawings.

First, an outline of the present embodiment will be described.
The data management system according to the present embodiment is based on the current material print history of participants in a conference or the like, the data preparation status of participants in advance and the data distribution form requested by the participants (the medium to be distributed is paper The method for predicting (/ electronic data) in advance has the following characteristics.
-Determine whether or not you have paper material from the current material printing history of the participants.
・ Judge whether paper materials are required from the past material printing history of participants.
・ Judges whether or not he / she has materials as electronic files based on the participant's current material file access history.
・ Judges whether or not materials are required in the electronic file from the past history of access to the material file.

  As described above, in this embodiment, it is determined for each participant whether or not it is necessary to print a material and whether or not to perform transmission using electronic data. Therefore, it is possible to predict the material preparation status of participants in advance and the media (paper, electronic data) of the materials requested by the participants in advance, and determine the optimal distribution form from the data distributor such as the conference organizer. it can.

  Next, a configuration around the printer used in the data management system according to the present embodiment will be described with reference to FIG.

  As shown in FIG. 1, a printer 100 includes a controller unit 115 that controls the entire printer, an operation panel 108 for a user to operate the printer on the panel, and a printer engine 110 that outputs and prints image data. It is configured with.

  The controller unit 115 includes an input / output buffer 101, a program ROM 102, a RAM 103, an NVRAM 104, an HDD 105, a CPU 106, a panel I / F unit 107, an engine I / F unit 109, and an external I / F (interface). (USB I / F 111, Network I / F 112, Memory I / F 113). These are connected to each other via a system bus 114 and can exchange data.

The USB I / F 111 and the network I / F 112 exchange data with other devices such as the host PC 10 through a communication medium via USB or a network.
The memory I / F 113 detects connection of the external memory 20 (a removable medium such as an SD card) and exchanges data. The external memory 20 is used for storing print data, data for setting main device information of the printer 100, data for update, and the like. Alternatively, it is used as a storage memory for storing data of the printer 100 and data input from the outside.

  The input / output buffer 101 transmits / receives control codes and various data related to printing, control codes related to communication media, and data of the printer 100 input from other devices.

The CPU 106 controls the entire printer 100 such as arithmetic processing of various data.
The program ROM 102 stores a program for performing operation control of the CPU 106 and data management and control of each module.

  The RAM 103 is used as a work memory of the CPU, a buffer that manages and stores image data in units of pages, and a bitmap memory that stores video data obtained by converting buffer data into a print data pattern.

  The NVRAM 104 is a non-volatile storage memory for storing data that is to be retained even when the main power supply is shut off. The HDD 105 is a nonvolatile storage memory for storing large-capacity data such as image data.

  Panel I / F unit 107 exchanges data between controller unit 115 and operation panel 108.

  The engine I / F unit 109 exchanges data between the controller unit 115 and the printer engine 110. In addition, the printer engine 110 controls operations in print processing.

The printer 100 may be configured to be connected to a device for performing personal authentication, for example, the card authentication device 30.
In such a configuration, the card authentication device 30 communicates with or without contact with the ID card 40, receives an input of a user ID stored in the ID card 40, and uses the received user ID as a card authentication I. / F116 to CPU 106. Here, the card authentication device 30 is assumed to have an antenna and a radio circuit for generating a magnetic field for communicating with the ID card 40 and a circuit for demodulating and decoding information received from the ID card 40.

  As a configuration for performing personal authentication, a device for performing biometric authentication (fingerprint authentication or vein authentication) may be connected instead of connecting the card authentication device 30, and the operation panel 108 of the printer 100 may be used. Authentication may be performed by entering the password. Here, the printer 100 and the card authentication device 30 are connected to each other, but the printer 100 may be configured to include the card authentication device 30.

  FIG. 2 is an image diagram showing an example of a device configuration when the present embodiment is used in a meeting.

The configuration of the printer 100 is as described above with reference to FIG.
The PC 10a is, for example, a terminal device used by the conference organizer A, and is used by the conference organizer A to create materials specified for the conference and conference information. The PCs 10b, 10c, and 10d are terminal devices for conference participants, for example, and are used for prior confirmation of conference materials, browsing on the day of the conference, and the like. Here, instead of the PC 10a (for the organizer), the conference management server 200 and the printer 100 may be used as a terminal device for the conference organizer.

