JP4365014B2 - Document management system, document management method, and computer-readable recording medium - Google Patents

Description

[0001]
BACKGROUND OF THE INVENTION
  The present invention relates to a document management system, a document management method, and a computer-readable recording medium, and more particularly, a document composed of a plurality of sections is decomposed into individual documents, and is generated in this manner. The present invention also relates to a document management system capable of performing an operation of combining a plurality of documents and returning them to the original document.
[0002]
[Prior art]
  FIG. 1 shows how a document is managed by a conventional example of document management software.
[0003]
  This document management software manages documents in a tree hierarchical structure as shown in the figure. Information on the structure shown in the figure is neatly stored in a predetermined recording medium.
[0004]
  In this structure, first, there is a document management route, which branches into folders and subfolders, and documents exist in the respective subfolders. A document is composed of a unit of document management called a section, and each section has a different format such as a manuscript created by a word processor or an image input by a scanner. Even it is forgiven. These sections also have an ordering attribute within each document.
[0005]
  In most cases, each section is constituted by a file unit (for example, a word (WORD: registered trademark) file, an Excel (EXCEL: registered trademark) file, etc.), and is a minimum unit on an OS (operation system). Further, they exist independently from each other on the OS. These files cannot be linked and combined (unless they are collected in folders) on the OS. However, there are cases where it is necessary to associate and organize the files for the actual work of the operator or the operation of the file management. To do.
[0006]
  Here, each of the folder, subfolder, document, and section can be given a name intended by the operator. However, the section name is normally created from the file name before registering the document in order to reduce the work of the operator when registering the document. Furthermore, it is standard that the document name is created from the section names of the first section of the sections constituting the document name.
[0007]
  An example of such document management software is “Ridoc Desk Ver. 2.0” as the product of the applicant.
[0008]
[Problems to be solved by the invention]
  However, in such a standard operation, the section name remains created from the file name and is not changed. Therefore, when combining documents (binding sections) and disassembling (dividing each section), It is difficult for the operator to recognize which sections (documents) are originally combined as the same document, that is, have an association.
[0009]
  In order to make the sections (documents) related to each other, for example, a method of solving this problem by creating a new section attribute is conceivable. However, this method is difficult for an operator to understand and complicated.
[0010]
[Means for Solving the Problems]
  The present invention has been made in view of the above problems, and an object of the present invention is to facilitate relevance between sections (documents) when a document composed of a plurality of sections is disassembled into individual sections. It is an object of the present invention to provide a document management system that enables recognition.
[0011]
  In order to achieve the above object, the claims1The invention described isManage documents by storing multiple documents, each of which contains a document consisting of one or more sections, the document name of each document, and the section name of each section, and combining and separating documents as necessary In the separation between the documents, a document composed of a plurality of sections is decomposed into sections to be individual documents, and in the connection between the documents, the individual documents thus generated are combined with each other. A document management system capable of returning to the original document, wherein the section is configured in units of files,
A section name processing means for making each section name of a document composed of a plurality of sections the document name of the document,
A document selection means for the operator to select a document;
An index type specifying means for an operator to specify an index type,
The section name processing means is an index indicating the section name of each section, the document name of the document, and the order attribute when the document selected by the document selecting means is a document composed of a plurality of sections. It is created from the index of the index type specified by the index type specifying means, and the created section name is used.
Also, when merging documents, the first section of the source document is linked to the last section of the destination document, and the source document is merged as the document information obtained as a result of the merge. Executes the document merge process that saves the information in which the information of the previous document remains and the information of the document of the merge source is deleted in the document information management file that saves the list of documents and the section information management file that saves the section configuration A document management system characterized by
The present invention according to claim 5 manages a document by storing a plurality of documents each including a document composed of one or a plurality of sections, a document name of each document, and a section name of each section. In the separation between the documents, a document composed of a plurality of sections is decomposed into individual documents, and in the combination between the documents, the documents are generated in this way. A document management method for combining individual documents and returning them to the original document, the document management method being executed by executing a program recorded on a recording medium by a CPU, wherein the section is a file unit Consists of
When the selected document is a document consisting of multiple sections, the section name processing means creates the section name of each section from the document name and the index indicating the attribute in the specified order. A section with a designated section name, and
A document obtained as a result of merging the source document and the source document by linking the first section of the source document to the final section of the destination document when the document combination processing unit combines the documents. Document information to be saved in the document information management file that saves the list of documents and the section information management file that saves the configuration of the sections. A document management method including a step of executing a combining process.
The present invention according to claim 9 manages a document by storing a plurality of documents each including a document composed of one or a plurality of sections, a document name of each document, and a section name of each section. In the separation between the documents, a document composed of a plurality of sections is decomposed into individual documents, and in the combination between the documents, the documents are generated in this way. A computer-readable recording medium that records a program for causing a computer to function so that individual documents are combined with each other and returned to the original document, wherein the section is configured in units of files,
Furthermore, a section name processing means for making the section name of each section included in a document composed of a plurality of sections the document name of the document,
A document selection means for the operator to select a document;
A program for operating a computer as an index type designation means for an operator to designate an index type is recorded,
The section name processing means is an index indicating the section name of each section, the document name of the document, and the order attribute when the document selected by the document selecting means is a document composed of a plurality of sections. It is created from the index of the index type specified by the index type specifying means, and the created section name is used.
When combining documents, the first section of the source document is linked to the last section of the target document, and the target document information is obtained as a result of combining the source document with the target document. Means for executing document merging processing for storing information in which document information is left and information on the original document is deleted in a document information management file for storing a list of documents and a section information management file for storing a section configuration As a computer-readable recording medium recording a program for causing a computer to function as.
[0012]
  the aboveIn the structure, the section name of each section included in a document consisting of a plurality of sections is made up of (including) the document name of the document.
  Further, at the time of document combination, the first section of the source document is linked to the last section of the destination document, and information obtained by deleting the information of the source document is stored.
[0013]
  Also aboveIn the configuration, the section name is created by adding the index of the index type designated by the operator to the document name triggered by the operation of the operator.
[0014]
  Claims2The invention described isThe document management system according to claim 1, further comprising:
Including an index type selection means for an operator to select an index type from a list of pre-registered index types,
The section name processing means also includes an index indicating the section name of each section, the document name of the document, and the order attribute when the document selected by the document selecting means is a document composed of a plurality of sections. In this document management system, the section name is created from the index of the index type selected by the index type selection means.
The present invention according to claim 6 provides a method according to claim 5,
The section name processing means selects the section name of each section of a document composed of a plurality of sections from the list of index types registered in advance, which is an index indicating the document name and order attribute of the document. The document management method includes a step of creating a section name created from the index of the file.
The present invention described in claim 10 provides the recording medium according to claim 9, further comprising:
A program for causing a computer to function as index type selection means for selecting an index type from a list of index types registered in advance by an operator is recorded,
The section name processing means also sets the section name of each section, the document name of the document, and the order attribute when the document selected by the function of the document selecting means is a document composed of a plurality of sections. And a computer-readable recording medium having a function of causing a computer to function so as to create a section name created from the index type index selected by the index type selection unit. .
[0015]
  the aboveIn the configuration, an operator registers a desired index type in advance, and creates a section name by selecting the index type.
[0016]
  ClaimTo 3The invention described isThe document management system according to claim 1, further comprising:
Including section name processing setting means for setting the processing of section names when combining documents
When the section name processing setting unit is set to process section names when combining documents, the section name processing unit sets each section constituting a document obtained as a result of combining documents. The document management system is characterized in that the section name is created from the document name of the document and the index indicating the order attribute and is used as the created section name.
The present invention according to claim 7 provides the method according to claim 5,
When the section name processing means is set to process section names when combining documents, the section name of each section constituting the document obtained as a result of combining documents is set to the document. The document management method includes a step of creating a section name created from the document name and an index indicating an order attribute.
The present invention described in claim 11 is the recording medium according to claim 9, further comprising:
A program for causing a computer to function as a section name processing setting means for setting processing of section names when combining documents is recorded.
The section name processing means constitutes a document obtained as a result of the combination of documents when processing of section names is set when combining between documents by the function of the section name processing setting means. A computer-readable recording medium having a function of causing a computer to function so that a section name of a section is created from the document name of the document and an index indicating an order attribute to be the created section name. is there.
[0017]
  the aboveIn the configuration, it is set in advance whether or not “Process section name at the time of combining” is set, compared with the above configuration in which the operator creates the section name by another operation after combining the documents. If it is combined, the section name is automatically added to the document name with an index.
[0018]
  Claim4The invention described isManage documents by storing multiple documents, each of which contains a document consisting of one or more sections, the document name of each document, and the section name of each section, and combining and separating documents as necessary In the separation between the documents, a document composed of a plurality of sections is decomposed into sections to be individual documents, and in the connection between the documents, the individual documents thus generated are combined with each other. A document management system capable of returning to the original document, wherein the section is configured in units of files,
The section name of each section is obtained as a result of decomposition when a document consisting of a plurality of sections whose name is composed of the document name of the document including the section and an index indicating the order attribute is decomposed for each section. Each document name of multiple documents is created from the section names that make up the document, links between sections are deleted, and for each created document, information relating the document to the section belonging to the document Is a document information management file for storing a list of documents and a section information management file for storing a section configuration.
The present invention according to claim 8 manages a document by storing a plurality of documents each including a document composed of one or a plurality of sections, a document name of each document, and a section name of each section. It is possible to combine and separate documents, and in the separation between documents, a document composed of a plurality of sections is decomposed into individual documents, and in the combination between the documents A document management method capable of performing operations of combining individual generated documents and returning them to the original document, wherein the program is recorded on a recording medium and executed by a CPU. , The section consists of file units,
When the document separation processing means disassembles a section consisting of a plurality of sections whose section name is composed of the document name of the document including the section and an index indicating the order attribute, for each section, Create each document name of multiple documents obtained as a result of decomposition from the section names that make up the document, delete the link between sections, and for each created document, make each document a section belonging to that document. The document management method includes a step of storing associated information in a document information management file for storing a list of documents and a section information management file for storing a section configuration.
