CN113742286A - Archive data filing layout file generation method, computer device and computer readable storage medium - Google Patents
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Abstract
The invention provides a method for generating archive data filing layout files, a computer device and a computer readable storage medium, wherein the method comprises the steps that a business system acquires business information to be filed and sends the business information to the archive system; the method comprises the following steps that a local computer obtains a file list of a format file to be generated from a file system by using a robot process automation device, and clicks a printing button after logging in a service system; the virtual printing equipment on the local computer acquires service information from the service system and prints the service information into a target file with a preset format according to a preset format; the robot process automation equipment transmits the target file to the file system, the file system acquires metadata related to the service information, a complete file is established by applying the metadata and the target file, and the complete file is stored in the file system. The invention also provides a computer device and a computer readable storage medium for realizing the method. The invention can reduce the operation of manually printing the archive data.
Description
Technical Field
The invention relates to the technical field of archive data processing, in particular to an archive data filing layout file generation method, a computer device for realizing the method and a computer readable storage medium.
Background
The archive data management of an enterprise is mostly managed by using an archive data management system, but because the archive management inside the enterprise usually involves a plurality of business systems, taking financial reimbursement as an example, it is necessary to acquire original bills, such as original invoices, reimbursement application forms, reimbursement approval forms and the like, and to archive the original bills. The original bill usually comes from different business systems, such as an account reporting system, an image system, and the like, and in the filing process, the original bill usually needs to form a file in a PDF format according to a preset format and store the file in an archive system.
The archive filing operation of the present document is to manually print the bill according to a predefined format, for example, after printing the bill into a PDF document, the bill is manually transmitted to an archive system. However, manual operation will result in inefficient archive archiving, and manual operation is cumbersome and prone to errors. For this reason, some existing archive management services use a Robot Process Automation (RPA) device to perform a document printing operation, thereby saving time for manually printing a document. For example, chinese patent application with publication number CN111178836A discloses a batch archiving method for electronic documents, which establishes an association relationship among enterprise business units, enterprise accounting units, and bank internet banking units through a management and control system, obtains original bills to be archived and voucher documents associated with the original bills in the business from the management and control system and the enterprise related units by using an RPA robot, such as bank receipt, accounting voucher, and system document, and establishes a correspondence relationship among the four in the early stage, thereby implementing batch matching printing of later-stage archived materials, and reducing workload of sorting and printing of future archival materials of financial staff.
Although the method adopts the RPA equipment to execute the operation such as file printing, thereby reducing the workload of filing material arrangement and printing, the method does not realize the automatic matching of the printed file and the data of the archive system, and does not match the printed file and the data in the archive data to form a complete archive, i.e. the archive consolidation and the implementation of the archive need manual processing, so that the workload of archive filing is still large, and the method is not beneficial to improving the efficiency of archive filing in enterprises.
Disclosure of Invention
The first purpose of the present invention is to provide a method for generating an archive data archive format file, which can improve archive efficiency.
The second objective of the present invention is to provide a computer device for implementing the above method for generating an archive data filing layout file.
A third object of the present invention is to provide a computer-readable storage medium for implementing the above-mentioned archive data filing layout file generating method.
In order to achieve the first object of the invention, the method for generating the archive data archiving layout file provided by the invention comprises the steps that a business system acquires business information to be archived and sends the business information to the archive system; the method comprises the following steps that a local computer obtains a file list of a format file to be generated from a file system by using a robot process automation device, and clicks a printing button after logging in a service system; the virtual printing equipment on the local computer acquires service information from the service system and prints the service information into a target file with a preset format according to a preset format; the robot process automation equipment transmits the target file to the file system, the file system acquires metadata related to the service information, a complete file is established by applying the metadata and the target file, and the complete file is stored in the file system.
According to the scheme, the business system and the local computer can print the business information according to a specified format, and the printed target file can be read and transmitted to the file system by the robot process automation equipment and stored by the file system. In addition, the archive system can also establish a complete archive according to the metadata and the target file, so that the complete archive can be established very conveniently and quickly, the operation amount of archive filing is reduced, and the archive filing efficiency is improved.
In addition, the operation of printing the business information into the target file is realized by the robot process automation equipment, namely, manual operation is not needed, and the efficiency of printing the target file can be improved. Moreover, the printed target file is typeset according to the format preset by the service system, so that the printed target file can be ensured to be consistent with the traditional paper printed matter, the format requirement is met, the manual operation of typesetting again is reduced, the printed content is provided by the service system, the data consistency is ensured, and the printing efficiency of the target file is further improved.
In a preferred embodiment, when the service system sends the service information to the archive system, the metadata corresponding to the service information is sent to the archive system.
Therefore, before the target file is uploaded, the business system uploads the business information to the file system, and the file system is favorable for associating the target file with the business information after receiving the target file.
