WO2023031004A1 - Système et procédé de transmission électronique de factures - Google Patents

Système et procédé de transmission électronique de factures Download PDF

Info

Publication number
WO2023031004A1
WO2023031004A1 PCT/EP2022/073645 EP2022073645W WO2023031004A1 WO 2023031004 A1 WO2023031004 A1 WO 2023031004A1 EP 2022073645 W EP2022073645 W EP 2022073645W WO 2023031004 A1 WO2023031004 A1 WO 2023031004A1
Authority
WO
WIPO (PCT)
Prior art keywords
data
invoice
mobile device
transmission
billing
Prior art date
Application number
PCT/EP2022/073645
Other languages
German (de)
English (en)
Inventor
Stefan Riedl
Original Assignee
dreiwerk GmbH & Co. KG
Priority date (The priority date is an assumption and is not a legal conclusion. Google has not performed a legal analysis and makes no representation as to the accuracy of the date listed.)
Filing date
Publication date
Application filed by dreiwerk GmbH & Co. KG filed Critical dreiwerk GmbH & Co. KG
Publication of WO2023031004A1 publication Critical patent/WO2023031004A1/fr

Links

Classifications

    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q30/00—Commerce
    • G06Q30/04—Billing or invoicing
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F3/00—Input arrangements for transferring data to be processed into a form capable of being handled by the computer; Output arrangements for transferring data from processing unit to output unit, e.g. interface arrangements
    • G06F3/12—Digital output to print unit, e.g. line printer, chain printer
    • G06F3/1201—Dedicated interfaces to print systems
    • G06F3/1202—Dedicated interfaces to print systems specifically adapted to achieve a particular effect
    • G06F3/1203—Improving or facilitating administration, e.g. print management
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F3/00—Input arrangements for transferring data to be processed into a form capable of being handled by the computer; Output arrangements for transferring data from processing unit to output unit, e.g. interface arrangements
    • G06F3/12—Digital output to print unit, e.g. line printer, chain printer
    • G06F3/1201—Dedicated interfaces to print systems
    • G06F3/1223—Dedicated interfaces to print systems specifically adapted to use a particular technique
    • G06F3/1237—Print job management
    • G06F3/1273—Print job history, e.g. logging, accounting, tracking
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F3/00—Input arrangements for transferring data to be processed into a form capable of being handled by the computer; Output arrangements for transferring data from processing unit to output unit, e.g. interface arrangements
    • G06F3/12—Digital output to print unit, e.g. line printer, chain printer
    • G06F3/1201—Dedicated interfaces to print systems
    • G06F3/1278—Dedicated interfaces to print systems specifically adapted to adopt a particular infrastructure
    • G06F3/1285—Remote printer device, e.g. being remote from client or server
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q20/00—Payment architectures, schemes or protocols
    • G06Q20/04—Payment circuits
    • G06Q20/047—Payment circuits using payment protocols involving electronic receipts
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q20/00—Payment architectures, schemes or protocols
    • G06Q20/08—Payment architectures
    • G06Q20/20—Point-of-sale [POS] network systems
    • G06Q20/209—Specified transaction journal output feature, e.g. printed receipt or voice output
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q20/00—Payment architectures, schemes or protocols
    • G06Q20/30—Payment architectures, schemes or protocols characterised by the use of specific devices or networks
    • G06Q20/32—Payment architectures, schemes or protocols characterised by the use of specific devices or networks using wireless devices
    • G06Q20/327—Short range or proximity payments by means of M-devices
    • G06Q20/3278—RFID or NFC payments by means of M-devices
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q20/00—Payment architectures, schemes or protocols
    • G06Q20/30—Payment architectures, schemes or protocols characterised by the use of specific devices or networks
    • G06Q20/36—Payment architectures, schemes or protocols characterised by the use of specific devices or networks using electronic wallets or electronic money safes
    • G06Q20/363—Payment architectures, schemes or protocols characterised by the use of specific devices or networks using electronic wallets or electronic money safes with the personal data of a user
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06Q—INFORMATION AND COMMUNICATION TECHNOLOGY [ICT] SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES; SYSTEMS OR METHODS SPECIALLY ADAPTED FOR ADMINISTRATIVE, COMMERCIAL, FINANCIAL, MANAGERIAL OR SUPERVISORY PURPOSES, NOT OTHERWISE PROVIDED FOR
    • G06Q20/00—Payment architectures, schemes or protocols
    • G06Q20/38—Payment protocols; Details thereof
    • G06Q20/389—Keeping log of transactions for guaranteeing non-repudiation of a transaction
    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F3/00—Input arrangements for transferring data to be processed into a form capable of being handled by the computer; Output arrangements for transferring data from processing unit to output unit, e.g. interface arrangements
    • G06F3/12—Digital output to print unit, e.g. line printer, chain printer
    • G06F3/1201—Dedicated interfaces to print systems
    • G06F3/1278—Dedicated interfaces to print systems specifically adapted to adopt a particular infrastructure
    • G06F3/1292—Mobile client, e.g. wireless printing

