JP2000076358A - System and method for document output management with re-outputting function - Google Patents

Abstract

PROBLEM TO BE SOLVED: To reduce the capacity of a file for document data storage and to facilitate the management, and to easily output a document which was outputted once to a different output destination again. SOLUTION: This system is equipped with a document data generating means 11 which generates document data by referring to a document name master file 1, stores the document data in a document data file 4, and adds a document management record to the document management master file 2 to update the file, a document data output means 12 which extracts document data from the document data file by referring to the document management mater file 2 and a distribution destination master file 3 and outputs them to a data file 5 for distribution and a terminal printer address spool file 6, and a retrieving and re-outputting means 13 which actuates the document data output means 12 and indicates a re-outputting process for the document data when the distribution destination of the document data to be re-outputted is specified and inputted on a re-output indication screen 21.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

[0001] 1. Field of the Invention [0002] The present invention relates to an information processing system of the present invention, and more particularly to a form creation management system in a data processing device.

[0002]

2. Description of the Related Art In a conventional form management system, even if a form has the same content, a distribution destination and an output destination are different, and when a code is different, a separate form is created for each distribution destination and output destination. Management methods are used. For this reason, the file capacity is increased, and the management is complicated. Further, even for a form that has been output once, if the distribution destination and output destination are different and the code is different, it is necessary to re-create the form, and the management becomes complicated as the file capacity increases.

[0003]

As described above, the conventional form creation management system has a problem that the file capacity is increased, the management is complicated, and the management work is complicated. I have.

[0004] The reason is that a separate form is created and managed for each distribution destination and output destination.

[0005] Further, even in the case of a once output form, if the distribution destination and the output destination are different and the code is different, it is necessary to re-create the form. Is complicated.

Accordingly, the present invention has been made in view of the above problems, and an object thereof is to manage form data created by a host system without depending on a form output destination and a distribution destination. Accordingly, it is an object of the present invention to provide a form creation management system, apparatus, and method for reducing the capacity of a form data storage file and realizing simplification of management.

Another object of the present invention is to provide a form output management system, apparatus, and method that can easily output a form once output to a different output destination.

[0008]

SUMMARY OF THE INVENTION The present invention, which achieves the above object, provides a form data by referring to a form name master file including a form name, a form code, and distribution destination information, and stores the form data in a form data file. A form data creating means for storing and adding and updating the form data management record stored in the form data file to a form management master file for storing the form data management data; the form management master file; Delivery destination information, output format,
And the distribution destination master file including the extraction state information, to extract the form data from the form data file, and to output a distribution data file as a destination, and / or
Report data output means for outputting to a terminal printer spool file under its own system. Further, preferably, when a search instruction for re-outputting form data is input from a re-output instruction screen, the form management master file is searched and a search result is output to the re-output instruction screen, and the search result is output. And a search / re-output unit that activates the form data output unit and instructs a form data re-output process when a distribution destination of the form data to be re-outputted is designated and input.

According to the present invention, there is provided a form creation management method in a data processing apparatus, comprising: (a) creating form data by referring to a form name master file including a form name, a form code, and distribution destination information; To a file, to a form management master file for storing management data of the form data, and additionally update the management record of the form data stored in the form data file;
(B) The form data is extracted from the form data file with reference to the form management master file and the distribution destination master file including the form data distribution destination information, output form, and extraction status information. Outputting to a data file for distribution and / or a spool file addressed to a terminal printer under its own system, and (c) when a search instruction for form data re-output is input from the re-output instruction screen, When the form management master file is searched and a search result is output to the re-output instruction screen, and a distribution destination of form data to be re-output from the search result is designated and input,
(B) activating the form data output step and instructing the form data to be re-outputted;
including.