Further, the business system transmitting the target file to the archive system comprises: and the robot process automation equipment calls an interface of the file system and sends the target file and the service information to the file system.
In a further aspect, the service information includes data corresponding to at least one field of the target file.
Therefore, the corresponding relation between the business information and the metadata is determined through at least one field, the corresponding relation between the target file and the metadata can be rapidly determined, and the rapid establishment of the complete archive is further realized.
In a further aspect, the service information includes at least one of: service unique code, service time and unit code. Preferably, the created complete archive includes the target file and metadata corresponding to the target file.
Therefore, the complete file constructed by the method can completely comprise the target file printed in the preset format and the corresponding metadata, and the integrity of the constructed complete file is ensured.
According to a further scheme, before the virtual printing equipment prints the service information into the target file with the preset format according to the preset format, the preset format is obtained from the service system.
In order to achieve the second objective, the present invention provides a computer device including a processor and a memory, wherein the memory stores a computer program, and the computer program realizes the steps of the archive data format file generation method when executed by the processor.
To achieve the third objective, the present invention provides a computer-readable storage medium, on which a computer program is stored, wherein the computer program, when executed by a processor, implements the steps of the archive data filing layout file generating method.
Drawings
Fig. 1 is a block diagram of a plurality of business systems to which an embodiment of the archive data archive format file generation method of the present invention is applied.
Fig. 2 is a flowchart of an embodiment of a method for generating an archive data archive layout file according to the present invention.
The invention is further explained with reference to the drawings and the embodiments.
Detailed Description
The archive data filing format file generation method is used for automatically printing archive data to be filed on a business system to form a target file meeting the requirements of a preset format and a preset format, and establishing a complete archive by using the target file. The business system and the archive system applied by the invention can be operated by a computer device, the computer device is provided with a processor and a memory, a computer program is stored on the memory, and the processor realizes the archive data filing layout file generation method by executing the computer program.
The embodiment of the method for generating the archive data filing layout file comprises the following steps:
according to the embodiment, the business information of the business system is automatically printed according to the preset format and is transmitted to the archive system, the archive system is used for archiving the target archive and the corresponding electronic archive data to form the complete archive, the whole process is automatically operated, manual operations of typesetting, printing and the like are avoided, and the archive data archiving efficiency is improved.
Referring to fig. 1, the business system 10 may be a financial accounting system, an accounting system, or other systems that process specific businesses, and the business system 10 and the archive system 15 may communicate with each other, for example, the business system 10 may transmit business information to the archive system 15, or send an inquiry command to the archive system 15 when needing to retrieve an archive from the archive system 15, and the archive system 15 obtains a corresponding archive according to the received command and sends the corresponding archive to the business system 10.
Since the archive data processed by the business system 10 may be files with different formats and formats, when the archive data is archived, if the format and format of the archive data are not processed, the archived data format is complicated. For this reason, the archive system 15 generally requires that the files transmitted by the business system 10 meet the requirements of a specified format. For this purpose, the archive data is required to be formatted and formatted on the service system 10. The conventional operation is to manually rearrange the formats of various materials, for example, to re-arrange the materials, print the materials into a preset format, for example, into a PDF format, and then transmit the file printed in the PDF format to the archive system 15. However, manual printing operations are cumbersome, affect archive efficiency, and are also prone to error.
For this purpose, in the present embodiment, the robot flow automation device 21 is disposed in the local computer 20, the local computer 20 is a computer that can access and operate the service system 10, and is operated by a user, the local computer 20 is further disposed with the virtual printing device 22, and the virtual printing device 22 can print a file that is typeset according to a preset format into a target file in a preset format, for example, into a target file in a PDF format. The robot process automation device 21 may be a module implemented by a computer program, and may replace a manual operation for clicking a print button of a business system, so as to implement format adjustment of business information to be archived, and automatically print a file to be archived into a PDF format by a virtual printing device. Through the automation of robot process automation equipment 21, the data that need be filed can be avoided artifical the printing, promote the efficiency of filing of archives.
The archive system 15 can obtain metadata of the service information from the service system 10, and the archive system 15 can store the created complete archive data, preferably, the file printed in PDF format will match the metadata in the archive system 15, and when archiving the archive data, the created complete archive needs to include the file printed in PDF format and the corresponding metadata.
When the business information is printed and filed, the business system 10 collects the business information to be filed and sends the business information to the archive system 15, for example, the business system 10 collects metadata of the accounting document to be filed, such as the date of preparation, the amount of money, and the like, and sends the information to the archive system 15, that is, the process a in fig. 1 is executed.
Then, the robot process automation device 21 in the local computer 20 obtains the archive list of the layout file to be generated at intervals through the interface provided by the archive system 15, that is, executes the process B in fig. 1.