  The conference management server 200 includes a control unit, a network I / F unit, a storage unit, and the like. The control unit includes a CPU, a ROM, a RAM, and the like, and controls the operation of the entire conference management server 200. The network I / F unit includes a NIC, a modem, and the like, and communicates with the printer 100 and the PCs 10a to 10d via the network 400. The storage unit is configured by an HDD or the like, and stores conference information (meeting date and time, place, conference room, number of participants in the conference) and user information (authentication information such as a password or ID for authenticating the conference organizer or participants). .

  As described above, the data management system according to the present embodiment is configured such that the PC 10a for meeting organizers, the PCs 10b to 10d for meeting participants, and the plurality of printers 100 are connected to each other via the network 400. Data exchange is possible.

  Next, a configuration example for performing personal authentication of conference participants in the present embodiment will be described with reference to FIG.

In the configuration example shown in FIG. 3, the printer 100 is connected to the card authentication apparatus 30, has a means for specifying an individual by the ID card 40, and can exchange data with each other through the network 400. . The printer 100, the conference management server 200, and the PCs 10a to 10d are connected to each other via a network 400, and can exchange data with each other.
Each conference participant can hold the ID card 40 held by the conference participant over the card authentication device 30 connected to the printer 100 and acquire conference materials as necessary. The specific flow of material distribution will be further described with reference to FIG.

  FIG. 4 is an image diagram showing a flow of document distribution from the meeting organizer to the meeting participants in advance of the meeting.

When data is transmitted from the PC 10a to the conference management server 200, the conference management server 200 authenticates the conference information (meeting date and time, location, conference room, number of conference participants) and user information (the conference organizer and conference participants). Based on the authentication information (password, ID, etc.), a target user who can acquire and print data is determined, and whether to transmit data to the printer 100 or the like is determined according to the determination.
Thereby, the target user (for example, conference participant E in FIG. 4) can acquire the material 50a (electronic file) and print the material 60a (paper) through the conference management server 200 or the printer 100. In addition, a non-target user (for example, the conference participant F in FIG. 4) cannot obtain the material 50a (electronic file) or print the material 60a (paper).

  FIG. 5 is a diagram illustrating a configuration example in which the conference management server 200 is connected to the printer 100 provided in each conference room.

  It is possible to instruct printing of materials to the printer 100 in a specific meeting room (arbitrary in meeting rooms A to C) or to send an electronic file to a predetermined terminal from the meeting management server 200. Here, based on the conference information (conference date and time, place, conference room, number of conference participants) held by the conference management server 200 and user information (authentication information such as password and ID for authenticating the conference organizer and conference participants), This print instruction can be executed only for the required number of copies and required pages. It is also possible to send electronic files only to specific conference participants.

  As another configuration example, the conference management server 200 transmits an email instructing the distribution method and distribution destination of the conference material to the PC 10a of the conference organizer A, and the conference organizer distributes the material to the conference participants. You may take

  FIG. 6 to FIG. 10 are diagrams showing patterns of materials (paper) and materials (electronic files) prepared in advance for each conference participant and the status of bringing materials on the day of the conference in that situation. As an example, a material distribution method under the following meeting conditions will be described.

・ (Condition 1) Meeting participants must have either a document (paper) or a document (electronic file).
-(Condition 2) If the conference participant does not have both materials (paper) or materials (electronic file), distribute the electronic file from the PC or printer of the conference organizer.
-(Condition 3) If the electronic file cannot be distributed to the conference participant (the conference participant does not have a PC), the document (paper) is distributed.

  FIG. 6 shows an example in which conference participant B prepares materials (paper) and materials (electronic files) in advance and participates in the conference. In this case, preparation of meeting materials for the meeting participant B on that day is not necessary.

  FIG. 7 shows an example in which a conference participant C prepares materials (electronic files) in advance and participates in the conference. In this case, preparation of the conference material for the conference participant C on that day is not necessary.

  FIG. 8 shows an example in which a conference participant D prepares materials (paper) in advance and participates in the conference. In this case, it is not necessary to prepare conference materials for the conference participant D on the day.

  FIG. 9 is an example in which a conference participant E having a PC participates in the conference without preparing materials in advance. In this case, materials (electronic files) are distributed to the conference participant E on the day.

  FIG. 10 shows an example in which a conference participant F who does not have a PC participates in a conference without preparing materials in advance. In this case, materials (paper) are distributed to the meeting participant F on the day.

  As described above, according to the present embodiment, it is possible to adopt a suitable material distribution form according to the advance preparation status of the materials of the conference participants and the presence or absence of the PC on the conference day.

