CN101576974A - Method for realizing workflow in electronic office - Google Patents
Method for realizing workflow in electronic office Download PDFInfo
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- CN101576974A CN101576974A CNA2008101060803A CN200810106080A CN101576974A CN 101576974 A CN101576974 A CN 101576974A CN A2008101060803 A CNA2008101060803 A CN A2008101060803A CN 200810106080 A CN200810106080 A CN 200810106080A CN 101576974 A CN101576974 A CN 101576974A
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Abstract
The invention discloses a method for realizing workflow in an electronic office, and belongs to the technical field of office automation. Two methods for realizing the workflow exist in the prior art, one is to send emails, and the other is document library storage. The method by sending the emails does not have uniform storage and cannot effectively manage and maintain the workflow; and in the method of document library storage, a receiver often cannot acquire timely notification so as to cause the slow driving of the workflow. The method of the invention comprises that: firstly, different document libraries are divided according to different user levels; secondly, a document library A sends a document to be processed to another document library requiring processing the document, and the another document library sends an email to inform a user of the document library to process the document; and finally, the processed document is returned to the document library A, and the document library A sends an email to inform the user. The method of the invention integrates the advantages of the email method and the document library storage method, and not only can effectively manage and maintain the emails but also can quickly drive the completion of the workflow.
Description
Technical field
The invention belongs to the Automated Technology in Office field, be specifically related to the implementation method of workflow in a kind of electronic office.
Background technology
21 century is the epoch of information, the informatization quality of enterprise is directly connected to Enterprises'Competitiveness, is the traditional-handwork operating type of carrier with the paper, because each link of its operation flow is handled slowly, the employee work inefficiency can not satisfy the needs of enterprise development already.With the network equipment and computer stored equipment is that the electronization of the operation flow of back-up environment makes information processing more convenient, quicker, thereby impels the various issued transaction in the enterprise more efficient.
Workflow is exactly the computerize or the robotization of operation flow.Which type of mode to realize that the electronization of workflow is the key factor that enterprise really realizes office automation in.Because directly to have influence on work efficiency, management of information and maintenance etc. all multifactor for employee's work habit in the process that office automation is implemented.
The operation flow that many very complicateds are arranged in enterprise or the tissue, these flow processs have constituted the daily operation activity of enterprise or tissue, these flow processs are carried out computerize just constituted workflow, and the implementation of workflow quality directly influences the high efficiency of flow processing.Generally speaking, the implementation of two kinds of workflows is arranged: a kind of is by sending the mode of mail, and another kind is the mode of document library storage.Mode by mail is to send mail from a mailbox to another mailbox, meets people's use habit, and is easy and simple to handle, can control the direction of transfer of mail flexibly, makes reciever can obtain timely notice.But the easy side of appearance of this mode gives and sends a plurality of copies of same mail in many ways, thereby causes multiple copy.Along with accumulating over a long period of mail, ununified the storage more can't effectively administer and maintain it.The mutual forwarding of a large amount of mails also can increase network traffics, thereby influences network transfer speeds.Therefore for the more frequent large and medium-sized enterprise of workflow processing, more should consider to use the mode of document library storage to realize workflow.
The mode of document library storage is at first with the file centralized stores, on server file is moved to another place's document library from a document library, successively move and finish whole workflow between the different document storehouse.Each step processing procedure is standard more, and the phenomenon of multiple copy can not appear in file.The server end that is delivered in of file carries out, and can not increase network traffics, to administering and maintaining easily of a large amount of history files, also is convenient to information retrieval and information sharing, and security is better.But the weak point of this mode is that the take over party often can not obtain timely notice, causes workflow to drive slowly.
Summary of the invention
At the defective that exists in the prior art, the purpose of this invention is to provide the implementation method of workflow in a kind of electronic office, this method has the advantage of lettergram mode and document library storage mode, and has overcome both shortcomings.
To achieve these goals, the technical solution used in the present invention is that the implementation method of workflow in a kind of electronic office may further comprise the steps:
(1) divides different document library according to the difference of user class;
(2) document library A sends to other document library that need to handle this document with pending file, and the user that other document library send mail notification the document storehouse handles file;
(3) the storehouse A that returns to document of the file after will handling, document library A sends the mail notification user.
The implementation method of workflow in the aforesaid electronic office, in the step (1), different document library can be stored in the server, also can be stored in a plurality of servers.
The implementation method of workflow in the aforesaid electronic office, in the step (2), document library A sends pending file and comprises synchronous and asynchronous dual mode.Described synchronized transmission mode is meant that transmit leg once sends a plurality of duplicates of the document to a plurality of take over partys.Described asynchronous sending mode is meant by predefined order and sends file, and file sends to second people from the first, and the second people follow-up supervention of finishing dealing with is given next recipient, transmits successively, passes back the first at last.
The form of method of the present invention by mail sends reminded contents, and notify recipients handles the newly-increased file of document library, and with the pending file of the mode centralized stores of document library, and file mainly moves and not with mail transmission at server end.This method has been gathered the advantage of lettergram mode and document library storage mode, can effectively manage and safeguard mail, again can the fast driving workflow finish.
Description of drawings
Fig. 1 is the process flow diagram of the method for the invention;
Fig. 2 is the process flow diagram of embodiment 1;
Fig. 3 is the process flow diagram of embodiment 2.
Embodiment
Below in conjunction with embodiment and accompanying drawing the specific embodiment of the present invention is described in detail.
As shown in Figure 1, the implementation method of workflow in a kind of electronic office may further comprise the steps:
(1) divides different document library according to the difference of user class.