In this embodiment, service carriers such as service documents of the service system 10 have a printing function, and print formats corresponding to different service carriers are stored and maintained by the service system 10, and before a target file needs to be printed, the robot flow automation device 21 acquires corresponding format requirement information from the service system 10. In addition, a folder is created on the local computer 20 for temporarily storing the target file printed by the virtual printing apparatus 22.
Next, the robot process automation device 21 logs in the business system 10 and simulates a manual click on a print button of the business document, i.e., executes the process C in fig. 1. At this time, the virtual printing device 22 receives the service information to be printed from the service system 10, and prints the service information to be printed in a preset format to form a target file, that is, executes the flow D in fig. 1. The printed target file will be temporarily stored in the created folder, and the preset format is obtained from the business system 10.
Finally, the robot process automation device 21 reads the target file stored in the folder of the local computer 20 and uploads the target file to the archive system 15, that is, executes the process E in fig. 1, and the archive system 15 stores the target file in association with the business information.
The specific steps of this embodiment are described below with reference to fig. 2. First, step S1 is executed, the business system 10 obtains business information to be filed, for example, the obtained business information includes a business unique code, a business time, a unit code, etc., and taking an account reporting system as an example, the business information may include related information of an original bill, an expense application form, an expense approval form, for example, a code of a related bill, a bill generation time, etc. Since the business system 10 is a system for processing a specific business, the business system 10 can acquire a scanned piece of an original bill or a photograph or the like through an imaging system or the like. In this embodiment, the service information may be archive data originally entered into the service system 10, or may be data acquired by the service system 10 from an image system or the like. Preferably, the transaction system 10 sends the collected transaction information to the archive system 15, for example, sending a transaction unique code, a transaction time, a unit code, etc. to the archive system 15.
Then, step S2 is executed, and the robot process automation device 21 of the local computer 20 prints the service information to be filed as an object file in a preset format, in this embodiment, the format of the object file is a PDF format, but of course, the format of the object file may be adjusted to another format according to the setting requirement of the archive system 15. When the target file is printed, the information of the preset format needs to be acquired from the service system 10, and the virtual printing device 22 prints according to the preset format, so as to ensure that the target file formed by printing meets the preset format requirement. For example, if the file system 15 requests the target file to have a layout such that the number of the reimbursement amount in the target file satisfies a predetermined size, the size of the reimbursement amount must be adjusted when the target file is printed.
After the virtual printing device 22 prints the service information to form the target file, step S3 is executed to send the target file to the archive system 15, and after the archive system 15 receives the target file, the target file is temporarily stored in the pre-created folder. Specifically, the virtual printing device 22 prints a PDF file according to the printing format of the service system 10, and then the robot process automation device 21 calls an interface of the archive system 15 to upload the printed PDF file to the archive system 15. After receiving the target file, the archive system 15 acquires the metadata corresponding to the target file, acquires the corresponding service information, and queries the record of the archive system according to the service information, such as the service unique code, the service time, the unit code, and the like in the service information, thereby realizing the association between the target file and the data already stored in the archive system.
Next, step S4 is executed, the file system 15 searches for the relevant record according to the received service information, and obtains the relevant metadata in the file system 15, for example, the file system 15 can query the relevant record of the file system according to the service information such as service unique code, service time, unit code, etc.
Preferably, the service information includes data corresponding to at least one field of the target file, for example, the field of the service information includes service time, and the data corresponding to the field may be time recorded on a certain ticket, or the ticket of the target file is an airplane ticket, a dining invoice or a lodging invoice, and the like, and the service information may include invoicing date of the relevant ticket.
Then, step S5 is executed, and the archive system 15 creates a complete archive of the target file and the metadata. Thus, the complete archive created includes the target file obtained from the business system 10 and also includes the metadata of the archive system 15. Finally, step S6 is executed, in which the file system saves the complete file, and when saving the complete file, the file system numbers the complete file, and saves the attribute information of the complete file. When the user needs to look up the profile, the user can input the key words in the corresponding fields and inquire the profile.
Because the business information to be archived is printed according to the specified format and the preset format by the robot process automation equipment, the format of the target file received by the archive system is fixed, the format is also determined, the archive system can conveniently process the target file in the later period, and the storage of the target file by the archive system is facilitated. In addition, because the printing of the target file does not need manual processing, the printing efficiency of the target file can be improved, and the efficiency of the whole archive filing work is further improved.
The embodiment of the computer device comprises:
the computer device of this embodiment may be a PC or an intelligent terminal device, and the computer device includes a processor, a memory, and a computer program stored in the memory and running on the processor, and when the processor executes the computer program, the processor implements the steps of the archive data archive format file generation method.
For example, a computer program may be partitioned into one or more modules that are stored in a memory and executed by a processor to implement the modules of the present invention. One or more of the modules may be a series of computer program instruction segments capable of performing certain functions, which are used to describe the execution of the computer program in the terminal device.