The present invention according to claim 12 manages a document by storing a plurality of documents each including a document composed of one or a plurality of sections, a document name of each document, and a section name of each section, and if necessary In the separation between the documents, a document composed of a plurality of sections is decomposed into individual documents, and in the combination between the documents, the documents are generated in this way. A computer-readable recording medium that records a program for causing a computer to function so that individual documents are combined with each other and returned to the original document, wherein the section is configured in units of files,
Furthermore, when a document consisting of a plurality of sections whose section name is composed of the document name of the document including the section and an index indicating the order attribute is decomposed for each section, it is obtained as a result of the decomposition. Create the name of each document from the section names that make up the document, delete the links between the sections, and for each created document, add information relating the document to the section belonging to the document. A computer-readable recording medium storing a document information management file for saving a list of documents and a program for causing the computer to function as means for saving in a section information management file for saving a section configuration.
[0019]
  the aboveIn the configuration, as described above, the document name of the document obtained as a result of disassembling when the document in which the section name of each section is processed is decomposed for every section is named by the section name of the section constituting the document.
  Further, links between sections are deleted, and information associated with each section is stored for each created document.
[0020]
  Claim13The present invention described inThe document management system according to claim 1,
In each of multiple databases, multiple documents including documents each consisting of one or more sections, the document name of each document and the section name of each section are stored, and the documents are managed. It is an integrated document management system configured to be able to combine and separate.
[0021]
  Claim14The present invention described inThe document management system according to claim 4,
In each of multiple databases, multiple documents including documents each consisting of one or more sections, the document name of each document and the section name of each section are stored, and the documents are managed. An integrated document management system capable of combining and separating.
[0022]
  Claim15The present invention described inThe document management method according to claim 5,
The document management means manages a document by storing a plurality of documents each including a document composed of one or more sections, a document name of each document, and a section name of each section in each of a plurality of databases. An integrated document management method having a step of combining and separating documents in response.
[0023]
  Claim16The present invention described inThe document management method according to claim 8,
The document management means manages a document by storing a plurality of documents each including one or a plurality of sections, a document name of each document, and a section name of each section in each of a plurality of databases. The integrated document management method includes a step of combining and separating documents according to the above.
[0024]
  Claim17The present invention described inThe recording medium according to claim 9,
In each of multiple databases, multiple documents including documents each consisting of one or more sections, the document name of each document and the section name of each section are stored, and the documents are managed. A computer-readable recording medium recording a program for causing a computer to function so as to perform coupling and separation.
[0025]
  Claim18The present invention described inThe recording medium according to claim 12,
In each of multiple databases, multiple documents including documents each consisting of one or more sections, the document name of each document and the section name of each section are stored, and the documents are managed. A computer-readable recording medium recording a program for causing a computer to function so as to perform coupling and separation.
[0026]
  Claim13, 14, 15, 16, 17, 18The present invention described in claim 1, respectively,8, 9, 12The present invention is applied to the case where documents stored in a plurality of databases are managed in an integrated manner.
[0027]
DETAILED DESCRIPTION OF THE INVENTION
  Next, embodiments of the present invention will be described with reference to the drawings.
[0028]
  FIG. 2 shows an exemplary hardware configuration of a document management system common to the embodiments of the present invention.
[0029]
  This document management system comprises an electronic filing device, a scanner 1 for inputting an original, a monitor 2 for displaying the input original on the screen, a keyboard 3 and a mouse 4 for instructing operations related to screen display and the entire system. The optical disk device 5 for storing the document input as described above, the printer 7 for printing the document displayed on the screen on the monitor 2, and the magnetism for storing the document name database of the input document. It includes a disk drive, a CD-ROM drive for loading an execution file (program file), and an electronic filing apparatus main body 7 including a control unit for controlling each of the above components.
[0030]
  FIG. 3 is a schematic functional block diagram of the document management system.
[0031]
  This document management system includes an execution file (program file), a document information management file, a section information management file, an actual data file, etc., a main storage medium 11 for writing data to the main storage medium 11, and data from there A main memory control unit 12 that controls reading, a display (monitor) 2 that displays a document management screen, which will be described later, a display control unit 13 that controls display of a screen on the display, and instructions for screen display and general system operations The keyboard 3 and mouse 4, the input control unit 14 that performs control related to the operation instruction input by the keyboard 3 and mouse 4, mainly the RAM 15, the memory 15 for reading and loading necessary files from the main storage medium 11, and the main The program of the executable file which is composed of the CPU and loaded into the memory 15 A control unit 16 that controls the contents of the document information management file, the section management file, and the like by executing the program.
[0032]
  The main storage medium 11 includes a magnetic disk that stores a document information management file and a section management file as a database, an optical disk that stores an actual data file, and a CD-ROM on which an execution file (program file) is recorded. The execution file recorded on the CD-ROM is read out, loaded into the memory 15, and executed by the control unit 16, whereby the operation of each embodiment of the present invention described later is executed.
[0033]
  As shown in FIG. 1, this document management system manages documents in a tree hierarchical structure. Information on the structure shown in the figure is neatly stored in a predetermined recording medium.
[0034]
  In this structure, first, there is a document management route, which branches into folders and subfolders, and documents exist in the respective subfolders. A document is composed of a unit of document management called a section, and each section has a different format such as a manuscript created by a word processor or an image input by a scanner. Even it is forgiven. These sections also have an ordering attribute within each document.
[0035]
  In most cases, each section is constituted by a file unit (for example, a word (WORD: registered trademark) file, an Excel (EXCEL: registered trademark) file, etc.), and is a minimum unit on an OS (operation system). Further, they exist independently from each other on the OS.
[0036]
  Next, the operation of the document management system configured as described above will be described.
[0037]
  FIG. 4 shows an example of a document management screen normally displayed on the display 2 of this system.
[0038]
  This screen is composed of a part for hierarchically displaying a list of folders, a part for displaying a list of documents existing in those folders, and a menu part for operating these documents and folders.
[0039]
  Note that all the execution files are loaded into the memory 15 when the program is executed. Further, when displaying the document list on the display 2, the information of the document list and the section list is acquired from the document information management file and the section management file, and the information is loaded into the memory 15 and held.
[0040]
  One document information management file and one section information management file having the configuration shown in FIG. 5 exist in each folder, and information on all documents related to the folder and information on all sections constituting the folders are stored. , Each saved as one file.
[0041]
  Inside the document information management file, a list of documents (document names) (including information on sections belonging to each) is stored in an orderly manner. In addition, the section configuration (location of actual file data, etc.) is neatly stored in the section information management file.
[0042]
  The document information management file stores contents indicating which location of the section information management file is the top index of each document in addition to the document name of the document managed there.
[0043]
  In a section of a document composed of a plurality of sections, a link is established between the previous section and the next section from the first section to the last section. Index information indicating the beginning is stored in the first section, and a termination index indicating that no section exists thereafter is stored in the last section.
[0044]
  Here, the document merging process refers to linking the first section of the merging source document to the last section of the merging destination document, and deleting the information of the merging source document to both the document information management file and section information management file. Is to save. In the document decomposition process, document names for the number of sections that make up the original document are created in the document information management file, links between sections are deleted, and each created document name is related to each section. The added information is stored in both the document information management file and the section information management file (that is, each section constituting the original document is registered as a new document).
[0045]
  The operations such as pasting and deleting the link are performed on the memory 15 by the control unit 16 executing a program instruction of a predetermined execution file.
[0046]
  First, as a precondition, the operator selects a plurality of documents each consisting of one section in a folder on the screen of FIG. 4, and operates the menu portion of the screen of FIG. 4 to combine the documents. Instruct processing. Each document has a document name such as “A”, “B”, “C”,..., And each section name is “a”, “b”, “c”,. As a result of such an operator's operation, the control unit 16 executes a program instruction of a predetermined execution file, thereby establishing a link between sections of the selected document on the memory 15. Combine those documents.
[0047]
  At that time, the control unit 16 takes the document name “A” of the first selected document as “A” as the document name of the document obtained as a result of the combination, and the section names of the sections constituting this document are [A], [b], [c],... To keep the original section name.
[0048]
  Then, it is assumed that a document composed of a plurality of sections thus obtained is displayed on the screen of FIG. In this case, it is assumed that all the information of the displayed document is loaded in the memory 15.
[0049]
  FIG. 6 shows an operation flowchart of the first embodiment of the present invention.
[0050]
  First, in step S1 (hereinafter, the term “step” is omitted), the operator selects the document “A” composed of the above sections on the screen of FIG. "Is displayed.
[0051]
  As a result, the control unit 16 determines from the information of the document loaded in the memory 15 in S2 whether or not the document selected in S1 is a document composed of a plurality of sections. In this case, the document selected in S1 is a document composed of a plurality of sections as described above. In this case, the control unit 16 highlights the “Match section name to document name” button and displays the property dialog box on the display 2.
[0052]
  Next, in S3, the operator presses the "Move section name to document name" button highlighted (clicks the mouse).
[0053]
  As a result, in S4, the control unit 16 creates a name composed of the document name and the index as a section name of each section constituting the document in accordance with the document name “A”. Specifically, “A-1”, “A-2”, “A-3”,... Are created for the section names [a], “b”, “c”,. . Then, the control unit 16 compares the section name created in this way with the existing section name on the memory 15. In this case, the newly created section name is different from the existing section name. When a change is found in this way, the control unit 16 corrects the information in the section information management file in the main storage medium 11 according to the change.
[0054]
  In step S5, the control unit 16 stores the information in the main storage medium 11 in step S4.Is repairedInformation is acquired from the corrected section information management file, and the information on the memory 15 and the display on the display 2 are updated.
[0055]
  7 and 8 show examples of the property dialog box displayed on the display 2.
[0056]
  However, this example differs from the above example in that the document name of the document consisting of multiple sections is “Patent”, and the section names of the sections that make up the document are “Summary Manual” and “Meeting Meeting Minutes”, respectively. , “Specification”, “drawing”,...
