CN102422269A - 用于文档管理、转换和安全性的系统和方法 - Google Patents

用于文档管理、转换和安全性的系统和方法 Download PDF

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CN102422269A
CN102422269A CN2010800207613A CN201080020761A CN102422269A CN 102422269 A CN102422269 A CN 102422269A CN 2010800207613 A CN2010800207613 A CN 2010800207613A CN 201080020761 A CN201080020761 A CN 201080020761A CN 102422269 A CN102422269 A CN 102422269A
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CN102422269B (zh
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多纳德·G·彼德森
杜恩·E·瓦尔德
安德鲁·D·麦卡比
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    • H—ELECTRICITY
    • H04—ELECTRIC COMMUNICATION TECHNIQUE
    • H04N—PICTORIAL COMMUNICATION, e.g. TELEVISION
    • H04N1/00—Scanning, transmission or reproduction of documents or the like, e.g. facsimile transmission; Details thereof
    • H04N1/44—Secrecy systems
    • H04N1/4406—Restricting access, e.g. according to user identity
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F21/00—Security arrangements for protecting computers, components thereof, programs or data against unauthorised activity
    • G06F21/60—Protecting data
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    • G—PHYSICS
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    • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q10/00—Administration; Management
    • G06Q10/10—Office automation; Time management
    • H—ELECTRICITY
    • H04—ELECTRIC COMMUNICATION TECHNIQUE
    • H04N—PICTORIAL COMMUNICATION, e.g. TELEVISION
    • H04N1/00—Scanning, transmission or reproduction of documents or the like, e.g. facsimile transmission; Details thereof
    • H04N1/32—Circuits or arrangements for control or supervision between transmitter and receiver or between image input and image output device, e.g. between a still-image camera and its memory or between a still-image camera and a printer device
    • H04N1/32101—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title
    • H—ELECTRICITY
    • H04—ELECTRIC COMMUNICATION TECHNIQUE
    • H04N—PICTORIAL COMMUNICATION, e.g. TELEVISION
    • H04N2201/00—Indexing scheme relating to scanning, transmission or reproduction of documents or the like, and to details thereof
    • H04N2201/32—Circuits or arrangements for control or supervision between transmitter and receiver or between image input and image output device, e.g. between a still-image camera and its memory or between a still-image camera and a printer device
    • H04N2201/3201—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title
    • H04N2201/3225—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title of data relating to an image, a page or a document
    • H04N2201/3246—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title of data relating to an image, a page or a document of data relating to permitted access or usage, e.g. level of access or usage parameters for digital rights management [DRM] related to still images
    • H—ELECTRICITY
    • H04—ELECTRIC COMMUNICATION TECHNIQUE
    • H04N—PICTORIAL COMMUNICATION, e.g. TELEVISION
    • H04N2201/00—Indexing scheme relating to scanning, transmission or reproduction of documents or the like, and to details thereof
    • H04N2201/32—Circuits or arrangements for control or supervision between transmitter and receiver or between image input and image output device, e.g. between a still-image camera and its memory or between a still-image camera and a printer device
    • H04N2201/3201—Display, printing, storage or transmission of additional information, e.g. ID code, date and time or title
    • H04N2201/3274—Storage or retrieval of prestored additional information

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Abstract

本发明提供了在签字仪式期间动态地呈现文档(而不是确认在所有文档上适当地布置了签字任务)的系统和方法。本发明建立了可见性策略，该可见性策略控制如何基于置于文档上的系统标签(指令)的状态来呈现文档。