The Processor may be a Central Processing Unit (CPU), or may be other general-purpose Processor, a Digital Signal Processor (DSP), an Application Specific Integrated Circuit (ASIC), an off-the-shelf Programmable Gate Array (FPGA) or other Programmable logic device, a discrete Gate or transistor logic device, a discrete hardware component, or the like. The general-purpose processor may be a microprocessor or the processor may be any conventional processor or the like, the processor being the control center of the terminal device and connecting the various parts of the entire terminal device using various interfaces and lines.
The memory may be used to store computer programs and/or modules, and the processor may implement various functions of the terminal device by running or executing the computer programs and/or modules stored in the memory and invoking data stored in the memory. The memory may mainly include a storage program area and a storage data area, wherein the storage program area may store an operating system, an application program required for at least one function, and the like; the storage data area may store data created according to the use of the mobile phone, and the like. In addition, the memory may include high speed random access memory, and may also include non-volatile memory, such as a hard disk, a memory, a plug-in hard disk, a Smart Media Card (SMC), a Secure Digital (SD) Card, a Flash memory Card (Flash Card), at least one magnetic disk storage device, a Flash memory device, or other volatile solid state storage device.
Computer-readable storage medium embodiments:
the computer program stored in the computer device may be stored in a computer-readable storage medium if it is implemented in the form of a software functional unit and sold or used as a separate product. Based on such understanding, all or part of the flow in the method according to the above embodiment may be implemented by a computer program, which may be stored in a computer readable storage medium and used by a processor to implement the steps of the archive data archive format file generation method.
Wherein the computer program comprises computer program code, which may be in the form of source code, object code, an executable file or some intermediate form, etc. The computer readable medium may include: any entity or device capable of carrying computer program code, recording medium, U.S. disk, removable hard disk, magnetic disk, optical disk, computer Memory, Read-Only Memory (ROM), Random Access Memory (RAM), electrical carrier wave signals, telecommunications signals, software distribution media, and the like. It should be noted that the computer readable medium may contain other components which may be suitably increased or decreased as required by legislation and patent practice in jurisdictions, for example, in some jurisdictions, in accordance with legislation and patent practice, the computer readable medium does not include electrical carrier signals and telecommunications signals.
Finally, it is emphasized that the present invention is not limited to the above-described embodiments, such as the change of the preset format, or the change of the printing format, and the like, and the changes should be included in the protection scope of the claims of the present invention.
Claims (10)
1. A method for generating archive data filing layout files is characterized by comprising the following steps:
the method comprises the steps that a business system obtains business information to be filed and sends the business information to a file system;
the method comprises the steps that a local computer obtains a file list of a format file to be generated from a file system by using a robot process automation device, and clicks a printing button after logging in a service system;
the virtual printing equipment on the local computer acquires the service information from the service system and prints the service information into a target file with a preset format according to a preset format;
the robot process automation equipment transmits the target file to the file system, the file system acquires metadata related to the service information, establishes a complete file by applying the metadata and the target file, and stores the complete file to the file system.
2. The archive data archiving layout file generation method according to claim 1, wherein:
and when the business system sends the business information to the archive system, the metadata corresponding to the business information is sent to the archive system.
3. The archive data archive layout file generation method according to claim 1 or 2, characterized by:
the acquiring, by the archive system, metadata related to the service information includes: and the file system searches the metadata matched with the service information according to the service information.
4. The archive data archive layout file generation method according to claim 1 or 2, characterized by:
the business system transmitting the target file to an archive system comprises: and the robot process automation equipment calls an interface of a file system and sends the target file and the service information to the file system.
5. The archive data archive layout file generation method according to claim 1 or 2, characterized by:
the service information comprises data corresponding to at least one field of the target file.
6. The archive data archive layout file generation method according to claim 1 or 2, characterized by:
the service information includes at least one of: service unique code, service time and unit code.
7. The archive data archiving layout file generation method according to claim 6, wherein:
the established complete archive comprises the target file and metadata corresponding to the target file.
8. The archive data archive layout file generation method according to claim 1 or 2, characterized by:
and the virtual printing equipment acquires the preset format from the service system before printing the service information into a target file with a preset format according to the preset format.
9. Computer arrangement, characterized in that it comprises a processor and a memory, said memory storing a computer program which, when executed by the processor, carries out the steps of the archive data archive format file generation method according to any of claims 1 to 8.
10. A computer-readable storage medium having stored thereon a computer program, characterized in that: the computer program, when executed by a processor, implements the steps of the archive data archive layout file generation method of any of claims 1 to 8.
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Cited By (1)
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| CN115022304A (en) * | 2022-05-27 | 2022-09-06 | 来也科技(北京)有限公司 | Cross-platform file processing method, device and system for realizing IA (IA) based on RPA (resilient packet Access) and AI (Artificial Intelligence architecture) |
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