  In addition, as a meeting implementation condition other than the example of FIGS. 6-10 mentioned above, you may set conditions, such as preparing both a document (electronic file) and a document (paper) for the meeting material of the day, for example. Further, a condition may be set such that a material (paper) is distributed to a conference participant who does not have a material regardless of the presence or absence of a PC.

Next, a mechanism for determining the necessity of material preparation by the meeting organizer based on the print history of the material (paper) will be described.
Table 1 shows the print history of the conference material and the necessity of preparing the material.

As shown in Table 1, the print history managed by the data management system according to the present embodiment is “history item 1”, which is “material print history” indicating whether or not the conference attendee has printed the material for the conference to be held in advance. "(Processing execution history)" and "History item 2" include "cumulative material printing times" (processing execution times) indicating the cumulative number of material printing execution times of conference participants in conferences held so far. . These [history items 1 and 2] are stored in association with the number assigned to each conference participant (specific information of the distribution destination), and further stored in association with the necessity of preparation of materials by the conference organizer. Is done.
Such a print history is stored and managed by the conference management server 200, the printer 100, or the terminal of the conference organizer PC 10a. The mechanism that performs this control is hereinafter referred to as a “data distribution system”.

  As the purpose of each value included in the print history, first, the “document print history” of “History item 1” is used to grasp the preparation status of the document (paper) of the meeting participants for the scheduled meeting, Item 2] “cumulative document printing times”, a data management apparatus (conference management server 200, which stores and manages a print history indicating whether or not a conference participant has required conference material (paper) in a past meeting. The printer 100 or the meeting organizer PC 10a) makes the determination. As a result, the results of [history items 1 and 2] are combined and used to determine whether or not the conference organizer A needs to prepare materials (paper) on the day of the conference for the conference participants. It can be done.

  Regarding the determination of “cumulative document print count” in [History item 2], if the number of past conferences held is low, the reliability is low. Here, description will be made on the assumption that there are sufficient samples of the number of past conferences in Table 1 and Table 2 described later. As for Table 3 to be described later, the number of past conferences held is not limited. In addition, as an example, whether or not the “cumulative document print count” of [History item 2] is 1 or more is set as a threshold for determination, but the threshold may be arbitrarily determined.

  Here, as an example, it is assumed that “history printing history” of [history item 1] and “cumulative document printing count” of [history item 2] for each conference participant are the results shown in Table 1. Based on the result, the data management apparatus (conference management server 200, printer 100, or PC 10a for the conference organizer) that stores and manages the print history prepares for document distribution preparation for each conference participant as a “material distribution system”. Determine the need. An example of the determination result is shown below.

(Judgment 1) For the meeting participants 1 and 2, there is a “document printing history” of “history item 1” (= materials are prepared in advance). Judge that preparation of materials (paper) for participants is unnecessary.
(Judgment 2) For conference participant 3, there is no “document printing history” in [history item 1] (= materials are not prepared in advance), and “cumulative document printing” in [history item 2]. Since the “number of times” is equal to or greater than the threshold (= the material is also required in the past), it is determined that preparation of the material (paper) from the conference organizer A to the target conference participant is necessary.
(Judgment 3) For the meeting participant 4, there is no “document printing history” in [history item 1] (= the material has not been prepared in advance), and “cumulative document printing times” in [history item 2]. "Is less than or equal to the threshold (= no material is required in the past), it is determined that preparation of the material (paper) from the conference organizer to the target conference participant is unnecessary.

Next, a mechanism for determining the necessity of preparing materials by the meeting organizer based on the file access history for the materials (electronic files) will be described.
Table 2 shows the file access history of the conference materials of the conference participants and the necessity of preparing the materials.

As shown in Table 2, the electronic file history managed by the data management system of the present embodiment is the [History Item 3], and the conference participants store the materials of the scheduled conference stored in the conference management server 200 in advance of the conference. “Document file access history” (process execution history) indicating whether or not the user has accessed, and “History item 4” indicates “cumulative data” indicating the cumulative number of access to the document files of conference participants in past conferences. File access history ”(number of processing executions). These [history items 3 and 4] are stored in association with the number assigned to each conference participant (specific information of the distribution destination), and further stored in association with the necessity of preparation of materials by the conference organizer. Is done.
Such electronic file history is stored and managed by the conference management server 200, the printer 100, or the terminal of the conference organizer PC 10a. The mechanism that performs this control is hereinafter referred to as a “data distribution system”.