Definitions

  • the invention relates to a system and a method for transmitting invoices in payment transactions.
  • a cash register system Before the payment process, items to be paid for are registered in a cash register system.
  • a cash register system can be an electronic cash register or a computer.
  • the individual positions are generally registered by scanner systems. Labels attached to the items to be recorded are scanned.
  • the labels contain a barcode or a QR code to identify the goods.
  • the POS system creates an invoice for the recorded goods, which is printed out after contactless payment and given to the buyer.
  • US 2014/0222669 Al shows a cash flow management system that is provided within a host system to facilitate cash flow management for companies.
  • the cash flow management system includes an electronic invoicing and invoicing system.
  • the billing and billing system generates and transmits electronic invoices based on business invoices.
  • the invoicing system allows the generated invoices to be displayed for payment.
  • An integrated accounts receivable and reconciliation system receives notifications of payments received and reconciles the payments received with the invoices generated.
  • the system also contains a communication interface.
  • the cash flow management system communicates with several financial management systems accessible to the host system via this communication interface.
  • the system will include at least one accounting system.
  • the integrated receivables management system also receives Information from the financial management systems within the host system to facilitate cash flow management for the companies using the cash flow management system for e-invoicing.
  • a disadvantage of the cash flow management system described above is the complex invoice management over many instances. Disadvantageously, the invoices are sent here by e-mail, paper or via host systems.
  • the invention is therefore based on the object of creating a system and a method that simplifies the archiving and further processing of invoices.
  • the object is achieved by a system for the electronic transmission of invoices with the features of the main claim and an associated method with the features of the independent claim.
  • the system according to the invention for the electronic transmission of invoices contains at least one invoicing device with at least one short-distance data transmission device, which is assigned to each of the at least one invoicing device or is arranged in each of the at least one invoicing device.
  • the system for the electronic transmission of invoices also includes a mobile device with a short-distance data transmission device in the mobile device, a long-distance data transmission device and a storage device that is separate from the mobile device.
  • Billing facility provides billing data for transmission.
  • the billing data are transmitted to the mobile device using the short-distance data transmission facility.
  • the billing data will continue transmitted via the remote data transmission device to the storage device.
  • the billing device in the system for the electronic transmission of bills preferably contains a printer interface.
  • the printer interface is designed to transmit billing data and/or to receive at least one unique identification code.
  • the invoice data can thus be transmitted to a corresponding data sink at a defined point in the system.
  • Another advantage is that the unique identification code is received via the same interface, which leads to a significant improvement in data security.
  • the billing device of the system for the electronic transmission of bills preferably contains a printer device which is connected via the printer interface.
  • the printing device contains the short-distance data transmission device assigned to the billing device.
  • Invoice creation device handed over to the invoice recipient or. be transmitted.
  • the billing device of the system for electronic transmission of bills preferably contains a printing device, the printing device being connected to the printer interface and a device for tapping billing data in the data connection being provided between the billing device and the printing device. So can be in a particularly advantageous manner invoice data at an existing interface between Invoicing device and a standardized printing device tapping fen.
  • the device for tapping invoice data preferably contains the short-distance data transmission device.
  • a mobile device can be connected to the billing device via an existing interface and a standardized printing device.
  • Transmission is preferably assigned to at least one user.
  • the assignment of the mobile device to at least one user makes it possible in an advantageous manner to assign the recorded billing data to the respective user of the mobile device. This is particularly beneficial when multiple users are using the same mobile device to capture billing information. In this way, the billing data can easily be linked to the individual user. This significantly simplifies the evaluation of the invoice data.
  • the cycle time is particularly preferably controlled by the mobile device.
  • the long-distance data transmission device provided for the electronic transmission of invoices preferably consists of a radio modem in the mobile device, at least one mobile radio station and a data connection from the mobile radio station to the storage device.
  • Invoice data which are transmitted by the system for the electronic transmission of invoices, preferably contain an invoice identification, an identifier for the purpose of use, a supplier identifier, an identifier for the respective invoice item and an indication of the quantity for the respective invoice item.
  • the calculations can be stored particularly advantageously in the storage device, with particularly little storage space being required.
  • the memory device of the system for the electronic transmission of invoices is preferably a locally distributed memory.
  • the calculations are particularly preferably stored in a CLOUD memory.
