CN112182326A - Efficient electronic archive management method and system - Google Patents
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- CN112182326A CN112182326A CN202011107158.0A CN202011107158A CN112182326A CN 112182326 A CN112182326 A CN 112182326A CN 202011107158 A CN202011107158 A CN 202011107158A CN 112182326 A CN112182326 A CN 112182326A
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Abstract
The invention discloses a high-efficiency electronic file management method and a high-efficiency electronic file management system, which belong to the technical field of network office, wherein a client fills in key information required by business review and submits business declaration paper data; the business personnel classify the paper data according to the needs, identify the data category by pasting the business bar code, and maintain the business bar code and the data category information to the system; scanning the paper material, automatically identifying the service bar code by the system, thereby realizing batch scanning and uploading of the image data to the system, and managing and maintaining the image data by a manager through the system. The invention can effectively improve the online business handling efficiency, shorten the whole business handling time, improve the online business handling efficiency and greatly reduce the working pressure of file managers.
Description
Technical Field
The invention relates to the technical field of network office, in particular to a high-efficiency electronic archive management method and system.
Background
With the continuous development of the digital society, more and more units with file management requirements carry out file maintenance by adopting an advanced file management system. In order to meet the electronic informatization requirement of paper files, the system helps government enterprises to establish an independent file electronic database, perfects a file data management system and solves the problems of difficult management, difficult inquiry and difficult sharing of paper files. In recent years, along with the rapid development of electronic government affairs in China, government affair informatization construction is greatly promoted by the nation, the working mode and the service mode of an original file cannot meet the working requirements of a file room under the informatization condition, and the informatization construction and management of file data are urgent.
Disclosure of Invention
The technical task of the invention is to provide a high-efficiency electronic file management method and system, which can effectively improve the online business handling efficiency, shorten the whole business handling time and improve the online business handling efficiency through effective electronic file management.
The technical scheme adopted by the invention for solving the technical problems is as follows:
a high-efficient electronic file management method, the customer fills in the business and reviews the necessary key information and submits the business and declares the paper material;
the business personnel classify the paper data according to the needs, identify the data category by pasting the business bar code, and maintain the business bar code and the data category information to the system;
scanning the paper material, automatically identifying the service bar code by the system, thereby realizing batch scanning and uploading of the image data to the system, and managing and maintaining the image data by a manager through the system.
The method can realize batch uploading of paper data, and label classification of the paper data, automatic identification and classification during uploading, and automatic batch scanning, is favorable for sorting and classification after quality data scanning, greatly reduces the workload of management personnel of an electronic file system, improves the working efficiency, and is favorable for orderly electronic management of the paper data.
Preferably, the method comprises paper data submission, data classification, image acquisition, image verification and image management. Classifying the paper data based on the submission of the paper data, acquiring images based on the classification of the paper data, realizing batch scanning, automatically identifying the classification of the paper data and automatically classifying the paper data; the staff examines and verifies the uploaded sibling influence data to further ensure the classification accuracy; and carrying out filing and borrowing management on the electronic file on the basis of the above steps.
Further, the image management comprises image packaging and image filing,
and borrowing management, namely, borrowing applications are examined and approved, after the applications are approved, file unpacking and file lending are carried out, and after the borrowers return, file returning management is carried out by file managers.
And after the auditor finishes auditing the uploaded image data, packing the uploaded image data to realize image packing, and further influencing filing management. The image data after filing can be borrowed, when borrowing applications are received, managers carry out borrowing examination and approval, and files are unpacked for the borrowed applications which pass the examination and approval; borrowing the data requested by the borrower, and after the borrower returns, rechecking and executing the packaging and archiving management.
Further, the specific implementation manner of the method is as follows:
1) dividing paper data into a data large class, a data small class and a data class according to business requirements;
2) the business personnel accept the business, the client fills in the key information required by the business review, and meanwhile, the business declaration paper data is provided for the business personnel; the service personnel identifies the image data category by pasting the service bar code;
3) the service personnel maintain the service bar code and the image data category information to the system;
4) the service personnel collects the paper data, and the system automatically identifies the service bar code to realize batch scanning and uploading of the image data;
5) the auditor checks the scanned electronic image material and files the electronic image material;
6) and the service personnel borrow and apply for the service through the electronic file system.