  The purpose of each value included in the electronic file history and the judgment based on the value are changed to the material (electronic file) in place of the material (paper) in the purpose and judgment of each value of the print history in Table 1, and [history item 1 ”instead of“ material print history ”,“ history file access history ”of“ history item 3 ”, and“ cumulative material file ”of“ history item 4 ”instead of“ cumulative material print count ”of“ history item 2 ”. Access history ".

  As an example, the determination result example in the case of the result of Table 2 is also a document (electronic file) instead of the document (paper) in the purpose and determination of each value of the print history of Table 1 described above, and [history Item 1] instead of “Document Print History” is changed to “History File Access History” in “History Item 3”, and “History Item 4” is replaced with “Cumulative Material Print Count”. File access history ”.

Next, a mechanism for determining the necessity of material preparation by the meeting organizer based on the print history of the material (paper) and the file access history to the material (electronic file) will be described.
Table 3 shows the print history of the conference material, the file access history, and the material preparation necessity.

As shown in Table 3, the print history and electronic file history managed by the data management system of the present embodiment are the above-mentioned “history item 1” “document print history” and “history item 2” “cumulative material print”. “History”, “History item access history” of “History item 3”, and “Cumulative material file access history” of “History item 4”. These [history items 1, 2, 3, 4] are stored in association with the numbers (specific information of distribution destinations) assigned to each conference participant, and the necessity of preparation of materials by the conference organizer is further determined. Stored in association.
Such print history and electronic file history are stored and managed by the conference management server 200, the printer 100, or the terminal of the conference organizer PC 10a. The mechanism that performs this control is hereinafter referred to as a “data distribution system”.

  The purpose of each value included in the print history and the electronic file history and the determination based on the value are the same as those shown in Tables 1 and 2 above.

  As an example, “history printing history” of “history item 1”, “cumulative document printing count” of “history item 2”, “document file access history” of “history item 3”, and “history item 4” for each conference participant. ] Is the result of Table 3. Based on the result, the data management apparatus (conference management server 200, printer 100, or PC 10a for the conference organizer) that stores and manages the print history prepares for document distribution preparation for each conference participant as a “material distribution system”. Determine the need. An example of the determination result is shown below.

(Judgment 1) For the conference participants 1, 2, 4 and 7, there is either “document printing history” in [history item 1] or “document file access history” in [history item 3] ( Therefore, it is determined that preparation of the material (paper or electronic file) from the conference organizer A to the target conference participant is unnecessary.
(Judgment 2) For meeting participants 5, 8, 13 there is no “document printing history” in [history item 1] (= material (paper) is not prepared in advance) and [history item] 2] “cumulative document print count” is equal to or greater than the threshold (= the document (paper) is required in the past), so the conference organizer A prepares the document (paper) for the target conference participants. Judge as necessary.
(Judgment 3) For the meeting participants 3, 9, 15 there is no “document file access history” in [history item 3] (= material (electronic file) is not prepared in advance), and [ Since the “cumulative document file access history” of the history item 4] is equal to or greater than the threshold (= the document (electronic file) is also required in the past), the document (electronic file) to the conference participant 1 of the conference organizer A ) Is deemed necessary.
(Judgment 4) For the meeting participant 10, there is no “document printing history” of [history item 1] (= materials are not prepared in advance), and “history document printing” of [history item 2]. “Number of times” is equal to or greater than the threshold (= the material is also required in the past), and there is no “data file access history” in [history item 3] (= the material (electronic file) is not prepared in advance) In addition, since the “cumulative document file access history” in [History Item 4] is equal to or greater than the threshold value (= the document (electronic file) is also required in the past), the conference organizer A to the target conference participant Judge that preparation of materials (paper and electronic files) is necessary.
・ (Judgment 5) For meeting participants 6, 11, 12, and 14, preparation of materials (paper, electronic file) from meeting organizer A to target meeting participants based on the same idea as above. Is deemed unnecessary.
(Judgment 6) The meeting participant 16 selects “document printing history” in [history item 1], “cumulative document printing count” in [history item 2], “document file access history” in [history item 3], [ Since all of the “accumulated material file access history” of the history item 4] is not present or less than the threshold value, it is assumed that the number of past conference participations is extremely low or the first participation. In such a case, it is determined that preparation of both materials (paper, electronic file) from the conference organizer A to the target conference participant is necessary, or it is determined that only the material (paper) is necessary.

  Next, control examples in each situation described above will be described.