  • the availability of the invoices is advantageously ensured by storing the invoices in a locally distributed memory. In particular in the event of damage to the mobile device, this ensures that the electronically stored invoices are available. Storage on a CLOUD memory is particularly advantageous, since the relevant providers provide a data backup and exclusively a secure access to the invoices is provided.
  • invoice data are recorded by the invoice creation device in a first step.
  • the billing data are transferred from the billing device to the mobile device using the short-distance data transmission device.
  • the billing data is now saved on the mobile device.
  • the billing data are transferred from the mobile device to a storage device using the remote data transmission device.
  • the method for the electronic transmission of invoices preferably contains a method step for authenticating a user of the mobile device.
  • the authentication of a user of the mobile device makes it possible to advantageously assign the recorded billing data to the respective user of the mobile device.
  • the method for electronic transmission of invoices preferably has a method step of checking the mobile device to determine whether a suitable program for carrying out method steps for electronic transmission of invoices is available. If no suitable program is available, a release for the transmission of program data is requested. After approval by the user, the necessary program data are transferred to the mobile device via the transmit short-distance data transmission facility. It is thus ensured in a particularly advantageous manner that even mobile devices that are not prepared for the electronic transmission of invoices can be enabled at any time to be integrated into the system for the electronic transmission of invoices.
  • the process step of creating an invoice in the process for the electronic transmission of invoices preferably includes further process steps.
  • an invoice identification is created for the respective invoice.
  • an identifier for the intended purpose and a supplier identifier are added to the invoice data.
  • An identifier is created for each invoice item and given a quantity.
  • the invoices can thus be stored in a particularly resource-saving manner, since the full descriptive text does not have to be stored.
  • a search for invoices is significantly accelerated, since the scope of the search is significantly reduced due to the smaller amount of data.
  • a description and designation of each item listed in the invoice is preferably encrypted in an identifier for the respective invoice item.
  • the memory requirement required for archiving the invoices can be significantly reduced in a particularly advantageous manner.
  • sorting of the invoice data is considerably accelerated as a result.
  • FIG. 1 a subsystem in the field of
  • FIG. 2 a subsystem in the field of
  • FIG. 3 a subsystem in the field of
  • FIG. 4 shows a distributed memory and accessing entities according to an embodiment of the invention
  • FIG. 5 is a flowchart for the electronic
  • FIG. 6 a flowchart to supplement the
  • FIG. 7 an assignment of features to billing data on a mobile device according to an embodiment of the invention
  • FIG. 8 shows a data flow of the invoice data during the electronic transmission of invoices via a cash register system according to an embodiment of the invention.
  • FIG. 9 shows a data flow of the billing data during the electronic transmission of bills via a mobile device according to an embodiment of the invention
  • FIG. 1 shows the first sub-components of a system for the electronic transmission of invoices that are used, for example, in retail trade according to an exemplary embodiment according to the invention.
  • the system for electronic transmission comprises at least one billing device 2, with FIG. 1 an invoicing device 2 is shown as an example.
  • the billing device 2 is a cash register.
  • the closed system of a cash register consists of hardware specially created for use as a cash register. In combination with the hardware, the closed system contains software specially created for this hardware.
  • An open POS system generally consists of PC-based hardware. Operating systems such as Windows, Android, div. LINUX variants etc. Installed . Based on these operating systems, programs are installed on the billing device 2, which controls and executes all processes of billing and transmission of the bill.
  • the open POS system is characterized by a high level of flexibility and ease of maintenance.
  • the system for the electronic transmission of invoices also contains a scanner system 3 in the partial area of invoice entry. Data from labels can be read into the billing device 2 with the scanner system 3 .
  • the labels contain special features in which an unambiguous article assignment is encoded. These labels can be printed, glued or otherwise attached to the article. The assignment to the corresponding data record stored in the billing device 2 usually takes place via a coding.
  • the scanner system 3 is designed in such a way that it can detect barcodes or QR codes optically and/or can detect the labels using radio frequency identification (REID).
  • REID radio frequency identification
  • the system for the electronic transmission of invoices also contains at least one manual input system 4 in the area of invoice entry.
  • the manual input system 4 consists of a keyboard and/or a display 8 with a touch-sensitive surface.
  • the items or services to be recorded can be entered manually here.
  • the manual input systems 4 serve to indicate a number of pieces, a weight and/or a quantity of a service rendered (e.g. working hours) or other relevant information.
  • the system for the electronic transmission of invoices can optionally contain at least one weight recording system in the area of invoice recording. A number of small parts can also be recorded with the weight recording system. This is where counting scales come into play.
  • These counting scales consist of precision scales configured to generate a piece count based on the weight of the items placed. To do this, the scale must either know the weight or the items must be weighed. When weighing in, a predetermined, usually small, quantity of the article to be counted is placed on top. An individual weight is calculated from this.