[0010]

Embodiments of the present invention will be described. The present invention creates form data with reference to a form name master file (1) including a form name, a form code, and distribution destination information, stores the form data in a form data file (4), and manages the form data management data. Form data creation means (11) for adding and updating a form management record of the form data stored in the form data file to a form management master file (2) storing the form, and a form management master file (2)
And a distribution destination master file (3) including the distribution destination information, output form, and extraction status information of the form data,
A form data output unit (12) for extracting form data from the form data file and outputting the extracted form data to a data file for distribution (5), a spool file to a terminal printer under the control of the own system (6), and a re-output instruction screen ( When a search instruction for re-outputting the form data is input from 21), the form management master file (2) is searched, and the search result is output to the re-output instruction screen (21), and the re-output is performed from the search result. And a search / re-output means (13) for activating the form data output means (12) and instructing a re-output processing of the form data when a distribution destination of the form data to be performed is designated and inputted. .

More specifically, the present invention provides a form name master file (1) including form code, form name, and distribution destination code information, a form data file (4) for holding created form data, and a form A form management master file (2) including form data distribution destination code, form code, output form, extraction status, registration date and time information as form management data, form data distribution destination code, form name, output form, form Using the distribution destination master file (3) including the control information necessary for creation and the form code given by the parameter as a key, the form name master file is searched to obtain the form name and the distribution destination code in the distribution destination table. Then, the form data is stored in the form data file, and the form management record is added to the form management master file for each acquired delivery destination code Vote data creation means (11)
And the form code given by the parameter as a key,
Searching the form name master file, acquiring the distribution destination code in the distribution destination table, searching for the form management master file with at least the form code and the registration date and time for each distribution destination code as well as the distribution destination code A form obtained by referring to a distribution destination master file as a key, extracting corresponding data from the form data file, and performing a conversion to a data format for each distribution destination and a control code addition process as required for each distribution destination The data is output to
Form data creation means (1) to be stored in the delivery data file (5) or the spool file (6) addressed to the terminal printer
2) and when a search instruction for re-outputting form data is input from the re-output instruction screen (21) of the display device, the form management master file (2) is searched and the search result is displayed and output. When a distribution destination of the form data to be re-outputted is designated and input from the search result screen (21), the form data output means (12) is started, and at this time, a key and a distribution destination code of the form management master file A search / re-output unit (13) for giving the form data output unit as a parameter and instructing the form data re-output processing.

In the embodiment of the present invention, the functions and processes of the form data creation means (11), form data output means (12), and search / re-output means (13) are performed by a program executed on a computer. A floppy disk or CD-R which is realized and stores the above program
The present invention can be implemented by installing the program from a recording medium such as an OM into a computer and executing the program.

[0013]

DESCRIPTION OF THE PREFERRED EMBODIMENTS Embodiments of the present invention will be described below with reference to the drawings. FIG. 1 is a block diagram showing a system configuration according to an embodiment of the present invention. Referring to FIG. 1, according to an embodiment of the present invention, form data for performing processing for storing form data in a form data file 4 with reference to a form name master file 1 and processing for adding a management record to a form management master file 2 The form data is extracted from the form data file 4 to the distribution data file 5 and the spool file 6 for each terminal printer under the own system by referring to the creating means 11, the form management master file 2 and the distribution destination master file 3. In response to the form data output means 12 and the input instruction from the re-output instruction screen 21 of the display device, the form name master file 1, the form management master file 2, and the distribution destination master file 3 are referenced to edit and display the search results. Search / re-output means 13 for performing processing and re-output processing.

The form name master file 1 is composed of a relational database, and the items in the record include a form code, a form name, and a distribution destination table, and the form code is used as a search key.

The contents of each item are as follows:
A type code representing a unique form type in the system is set, a corresponding form name (for example, in Japanese) is set in the form name, and a code indicating the corresponding destination is set in the distribution destination table. You.

The form management master file 2 is composed of a relational database, and the items in the record include a distribution destination code, a form code, a registration job ID, a registration date and time, a form data member name, a form page number, an output method, and an extraction state. And the key includes a distribution destination code, a form code, a registration job ID, and a registration time. Each record is
It is added by the form data output unit 12. In the item of the extraction state, “0” is set in a non-extraction state, “1” is set in an extraction state, and “2” is set in an extraction state.