<Situation example 1>
When the user to whom the material (paper) is to be distributed at the meeting of the day is specified according to each user's document printing history and the cumulative document printing count, and notified to the meeting organizer.

  FIG. 11 shows an example of control in situation example 1, and FIG. 12 shows the configuration and data flow in situation example 1.

Step S <b> 701: The conference management server 200 reads information on “document printing history” held by the own device, and determines whether or not a conference participant prints in advance.
Step S702: As a result of the determination in step S701, if the print execution is present (Yes), the conference management server 200 sets a determination that preparation for printing the conference material (paper) on the day of the conference is unnecessary.

Step S703: As a result of the determination in Step S702, when the print execution is not executed (No), the conference management server 200 reads the information of “cumulative material print count” stored in the conference management server 200, and the threshold value is defined in advance. Compare whether or not.
Step S704: If the cumulative document print count is less than the threshold value (No) as the determination result in Step S703, it is determined that the conference participant has made the conference material (paper) unnecessary in the past conference, and the conference material on the day of the conference Sets whether or not preparation for printing (paper) is unnecessary.
Step S705: If the cumulative document print count is equal to or greater than the threshold value (Yes) as the determination result in Step S703, it is determined that the conference participant needed the conference material (paper) in the past conference, and the conference material on the day of the conference Set the determination that printing preparation for (paper) is necessary.
Step S706: The result of the meeting material preparation determination is notified to the meeting organizer PC.

<Situation example 2>
When notifying the meeting organizer of the destination user of the material (electronic file) at the meeting of the day according to the document file access history and cumulative document file access history of each user.

  FIG. 13 shows a control example in situation example 2, and FIG. 14 shows the configuration and data flow in situation example 2.

Step S801: The information of the “document file access history” held in the conference management server 200 is read out, and it is determined whether or not the conference participants have executed conference material printing in advance.
Step S802: As a result of the determination in step S801, when file access is executed (Yes), the conference management server 200 sets a determination that it is not necessary to prepare to print the conference material (electronic file) on the conference day.

Step S803: If the file access is not executed (No) as the determination result of Step S802, the conference management server 200 reads the information of “cumulative material file access count” stored in the conference management server 200, and the value is specified in advance. Compared to see if the threshold is exceeded.
Step S804: If the cumulative material file access count is less than the threshold value (No) as the determination result in Step S803, it is determined that the conference participant has made the conference material (electronic file) unnecessary in the past conference, and the day of the conference Set the determination that preparation of meeting materials (electronic files) is not required.
Step S805: If the cumulative document file access count is equal to or greater than the threshold (Yes) as the determination result in Step S803, it is determined that the conference participant has required the conference material (electronic file) in the past conference, and the conference day Set the judgment that the meeting material (electronic file) needs to be prepared.
Step S806: The result of the meeting material preparation determination is notified to the meeting organizer PC.

<Situation example 3>
According to each user's material print history, accumulated material print count, material file access history, and accumulated material file access history, the distribution destination user of the material (paper) at the meeting of the day is specified and notified to the meeting organizer. Or to notify the meeting organizer of the user to whom the document (electronic file) is sent, or both.

  FIG. 15 shows a control example in situation example 3, and FIG. 16 shows a configuration and data flow in situation example 3.

Step S <b> 901: Information of “material printing history” held in the conference management server 200 is read out, and it is determined whether or not a conference participant prints in advance.
Step S902: As a result of the determination in step S901, if the print execution is present (Yes), the conference management server 200 sets a determination that preparation for printing the conference material (paper) on the day of the conference is unnecessary.

Step S903: If the print result is not executed (No) as the determination result of Step S902, the conference management server 200 reads the information of “cumulative material print count” held in the conference management server 200, and the threshold value is defined in advance. Compare whether or not.
Step S904: If the cumulative document print count is less than the threshold (No) as the determination result in Step S903, it is determined that the conference participant has not required the conference material (paper) in the past conference, and the conference material on the day of the conference Sets whether or not preparation for printing (paper) is unnecessary.
Step S905: If the cumulative document print count is equal to or greater than the threshold (Yes) as a result of the determination in Step S903, it is determined that the conference participant needed the conference material (paper) at the past conference, and the conference material on the day of the conference Set the determination that printing preparation for (paper) is necessary.

Step S906: The information of the “material file access history” held in the conference management server 200 is read out, and it is determined whether or not the conference participant has executed in advance the conference material printing.
Step S907: If the file access execution is present (Yes) as the determination result in Step S906, the conference management server 200 sets a determination that the conference material (electronic file) on the day of the conference does not need to be printed.