  • Invoicing device 2 is combined into an invoice data record according to a method described later and a corresponding electronic invoice is created.
  • a short-distance data transmission device 5 is attached to the billing device 2 .
  • the invoice data record for the corresponding invoice is transmitted to the mobile device 6 using the short-distance data transmission device 5 .
  • Data transmission device 5 enables communication with a mobile device 6 over short distances.
  • a direct placement of the mobile device 6 on the short-distance data transmission device 5 is provided as the minimum distance.
  • the maximum distance between short-distance data transmission device 5 and mobile device 6 is 100 cm, preferably 10 cm, particularly preferably 5 cm. Due to the limited range, the short-distance data connection 7 is already protected against eavesdropping to a limited extent.
  • the short-distance data transmission device 5 is a modem in which communication takes place via electromagnetic waves. The communication preferably takes place with the help of the Near Field Communication Standard (NEC, German Near Field Communication Standard).
  • communication can take place via an infrared interface according to the Infrared Data Association Standard (IrDA, German Infrared Data Association Standard).
  • the data is prepared for transmission and transmitted via infrared light.
  • a further alternative is a capacitively coupled data path.
  • an electrical field is modulated in a first conductive surface with the aid of the data.
  • the resulting modulated electric field is recorded with a further electrically conductive surface, which is insulated from the first conductive surface, and the data is exclusively demodulated.
  • communication can be through magnetic coupling.
  • the electrically conductive plates are replaced by coils.
  • the mobile device 6 is equipped with a modem for communication via electromagnetic waves, preferably for communication using a near-field
  • the mobile device contains a
  • the billing device 2 can contain a display 8 .
  • the display 8 is used to show the individual positions while they are being recorded.
  • the display 8 is designed so that an overview of the items of the invoice can be displayed . In this way, an immediate control of the invoice data is possible.
  • the mobile device 6 preferably contains a local memory for local temporary storage of the recorded invoice data.
  • Local storage is a z .
  • B. a Solid State Disc (SSD) memory, FLASH memory, EEPOM memory, NVRAM or any other non-volatile memory technology.
  • SSD Solid State Disc
  • FLASH memory FLASH memory
  • EEPOM memory NVRAM
  • the billing data transmitted in this way are stored in a local memory of the mobile device 6 and are retained even if there is no power supply.
  • FIG. 2 shows further sub-components of a system for the electronic transmission of bills from the mobile
  • the recorded billing data are temporarily stored in the mobile device 6 .
  • the other sub-components of the system for the electronic transmission of invoice data serve to transmit this data to a storage device 13 .
  • the cached billing data are in the mobile device 6 for forwarding z. B. processed to a cloud storage, as described later.
  • the processed billing data is z. B. provided a radio modem integrated in the mobile device 6 .
  • the radio modem forms a first endpoint of the remote data transmission device 9 .
  • the radio modem transmits the processed billing data to a mobile radio station 11 using a radio network 10 in accordance with a mobile radio standard. Transmission standards such as e.g. B. 3G, 4G, 5G, 6G etc. for use .
  • radio networks 10 such as TETRA (terrestrial trunked radio) or WiMAX can also be used.
  • the radio communication takes place with at least one mobile radio station 11 which is part of the remote data transmission device 9 .
  • the mobile radio station 11 receives the radio signals from the mobile device 6 and prepares them to such an extent that they are suitable for further transport via the Internet or an intranet.
  • the mobile radio station 11 has a transmission standard that corresponds to the radio modem of the mobile device, such as e.g. B. 3G, 4G, 5G 6G, TETRA ( Terrestrial Trunked Radio ) , WiMAX etc .
  • the processed billing data received in the mobile radio station 11 are forwarded to an Internet node 12 .
  • the Internet node 12 is also part of the remote data transmission device 9 .
  • the prepared invoice data are transmitted to the storage device 13 in the Internet node 12 .
  • the memory device 13 is preferably a distributed memory.
  • the storage device 13 receives the invoice data and stores them on suitable storage media.
  • Distributed storage is storage that provides device-independent storage resources as a service when required in the form of servers or other data storage.
  • This memory device 13 can consist of CLOUD memories or decentralized network-connected memories, so-called Network Attached Storages (NAS).
  • NAS Network Attached Storages
  • the file storage made available in this way, also known as file hosting, is an online file storage system that allows users to store files on a central data storage device via the Internet or a company network and to access them via a client or web browser.
  • FIG. 3 shows the other sub-components of a system for the electronic transmission of invoices according to an exemplary embodiment of the invention
  • Data flow to the mobile device 6 is shown.
  • a query using the already shown in FIG. 2 described data transmission to the distributed memory 13 is sent.
  • the distributed memory 13 is informed of which invoice data is to be accessed.
  • the distributed memory 13 prepares the requested invoice data for transmission.
  • the processed billing data is forwarded to a mobile radio station 11 via the Internet or the intranet, e.g. via the Internet node 12 .
  • the mobile radio station 11 transmits the invoice data received via the Internet or intranet to the radio modem of the mobile device 6 using the mobile radio standard 14.