The distribution destination master file 3 is composed of a relational database. Items in the record include a distribution destination code, a distribution destination name, an output method, and form output control information, and the key is a distribution destination code. As the contents of each item, a code indicating the corresponding destination is set in the destination code, the corresponding destination name (Japanese) is set in the destination name, and the form data distribution In this case, "1" is set, and in the case of terminal printer output, "2" is set, and in the form output control information, various information necessary for form creation are set.

The form data file 4 is a section organization file, and stores the form creation data created by the form data creation means 11.

The form data creating means 11 searches the form name master file 1 using the form code given by the parameter as a key, acquires the form name and the distribution destination code in the distribution destination table, and sends the form data file 4 to the form data file 4. Of the form data, and processing of adding a form management record to the form management file 2 for each of the acquired delivery destination codes.

The form data output means 12 first searches the form name master file 1 using the form code as a key, using the form code, the registered job ID and the registration date and time given by the parameters, and searches for the distribution destination in the distribution destination table. Get the code. Next, the form code, the registration job ID, and the registration date and time are set as keys for each of the obtained distribution destination codes, and the form management master file 2 is searched, and the distribution destination master file 3 is referred to using the distribution destination codes as keys. Then, the relevant data is extracted from the form data file 4 and processing for each destination, for example, processing such as data conversion and control code addition for each destination is performed, and the form data is spooled to the destination data file 5 or each terminal printer. File 6
To store.

The re-output instruction screen 21 displays search conditions (form I
Specify D) and instruct search for form data to be re-output,
An instruction for a re-output process is issued based on the result.

The search / re-output unit 13 refers to the form management master file 2 and the distribution destination master file 3 in accordance with the instruction on the re-output instruction screen 21 and edits the screen / transmits the data or executes the form data output processing 12 Start up.

Next, the operation of one embodiment of the present invention will be described. FIG. 2 is a flowchart for explaining the operation of storing a form management record in one embodiment of the present invention.

First, referring to FIGS. 1 and 2, a description will be given of the storage of form data in the form data file 4 and the creation of a form management record in one embodiment of the present invention.

The form data creating means 11 searches for records in the form name master file 1 using the form code given by the parameter (A1) as a key, and obtains the form name and all the delivery destination codes in the delivery destination table. (Step A2 in FIG. 2).

Next, the form name acquired in step A2 is set as the form name in the form data, and the form data is
It is created by the code of the host system and stored in the form data file 4 with the member name = “form code” + “data creation date and time” (step A3 in FIG. 2). At this time, the number of form pages is stored in the memory.

Further, new records for the number of distribution destination codes acquired in step A2 are stored in the form management master file 2
(Step A4 in FIG. 2).

The setting contents of the new record item include: 1. The delivery destination code obtained in step A2 is set as the delivery destination code. 2. Set the form code given by parameter A1 as the form code; 3. For the registration date and time, the system time at the time of adding a new record is obtained from the clock of the host system and set. 4. Acquire and set the ID of the job as the registered job ID; 5. The member name set in step A3 is set as the form data member name; 6. The form page number stored in the memory in step A3 is set as the form page number; “0” is set for each of the distribution method and the extraction state.

FIG. 3 is a flowchart for explaining the operation of form output in one embodiment of the present invention. FIG.
With reference to FIG. 3 and FIG. 3, the form data output in one embodiment of the present invention will be described.

The form data output means 12 first uses the form code as a key by using the form code, the registered job ID, and the registration date and time given by the parameter (B1).
The record in the form name master file 1 is searched, and the distribution destination code in the distribution destination table is obtained (step B).
2).

Next, a record in the form management master file 2 is searched using the distribution destination code acquired in step B2, the form code given by the parameter B1, the registered job ID, and the registration date and time as keys. The form data member name and the extraction status are obtained (step B3), and the extraction status is checked (step B4).

If the extraction state is "0", the record in the distribution destination master file 3 is searched by using the distribution destination code acquired in step B2 as a key, and the output method and the form output control information are acquired. (Step B5).

Next, the extraction state of the record acquired in step B3 is updated from "0" to "2" (step B3).
6).

Further, the data of the form data member name acquired in step B3 is extracted from the form data file 4, and code conversion, control code addition, data compression, etc. are necessary according to the output method and form output control information acquired in step B5. Then, the form data is stored in the distribution data file 5 or the spool file 6 for each terminal printer (step B7).