Step S908: When the file access is not executed (No) as the determination result of Step S906, the conference management server 200 reads the information of “cumulative material file access count” stored in the conference management server 200, and the value is specified in advance. Compared to see if the threshold is exceeded.
Step S909: If the cumulative material file access count is less than the threshold (No) as the determination result of Step S908, it is determined that the conference participant has made the conference material (electronic file) unnecessary in the past conference, and the conference day Set the determination that preparation of meeting materials (electronic files) is not required.
Step S910: If the cumulative document file access count is equal to or greater than the threshold (Yes) as a determination result in Step S908, it is determined that the conference participant has required the conference material (electronic file) in the past conference, and the conference day Set the judgment that the meeting material (electronic file) needs to be prepared.

Steps S911 to 913: When the determination results of the necessity of the conference material (paper, electronic file) in the determination 1 in the above-described steps S901 to S905 and the determination 2 in the above-described steps S906 to S910 are not required to prepare. It can be considered that the number of past conference participations is extremely low or the first participation. For this reason, the determination result is not valid. As described above, when it is determined that preparation is not necessary in the determination for all the processing execution means (printing and electronic file transmission), in both steps S912 and S913, both the materials (paper and electronic files) for the conference participants are stored. Set the judgment to be necessary.
Step S914: The result of the meeting material preparation determination is notified to the meeting organizer PC.

<Situation example 4>
When specifying the user to whom the material (paper) is distributed at the meeting of the day according to the document printing history of each user and the cumulative document printing count, and making a print reservation for the printer in the target conference room at the meeting date and time.

  FIG. 17 shows a control example in situation example 4, and FIG. 18 shows a configuration and data flow in situation example 4.

Step S1001: The information of “material print history” held in the conference management server 200 is read out, and it is determined whether or not the conference participant prints in advance.
Step S1002: As a result of the determination in step S1001, if the print execution is present (Yes), the conference management server 200 sets a determination that preparation for printing the conference material (paper) on the day of the conference is unnecessary.

Step S1003: If the result of determination in step S1002 is that there is no printing execution (No), the conference management server 200 reads the information of “cumulative document printing count” held in the conference management server 200, and the threshold value is defined in advance. Compare whether or not.
Step S1004: If the cumulative document print count is less than the threshold value (No) as the determination result in Step S1003, it is determined that the conference participant has made the conference material (paper) unnecessary in the past conference, and the conference material on the day of the conference Sets whether or not preparation for printing (paper) is unnecessary.
Step S1005: If the cumulative document print count is equal to or greater than the threshold value (Yes) as the determination result in Step S1003, it is determined that the conference participant needed the conference material (paper) at the past conference, and the conference material on the day of the conference Set the determination that printing preparation for (paper) is necessary.

Step S1006: The conference management server 200 confirms the conference date information held by the conference management server 200.
Step S1007: The conference management server 200 confirms the used conference room information held by the conference management server 200.
Step S1008: The print reservation for the conference date and time confirmed in step S1006 is executed for the printer in the conference room used in step S1007.

<Situation example 5>
When sending a document by designating the user to whom the document (electronic file) is sent at the meeting of the day according to the document file access history and cumulative document file access history of each user.

  FIG. 19 shows an example of control in situation example 5, and FIG. 20 shows the configuration and data flow in situation example 5.

Step S1101: The information of “material file access history” held in the conference management server 200 is read out, and it is determined whether or not the conference participant prints in advance.
Step S1102: As a result of the determination in step S1101, if the file access is executed (Yes), the conference management server 200 sets a determination that the conference material (electronic file) on the day of the conference need not be prepared for printing.

Step S1103: When the file access execution is not executed (No) as the determination result of Step S1102, the conference management server 200 reads the information of “cumulative material file access count” stored in the conference management server 200, and the value is specified in advance. Compared to see if the threshold is exceeded.
Step S1104: If the cumulative material file access count is less than the threshold (No) as the determination result in Step S1103, it is determined that the conference participant has made the conference material (electronic file) unnecessary in the past conference, and the conference day Set the determination that preparation of meeting materials (electronic files) is not required.
Step S1105: If the cumulative document file access count is equal to or greater than the threshold (Yes) as the determination result in Step S1103, it is determined that the conference participant has required the conference material (electronic file) in the past conference, and the conference day Set the judgment that the meeting material (electronic file) needs to be prepared.