  • Transmission standards such as 3G, 4G, 5G, 6G, TETRA (Terrestrial Trunked Radio), WiMAX, etc. are used here.
  • the received billing data are temporarily stored.
  • the billing data are thus available in the mobile device 6 for checking and further processing.
  • FIG. 4 shows different entities that can access the distributed memory 13 according to an embodiment of the invention.
  • the mobile device 6 primarily has write access to the distributed memory 13 in order to record billing data.
  • the mobile device 6 also has the option of read access in order to control billing data.
  • the read access of the mobile device 6 also enables the verification of delivery note data, such as delivery and measurements according to the items listed.
  • the merchandise management 15 of the bill recipient also has full access to the distributed in the
  • Memory 13 stored billing data.
  • the inventory can thus be recorded fully automatically and assigned to the individual projects and/or cost centers. Included redistributions can also be made in relation to the cost center and/or project.
  • the financial accounting 16 of the invoice recipient can also access the invoice data on the distributed memory 13 without restrictions. This makes automated invoicing much easier. Such automated invoicing, taking into account cost centers, speeds up bookkeeping considerably, since data structuring has already taken place in advance.
  • a tax consultant office 17 preferably also has access to the invoice data. In this way, a tax consultant can also access the invoice data. In this way, the tax consultant can prepare a tax return and carry out other related tasks without the laborious manual entry of invoice data. The time-consuming paper correspondence is also significantly reduced.
  • a financial authority 18 can be granted read access to the invoice data via a further interface. This significantly simplifies communication with the tax authorities and also an external audit of a tax return.
  • FIG. 5 shows the transmission of the billing data from a billing device in a flow chart
  • invoice data are generated in the invoice creation device 2 .
  • the invoice data contain specific information about goods and/or services. This information includes a description (e.g. product name, line description), an article number and/or service number of the supplier.
  • the invoice data can contain European Article Numbers (EAN) or Global Trade Item Numbers (GTIN).
  • EAN European Article Numbers
  • GTIN Global Trade Item Numbers
  • the description and designation of each item listed in the invoice can be encrypted in the identifier for the respective invoice item in order to reduce the amount of data to be stored.
  • the billing data contains e.g. B. Characteristics such as scope or quantity. Depending on the article or the service, the quantity is given as a number of pieces, m 2 , m 3 , g, kg, t, working hours, etc. recorded .
  • Other information contained in an invoice is a unique invoice number, a date of issue, the company data of the biller and a tax number or VAT identification number of the service provider and the time of delivery or service provision.
  • the recipient 's name , address and , if applicable , company are also part of the invoice data .
  • information on the tax rate, net amount, sales tax amount and gross amount of the respective invoice is preferably included in the invoice data for Germany.
  • the reasons for this are also part of the invoice data.
  • the type and scope of the recorded invoice data can vary according to country-specific tax regulations.
  • the billing data generated in this way are transmitted from the billing device 2 to the mobile device 6 using the short-distance data transmission device 5 . through the short range of the short-distance data transmission device 5 ensures that the invoice data can neither be intercepted nor manipulated.
  • the data to be transmitted is additionally encoded, which thus prevents manipulation of the invoice data.
  • a next step 510 the billing data is cached locally on the mobile device 6 .
  • the invoice data are provided with features.
  • This step preferably takes place in the mobile device 6 .
  • a first additional feature is a user identifier.
  • a user identifier is assigned to each user of the mobile device 6 .
  • Each user is either a natural person (e.g. a private person) and/or a legal person (e.g. company or employer of this private person).
  • Additional features such as cost centers, are added to the invoice data in step 515 of adding features.
  • Possible cost centers are, for example, construction sites, service recipients, internal cost centers and private withdrawals.
  • Each item on the invoice can be assigned to a corresponding cost center.
  • an assignment of the goods used to individual clients is made much easier and faster when issuing an invoice.
  • the billing data is sorted in the mobile device 6 .
  • Various sorting options are available to the user. Depending on the application, the data record is sorted by supplier, cost center and/or user. As an example, supplier A delivers to three different construction sites. The orders are placed by, for example, three users of the mobile device 6 triggered. Sorting is preferably carried out in such a way that the items on the invoice are sorted in such a way that supplier A is assigned to construction sites I, II or III. The sorting can be further refined, for example by assigning construction site I to user X, user Y and user Z of the mobile device 6 .
  • the billing data is encrypted in the mobile device.
  • the encryption is done in such a way that the billing data cannot be manipulated and can only be read by authorized users. This ensures that the invoice data cannot be changed and is protected against forgery.
  • Encryption 525 takes place in such a way that it complies with the electronic invoicing regulation of the respective country. Invoice formats that are able to meet the legal requirements in Germany include XRechnung, ZUGFeRD, FatturaPA and PEPPO. The tamper-proof invoice data is now ready for storage.
  • the invoice data provided for storage are transferred to the distributed memory 13.