Preferably, the service personnel paste the service bar code on each type of paper material.
Preferably, the scanner is used for scanning and collecting image data, when the scanner scans paper materials with business bar codes, the business bar codes are automatically identified and the data types are taken out, and automatic classification during scanning is realized until all the paper materials are scanned.
The invention also claims an efficient electronic file management system, which comprises a data collection module, an image acquisition module and an image management module;
the data collection module is used for collecting key information required by the customer filled-in service evaluation and submitted service declaration paper data, classifying the key information, identifying the data type by pasting a service bar code, and maintaining the service bar code and the data type information to the system;
the image acquisition module is used for scanning the paper material, and the system automatically identifies the service bar code, so that batch scanning and uploading of image data to the system are realized;
the image management module is used for auditing, filing and managing the uploaded image data, and auditing and filing the returned files again.
The system carries out label classification on paper data, realizes automatic identification and classification during paper data scanning, scans and uploads in batches, is favorable for sorting and classifying after qualification data scanning, reduces the workload of management personnel of an electronic file system, and improves the management efficiency.
Preferably, the data collection module comprises
Dividing paper data into a data large class, a data small class and a data class according to business needs;
business personnel accept the business, the business personnel paste business bar codes on each type of paper materials, and the data types are identified by pasting the business bar codes;
the service personnel maintain the service bar code and the image data category information to the system.
Preferably, the image acquisition module scans and acquires image data by using a scanner, and the scanner automatically identifies the business bar code and takes out the data category when scanning the paper material with the business bar code until all paper materials are scanned.
Preferably, the image management module comprises image packaging, image filing and borrowing management,
the administrator borrows and approves the borrowing application, and file unpacking and file lending are carried out after approval, and the file administrator returns and manages the file after the borrower returns.
The specific operation of the system is as follows:
dividing paper data into a data large class, a data small class and a data class according to business needs;
the business personnel accept the business, the client fills in the key information required by the business review, and meanwhile, the business declaration paper data is provided for the business personnel; the service personnel identifies the image data category by pasting the service bar code;
the service personnel maintain the service bar code and the image data category information to the system;
the service personnel collects the paper data, the system automatically identifies the service bar code, and batch scanning and uploading of the image data are realized;
the auditor checks the scanned electronic image material and files the electronic image material;
and the service personnel performs the borrowing application service through the electronic file system.
Compared with the prior art, the efficient electronic archive management method and the efficient electronic archive management system have the following beneficial effects:
the method and the system provide electronic file management for the business system, improve the work efficiency through an effective online business handling process, shorten the whole business handling time, improve the online examination and approval efficiency, greatly reduce the working pressure of business personnel, and solve the heavy working pressure by a scientific means.
The electronic file management system can lay a foundation for the later on-line business, establish electronic file application and provide a foundation platform for electronic data storage, use and management.
Drawings
FIG. 1 is a flow chart illustrating an electronic file management method according to the present invention;
Detailed Description
The present invention will be further described with reference to the following specific examples.
In modern and informatization construction pace, nowadays, the novel networked office gradually walks into people's daily work, and the paperless office provides great assistance for the increase of work efficiency by utilizing the characteristics of convenience and quickness of an informatization technology. Paper office as a traditional office mode has gradually not kept pace with the times in the actual work field. The work efficiency cannot reach the optimum by conducting business handling through paper data. Firstly, when the existing business is handled, business personnel are required to find out key business information in paper data for auditing, and meanwhile, the paper data is more, so that the working efficiency of business handling and approval is low; and secondly, the paper data is inconvenient to transmit and read after the business is handled.
At present, most of electronic files are collected or uploaded by a single material, or a plurality of materials are uploaded without classification, so that the online searching efficiency and the online searching usability of the electronic files are greatly reduced.
The embodiment of the invention provides a high-efficiency electronic file management method, wherein a client fills in key information required by business review and submits business declaration paper data;
the business personnel classify the paper data according to the needs, identify the data category by pasting the business bar code, and maintain the business bar code and the data category information to the system;
scanning the paper material, automatically identifying the service bar code by the system, thereby realizing batch scanning and uploading of the image data to the system, and managing and maintaining the image data by a manager through the system.