[0057]
  FIG. 7 shows the property dialog box displayed on the display 2 in S2 in this example.
[0058]
  In this state, when the operator presses the “Match section name to document name” button, the original section name “Summary Manual” is changed to match the document name “Patent”, and index “−1” is added to “ Patent-1 ". And according to it, a display is updated by S5 and it will be in the state shown by FIG.
[0059]
  Then, by repeating the above operation, the control unit 16 sequentially changes the section names of the sections constituting the document “patent” to “patent-1”, “patent-2”, “patent-3”,. When the section names of all sections constituting the document “patent” are changed in this way, the control unit 16 ends this process.
[0060]
  In this case, the operation of pressing the “match section name to document name” button only needs to be performed once when the first section name “overview manual” shown in FIG. 7 is displayed. The section names after the th are also automatically changed according to the document name as described above.
[0061]
  In this way, by creating a section name using the method of adding an index to the document name triggered by the operator's operation, the name associated with the document name is assigned to each section. It is possible to easily grasp the association between the sections and that each section is related to the document.
[0062]
  FIG. 9 shows an operation flowchart of the second embodiment of the present invention.
[0063]
  First, in step S11, the operator selects the document “A” composed of the plurality of sections on the screen of FIG. 4 and operates the menu portion to instruct the display of “document property”.
[0064]
  As a result, the control unit 16 determines from the information of the document loaded in the memory 15 in S12 whether or not the document selected in S11 is a document composed of a plurality of sections. In this case, the document selected in S11 is a document composed of a plurality of sections as described above. In this case, the control unit 16 highlights the “Match section name to document name” button and displays the property dialog box on the display 2.
[0065]
  Next, in S13, the operator enters the desired index type by keyboard input in the "Specify index" field in the property dialog box displayed in S12, and the highlighted "Section name as document name" is entered. Press the “Align” button. Here, it is assumed that the index type entered by the operator is “(n)”.
[0066]
  As a result, in S14, the control unit 16 changes the section name of each section constituting the document according to the document name “A”. At this time, the index type index specified in S13 is added to the document name. Create a name and change to that name. Specifically, for the section names [a], “b”, “c”,..., “A (1)”, “A (2)”, “A (3)”,. Create the section name. Then, the control unit 16 compares the newly named section name with the existing section name on the memory 15. In this case, the new section name is different from the existing section name. When there is such a change, the control unit 16 corrects the information in the section information management file in the main storage medium 11 according to the change.
[0067]
  Next, in S15, the control unit 16 acquires information from the section information management file in the main storage medium 11 whose information has been corrected in S14, and updates the information on the memory 15 and the display on the display 2. To do.
[0068]
  10 and 11 show examples of the property dialog box displayed on the display 2.
[0069]
  However, this example differs from the above example in that the document name of the document consisting of multiple sections is “Patent”, and the section names of the sections that make up the document are “Summary Manual” and “Meeting Meeting Minutes”, respectively. , “Specification”, “drawing”,...
[0070]
  FIG. 10 shows the property dialog box displayed on the display 2 in S12 in this example.
[0071]
  In this state, when the operator enters [(n)] in the “Specify index” field and presses the “Match section name to document name” button, the original section name “Summary Manual” is the document name “Patent”. ”And the index“ (1) ”of the designated index type is added to become“ patent (1) ”. In accordance with the change, the display on the dialog box is updated in S15, and the state shown in FIG. 11 is obtained. The control unit 16 repeats the above operation to sequentially assign the section names of the sections constituting the document “patent” to “patent (1)”, “patent (2)”, “patent (3)”,. When the section names of all the sections constituting the document “patent” are changed in this way, the control unit 16 ends this process.
[0072]
  In this case, the operation of entering a desired index type in the “specify index” field and the operation of pressing the “match section name to document name” button are the first section name “Summary Description” shown in FIG. It is only necessary to perform this once when the “book” is displayed, and the second and subsequent section names are automatically changed with the index type specified in accordance with the document name as described above. . In this way, by allowing the operator to specify the index type of the index added as a part of the section name as desired, the index is set as the system default index type as in the first embodiment. Since the section name intended by the operator is named as compared with the case where it is added, work efficiency can be improved.
[0073]
  FIG. 12 shows an operation flowchart of the third embodiment of the present invention.
[0074]
  First, in step S21, the operator selects the document “A” composed of the plurality of sections on the screen of FIG. 4 and operates the menu portion to instruct the display of “document property”.
[0075]
  As a result, the control unit 16 determines from the information of the document loaded in the memory 15 in S22 whether or not the document selected in S21 is a document composed of a plurality of sections. In this case, the document selected in S21 is a document composed of a plurality of sections as described above. In this case, the control unit 16 highlights the “match section name to document name” button, and the index type list is loaded into the memory 15 from the document information management file stored in the main storage medium and can be referred to. The property dialog box is displayed on the display 2 (pull-down menu method in the example of FIG. 13). Here, it is assumed that the index type list is registered in advance by an operator, for example, “n-th”, “−n”, “n”, “n months”, and the like.
[0076]
  Next, in S23, the operator selects a desired index type from the list of index types displayed from the "Specify index" column in the property dialog box displayed in S22, and highlights the "Section name" Press the “Match to document name” button. Here, it is assumed that the index type selected by the operator is “n”.
[0077]
  As a result, in S24, the control unit 16 changes the section name of each section constituting the document according to the document name “A”. At this time, the index of the index type selected in S23 is added to the document name. Create a name and change to that name. Specifically, for section names [a], “b”, “c”,..., Section names “A part 1”, “A part 2”, “A part 3”,. Create The control unit 16 compares the newly created section name with the existing section name on the memory 15. In this case, the new section name is different from the existing section name. When there is such a change, the control unit 16 modifies the section information management file in the main storage medium 11 according to the change.
[0078]
  Next, in S25, the control unit 16 acquires information from the section information management file in the main storage medium 11 whose information has been corrected in S14, and updates the information on the memory 15 and the display on the display 2. To do.
[0079]
  13 and 14 show examples of the property dialog box displayed on the display 2.
[0080]
  However, this example differs from the above example in that the document name of the document consisting of multiple sections is “Patent”, and the section names of the sections that make up the document are “Summary Manual” and “Meeting Meeting Minutes”, respectively. , “Specification”, “drawing”,...
[0081]
  FIG. 13 shows the property dialog box displayed on the display 2 in S22 in this example.
[0082]
  In this state, when the operator selects the index type “that n” from the index type list displayed from “Specify index” and presses the “Move section name to document name” button, the original section name “Overview” "Document" is changed according to the document name "Patent", and the index "Part 1" of the selected index type is added to become "Patent Part 1". Accordingly, the display of the dialog box is updated in S25, and the state shown in FIG. 14 is obtained.
[0083]
  Then, by repeating the above operation, the control unit 16 sequentially changes the section names of the sections constituting the document “patent” to “patent 1”, “patent 2”, “patent 3”,. When the section names of all sections constituting the document “patent” are changed in this way, the control unit 16 ends this processing.
[0084]
  In this case, the operation of selecting a desired index type from the “specify index” column and the operation of pressing the “match section name to document name” button are the first section name “Summary Description” shown in FIG. It is only necessary to do this once when the “book” is displayed, and the second and subsequent section names are automatically changed with the index type selected according to the document name as described above. . In this way, the operator registers the desired index type in advance, and creates the section name with the one selected from them, so that the operator can select this function as in the second embodiment. Compared to the case where the index type is input each time at the time of execution, the work efficiency can be improved.
[0085]
  FIG. 15 shows an operation flowchart of the fourth embodiment of the present invention.
[0086]
  First, as a precondition, it is assumed that a plurality of documents have already been registered in the main storage medium 11 and are displayed on the screen of FIG. All the document information displayed in this state is loaded on the memory 15. Further, a setting “change section name at the time of combination” is stored in the system setting information file stored in the main storage medium 11, and this setting information is already stored in the memory 15 when the document management system is started up. Suppose it is loaded above.
[0087]
  In S31, the operator selects a plurality of documents on the screen of FIG. 4 and operates the menu portion to instruct “document combination”.
[0088]
  As a result, the control unit 16 executes the document combining process as described above in S32. As a result, the plurality of documents selected in S31 are combined into one document. In the above, the case of combining the original document and the target document has been described as the document combining process. However, when three or more documents are combined, two documents are combined as described above. The merged document becomes the merged document, and the third document becomes the merged document, and the same processing is performed on these documents. The same applies to the combination of the fourth and subsequent documents.
[0089]
  Next, in S33, the control unit 16 confirms that such a setting has been made by referring to the information regarding the setting “change section name at the time of combination” loaded in the memory 15 as described above. Check. As a result, a new index is added to the section name of each section constituting a document obtained from a plurality of documents (for example, the document name is “patent”) by the document combining process of S32. And create. As a result, in the above example, for example, the section names are “patent-1”, “patent-2”, “patent-3”,.
[0090]
  Next, in S34, the control unit 16 associates the section name of each section created in this way with the corresponding section and saves it in the section information management file in the main storage medium 11.
[0091]
  Next, in S35, the control unit 16 acquires the document information changed by the document combining process in S32 from the main storage medium 11, updates the display on the display 2 with the new document information, This process ends.
[0092]
  In each of the first, second, and third embodiments, after the operator performs the document combining process, another operation is performed to create a section name that matches the document name. Since this is a trigger for execution, the operator has to operate each time. In this fourth embodiment, the operator performs the setting of “change the section name at the time of combination” in advance, so that the document combination processing is performed. When this happens, the section name is automatically changed to the document name with an index added, so that work efficiency can be improved.
[0093]
  FIG. 16 shows an operation flowchart of the fifth embodiment of the present invention.
[0094]
  As a precondition, for example, an operation similar to the operation of the first, second, third, or fourth embodiment described above is executed, and the resulting document is composed of a plurality of sections, and the section name of each section is obtained. Is a document composed of a combination of the document name of the document (for example, “patent”) and an index (in this example, for example, “patent-1”, “patent-2”, “patent-3”,...). Is registered in the main storage medium 11 and displayed on the display 2 in the screen of FIG. In this state, all the information of the displayed document is loaded on the memory 15.