Logically the authority by the user is divided into the different document storehouse with the file of storing on the server, but can or disperse storage with all document library centralized stores physically, promptly be stored in a station server or the group of server, the different document storehouse needs corresponding authority just addressable.Different users can land the mailbox transmission of oneself and receive mail from local client.
(2) user 1 sends to pending file in this user's the document library A;
(3) document library A sends to other document library that need to handle this document with pending file, and after receiving file, the user that other document library send mail notification the document storehouse automatically handles file.
The send mode of pending file can be divided into synchronously and be asynchronous.Be meant that synchronously transmit leg once sends a plurality of duplicates of the document to a plurality of take over partys.Asynchronous being meant by predefined order sends file, and file sends to second people from the first, and the second people follow-up supervention of finishing dealing with is given next file recipient, transmits successively, gets back at last in first staff.The file circulation generally sends with asynchronous system, and file remittance label generally send with the method for synchronization.
(4) the storehouse A that returns to document of the file after will handling, document library A sends mail notification user 1.
Embodiment 1
Document flow with certain department of enterprise transfers example to, supposes that file has the coadjutant to draft, and is checked by director and minister respectively then.
As shown in Figure 2, at first on server, mark off coadjutant storehouse, director storehouse and minister storehouse by rank.
The coadjutant drafts the file then, and the file that will draft is saved in coadjutant's document library of server.Coadjutant's document library sends to director's document library with file, and director's document library sends the mail notification director after receiving file.Director checks file in director's document library of server.Check finish after, director's document library is sent to minister's document library with this document, minister's document library receives and sends the mail notification minister behind the file.After minister checked and finishes, minister's document library sent it back coadjutant's document library with this document, and last coadjutant's document library sends the mail notification coadjutant.
In the present embodiment, when director and minister check file, can add the written instructions suggestion of oneself, have the user of authority to make amendment the text of file.Do not pass through if director checks, then file is directly returned to the coadjutant and revise.When director by after checking, again file is sent in the minister storehouse.
Embodiment 2
Signing with the file remittance of certain enterprise is example, and it is to be initiated by a people that described file remittance is signed, and many people fill in and express an opinion.Suppose the general manager (GM) to three departmental managers task that shares out the work, need three department heads fill in " expert forum table ", " launch table " and " advertisement plan table " respectively.
As shown in Figure 3, at first on server, mark off general manager (GM) storehouse, A departmental manager storehouse, B departmental manager storehouse and C departmental manager storehouse by rank.
The general manager (GM) storehouse sends to A departmental manager storehouse, B departmental manager storehouse and C departmental manager storehouse simultaneously with file, after receiving file, three document library send respectively beams back the general manager (GM) storehouse after three departmental managers of mail notification fill in separately copy, the general manager (GM) storehouse sends the mail notification general manager (GM) and handles file, files behind general manager's merged file.
Because the process of electronic workflow is not simply to replace paper document with electronic document, but from having changed employee's use habit in essence, the standardization workflow.The inconvenience that a lot of methods are given the too many constraint of employee and used causes the employee to accept, and finally causes to be applied to office in the enterprise.Adopt method of the present invention to realize workflow, then be easier to the use of employee, meet employee's routine work custom, thereby reduce the training cost of enterprise and impel the subjective change of being willing to accept working method of employee method.On the other hand, special keeper safeguards in traditional method requirement enterprise, has increased maintainer's burden and cost.And method of the present invention is in line with the thought of " the change user is the keeper ", and the user can safeguard the document library of oneself voluntarily, and bigger activity space is arranged, and also has bigger pliability, thereby has overcome the drawback of traditional maintenance and use.
Method of the present invention is not limited to the embodiment described in the embodiment, and those skilled in the art's technical scheme according to the present invention draws other embodiment, belongs to technological innovation scope of the present invention equally.
Claims (5)
1. the implementation method of workflow in the electronic office may further comprise the steps:
(1) divides different document library according to the difference of user class;
(2) document library A sends to other document library that need to handle this document with pending file, and the user that other document library send mail notification the document storehouse handles file;
(3) the storehouse A that returns to document of the file after will handling, document library A sends the mail notification user.
2. the implementation method of workflow in the electronic office as claimed in claim 1 is characterized in that: in the step (1), different document library can be stored in the server, also can be stored in a plurality of servers.
3. the implementation method of workflow in the electronic office as claimed in claim 1 is characterized in that: in the step (2), document library A sends pending file and comprises synchronous and asynchronous dual mode.
4. the implementation method of workflow in the electronic office as claimed in claim 3 is characterized in that: described synchronized transmission mode is meant that transmit leg once sends a plurality of duplicates of the document to a plurality of take over partys.
5. the implementation method of workflow in the electronic office as claimed in claim 3, it is characterized in that: described asynchronous sending mode is meant by predefined order and sends file, file sends to second people from the first, the second people follow-up supervention of finishing dealing with is given next recipient, transmit successively, pass back the first at last.
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| Application Number | Priority Date | Filing Date | Title |
|---|---|---|---|
| CNA2008101060803A CN101576974A (en) | 2008-05-08 | 2008-05-08 | Method for realizing workflow in electronic office |
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| Application Number | Priority Date | Filing Date | Title |
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| CNA2008101060803A CN101576974A (en) | 2008-05-08 | 2008-05-08 | Method for realizing workflow in electronic office |
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| CN101576974A true CN101576974A (en) | 2009-11-11 |
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Cited By (1)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN101848238A (en) * | 2010-05-10 | 2010-09-29 | 杭州世导通讯有限公司 | Method for approving workflow |
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- 2008-05-08 CN CNA2008101060803A patent/CN101576974A/en active Pending
Cited By (1)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN101848238A (en) * | 2010-05-10 | 2010-09-29 | 杭州世导通讯有限公司 | Method for approving workflow |
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Open date: 20091111 |