Step S1106: The conference management server 200 confirms the conference date information held in the conference management server 200.
Step S1107: The conference material (electronic file) transmission reservation is executed for the target conference participant at the time of the conference.

<Situation example 6>
Based on each user's document print history, cumulative document print count, document file access history, and cumulative document file access history, the user to whom the material (paper) is to be distributed at the meeting of the day is identified, and the target meeting room Instruct the printer how many copies to print. Or, specify the destination user of the material (electronic file), send the material, or both.

  FIG. 21 shows an example of control in situation example 6, and FIG. 22 shows the configuration and data flow in situation example 6.

Step S1201: The information of “material print history” held in the conference management server 200 is read out, and it is determined whether or not the conference participant prints in advance.
Step S1202: As a result of the determination in step S1201, if the print execution is present (Yes), the conference management server 200 sets a determination that the conference material (paper) on the day of the conference need not be prepared for printing.

Step S1203: As a result of the determination in Step S1202, if the print execution is not performed (No), the conference management server 200 reads the information of “cumulative material print count” stored in the conference management server 200, and the threshold value is defined in advance. Compare whether or not.
Step S1204: If the cumulative document print count is less than the threshold value (No) as the determination result in Step S1203, it is determined that the conference participant has made the conference material (paper) unnecessary in the past conference, and the conference material on the day of the conference Sets whether or not preparation for printing (paper) is unnecessary.
Step S1205: If the cumulative document print count is equal to or greater than the threshold (Yes) as the determination result in Step S1203, it is determined that the conference participant needed the conference material (paper) in the past conference, and the conference material on the day of the conference Set the determination that printing preparation for (paper) is necessary.

Step S1206: The information of the “document file access history” held in the conference management server 200 is read out, and it is determined whether or not the conference participant prints in advance.
Step S1207: As a result of the determination in step S1206, if file access execution is present (Yes), the conference management server 200 sets a determination that it is not necessary to prepare to print the conference material (electronic file) on the day of the conference.

Step S1208: When the file access execution is not executed (No) as the determination result of Step S1206, the conference management server 200 reads the information of “cumulative material file access count” stored in the conference management server 200, and the value is specified in advance. Compare] whether the threshold is exceeded.
Step S1209: If the cumulative material file access count is less than the threshold (No) as the determination result in Step S1208, it is determined that the conference participant has made the conference material (electronic file) unnecessary in the past conference, and the conference day Set the determination that preparation of meeting materials (electronic files) is not required.
Step S1210: If the cumulative document file access count is equal to or greater than the threshold (Yes) as a result of the determination in Step S1208, it is determined that the conference participant has required the conference material (electronic file) in the past conference, and the conference day Set the judgment that the meeting material (electronic file) needs to be prepared.

  Steps S1211-1213: When the determination result of the necessity of the conference material (paper, electronic file) in the determination 1 by the above-described steps S1201 to S1205 and the determination 2 by the above-described steps S1206 to S1210 is not required for preparation It can be considered that the number of past conference participations is extremely low or the first participation. For this reason, the determination result is not valid. As described above, when it is determined that preparation is unnecessary in the determination for all the processing execution means (printing and electronic file transmission), in both steps S1212 and S1213, both the materials (paper and electronic files) for the conference participants are displayed. Set the judgment to be necessary.

Step S1214: The conference management server 200 confirms the conference date information held by the conference management server 200.
Step S1215: The conference management server 200 confirms the used conference room information held in the conference management server 200.
Step S1216: A print reservation for the meeting date and time confirmed in step S1215 is executed for the printer in the conference room used in step S1214.
Step S1217: Schedule transmission of the conference material (electronic file) is executed for the target conference participant when the conference is held.

  As described above, according to the embodiment of the present invention described above, history information (print history, electronic file history, etc.) associated with a number (specific information) for specifying a distribution destination of materials such as a conference participant is stored, Based on the history information, appropriate distribution methods for each distribution destination (specific information) according to the prior preparation status of the materials and the behavior pattern of previous document preparation (history processing execution count) (Printing or electronic file transmission, etc.) and the necessity of material distribution can be determined.

  As described above, since the material preparation status in advance of the participants and the media (paper, electronic data) requested by the user can be predicted in advance, the organizer does not prepare extra materials. For this reason, the preparation time of a document can also be reduced.

  Further, based on such history information, a target user who can acquire and print data is determined, and whether or not data transmission to the printer 100, each user PC 10 or the like is possible is determined according to the determination. For this reason, it is possible to easily distribute materials without waste to target users who are targeted for data distribution by data acquisition or printing, and it is possible to prevent non-target users who are not distribution targets from printing or acquiring data.