[0095]
  That is, an embodiment in which the fifth embodiment is combined with any one of the first, second, third, and fourth embodiments is also possible. In that case, the control unit 16 can execute any of the operations of the first, second, third, and fourth embodiments by executing the instructions of the program of the predetermined execution file, and the fifth embodiment to be described below. Can also perform actions.
[0096]
  First, in S41, the operator selects a document composed of the plurality of sections from the screen of FIG. 4 and operates the menu portion to instruct “document disassembly processing”.
[0097]
  As a result, in step S42, the control unit 16 executes the above-described document disassembly process for the document selected in step S41.
[0098]
  Next, in step S43, the control unit 16 sets the document names of the plurality of documents obtained by the document decomposition process in step S42 to be the same as the section names constituting the document (that is, the plurality of documents obtained by the document decomposition process). Each document name is created from the section names that make up that document). In the above example, the document names of the documents are “Patent-1”, “Patent-2”, “Patent-3”,.
[0099]
  Next, in S44, the control unit 16 associates the document name of each document obtained in S43 with the corresponding document and saves it in the document information management file in the main storage medium 11.
[0100]
  Next, in S45, the control unit 16 acquires the document information changed in S44 from the main storage medium 11, updates the display of the screen with the information, and ends this processing.
[0101]
  As described above, when a document in which each section name of the section is changed is decomposed for each section by the same operation as that of any of the first, second, third, and fourth embodiments, the result of the decomposition is obtained. By naming the document name of the obtained document by its section name, it is possible to recognize from which document each document originally derived even if the document is decomposed into multiple documents. Therefore, work efficiency can be improved.
[0102]
  FIG. 17 shows an operation flowchart of the sixth embodiment of the present invention.
[0103]
  First, as a precondition, an operation similar to the operation of the fifth embodiment is performed, so that a document composed of a plurality of sections in which the section name of each section is created by a document name and an index is decomposed for each section. Further, a plurality of documents in which the document names of the documents obtained as a result of the decomposition at the time of decomposition are the same as the section names (in the above example, for example, “Patent-1”, “Patent-2”, “Patent-3”). ”) Is registered in the main storage medium 11.
[0104]
  That is, an embodiment in which the sixth embodiment and the fifth embodiment are combined is possible. In that case, the control unit 16 can execute the operation of the fifth embodiment by executing the instructions of the program of the predetermined execution file, and can also execute the operation of the sixth embodiment described below. Similarly, an embodiment in which the fifth embodiment is combined with any one of the first, second, third and fourth embodiments and an embodiment in which the sixth embodiment is combined, that is, first, second, third. The embodiment having both the functions of the four embodiments, the functions of the fifth embodiment and the functions of the sixth embodiment is also possible.
[0105]
  First, in S51, the operator instructs “search” by operating the menu portion of the screen of FIG.
[0106]
  As a result, in S52, the control unit 16 searches for a search dialog box as shown in FIG. 18 (however, the “document name” column, the “index type” column, and the “search by index” column are blank). Is displayed on the display 2.
[0107]
  In S53, the operator enters the part of the document name of the document to be searched except the index (in the above example, “patent”) in the “document name” field of the search dialog box displayed in S52 (keyboard 3). And enter the index type of the index of the document you want to search (in the above example, “-n”) in the “Index type” field of the search dialog box (input using the keyboard 3). In the “Search by index” column of the search dialog box, enter a check mark (by clicking the mouse 4). FIG. 18 shows the result. The operator then presses the “Search” button in the search dialog box (4 mouse clicks).
[0108]
  As a result, the control unit 16 executes a search process described later in S54.
[0109]
  When the search process ends, the control unit 16 displays a search result list on the display 2 in a search result dialog box in S55. FIG. 19 shows an example of a search result dialog box displayed here.
[0110]
  Here, the search processing executed by the control unit 16 in S54 will be described with reference to FIG.
[0111]
  First, in S61, a document information management file in the main storage medium 11 is loaded onto the memory 15, and a pointer is set to the first document name in the file.
[0112]
  Next, in S62, it is determined whether or not the document name (the document name for which the pointer is set) is the last document name.
[0113]
  If the result of S62 is that document is the last document name, the search process is terminated.
[0114]
  If the result of S62 is that the document name is not the last document name, the character string entered in the "document name" field of the search dialog box in S53 of FIG. 17 (in the above example, "patent" )) Is matched with the first character string of the document name to which the pointer is set.
[0115]
  If they do not match as a result of S63, the process moves to S66, and the pointer is moved to the next document name in the document information management file.
[0116]
  If they match as a result of S63, in S64, the character string of the latter half of the document name in which the pointer is set, excluding the part matched in S63, is displayed in the index type of the search dialog box in S53 of FIG. It is determined whether or not it matches the index of the index type entered in the column.
[0117]
  If they do not match as a result of S64, the process moves to S66, and the pointer is moved to the next document name in the document information management file.
[0118]
  If the result of S64 matches, the process moves to S65, and the document name is stored in the memory 15 as a component constituting the search result list.
[0119]
  By repeating such a loop of S62, S63, S64, S65, and S66, all document names in the document information management file are checked, and the character string in the “document name” column and the “index type” column of the search dialog box are checked. A document name composed of a combination with an index of an index type is stored in the memory 15 as a component constituting the search result list, and the search result list is generated.
[0120]
  In the case of the example of FIG. 18, for example, in the document information management file, document names having a character string “patent” at the head and an index type index “−n” in the latter half are “patent-1”. ”,“ Patent-3 ”, and“ Patent-2 ”, the search result list as shown in FIG. 19 is generated and displayed.
[0121]
  As described above, the document information management file is searched for a document having a document name composed of a combination of the same document name and an index of the same index type, and the document is managed by retrieving the list, thereby managing the document information. Even if the information of the documents resulting from the disassembly is dispersed in the file, a list of documents that were originally combined can be easily obtained, so that work efficiency can be improved.
[0122]
  FIG. 21 shows an operation flowchart of the seventh embodiment of the present invention.
[0123]
  First, as a precondition, as in the case of the sixth embodiment, the same operation as that of the fifth embodiment is performed, so that a section name of each section is created by a document name and an index. A document composed of sections is decomposed into sections, and a plurality of documents in which the document names of the documents obtained as a result of the decomposition at the time of decomposition are the same as the section names (in the above example, for example, “patent-1”) , “Patent-3” and “Patent-2”) are registered in the main storage medium 11 and displayed on the display 2 in the screen of FIG. In this case, all the document information of the displayed document is loaded on the memory 15.
[0124]
  That is, an embodiment in which the seventh embodiment and the fifth embodiment are combined is possible. In that case, the control unit 16 can execute the operation of the fifth embodiment by executing the instructions of the program of the predetermined execution file, and can also execute the operation of the seventh embodiment described below. Similarly, an embodiment in which the fifth embodiment is combined with any one of the first, second, third and fourth embodiments, and an embodiment in which the seventh embodiment is combined, that is, first, second, third. , An embodiment having both the functions of the four embodiments, the functions of the fifth embodiment, and the functions of the seventh embodiment is also possible.
[0125]
  First, in S71, the operator selects (mouse click) a document (eg, “Patent-1”) from the screen of FIG. 4, and further instructs the “search” by operating the menu portion.
[0126]
  As a result, the control unit 16 assigns the document name of the document selected in S71 to the “document name” column in S72 (in this example, the search dialog as shown in FIG. 22). A box (however, the “search by index” field is blank)) is displayed on the display 2.
[0127]
  In S73, the operator enters a check mark in the “search by index” column (by clicking the mouse 4) in the search dialog box displayed in S72. FIG. 22 shows the result. The operator then presses the “Search” button in the search dialog box (4 mouse clicks).
[0128]
  As a result, in step S74, the control unit 16 extracts an index from the character string assigned to the “document name” field in the search dialog box in step S72, and the character string is extracted from the “index-excluded portion” and the “index”. Separated.
[0129]
  In step S75, the control unit 16 executes the search process shown in FIG. However, in this case, the control unit 16 has “a character string excluding the index” among the “character string excluding the index” and “index” obtained by separating the document names in S74. Then, a document having a document name having an index of the same index type as “index” in the latter half is searched. For example, in the above example, “character string excluding the index” is “patent”, and “index” is “−1”. A document having a document name having the index of the latter half is retrieved.
[0130]
  When the search process ends, the control unit 16 displays a search result list on the display 2 in a search result dialog box in S76. FIG. 23 shows an example of a search result dialog box displayed here.
[0131]
  As for the method for extracting the index from the document name in S74, for example, the system default index type and the index type specified and / or registered by the operator in the past are stored in the document information management file as an index type list. The index type included in this index type list is compared with the latter half of the character string constituting the document name to find the index type corresponding to the latter half of the character string constituting the document name, and the corresponding character It is conceivable to extract a column as an index.
[0132]
  As described above, the document information management file is searched by searching the document information management file for a document having a combination of the same document name and the index of the same index type, and obtaining a list thereof, so that the document information management file is obtained. Even if the information of the documents obtained as a result of disassembly is dispersed, the list of documents that were originally combined can be easily obtained, so that the work efficiency can be improved.
  Further, since the operator does not have to input the document name and the index type with the keyboard 3 as in the sixth embodiment, the work efficiency can be further improved.
[0133]
  FIG. 24 shows an operational flowchart of the eighth embodiment of the present invention.
[0134]
  This embodiment is an embodiment having a function obtained by adding the following functions to the functions of the sixth or seventh embodiment described above.
[0135]
  As a precondition, a dialog box of a document search result list as a result of executing the function of the sixth or seventh embodiment is displayed on the display 2. However, in this embodiment, as shown in FIG. 25, a “sort and combine” button is added to the dialog box. It is assumed that the document information displayed here is loaded in the memory 15.
[0136]
  First, in S81, the operator presses the “sort and combine” button in the dialog box of the document search result list displayed on the display 2 (clicks the mouse 4).