Finally, the extraction state of the record updated in step B6 is updated from "2" to "1" (step B6).
8).

In the judgment of step B4, the extraction state is "1".
Or, in the case of “2”, the processing is terminated without performing the processing.

When there are a plurality of delivery destination codes acquired in step B2, for each acquired delivery destination code,
The processing after step B3 is repeated.

FIG. 4 is a flowchart for explaining the form re-output operation in one embodiment of the present invention. With reference to FIG. 1 and FIG. 4, the re-output processing in one embodiment of the present invention will be described.

The search / re-output means 13 converts a record having the same form code as the form code (C1) given by the search instruction input from the re-output instruction screen 21 of the display device from the record in the form management master file 2. A search, screen editing processing, and output to the re-output instruction screen 21 (step C2).

On the re-output screen 21, a delivery destination is specified and a re-output instruction is issued for a form to be re-output from the search result screen.

When a re-output instruction is issued from the re-output screen 21, the search / re-output unit 13 causes the form data output unit 1
Start 2 At this time, the key and delivery destination code (C3) of the form management master file 2 given by the re-output instruction input from the re-output screen 21 are used as parameters from the search / re-output unit 13 to the form data output unit 12 as parameters.
(Step C4). Form data output means 1
In step 2, the form data is processed from the form data file 1 corresponding to the newly designated delivery destination, and the form data is output to the delivery destination data file 5 or the spool file 6 for each terminal printer.

Next, a second embodiment of the present invention will be described with reference to FIGS. 1, 3 and 5.

In the second embodiment of the present invention, each processing of the form data creating means 11 and the form data output means 12 in the embodiment described with reference to FIG. May be omitted.

In the second embodiment of the present invention, in the form data output means 12, first, the job ID in the record in the form management master file 2 has the same value as its own job ID, and the extraction state is " 0 "is searched, and the delivery master file 3 is searched from the delivery destination code in the acquired record. Thereafter, the processing of the form data output unit 12 is performed as shown in the flowchart of FIG. Do
All forms registered in the form management master file 2 are output by the own job. Thereby, the parameter B in FIG.
1 can be omitted, and there is no need to set an extra parameter during processing, and a job can be easily created.

[0045]

As described above, according to the present invention,
The following effects are obtained.

The first effect of the present invention is that the file capacity for form data can be reduced.

The reason is that, in the present invention, the form data is stored without depending on the output destination and the distribution destination.

A second effect of the present invention is that a form once output can be easily re-output by changing an output destination or a distribution destination.

The reason is that, in the present invention, the form data is stored without depending on the output destination and the distribution destination, and at the time of the form output, necessary master information is searched to obtain the output method, and the form is obtained. This is because they are creating.

[Brief description of the drawings]

FIG. 1 is a diagram showing a configuration of an embodiment of the present invention.

FIG. 2 is a flowchart illustrating a form management record storage process according to an embodiment of the present invention.

FIG. 3 is a flowchart illustrating a form output process according to an embodiment of the present invention.

FIG. 4 is a flowchart for explaining a form re-output process in one embodiment of the present invention.

[Explanation of symbols]

 REFERENCE SIGNS LIST 1 form name master file 2 form management master file 3 destination master file 4 form data file 5 data file for distribution 6 spool file addressed to each terminal printer 11 form data creation means 12 form data output means 21 re-output instruction screen 13 search / retry Output means

Claims (9)