The method comprises the steps of paper data submission, data classification, image acquisition, image verification and image management. Classifying the paper data based on the submission of the paper data, acquiring images based on the classification of the paper data, realizing batch scanning, automatically identifying the classification of the paper data and automatically classifying the paper data; the staff examines and verifies the uploaded sibling influence data to further ensure the classification accuracy; and carrying out filing and borrowing management on the electronic file on the basis of the above steps.
The service personnel paste the service bar code on each type of paper material.
And scanning and acquiring image data by using a scanner, and automatically identifying the business bar codes and taking out data categories when the scanner scans the paper materials with the business bar codes, so that automatic classification during scanning is realized until all the paper materials are scanned.
The image management comprises image packaging and image filing,
and borrowing management, namely, borrowing applications are examined and approved, after the applications are approved, file unpacking and file lending are carried out, and after the borrowers return, file returning management is carried out by file managers.
And after the auditor finishes auditing the uploaded image data, packing the uploaded image data to realize image packing, and further influencing filing management. The image data after filing can be borrowed, when borrowing applications are received, managers carry out borrowing examination and approval, and files are unpacked for the borrowed applications which pass the examination and approval; borrowing the data requested by the borrower, and after the borrower returns, rechecking and executing the packaging and archiving management.
The method is realized in the following specific way:
1) dividing paper data into a data large class, a data small class and a data class according to business requirements;
2) the business personnel accept the business, the client fills in the key information required by the business review, and meanwhile, the business declaration paper data is provided for the business personnel; the service personnel identifies the image data category by pasting the service bar code;
3) the service personnel maintain the service bar code and the image data category information to the system;
4) the service personnel collects the paper data through the scanner, and the system automatically identifies the service bar code to realize batch scanning and uploading of the image data;
5) the auditor checks the scanned electronic image material and files the electronic image material;
6) and the service personnel borrow and apply for the service through the electronic file system.
The method can realize batch uploading of paper data, and label classification of the paper data, automatic identification and classification during uploading, and automatic batch scanning, is favorable for sorting and classification after quality data scanning, greatly reduces the workload of management personnel of an electronic file system, improves the working efficiency, and is favorable for orderly electronic management of the paper data.
The embodiment of the invention also provides an efficient electronic file management system, which comprises a data collection module, an image acquisition module and an image management module;
the data collection module is used for collecting key information required by the customer filled-in service evaluation and submitted service declaration paper data, classifying the key information, identifying the data type by pasting a service bar code, and maintaining the service bar code and the data type information to the system;
the data collection module comprises:
dividing paper data into a data large class, a data small class and a data class according to business needs;
business personnel accept the business, the business personnel paste business bar codes on each type of paper materials, and the data types are identified by pasting the business bar codes;
the service personnel maintain the service bar code and the image data category information to the system.
The image acquisition module is used for scanning the paper material, and the system automatically identifies the service bar code, so that batch scanning and uploading of image data to the system are realized;
the image acquisition module scans and acquires image data by using a scanner, and the scanner automatically identifies the business bar code and brings out the data category when scanning the paper materials with the business bar code until all the paper materials are scanned.
The image management module is used for carrying out examination, filing and file borrowing management on the uploaded image data, and carrying out examination and filing again on the files returned by borrowing;
the image management module comprises an image package, an image filing module and a borrowing management module,
the administrator borrows and approves the borrowing application, and file unpacking and file lending are carried out after approval, and the file administrator returns and manages the file after the borrower returns.
And after the auditor finishes auditing the uploaded image data, packing the uploaded image data to realize image packing, and further influencing filing management. The image data after filing can be borrowed, when borrowing applications are received, managers carry out borrowing examination and approval, and files are unpacked for the borrowed applications which pass the examination and approval; borrowing the data requested by the borrower, and after the borrower returns, rechecking and executing the packaging and archiving management.
The specific operation of the system is as follows:
dividing paper data into a data large class, a data small class and a data class according to business needs;
the business personnel accept the business, the client fills in the key information required by the business review, and meanwhile, the business declaration paper data is provided for the business personnel; the service personnel identifies the image data category by pasting the service bar code;
the service personnel maintain the service bar code and the image data category information to the system;
the service personnel collects the paper data, the system automatically identifies the service bar code, and batch scanning and uploading of the image data are realized;
the auditor checks the scanned electronic image material and files the electronic image material;
and the service personnel performs the borrowing application service through the electronic file system.