[0137]
  As a result, in step S82, the result control unit 16 performs a sort process on the documents included in the document list displayed in the document search result list dialog box in the index order included in the document name. For example, in the example of FIG. 25, the document names “Patent-1”, “Patent-3”, and “Patent-2” are sorted in the index order of “−1”, “−3”, and “−2” (index). Are rearranged in the order of the numerical values shown in FIG.
[0138]
  Next, in S83, the control unit 16 joins the documents included in the document list displayed in the dialog box of the document search result list in the order obtained as a result of the sorting process in S82. That is, the document “patent-1” (combination destination) is combined with the document “patent-2” (combination source), and the document “patent-3” is then added to the document (combination destination) thus obtained by combining. Join (joining source)
(Refer to the explanation about the document merge process above.)
[0139]
  Next, in S84, the control unit 16 acquires document information from the document information management file changed as a result of S83, updates the display on the display 2 in accordance with the document information, and ends this processing.
[0140]
  The eighth embodiment is an embodiment having a function obtained by adding the function shown in FIG. 24 to the function of the sixth or seventh embodiment as described above. However, the present invention is not limited to this. An embodiment having a function to which an example function is added and an embodiment having a function to which any one of the first, second, third, and fourth embodiments is added are also possible.
[0141]
  Thus, based on the search result obtained by executing the function of the sixth or seventh embodiment, the documents are sorted in the order of the indexes included in the document names of the respective documents, and the documents are sorted in the order of the sort results. Since the documents can be combined, even if the document information obtained as a result of the decomposition is dispersed in the document information management file as a result of the document decomposition processing, the documents can be easily combined again. Therefore, work efficiency can be improved.
[0142]
  FIG. 26 shows an operation flowchart of the ninth embodiment of the present invention.
[0143]
  As in the case of the eighth embodiment, this embodiment is an embodiment having a function obtained by adding the following functions to the functions of the sixth or seventh embodiment.
[0144]
  As a precondition, a dialog box of a document search result list as a result of executing the function of the sixth or seventh embodiment is displayed on the display 2. However, in this embodiment, as shown in FIG. 27, a “join” button is added to the dialog box. It is assumed that the document information displayed here is loaded in the memory 15.
[0145]
  First, in S91, the operator presses the “join” button in the dialog box of the document search result list displayed on the display 2 (clicks the mouse 4).
[0146]
  As a result, in step S92, the result control unit 16 combines the documents included in the document list displayed in the document search result list dialog box (see the description of the document combining process described above).
[0147]
  Here, as described above, since the document name of the document is generally created from the section names of the first section of the sections constituting the document, the document document obtained as a result of the document combination processing is used. As the name, the section name of the first section constituting the document, that is, “patent-1” in the above example, is the document name of the document obtained as a result of the document combining process.
[0148]
  Next, in step S93, the control unit 16 deletes the index from the document name obtained in this way to obtain a new document name. That is, the document name of the document is obtained by removing the index from the section name of the first section among the sections included in the document. In the case of the above example, the index “−1” is deleted from “patent-1”, and as a result, “patent” becomes the new document name.
[0149]
  Next, in step S94, the control unit 16 associates the document name obtained in step S93 with the corresponding document and stores it in the document information management file in the main storage medium 11.
[0150]
  Next, in S95, the control unit 16 acquires the document information from the document information management file changed as a result of S94, updates the display on the display 2 according to the document information, and ends this process.
[0151]
  In the ninth embodiment, the sort processing is performed before the document combining processing as in the eighth embodiment, and the documents are not combined in the order obtained as a result. However, as in the eighth embodiment, the sort process is performed before the document merge process, the documents are merged in the order obtained as a result, the index is deleted from the document name of the document obtained as a result, and a new document name is created. That is, an embodiment having the functions of the eighth embodiment and the ninth embodiment is also possible.
[0152]
  The ninth embodiment is also an embodiment having a function in which the function shown in FIG. 26 is added to the function of the sixth or seventh embodiment as described above. An embodiment having a function to which an example function is added and an embodiment having a function to which any one of the first, second, third, and fourth embodiments is added are also possible.
[0153]
  As described above, when the document combining process is performed based on the search result obtained by executing the function of the sixth or seventh embodiment, the index is removed from the section name of the first section of the document obtained as a result. Since an object is used as the document name of the document, an appropriate document name is automatically named, and it is not necessary for the operator to manually change the document name, thereby improving the work efficiency.
[0154]
  In addition, all of the first to ninth embodiments described above or any of a plurality of functions among them are combined, and the operator can use these functions in combination and select a function to be used as necessary. Possible embodiments are also possible. As a result, the operator can further increase the efficiency of the work related to the document decomposition.
[0155]
  In recent years, managing document data stored in a document management database by accessing a document management database existing on a server computer connected to a network such as a LAN via a client computer connected to the network. Has been done.
[0156]
  The applicant of the present invention is an invention of an “integrated document management system, an information processing apparatus, and a computer-readable recording medium” for improving the operability of the document management database in such a case (hereinafter referred to as related technology by the applicant). (Application number: Japanese Patent Application No. 11-2224015, filing date: August 6, 1999).
[0157]
  FIG. 28 shows a system configuration example of the related document integrated document management system according to the present applicant.
[0158]
  In this system, a plurality of computers C1 (server computers), C2 (server computers), and C3 (client computers) are connected to a network N1 (for example, a LAN), and a document management database 1 exists in the computer C1. The document management database 2 exists in C2, and the document management database 3 exists in the computer C3. Each of the document management databases 1, 2, and 3 includes server software that processes each data. Computers C1, C2, and C3 are connected by a network N1.
[0159]
  Document management software (user interface) T1, document management connection programs P1, P2, and P3 are installed in the computer C3. The integrated document management software T1 can access the document management database 1 by the document management connection program P1. Similarly, the integrated document management software T1 can access the document management database 2 by the document management connection program P2. Similarly, the integrated document management software T1 can access the document management database 3 by the document management connection program P3.
[0160]
  Here, the integrated document management software T1, each document management connection program P1, P2, and P3 are stored in a storage device such as a hard disk device of the client computer C3, and each command is executed by the CPU of the client computer C3. Thus, under the control and management of an OS (Operating System) installed in the client computer C3, the memory (such as a ROM and a RAM) of the client computer C3 is used as appropriate (the function is fulfilled). The server software and databases of the document management databases 1, 2, and 3 are stored in a storage device such as a hard disk device of each computer (server computers C1 and C2 and client computer C3). Each server software uses a memory such as a ROM and a RAM of each computer under the control and management of the OS installed in each computer when each command is executed by the CPU of each computer. (The function is performed).
[0161]
  Not limited to the above configuration example, a large number of client computers and server computers are connected to the network, and each client computer has a document management database, integrated document management software, and a document management connection program. Needless to say, this related technique can be applied to an example in which a document management database exists, an example in which only integrated document management software and a document management connection program exist in a client computer, and no document management database exists.
[0162]
  FIG. 29 shows an example of display contents on the screen of the client computer C3.
[0163]
  The screen is roughly divided into three areas (M1, V1, and V2). A menu for a user to give an operation instruction is displayed in the area M1, and the data management tree (cabinet) of the accessed document management database 1 is displayed in the area V1. D1, the data management tree D2 of the document management database 2 and the data management tree D3 of the document management database 3 are displayed. In the area V2, the cabinet or folder F1 selected in the area V1 is displayed. Stored documents (document 1 to document 8) are displayed. The user can instruct the document management database for various processes by selecting a document or folder using the mouse or the like, dragging and dropping, or selecting a menu on the screen. The integrated document management software T1 can operate the data of the document management databases 1, 2, and 3 through the document management connection programs P1, P2, and P3 according to the user's instruction content.
[0164]
  Each document management connection program P1, P2, P3 has a common interface with the integrated document management software T1. That is, common instructions such as a “Copy Documents” instruction used when copying a document and a “Move Documents” instruction used when moving a document are implemented. Document management connection programs P1, P2, and P3 are assigned ID numbers to documents and folders (cabinets) handled by the integrated document management software T1, and when a command is issued to the document management connection program, the document or folder is designated. In order to do so, the ID number is designated.
[0165]
  In each document management connection program (for example, P2), an instruction such as “CopyDocuments” is converted in accordance with the interface specification of the document management database (2 in this example) to which the document management connection program is connected, and the converted instruction set is used. A document management database (2 in this example) can be manipulated.
[0166]
  The present invention is also applicable to a distributed database management system such as the related art by the applicant.
[0167]
  As an example, first, a case will be described in which the present invention is applied to each document management database of each of the computers C1, C2, and C3 shown in FIG.
[0168]
  In this case, each computer has a configuration as shown in FIGS. 2 and 3, for example. For example, the operation of the present invention is applied to a storage medium corresponding to a CD-ROM (included in the main storage medium 11 in FIG. 3) mounted on the CD-ROM drive included in the electronic filing system apparatus main body 7 in FIG. An execution file for execution is recorded, and a document management database (including an actual data file, a document information management file, and a section information management file) and a database software program file are also included in the electronic filing system apparatus main body 7. The integrated document management software T1 shown in FIG. 28 and each document management connection are recorded on a recording medium corresponding to another recording medium (magnetic disk, optical disk, etc.) (also included in the main storage medium 11 of FIG. 3). Programs P1, P2, and P3 are main storage media of the client computer C3 Shall be recorded only in In the client computer C3, the integrated document management software T1 and each document management connection program P1, P2, P3 are read as appropriate, loaded into a memory such as a RAM corresponding to the memory 15, and executed by the CPU corresponding to the control unit 16. In each computer, each database software is appropriately read out, loaded into the memory and executed by the CPU of the control unit, and an execution file for executing the operation of the present invention is stored in a storage medium (CD Read out from the ROM and the like, loaded into the memory, and executed by the CPU of the control unit, the various operations of the present invention described above are executed on the own document management database. become. In this case, it goes without saying that the memory is used as appropriate in accordance with individual processing.
[0169]
  In this case, as long as each computer individually executes the operation of each embodiment of the present invention on its own document management database, it is substantially the same as the contents described in the description of the operation of each embodiment. The same operation is performed. Therefore, the description is omitted.