In addition, by confirming the date and time of the conference and the conference room used, the user of the conference room can print the required number of copies and necessary pages in a form that is easier to distribute, such as printing the conference meeting date and time. be able to.
It is also possible to distribute to the conference organizer by sending an email instructing the document distribution method and distribution destination to the conference organizer's PC 10a.

  Each of the above-described embodiments is a preferred embodiment of the present invention, and the present invention is not limited to this, and various modifications can be made based on the technical idea of the present invention.

  For example, in the control examples of the situation examples 1 to 6 described above, the configuration example in which the conference management server 200 performs control as the data management device that manages the history information has been described, but the data management device is replaced with the conference management server 200. The same can be realized by using the printer 100 or the PC 10a for the meeting organizer.

  In addition, the “system” in this specification is a logical collection of a plurality of devices (or functional modules that realize specific functions), and each device or each functional module is contained in a single housing. Whether or not there is no particular question.

  In addition, each functional unit of the above-described embodiment may have any configuration as long as the above-described functions can be realized. For example, one CPU executes a processing procedure of a program recorded on a recording medium. Or may be realized by a plurality of functional modules.

Also, a processing procedure for realizing a data management device (conference management server 200, printer 100, or PC 10a for conference organizer) that stores and manages history information in the above-described embodiment is recorded on a recording medium as a program. Thus, each function described above according to each embodiment of the present invention can be realized by causing a CPU of a computer constituting the system to perform processing by a program supplied from the recording medium.
In this case, the present invention can be applied even when an information group including a program is supplied to the output device from the above recording medium or from an external recording medium via a network.
That is, the program code itself read from the recording medium realizes the novel function of the present invention, and the recording medium storing the program code and the signal read from the recording medium constitute the present invention. It will be.
As this recording medium, for example, a hard disk, an optical disk, a magneto-optical disk, a floppy (registered trademark) disk, a magnetic tape, a nonvolatile memory card, a ROM, or the like may be used.

  According to the program according to the present invention, each function in the above-described embodiment can be realized by a computer controlled by the program.

10 PC (host device)
20 External Memory 30 Card Authentication Device 40 ID Card 100 Printer 200 Conference Management Server

JP 2011-103068 A JP 2011-53385 A

Claims (6)

A data management system comprising a plurality of processing execution means for executing predetermined processing on input data,
History management means for managing history information associated with specific information for specifying a distribution destination of processed data;
Based on the history information managed by the history management means, the input data is processed by any of the plurality of processing execution means for each of the specific information, or none is processed A data management system comprising: a judgment means for judging whether or not. The determination means is for one piece of the specific information.
If the history information includes a process execution history of the input data by one process execution unit, the processing by the one process execution unit is set as unnecessary.
When the history information does not include the process execution history of the input data by the one process execution unit, and the history information includes the number of process executions by the one process execution unit greater than or equal to a predetermined threshold, Set as necessary for processing in the one processing execution means,
When the history information does not include the process execution history of the input data by the one process execution unit, and the history information includes the number of times of process execution by the one process execution unit less than a predetermined threshold 2. The data management system according to claim 1, wherein the processing in said one processing execution means is set as unnecessary.   The determination means determines that processing is required for all of the plurality of processing execution means when the processing is not required for all of the plurality of processing execution means for the one specific information. The data management system according to claim 2. The plurality of processing execution means are image forming means and data management means,
The determination means determines whether or not to form an image of the input data on a sheet by the image forming means for each of the specific information based on history information managed by the history management means. 4. The data management system according to claim 1, wherein determination is made as to whether or not the input data is to be transmitted from the data management means. 5. A data management device used by being connected to a data management system including a plurality of processing execution means for executing predetermined processing on input data,
History management means for managing history information associated with specific information for specifying a distribution destination of processed data;
Based on the history information managed by the history management means, the input data is processed by any of the plurality of processing execution means for each of the specific information, or none is processed A data management apparatus comprising: a determination means for determining whether or not. A data management apparatus program used by being connected to a data management system having a plurality of processing execution means for executing predetermined processing on input data,
A history storage procedure for storing history information associated with specific information for specifying a distribution destination of processed data;
Based on the history information stored in the history storage procedure, the input data is processed by any of the plurality of processing execution means for each of the specific information, or none is performed And a determination procedure for determining whether or not the computer of the data management apparatus executes the determination procedure.

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