  • the billing data is transmitted via the remote data transmission device 9.
  • the billing data are transmitted by radio in the form of a
  • Transmission Control Protocol/Internet Protocol TCP/IP
  • FTP File Transfer Protocol
  • TCP/IP Transmission Control Protocol/Internet Protocol
  • FTP File Transfer Protocol
  • the billing data arriving at the mobile radio station 11 are forwarded to an Internet node 12 .
  • the Internet node 12 connects the mobile radio station 11 to the distributed memory 13.
  • the connection is made here, for example, via radio links, fiber optic networks or line networks.
  • the data sent to the distributed memory 13 is stored in the distributed memory 13 tamper proof and drop proof filed .
  • the incoming data is subjected to additional encryption in the data systems of the providers for distributed storage.
  • Distributed storage providers also prefer to provide data backup systems so that if billing data is corrupted, accurate billing data can be restored.
  • the transmission of the billing data from the mobile device 6 to the distributed memory 13 takes place cyclically.
  • the cycles are primarily controlled by the mobile device 6 .
  • the associated cycle time is generated, for example, in the mobile device 6 according to user specifications and is only carried out if billing data are available.
  • a cycle can also be triggered depending on how full the internal memory of the mobile device 6 is. If the storage level exceeds a specified level, a cycle is started automatically. This prevents a memory overflow from resulting in the loss of calculation data. The user of the mobile device 6 can also start a cycle manually. This is particularly advantageous when the invoice data must be immediately available in the distributed memory 13 for further processing.
  • FIG. 6 shows a flow chart for adjusting the invoice data according to an exemplary embodiment of the invention.
  • the billing data is adjusted in the mobile device 6 .
  • the billing data temporarily stored by the mobile device 6 are assigned to a user. This takes place automatically with the authentication during registration on the mobile device 6 . This ensures that the invoice data is always assigned to the correct user. This assignment of the invoice to the user is made by adding a user ID to the invoice data,
  • step 603 the supplier data is checked for completeness.
  • the check can take place fully automatically in the mobile device 6 .
  • a database can be stored on the mobile device 6, which contains all the relevant data on the relevant suppliers. If the supplier is not listed in the database or if no corresponding database is available, the supplier data is checked manually on the mobile device 6 .
  • the adjustment of the invoice data continues. If they are incomplete, the supplier data from the database, if available, are added automatically or manually in step 605 on the mobile device 6 . If necessary, the supplemented supplier data is also supplemented or added to the database of the mobile device 6 .
  • a next step 611 it is checked whether the invoice item is assigned to a cost center. If there is no assignment, in step 613 the invoice item is assigned to a cost center. This assignment can take place automatically if a list of services assigned to the cost center or an offer assigned to the cost center is present on the mobile device 6 . If no such automatic assignment is possible or desired, the assignment to the cost center is done manually on the mobile device.
  • Invoice items are marked with characteristics for cost centers or as private withdrawals. If this is not the case, the billing data will be adjusted with the
  • FIG. 7 shows an exemplary embodiment for assigning features to billing data via the mobile device 6 .
  • the data transmitted and stored in the mobile device 6 as described above are displayed on a touch-sensitive display 23 of the mobile device 6 .
  • the currently transmitted invoice data is displayed in the form of a tabular text field 24 .
  • one feature is located on each side of the touch-sensitive display.
  • a swipe to the left adds the feature "Proj ect 1" 28 to the billing data.
  • swiping up adds the feature "private” 26 or swiping down the feature "Proj ect 2" 27 , each direction any by the
  • the system contains an invoice creation device 2, which is equipped with a short-distance data interface such as a near-field communication interface (NFC), a Bluetooth interface or a Bluetooth Low Energy interface (BLE).
  • a receipt printer 21 is connected to the billing device 2 . If the billing device 2 does not contain a short-distance data interface, a short-distance data interface can be provided in the receipt printer 21 . If neither the billing device 2 nor the receipt printer 21 has such a short-distance data interface, a short-distance data device 5 is provided. The short data device 5 is connected to the data connection between the receipt printer 21 and the billing device 2 via a device for picking up billing data 22 .
  • NFC near-field communication interface
  • BLE Bluetooth Low Energy interface
  • the billing data pick-up device 22 may display a display Representation of coded patterns included.
  • the invoice data to be transmitted are encoded in the encoded pattern and can be read by an optical detection system of the mobile device 6 .
  • a camera contained in the mobile device can be used as the optical detection system.
  • the invoice data is encrypted using a two-dimensional code. Such a two-dimensional code is z.
  • QR code Quick Response Code
  • the encoded patterns for data transmission are not limited to the QR code and can also be other patterns suitable for data transmission.
  • the mobile device 6 provides a unique identification code assigned to the respective user. This identification code is transmitted to the billing device 2 using the short wireless data connection 7 . If the billing device 2 does not contain a short-distance data interface, the receipt printer 21 or the short-distance data device 5 transfers the data. The billing device checks the validity of the identification code. The invoicing device 2 forwards the identification code and the test result to a cash register system. The validity of the identification code is checked here. If the validity of the identification code is confirmed and uploading of the billing data is approved, the billing data is uploaded to the billing device.