[0170]
  Next, a case where the operation according to the present invention is executed for a plurality of databases (each database of the computers C1, C2, and C3) by an operation using the integrated document management software T1 of the client computer C3 shown in FIG. explain.
[0171]
  Also in this case, it is assumed that each computer has a configuration as shown in FIGS. Then, for example, the recording medium (C3 only) corresponding to the CD-ROM (included in the main storage medium 11 in FIG. 3) mounted on the CD-ROM drive included in the electronic filing system apparatus main body 7 in FIG. An execution file for executing the operation of the invention is recorded, and a document management database (including an actual data file, a document information management file, and a section information management file) and a database software program file are also electronic filing system apparatus main unit. 7 is recorded on a recording medium corresponding to another recording medium (magnetic disk, optical disk, etc.) included in the disk 7 (also included in the main storage medium 11 in FIG. 3). The integrated document management software T1 in FIG. The management connection programs P1, P2, and P3 are main memories of the client computer C3. It is assumed that it is recorded only on the medium. In each computer, the respective database software is appropriately read out, loaded into a memory such as a RAM corresponding to the memory 15, and executed by the CPU of the control unit corresponding to the control unit 16, and the integrated document management is performed in the client computer C3. The software T1, each document management connection program P1, P2, and P3 are appropriately read out, loaded into the memory and executed by the CPU of the control unit, and an execution file for executing the operation of the present invention is stored in a storage medium. Various operations of the present invention described above are executed for each document management database by being read from a CD-ROM or the like, loaded into the memory, and executed by the CPU of the control unit. It will be. In this case, it goes without saying that the memory is used as appropriate in accordance with individual processing.
[0172]
  In this case, in order to execute the operation of the present invention for the respective document management databases of the computers C1, C2, and C3 using the integrated document management software T1, the above-mentioned case in the related art by the present applicant is used. Similarly, the client computer C3 accesses the respective document management databases via the integrated document management software T1 and the document management connection programs P1, P2, and P3. In this case, the operation of the present invention is basically performed by directly using the functions of the related art by the applicant. The details will be described below.
[0173]
  First, the case where the operation of the flowchart shown in FIG. 6 according to the first embodiment of the present invention is executed will be described.
[0174]
  In this case, in S1, instead of the screen of FIG. 4, the screen of FIG. 29 (in this case, the database of “document management 1”, that is, the document in the database held by the server computer C1 is displayed) from a plurality of sections. Starts with selecting a document. Note that even if a desired folder in another database (for example, the database of “document management 2”, that is, the database held by the server computer C2) is selected on the screen of FIG. 29 and a desired document is selected from the selected folder. Needless to say, it is good.
[0175]
  Subsequent operations are the same as those in the first embodiment. However, in this case, at least the document list and section list information of the database including the document to be displayed on the screen of FIG. 29 is stored in advance in the corresponding database (in the case of FIG. 29, the document management 1 database, that is, Data is appropriately converted from the document information management file and the section information management file in the database held by the server computer C1 through the corresponding document management connection program (P1 in this case) (or document information management) It is assumed that the file and the section information management file itself are obtained) and loaded and held in the memory of the client computer C3.
[0176]
  If the section name is changed in S4, the control unit (CPU) of the client computer C3 adds a change corresponding to the change to the section information management file of the database of the server computer C1 (or contents). Is returned to the server computer C1, so that the section information management file of the server computer C1 can be updated). Also in this case, the operation is performed by appropriately converting the instruction set via the document management connection program P1 of the client computer C3.
[0177]
  In S5, the control unit of the client computer C3 acquires information from the section information management file of the database of the server computer C1 via the document management connection program P1, and updates the information on the memory of the client computer C3 and the display on the display. To do.
When executing the operation of the flowchart of the second embodiment shown in FIG. 9, the process starts from selecting a document composed of a plurality of sections on the screen of FIG. 29 instead of the screen of FIG. Note that, as described above, it goes without saying that a desired folder in another database (for example, the database of “document management 2”) may be selected on the screen of FIG. 29 and a desired document may be selected.
[0178]
  The subsequent operation is the same as in the case of the second embodiment. However, in this case, as described above, the document list and section list information in FIG. 5 of the database including at least the document to be displayed on the screen in FIG. 29 is stored in advance in the corresponding database (in FIG. 29, the document management 1 database, that is, The data is obtained from the document information management file and the section information management file in the database held by the server computer C1 in FIG. 28 after appropriate data conversion via the corresponding document management connection program (P1 in this case) (or It is assumed that the document information management file and the section information management file are obtained and loaded into the memory of the client computer C3.
[0179]
  If the section name is changed in S14, the control unit of the client computer C3 makes a change corresponding to the change to the section information management file of the database of the server computer C1 (or as described above) (or The changed section information management file is returned to the server computer C1, where the section information management file is updated). Also in this case, the operation is performed by appropriately converting the instruction set via the document management connection program P1 of the client computer C3.
[0180]
  In S15, as described above, the control unit (CPU) of the client computer C3 acquires information from the section information management file of the database of the server computer C1 via the document management connection program P1, and information on the memory of the client computer C3. And update the display.
[0181]
  When the operation of the flowchart of the third embodiment shown in FIG. 12 is executed, similarly to the above, it starts from selecting a document composed of a plurality of sections on the screen of FIG. 29 instead of the screen of FIG. Note that, as described above, it goes without saying that a desired folder in another database (for example, the “document management 2” database) may be selected on the screen of FIG. 29 and a desired document may be selected.
[0182]
  Subsequent operations are the same as those in the third embodiment. However, in this case, as described above, the document list and section list information in FIG. 5 of the database including at least the document to be displayed on the screen in FIG. 29 is stored in advance in the corresponding database (in FIG. 29, the document management 1 database, that is, The data is obtained from the document information management file and the section information management file in the database held by the server computer C1 in FIG. 28 after appropriate data conversion via the corresponding document management connection program (P1 in this case) (or It is assumed that the document information management file and the section information management file itself are obtained) and loaded and held in the memory of the client computer C3.
[0183]
  Further, the index type list displayed on the display 2 in S22 is loaded into the memory of the client computer C3 from the document information management file stored in the database of the server computer C1, and this index type list is registered in advance by an operator. It shall be.
[0184]
  If the section name is changed in S24, the control unit (CPU) of the client computer C3 applies a change according to the change to the section information management file of the database of the server computer C1 as described above. (Or, the changed section information file is returned and the section information file of the server computer C1 is updated). Also in this case, the operation is performed by appropriately converting the instruction set via the document management connection program P1 of the client computer C3.
[0185]
  In S25, as described above, the control unit of the client computer C3 acquires information from the section information management file of the database of the server computer C1 via the document management connection program P1, and the information on the memory of the client computer C3 and the display information are displayed. Update the display.
[0186]
  When the operation of the flowchart of the fourth embodiment shown in FIG. 15 is executed, first, as a precondition, a plurality of documents are already registered in the database of the server computer C1, and information about them is stored in the document management connection. It is assumed that the data is appropriately converted via the program P1 and displayed on the screen of FIG. 29, and all the document information displayed in this state is loaded into the memory of the client computer C3. Also, the setting “change section name at the time of combination” is stored in the system setting information file stored in the database of the server computer C1, and this setting information is stored in the document management system shown in FIG. Is already loaded on the memory of the client computer C3 (after appropriate data conversion is performed via the document management connection program P1).
[0187]
  In S31, the operator selects a plurality of documents on the screen of FIG. 29 and operates the menu portion to instruct “document combination”.
[0188]
  Next, in S32, this "document merge" command is given to the document management connection program P1 via the integrated document management software T1, and the command conforms to the database software of the server computer C1 by the document management connection program P1. After being converted into the instruction set, it is given to the server computer C1. In accordance with this instruction set, the control unit (CPU) of the server computer C1 executes the document combining process as described above on the document in its own database selected in S31.
[0189]
  In S33, the control unit (CPU) of the client computer C3 confirms the setting of “change section name at the time of combination” loaded in the memory, and combines a plurality of documents in S32 as in the fourth embodiment. The section name of each section constituting the obtained document is created by adding an index to the document name.
[0190]
  In S34, the control unit (CPU) of the client computer C3 appropriately converts the section names of the sections created in this way via the document management connection program P1, and then sends them to the server computer C1. The control unit (CPU) of the server computer C1 that has transmitted and received the information associates these section names with the corresponding sections and stores them in the section information management file in its own database.
[0191]
  In S35, the control unit (CPU) of the client computer C3 obtains the document information changed by the document combining process in S32 from the database of the server computer C1 through the document management connection program P1, and this new document information. The display on the client computer C3 is updated.
[0192]
  When the operation of the flowchart of the fifth embodiment of the present invention shown in FIG. 16 is executed, for example, the same operation as the operation corresponding to the first, second, third, or fourth embodiment described above is executed as a precondition. A document composed of a plurality of sections obtained as a result of which the section name of each section is a combination of the document name and index of the document, and is registered in the database of the server computer C1. Suppose that the screen of FIG. 29 is displayed on the display of the client computer C3. In this state, all the information of the displayed document is loaded on the memory of the client computer C3. To do.
[0193]
  First, in S41, the operator selects (mouse click) the document composed of the plurality of sections from the screen of FIG. 29, and instructs the "document disassembly process" by operating the menu portion.
[0194]
  As a result, the control unit (CPU) of the client computer C3 gives this “document decomposition processing” command to the document management connection program P1 via the integrated document management software T1 in S42, and the command is connected to the document management connection program. In P1, it is converted into an instruction set that conforms to the database software of the server computer C1, and then given to the server computer C1. In accordance with this instruction set, the control unit (CPU) of the server computer C1 executes the document disassembly process as described above for the document in its own database selected in S41.
[0195]
  In S43, the client computer C3 performs the same process as in the fifth embodiment.
[0196]
  In S44, the document name of each document obtained in S43 is associated with the corresponding document, and the data is appropriately converted from the client computer C3 via the document management connection program P1, and then transmitted to the server computer C1. The server computer C1 stores this information in a document information management file in its own database.