Description

用于文档管理、转换和安全性的系统和方法
相关申请的交叉引用
本申请要求于2009年3月13日提交的美国临时申请序号61/160,237的权益，其全部内容被并入于此。
背景技术
目前，不存在计划性的方式以确保合同签字过程以任何特殊的可控方式发生。合同被打印出来并以物理方式分发。签字人在他们认为合适的位置签字，可能或者可能没有正确地完成签字。合同页可能丢失，或者未被返回给适当的人员。使用电子系统，可以使用工作流程对合同进行路由，但这些系统复杂，难于安装和管理，并且通常不涉及端用户签字过程。多种预先建立的文档格式的存在要求对文档进行动态评估和验证，以进行签字。此外，不存在一种系统能够容易地将对需要签字的文档的访问限制于仅仅那些被授权审阅和执行的当事人。
发明内容
本发明提供了在签字仪式期间动态地呈现文档(而不是确认在所有文档上适当地布置了签字任务)的系统和方法。本发明建立了可见性策略，该可见性策略控制如何基于置于文档上的系统标签(指令)的状态来呈现文档。
附图说明
以下参照附图详细描述本发明的优选和备选示例：
图1是根据本发明形成的示例系统的示意图；
图2是由图1所示的系统执行的示例过程的流程图；以及
图3是合并的流程和系统图。
具体实施方式
本发明提供了增强的文档管理系统和方法，用于评估和转换可移植文档格式(PDF)文档，以及对电子文档审阅和执行进行安全性限制。图1示出了示例系统20，该系统20具有顾问计算机系统30、顾问客户关系管理(CRM)服务器32、用户服务服务器36以及多个用户系统42。
图2示出了系统20执行的示例转换过程。图3示出了合并的系统/过程图。
PDF文档转换
PDF文档的评估和转换包括输入和输出转换。对于静态可扩展标记语言(XML)表架构(XFA)表和AcroForms(又称作Acrobat表)，系统20将来自输入表的表字段与系统模板中的字段相关联。接着，根据在系统模板中定义的规则(例如，可编辑对只读、必需对可选、分配至独立的接收人、在签字文档上的布局，等)在系统签字仪式中反映表字段数据和属性。该过程实现的一种功能是：对于系统20，以可编辑格式，向签字方呈现从发送方提供的输入表中采集的数据。如果不使用该转换过程，在签字仪式期间，来自输入表的所有表数据都将以不可编辑格式强加到文档上。
目前，从输入PDF到系统过程传递以下项目：
●字段数据
●(与显示值不同的)单选按钮的开/关值
目前，在模板中指定了以下项目，但也可以可选地将以下项目包括为转换过程的可选特征或扩展：
●字段布局
●字段规则
○可选对必需
○可编辑对只读
○编辑掩码
●下拉字段的列表项
●下拉字段的显示值对存储值
●签字字段
目前，从输出PDF到系统过程传递以下项目。系统以表数据采用的相同的(XML)结构提供在签字仪式期间采集的表数据。这允许使用系统数据(执行后)的系统对数据进行处理，就好像是数据是从它们向系统提供的表中提取的。
文档安全性限制
目前由系统通过确认执行的商业规则确保以下行为：
●如果任何接收人在文档上具有签字/首字母签名(initial)任务，每个接收人必须都在该文档上具有签字/首字母签名任务。如果有信封接收人在包含若干签字/首字母签名任务的文档上没有签字/首字母签名任务，在创建时，系统将拒绝该信封。
●如果文档对于任何信封接收人都没有签字/首字母签名任务，该文档被理解为能够被所有接收人审阅，并且允许创建该信封。
本发明在签字仪式期间动态地呈现文档(而不是确认在所有文档上适当地布置了签字任务)。本发明建立了可见性策略，该可见性策略控制如何基于置于文档上的系统标签(指令)的状态来呈现文档，所述文档包含在信封中。优选地，系统具有以下行为：
●如果文档具有针对接收人的系统标签，则该文档对该接收人将是可见的。
●如果文档具有针对一个接收人的系统标签，不具有针对另一个接收人的系统标签，则该文档对无系统标签的接收人将是不可见的。
●如果文档不具有任何系统标签，则该文档对所有接收人将是可见的。
●如果接收人选择通过系统web接口下载他们的文档的拷贝，将仅下载那些能够在签字仪式期间审阅的文档。
●预定的认证递送和抄送接收人将看到信封中的所有文档。
优选地，系统允许以下附加配置选项：
●动态抑制对所有签字人、认证递送和抄送接收人的完成证书和信封历史的访问。(这些文档/屏幕显示所有签字人的列表)。
●能够将系统行为指定为账户级设置，或者基于信封指定系统行为。在一个实施例中，该设置无法由账户管理人进行管理；即，可以针对自身不具备改变设置的能力的系统用户来指定账户级设置。
●能够在信封历史中反映系统可见性设置。该信息对于方便人的阅读以及有计划的访问是可用的。
●能够使所有文档对信封发送人可见。
●能够指定发送账户的成员是否能够看见所有文档，或者指定他们是否服从可见性策略。
通过参照以下示例，可以更好地理解本发明的方法。在该情形下，存在两个签字人S1和S2，并且4个文档D1、D2、D3和D4受系统过程处理。要求S1签署D1和D2。要求S2签署D1，并在D4上写上数据。根据本发明的一实施例，在该情形下，得到的行为是：S1将看到文档D1、D2和D3，而S2将看到文档D1、D3和D4。
虽然示意和描述了本发明的优选实施例，但是如上所述可以在不背离本发明的精神和范围的前提下做出许多改变。相应地，本发明的范围不受优选实施例的公开的限制。相反，应完全参照所附权利要求，来确定本发明。
以下限定了本发明的实施例，其中，要求保护排他的所有权或特权。

Claims (1)

1.一种方法，包括：
如果电子文档包括由接收人查阅的指令，则允许该接收人查阅该电子文档；
如果该电子文档不包括查阅指令，则允许所有接收人查阅该电子文档；
在服务器处接收来自接收人的、下载与接收人相关的文档的拷贝的请求，所述服务器经由网络连接连接至接收人的计算机系统；以及
向接收人的计算机系统下载仅仅那些被识别为能够在签字仪式期间查阅的文档。
CN201080020761.3A 2009-03-13 2010-03-15 用于文档管理、转换和安全性的系统和方法 Expired - Fee Related CN102422269B (zh)

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US16023709P 2009-03-13 2009-03-13
US61/160,237 2009-03-13
PCT/US2010/027326 WO2010105262A1 (en) 2009-03-13 2010-03-15 Systems and methods for document management transformation and security

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