  • the invoice data which contains the data of the biller and the items and/or services to be paid for, are available in forgery-proof digital form.
  • the forgery-proof invoice data which are uploaded to the invoice creation device 2, can be issued in paper form via the receipt printer 21 if required.
  • the forgery-proof billing data are made available to the mobile device 6 via the short-distance wireless data connection 7 .
  • the POS system 19 forwards the corresponding invoice data, which is forgery-proof, to a database after approval for uploading has taken place.
  • the database is set up in a database system 20 which can be set up in cloud storage, in a server or in another suitable storage device.
  • the database system 20 which contains the database for archiving and processing, can be connected to the mobile device 6 . There are various ways to do this.
  • FIG. 8 is an example of a data connection over a
  • Data can also be transmitted via a data connection via WLAN, LiFi, LAN etc. take place .
  • the database system 20 transmits the forgery-proof billing data to the mobile device 6 when there is a secure connection and a valid assignment of the identification code.
  • the billing data are preselected and sorted in the mobile device 6 .
  • the individual items from the invoice data record can be sorted according to different entities such as e.g. B. Assigned to private individuals, companies or institutions and sorted accordingly. After completing the pre-selection and sorting the data record created in this way is transferred back to the database.
  • the original forgery-proof invoice data remains unchanged.
  • the processing information is stored in a data record linked to the forgery-proof invoice data in the database system 20 .
  • a program that supports the functions described above is required on the mobile device 6 . If this program is not available on the mobile device 6 , the user is informed by a message on the mobile device 6 that a corresponding program is necessary. This message is transmitted using the short-distance wireless data link 7 . For such a notification z. B. a push message is an option.
  • the notification appears on the mobile device 6 , the user is prompted to allow installation of the program on the mobile device. If the installation is approved, a demo version of the program will be installed on the mobile device 6 .
  • the mobile device 6 is now able to receive invoice data in the system for the electronic transmission of invoices, as described above, to process them in the mobile device 6 and to transmit them.
  • a transfer of the demo version of the program to a full version can be activated at any time by the operator of the system for the electronic transmission of invoices.
  • FIG. 9 shows a further exemplary embodiment of the system for the electronic transmission of invoices.
  • the system contains an invoice generation device 2 which is connected to a receipt printer 21 via a data connection is .
  • a device for tapping billing data 22 is provided in the data connection.
  • the device for tapping invoice data 22 contains a hardware tool and a software tool that are intended to record the data stream between the invoice creation device 2 and receipt printer 21 and to forward the recorded invoice data to a short-distance data device 5 .
  • the device for tapping the invoice data 22 can contain a signaling device. With the aid of this signaling device, the user is shown that the mobile device 6 has established a connection with the device for tapping the billing data 22 . If data is exchanged between the device for tapping the billing data 22 and the mobile device, this is indicated to the user by the signaling device. If the billing data is not to be transferred to the mobile device 6, but instead is to be output via the receipt printer, this can also be displayed via the signaling device.
  • Each of these signals can by light signals with different, j each of
  • the billing data sent to the short-distance data facility 5 is transmitted directly to the mobile device 6 via its near-field communication interface (NEC), a Bluetooth interface or a Bluetooth Low Energy interface (BLE).
  • the transmission can be initiated, for example, by the near field communication interface (NEC) and the actual data transmission can take place through one of the other short-distance data interfaces mentioned. In this way, the advantage of the short and thus bug-proof range of the near-field communication interface (NEC) and the advantages of the high data throughput of the other short-distance data transmission technologies are used.
  • the mobile device 6 contains a memory in which the transmitted invoice data are temporarily stored.
  • the processing device sorts the invoice data in accordance with the user's specifications. In addition, the processing device makes a preselection for assigning the invoice data to projects, people and/or institutions. The selection criteria are defined by the user in the processing device.
  • the processing device of the mobile device 6 can assign the billing data to Noti zen that the user needs for this wrote .
  • the user can release the invoice data for third parties.
  • the data record is marked with a release code and the release code is written to the corresponding billing data in the memory of the mobile device 6 .
  • the original forgery-proof invoice data remains unchanged.
  • the processing information is stored in a data record linked to the forgery-proof invoice data on the mobile device 6 .
  • the invoice data prepared in this way is sent at regular intervals, e.g. B. Transferred to a database system 20 1-2 times a day.
  • the database system 20 contains a memory in which the transmitted invoice data are stored in a database.
  • the mobile device also retrieves the billing data stored on the database 20 and associated with the mobile device 6 in order to keep the billing data stored locally on the mobile device 6 and the billing data stored on the database in sync.