[0197]
  In S45, the client computer C3 acquires the document information changed in S44 from the database of the server computer C1 via the document management connection program P1, updates the screen display with the information, and ends this processing.
[0198]
  When the flowchart of the sixth embodiment of the present invention shown in FIG. 17 is executed, first, as a precondition, an operation similar to the operation corresponding to the fifth embodiment is performed, whereby the section name of each section is changed to the document name. A document composed of a plurality of sections created by the index is decomposed for each section, and a plurality of documents in which the document names of the documents obtained as a result of the decomposition at the time of decomposition are the same as the section names are stored in the server computer C1. Assume that it is registered in the database.
[0199]
  First, in S51, the operator instructs “search” by operating the menu portion of the screen of FIG.
[0200]
  The operations in S52, S53, S53, and S55 are executed in the client computer C3 in the same manner as in the sixth embodiment.
[0201]
  The search process executed by the control unit (CPU) of the client computer C3 in S54 is executed as follows (see FIG. 20).
[0202]
  First, in S61, the document information management file in the database of the server computer C1 is appropriately subjected to data conversion via the document management connection program P1 and loaded onto the memory of the client computer C3, and the first document in the file is loaded. Set pointer to name.
[0203]
  Hereinafter, the operations of S62, S63, S64, S65, and S66 are the same as those in the sixth embodiment.
[0204]
  By repeating such a loop of S62, S63, S64, S65, and S66, all document names in the document information management file are checked, and the character string in the “document name” column and the “index type” column of the search dialog box are checked. A document name composed of a combination with an index of an index type is stored in the memory of the client computer C3 as a constituent element of the search result list, thereby generating the search result list.
[0205]
  When the flowchart of the seventh embodiment of the present invention shown in FIG. 21 is executed, first, as a precondition, the same operation as the operation corresponding to the fifth embodiment is performed as in the case corresponding to the sixth embodiment. As a result, the section name of each section is decomposed for each section, and the document name of the document obtained as a result of the decomposition is the section name. Are registered in the database of the server computer C1, and are displayed in the screen of FIG. 29 on the display of the client computer C3. In this case, it is assumed that all document information of the displayed document is loaded on the memory of the client computer C3.
[0206]
  First, in S71, the operator selects a document (mouse click) from the screen of FIG. 29, and further instructs the “search” by operating the menu portion.
[0207]
  Thereafter, the operations of S72, S73, S74, S75, and S76 are executed by the client computer C3 as in the case of the seventh embodiment.
[0208]
  When executing the operation of the flowchart of the eighth embodiment of the present invention shown in FIG. 24, the document search result list dialog box of FIG. 25 as a result of executing the function corresponding to the sixth or seventh embodiment as a precondition. Is displayed on the display of the client computer C3, and the document information displayed here is loaded in the memory of the client computer C3.
[0209]
  The operations of S81 and S82 are executed by the client computer C3 as in the case of the eighth embodiment.
[0210]
  The document combining process performed in S83 is the same process as the document combining process described above.
[0211]
  In S84, the control unit (CPU) of the client computer C3 obtains the document information changed by the document combining process in S83 from the database of the server computer C1 through the document management connection program P1, and this new document information. The display on the client computer C3 is updated.
[0212]
  When the operation of the flowchart of the ninth embodiment of the present invention shown in FIG. 26 is executed, as a precondition, the dialog box of the document search result list shown in FIG. 27 as a result of executing the function corresponding to the sixth or seventh embodiment. Is displayed on the display of the client computer C3.
[0213]
  In S91, it is assumed that the operator presses the “join” button in the dialog box of the document search result list displayed on the display of the client computer C3.
[0214]
  As a result, in step S92, the control unit of the client computer C3 joins the documents included in the document list displayed in the dialog box of the document search result list (see the description regarding the document joining process described above).
[0215]
  The operation in S93 is the same as that in the ninth embodiment.
  In S94, the document name obtained in S93 is associated with the corresponding document, the data is appropriately converted from the client computer C3 via the document management connection program P1, and then transmitted to the server computer C1. In C1, this information is stored in a document information management file in its own database.
[0216]
  In S95, the client computer C3 acquires the document information changed in S94 from the database of the server computer C1 via the document management connection program P1, updates the screen display with the information, and ends this processing.
[0217]
  In the above, the case where the first to ninth embodiments of the present invention are applied to the system environment shown in FIG. 28 (embodiment) has been described, but this case also corresponds to the first to ninth embodiments. It goes without saying that the functions of the respective embodiments can be appropriately combined.
[0218]
  In this way, by applying the present invention to a distributed database environment as shown in FIG. 28, it is possible to improve the convenience of document management of various databases in such an environment.
[0219]
  It is obvious that the present invention can be applied to a case where documents are combined or separated between a plurality of databases in a system as shown in FIG.
[0220]
  In that case, the document combining process moves the document from one database to another database by the function of the document management connection program of the related art by the applicant, and combines it with the original document in the other database. It is realized by. The document decomposition process is realized by decomposing a document in one database and moving the document obtained by the decomposition to another database by the function of the document management connection program.
[0221]
  At that time, for the document information and section information of each database required for creating / changing the document name and section name, the document information management file and section information management file of each database are connected to the document management It can be obtained by obtaining the program function and loading it into the memory of the client computer.
[0222]
  Further, it is obvious that the document search can be performed by using the document information management file of each database loaded into the memory of the client computer as described above.
[0223]
  Further, the present invention is not limited to the case where the document information management file, the section information management file, and the system setting information file of each database are stored in the respective databases, and these are the main storage devices (hard disk devices, etc.) of the client computer. The present invention can also be applied to cases where data are stored in batches.
[0224]
  In that case, each time the document name and file name registered in the document information management file and section information management file of each database are changed, data is exchanged with each database by the function of the document management connection program. What is necessary is just to update the document information and section information which each database has suitably.
[0225]
  In addition to the system configuration example shown in FIG. 28, documents stored in each of a plurality of databases connected by a network with various other configurations or connected by other means are collectively managed. Needless to say, the present invention can be applied to a system or a system for managing documents stored in a single database connected via a network.
[0226]
【The invention's effect】
  Claim 1 (Claim 5, Claim)9According to the present invention, the section name of each section included in a document composed of a plurality of sections is later decomposed into sections so that the document name of the document is included. However, it becomes clear which document originally belonged, and the convenience of document management can be improved.
[0227]
  AlsoBecause the section name is created by adding the index of the index type specified by the operator to the document name triggered by the operation of the operator, the section name intended by the operator is compared to the configuration in which the system default index is added. Since it is named, work efficiency can be improved.
[0228]
  Claim 2 (Claim6, Claims10According to the present invention described in (1), since the operator registers a desired index type in advance and creates a section name using the index type selected from the index type, the index type is input each time the function is executed. In comparison, work efficiency can be improved.
[0229]
  Claim 3 (Claim7, Claims11According to the present invention described in (4), it is set in advance whether or not “process section names when combining” as compared with the above configuration in which the operator creates the section names by another operation after combining the documents. If it is set, the section name is automatically added to the document name with an index at the time of merging. This eliminates the need for the operator to operate each time this function is executed, thus improving work efficiency. it can.
[0230]
  Claim 4 (Claim8, Claims12According to the present invention described in (4), when the document having the section name of each section is decomposed for every section as described above, the document name of the document resulting from the decomposition is the section name of the section constituting the document. Therefore, even when a document is decomposed into a plurality of documents, it is possible to recognize from which document each document is originally derived, so that the work can be made more efficient.
[0231]
  Claim13, 14, 15, 16, 17, 18According to the present invention described in the above, each of the above functions can be realized even when managing documents stored in a plurality of databases in an integrated manner, and document management efficiency can be improved even in a distributed database environment. In addition, documents can be efficiently managed across a plurality of distributed databases.
[Brief description of the drawings]
FIG. 1 is a diagram for explaining an example of conventional document management.
FIG. 2 is a diagram illustrating a hardware configuration of a document management system according to each embodiment of the present invention.
FIG. 3 is a functional block diagram of a document management system according to each embodiment of the present invention.
FIG. 4 is a diagram showing a screen normally displayed on the display of the document management system of each embodiment of the present invention.
FIG. 5 is a diagram for explaining a document information management file and a section information management file.
FIG. 6 is a diagram showing an operation flowchart of the first embodiment of the present invention.
7 is a view (No. 1) showing a dialog box displayed on the screen of the display in the operation shown in FIG. 6; FIG.
8 is a diagram (No. 2) illustrating a dialog box displayed on the display screen in the operation illustrated in FIG. 6; FIG.
FIG. 9 is a diagram showing an operation flowchart of the second embodiment of the present invention.
10 is a diagram (No. 1) showing a dialog box displayed on the screen of the display in the operation shown in FIG. 9; FIG.
11 is a diagram (No. 2) illustrating a dialog box displayed on the display screen in the operation illustrated in FIG. 9; FIG.
FIG. 12 is a diagram showing an operation flowchart of the third embodiment of the present invention.
13 is a diagram (No. 1) showing a dialog box displayed on the screen of the display in the operation shown in FIG. 12. FIG.
14 is a diagram (No. 2) showing a dialog box displayed on the screen of the display in the operation shown in FIG. 12; FIG.
FIG. 15 is a diagram showing an operation flowchart of the fourth embodiment of the present invention.
FIG. 16 is a diagram showing an operation flowchart of the fifth embodiment of the present invention.
FIG. 17 is a diagram showing an operation flowchart of the sixth embodiment of the present invention.
18 is a diagram (No. 1) showing a dialog box displayed on the screen of the display in the operation shown in FIG. 17. FIG.
FIG. 19 is a diagram (No. 2) illustrating a dialog box displayed on the display screen in the operation illustrated in FIG. 17;
FIG. 20 is a diagram showing an operation flowchart of the search process shown in FIG. 17;
FIG. 21 is a diagram showing an operation flowchart of the seventh embodiment of the present invention.