In the system, business personnel carry out label classification on paper data, automatic identification and classification during paper data scanning are realized, scanning and uploading are carried out in batches, sorting and classification after qualification data scanning are facilitated, the workload of management personnel of an electronic file system is reduced, and the management efficiency is improved.
The present invention can be easily implemented by those skilled in the art from the above detailed description. It should be understood, however, that the intention is not to limit the invention to the particular embodiments described. On the basis of the disclosed embodiments, a person skilled in the art can combine different technical features at will, thereby implementing different technical solutions.
Claims (10)
1. An efficient electronic file management method is characterized in that a client fills in key information required by business review and submits business declaration paper data;
the business personnel classify the paper data according to the needs, identify the data category by pasting the business bar code, and maintain the business bar code and the data category information to the system;
scanning the paper material, automatically identifying the service bar code by the system, thereby realizing batch scanning and uploading of the image data to the system, and managing and maintaining the image data by a manager through the system.
2. The method of claim 1, comprising paper document submission, document classification, image capture, image review, and image management.
3. The method of claim 2, wherein said image management includes image packaging and image archiving,
and borrowing management, namely, borrowing applications are examined and approved, after the applications are approved, file unpacking and file lending are carried out, and after the borrowers return, file returning management is carried out by file managers.
4. An efficient electronic archive management method according to claim 1 or 2, characterized in that the method is implemented as follows:
1) dividing paper data into a data large class, a data small class and a data class according to business requirements;
2) the business personnel accept the business, the client fills in the key information required by the business review, and meanwhile, the business declaration paper data is provided for the business personnel; the service personnel identifies the image data category by pasting the service bar code;
3) the service personnel maintain the service bar code and the image data category information to the system;
4) the service personnel collects the paper data, and the system automatically identifies the service bar code to realize batch scanning and uploading of the image data;
5) the auditor checks the scanned electronic image material and files the electronic image material;
6) and the service personnel borrow and apply for the service through the electronic file system.
5. The method as claimed in claim 4, wherein the business personnel paste business bar code on each type of paper material.
6. The method as claimed in claim 1 or 2, wherein the scanner scans and collects the image data, and the scanner automatically identifies the service barcode and brings out the data category each time the scanner scans the paper material with the service barcode until all the paper materials are scanned.
7. An efficient electronic file management system is characterized by comprising a data collection module, an image acquisition module and an image management module;
the data collection module is used for collecting key information required by the customer filled-in service evaluation and submitted service declaration paper data, classifying the key information, identifying the data type by pasting a service bar code, and maintaining the service bar code and the data type information to the system;
the image acquisition module is used for scanning the paper material, and the system automatically identifies the service bar code, so that batch scanning and uploading of image data to the system are realized;
the image management module is used for auditing and filing the uploaded image data and managing file borrowing.
8. The system of claim 7, wherein the data collection module comprises
Dividing paper data into a data large class, a data small class and a data class according to business needs;
the service personnel accepts the service and identifies the data category by pasting the service bar code;
the service personnel maintain the service bar code and the image data category information to the system.
9. The system of claim 7, wherein the image capture module uses a scanner to scan and capture image data, and the scanner automatically identifies the business bar code and takes out data types each time paper materials with business bar codes are scanned by the scanner until all paper materials are scanned.
10. An efficient electronic archive management system according to claim 7, 8 or 9, characterized in that the image management module comprises image packaging, image archiving and lending management,
the administrator borrows and approves the borrowing application, and file unpacking and file lending are carried out after approval, and the file administrator returns and manages the file after the borrower returns.
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| CN202011107158.0A CN112182326A (en) | 2020-10-16 | 2020-10-16 | Efficient electronic archive management method and system |
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| Publication number | Priority date | Publication date | Assignee | Title |
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| CN114254173A (en) * | 2021-12-15 | 2022-03-29 | 广州纷凡数据服务有限公司 | File management system and management method thereof |
| CN117670258A (en) * | 2024-01-31 | 2024-03-08 | 成都双流建工建设集团有限公司 | Construction data classification, identification and management system and method |
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Application publication date: 20210105 |