[Claims] 1. A form for creating form data with reference to a form name master file including a form name, a form code, and distribution destination information, storing the form data in the form data file, and storing form data management data. A form data creation unit for adding and updating the form data management record stored in the form data file to the management master file; and the form management master file, form data distribution destination information, output form, and extraction state information. Including the distribution destination master file, and from the form data file,
A form output management system, comprising: form data extraction means for extracting form data and outputting the extracted form data to a delivery data file and / or a spool file addressed to a terminal printer under its own system. 2. When a search instruction for re-outputting form data is input from a re-output instruction screen, the form management master file is searched and a search result is output to the re-output instruction screen. Search / re-output means for activating the form data output means and instructing the form data re-output processing when the distribution destination of the form data to be re-output from is designated and input. 2. The form output management system according to claim 1, wherein: 3. A means for creating form data to be output to a distribution destination and / or each terminal printer under the control and storing the form data in a form data storage file; distribution destination information of the form data, output form, storage of the form data Means for holding and managing a form management record including the state of extraction from a business file as a master file in association with the form data, and changing the output destination of the form data once output to a distribution destination and / or each terminal printer under the control. A form output management system, comprising: 4. A form name master file including form code, form name, and distribution destination code information, a form data file holding created form data, a distribution code of form data as a form data management record, a form Form management master file containing code, output form, extraction status, registration date and time information, distribution destination code of form data, distribution destination name, output form, distribution destination master file containing required control information for form creation, and parameters Searching the form name master file using the form code given in the above as a key, obtaining the form name and the distribution destination code in the distribution destination table, storing the form data in the form data file, and A form data creating means for adding a form management record to the form management master file, and a form code as a key Then, the form name master file is searched, a delivery destination code in the delivery destination table is acquired, and the form management master file is searched for at least the delivery form code and the registration date and time using at least a key as a key. By referring to the distribution destination master file using the destination code as a key, extracting the corresponding data from the form data file, and performing, for each distribution destination, conversion to a data format for each distribution destination and control code addition processing as necessary And a form data output means for storing the form data in a delivery data file at a destination or a spool file addressed to a terminal printer. 5. When a search instruction for re-outputting form data is input from a re-output instruction screen of the display device, the form management master file is searched and a search result is output to the display device. A search / re-output unit that activates the form data output unit and instructs a form data re-output process when a delivery destination of the form data to be re-output is input from the result screen. 5. The method according to claim 4, wherein
The data processing device according to claim 1. 6. A search and re-output means for retrieving a record having the same form code as a form code given by a search instruction input from a re-output instruction screen of the display device from a record in the form management master file. Search and output the screen editing process and output to the re-output instruction screen, in the re-output instruction screen, the user specifies the delivery destination for the form to be re-output from the search result screen, and instructs the re-output, The search / re-output unit activates the form data output unit when a re-output instruction is input from a re-output instruction screen. At this time, the key and the delivery destination code of the form management master file are used as parameters. 6. The data processing apparatus according to claim 5, wherein the data is provided to a form data output unit. 7. The data processing apparatus according to claim 5, wherein each processing of said form data creation means and said form data output means is executed in the same job. 8. A form creation management method in a data processing apparatus, comprising: (a) creating form data with reference to a form name master file including a form name, a form code, and distribution destination information, and transferring the form data to a form data file; Storing and updating the management record of the form data stored in the form data file to a form management master file for storing the management data of the form data; and (b) updating the form management master file and the form data of the form data. The form data is extracted from the form data file with reference to the distribution destination information, the output form, and the distribution destination master file including the extraction state information, and the distribution data file at the output destination and / or under the control of the own system. (C) outputting the form data from the re-output instruction screen. When the search instruction is input, the form management master file is searched, the search result is output to the re-output instruction screen, and the distribution destination of the form data to be re-outputted from the search result is designated and input. And (b) starting the form data output step and instructing the form data to be re-outputted. (A) Form data is created with reference to a form name master file including a form name, a form code, and distribution destination information, the form data is stored in the form data file, and management data of the form data is stored. Form data creation processing for adding and updating the form data management record stored in the form data file to the form management master file to be executed; (b) the form management master file, form data distribution destination information, output form, and The form data is extracted from the form data file with reference to the distribution destination master file including the extraction status information, and the output destination is a distribution data file and / or a spool file addressed to a terminal printer under its own system. Form data output processing to be output to the form, and (c) a search instruction for form data re-output is input from the re-output instruction screen. When the form management master file is searched, a search result is output to the re-output instruction screen, and when a distribution destination of the form data to be re-outputted from the search result is designated and input, the form data output is performed. A program for starting the processing and executing each of the above-described processes (a) to (c) of the search / re-output process for instructing the re-output process of the form data by a computer operated under program control is recorded. recoding media.