22 is a diagram (No. 1) showing a dialog box displayed on the screen of the display in the operation shown in FIG. 21; FIG.
FIG. 23 is a diagram (No. 2) illustrating a dialog box displayed on the display screen in the operation illustrated in FIG. 21;
FIG. 24 is a diagram showing an operation flowchart of the eighth embodiment of the present invention.
25 is a diagram showing a dialog box displayed on the display screen in the operation shown in FIG. 24. FIG.
FIG. 26 is a diagram showing an operation flowchart of the ninth embodiment of the present invention.
27 is a diagram showing a dialog box displayed on the screen of the display in the operation shown in FIG. 26. FIG.
FIG. 28 is a diagram showing a configuration example of an integrated document management system to which the present invention can be applied.
29 is a diagram showing an example of display contents of a screen of a client computer in the system of FIG. 28.
[Explanation of symbols]
  1 Scanner
  2 display
  3 Keyboard
  4 Mouse
  5 Optical disk device
  6 Printer
  7 Electronic filing equipment
  11 Main storage media
  12 Main memory controller
  13 Display controller
  14 Input control unit
  15 memory
  16 Control unit

Claims (18)

Each manages the document name and document save a section name for each section of the plurality of documents and each document including a document consisting of one or more sections, by performing the coupling and decoupling between documents as required each other are possible, the in the separation is between the documents by decomposing the document consisting of sections of the multiple section by section as individual documents, the individual documents generated in this way in the coupling between the document A document management system that can be combined and returned to the original document, wherein the section is configured in units of files ,
A section name processing means for making each section name of a document composed of a plurality of sections the document name of the document,
A document selection means for the operator to select a document;
An index type specifying means for an operator to specify an index type,
The section name processing means is an index indicating the section name of each section, the document name of the document, and the order attribute when the document selected by the document selecting means is a document composed of a plurality of sections. It is created from the index of the index type specified by the index type specifying means, and the created section name is used.
Moreover, coupling the head section of the binding original document upon binding between documents linked to the final section of the document of the merged, as information of a document obtained as a result of binding the original document is bound in documents the merged the information which the information of the previous document information is left in the binding source document has been deleted, it executes a document binding process of storing the section information management file that stores the configuration of the document information management file and the section that stores a list of documents A document management system characterized by: The document management system according to claim 1, further comprising:
Including an index type selection means for an operator to select an index type from a list of pre-registered index types,
The section name processing means also includes an index indicating the section name of each section, the document name of the document, and the order attribute when the document selected by the document selecting means is a document composed of a plurality of sections. A document management system characterized in that the section name is created from the index of the index type selected by the index type selection means. The document management system according to claim 1, further comprising:
Including section name processing setting means for setting the processing of section names when combining documents
If able to handle the section name when performing coupling between the documents by the previous SL section name process setting means is set, the section name processing means, each constituting the resulting document binding between documents A document management system characterized in that the section name of a section is created from the document name of the document and an index indicating an order attribute and is used as the created section name. Each manages the document name and document save a section name for each section of the plurality of documents and each document including a document consisting of one or more sections, by performing the coupling and decoupling between documents as required are possible, the separation between the document by decomposing a document consisting of sections of the multiple section by section as individual documents, the coupling between the document combines individual documents generated in this manner to each other A document management system capable of returning to the original document, wherein the section is configured in units of files ,
When the section name of each section, to decompose the document name of the document containing the section, a plurality of documents made of sections which are in the name consisting of an index indicating the attribute of a sequence for each section, degradation of resulting Each document name is created from the section names that make up the document, the links between the sections are deleted, and each document is associated with the section belonging to that document . A document management system comprising: a document information management file that stores a list of documents; and a section information management file that stores a section configuration. Which each manage the document name and document save a section name for each section of the plurality of documents and each document including a document consisting of one or more sections, to couple or separation between documents as required , and the at the separation between the document by decomposing a document consisting of sections of the multiple section by section as individual documents, the coupling between the document original by combining the individual documents generated in this manner to each other The document management method for returning to the document of the document, the document management method executed by executing the program recorded on the recording medium by the CPU, the section is configured in units of files ,
When the selected document is a document consisting of multiple sections, the section name processing means creates the section name of each section from the document name and the index indicating the attribute in the specified order. A section with a designated section name, and
Document document merge processing means, linked to the final section of the document of the merged leading section of the binding original document upon binding between documents, obtained as a result of binding the original document is bound in documents the merged document information of a document of the document binding destination as information information is left in the binding source to store information that has been deleted, the section information management file that stores the configuration of the document information management file and the section that stores a list of documents document management method having a stage that performs a binding process. Te method smell of claim 5,
The section name processing means selects a section name of each section of a document composed of a plurality of sections from an index type list that is an index indicating a document name of the document and an order attribute and registered in advance. A document management method comprising the step of creating a section name created from an index of Te method smell of claim 5,
When the section name processing means is set to process section names when combining documents, the section name of each section constituting the document obtained as a result of combining the documents is displayed as the document. document name and document management method characterized by comprising the step of the section name that was created to create a an index indicating an attribute of the order of. Each manages the document name and document save a section name for each section of the plurality of documents and each document including a document consisting of one or more sections, by performing the coupling and decoupling between documents as required are possible, minute away the between the document and decomposing a document consisting of a plurality of sections each section as individual documents, binding together individual document generated by the such a bond between the document A document management method capable of returning to the original document and executing the program recorded on the recording medium by the CPU, wherein the section is configured in units of files. And
When the document separation means, section name for each section is decomposed and the document name of the document, a plurality of documents made of sections which are in the name consisting of an index indicating the attribute of a sequence for each section that includes the section , to create a document name of each of the plurality of documents obtained as a result of the decomposition from the section names that comprise the document, removes the link between sections, respectively for each document created, belonging to the document in the document section A document management method comprising the steps of: storing information associated with a document information management file for storing a list of documents and a section information management file for storing a section configuration. Which each manage the document name and document save a section name for each section of the plurality of documents and each document including a document consisting of one or more sections, to couple or separation between documents as required , and the at the separation between the document by decomposing a document consisting of sections of the multiple section by section as individual documents, the coupling between the document original by combining the individual documents generated in this manner to each other A computer-readable recording medium having recorded thereon a program for causing the computer to function to return to the document, wherein the section is configured in units of files ,
Furthermore, section name processing means for making the section name of each section included in a document composed of a plurality of sections the document name of the document ,
A document selection means for the operator to select a document;
A program for operating a computer as an index type designation means for an operator to designate an index type is recorded,
The section name processing means is an index indicating the section name of each section, the document name of the document, and the order attribute when the document selected by the document selecting means is a document composed of a plurality of sections. It is created from the index of the index type specified by the index type specifying means, and the created section name is used.
Linked to the last section of the document of the merged leading section of the binding original document upon binding between documents, binding original document is bound destination as information of a document obtained as a result of being coupled to the document of the merged means for performing a document binding process of storing information in which information of the document is deleted information is left in the binding source document, the section information management file that stores the configuration of the document information management file and the section that stores a list of documents As a computer-readable recording medium on which a program for causing a computer to function is recorded. In the recording medium according to claim 9, a program for causing a computer to function as index type selection means for selecting an index type from a list of index types registered in advance by an operator is recorded,
The section name processing means also sets the section name of each section, the document name of the document, and the order attribute when the document selected by the function of the document selecting means is a document composed of a plurality of sections. A computer-readable recording medium having a function of causing a computer to function so as to create a section name created from an index of the index type selected by the index type selection unit. The recording medium according to claim 9, further comprising:
A program for causing a computer to function as section name processing setting means for setting processing of section names when combining documents is recorded.
The section names processing means, when processing the section name when performing coupling between documents by the function of the section name processing setting means is set to form a resulting document binding between documents A computer-readable recording medium having a function of causing a computer to function as a section name created by creating a section name of a section from a document name of the document and an index indicating an order attribute. Which each manage the document name and document save a section name for each section of the plurality of documents and each document including a document consisting of one or more sections, to couple or separation between documents as required , and the at the separation between the document by decomposing a document consisting of sections of the multiple section by section as individual documents, the coupling between the document original by combining the individual documents generated in this manner to each other A computer-readable recording medium storing a program for causing a computer to function so as to return to the document of the section, wherein the section is configured in units of files,
Further when the section name of each section is decomposed and the document name of the document, a plurality of documents made of sections which are in the name consisting of an index indicating the attribute of a sequence for each section that includes the section, degradation resulting Each document name is created from the section names that make up the document, the links between sections are deleted, and each created document is associated with the section belonging to that document. A computer-readable recording medium recording a program for causing a computer to function as a document information management file for storing a list of documents and a section information management file for storing a section configuration. The document management system according to claim 1,
In each of multiple databases, multiple documents including documents each consisting of one or more sections, the document name of each document and the section name of each section are stored, and the documents are managed. An integrated document management system that can be combined and separated. The document management system according to claim 4,
In each of multiple databases, multiple documents including documents each consisting of one or more sections, the document name of each document and the section name of each section are stored, and the documents are managed. An integrated document management system capable of combining and separating. The document management method according to claim 5,
The document management means manages a document by storing a plurality of documents each including a document composed of one or more sections, a document name of each document, and a section name of each section in each of a plurality of databases. integrated document management method having a stage to couple or separation between documents depending. The document management method according to claim 8,
The document management means manages a document by storing a plurality of documents each including a document composed of one or a plurality of sections, a document name of each document, and a section name of each section in each of a plurality of databases. integrated document management method having a stage to couple or separation between documents in accordance with the. The recording medium according to claim 9, wherein
In each of multiple databases, multiple documents including documents each consisting of one or more sections, the document name of each document and the section name of each section are stored, and the documents are managed. A computer-readable recording medium recording a program for causing a computer to function so as to perform coupling and separation. The recording medium according to claim 12,
In each of multiple databases, multiple documents including documents each consisting of one or more sections, the document name of each document and the section name of each section are stored, and the documents are managed. A computer-readable recording medium recording a program for causing a computer to function so as to perform coupling and separation.

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