Landscapes

  • Engineering & Computer Science (AREA)
  • Business, Economics & Management (AREA)
  • Theoretical Computer Science (AREA)
  • Physics & Mathematics (AREA)
  • General Physics & Mathematics (AREA)
  • Accounting & Taxation (AREA)
  • General Business, Economics & Management (AREA)
  • Strategic Management (AREA)
  • Finance (AREA)
  • General Engineering & Computer Science (AREA)
  • Human Computer Interaction (AREA)
  • Computer Networks & Wireless Communication (AREA)
  • Development Economics (AREA)
  • Economics (AREA)
  • Marketing (AREA)
  • Management, Administration, Business Operations System, And Electronic Commerce (AREA)
  • Financial Or Insurance-Related Operations Such As Payment And Settlement (AREA)

Abstract

L'invention concerne un système et un procédé de transmission électronique de factures, ledit système comprenant au moins une unité de création de facture et au moins une unité de transmission de données à courte portée dans chacune de ladite unité de création de facture. Le système de transmission électronique des factures comprend également un dispositif mobile (6) doté d'une unité de transmission des données à courte portée dans le dispositif mobile (6), une unité de transmission de données à distance (9), et une unité de stockage (13) séparée du dispositif mobile (6). L'unité de création de facture fournit des données de facture pour transmission. Les données de facture sont transmises au dispositif mobile (6) au moyen de l'unité de transmission de données à courte portée. Les données de facture sont en outre transmises au moyen de l'unité de transmission de données à distance (9) à l'unité de stockage (13).
PCT/EP2022/073645 2021-09-01 2022-08-25 Système et procédé de transmission électronique de factures WO2023031004A1 (fr)

Applications Claiming Priority (2)

Application Number Priority Date Filing Date Title
DE102021122579.5 2021-09-01
DE102021122579.5A DE102021122579A1 (de) 2021-09-01 2021-09-01 System und verfahren zur elektronischen übermittlung von rechnungen

Publications (1)

Publication Number Publication Date
WO2023031004A1 true WO2023031004A1 (fr) 2023-03-09

Family

ID=83283320

Family Applications (1)

Application Number Title Priority Date Filing Date
PCT/EP2022/073645 WO2023031004A1 (fr) 2021-09-01 2022-08-25 Système et procédé de transmission électronique de factures

Country Status (2)

Country Link
DE (1) DE102021122579A1 (fr)
WO (1) WO2023031004A1 (fr)

Citations (5)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
US20120185306A1 (en) * 2011-01-18 2012-07-19 Fang Cheng Electronic Transaction Record Distribution System
US20140222669A1 (en) 2013-02-07 2014-08-07 Jpmorgan Chase Bank, N.A. Integrated Electronic Cash Flow Management System and Method
EP3043304A1 (fr) * 2015-01-07 2016-07-13 Star Micronics Co., Ltd. Système d'émission de reçus électroniques
WO2018053558A1 (fr) * 2016-09-15 2018-03-22 Seevnarayan Pravir Dispositif et système de génération de reçu augmenté
IT201900022767A1 (it) * 2019-12-04 2021-06-04 Ilenia Angela Capurso Dispositivo e metodo per la dematerializzazione degli scontrini fiscali

Family Cites Families (2)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
US9892434B2 (en) 2013-02-22 2018-02-13 Mastercard International Incorporated System and method for generating and storing digital receipts for electronic shopping
WO2019239199A1 (fr) 2018-06-13 2019-12-19 Gaddipati Ramakrishna Procédé et système pour le traitement sécurisé en temps réel d'une facture se rapportant à une transaction

Patent Citations (5)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
US20120185306A1 (en) * 2011-01-18 2012-07-19 Fang Cheng Electronic Transaction Record Distribution System
US20140222669A1 (en) 2013-02-07 2014-08-07 Jpmorgan Chase Bank, N.A. Integrated Electronic Cash Flow Management System and Method
EP3043304A1 (fr) * 2015-01-07 2016-07-13 Star Micronics Co., Ltd. Système d'émission de reçus électroniques
WO2018053558A1 (fr) * 2016-09-15 2018-03-22 Seevnarayan Pravir Dispositif et système de génération de reçu augmenté
IT201900022767A1 (it) * 2019-12-04 2021-06-04 Ilenia Angela Capurso Dispositivo e metodo per la dematerializzazione degli scontrini fiscali

Also Published As

Publication number Publication date
DE102021122579A1 (de) 2023-03-02

Similar Documents

Publication Publication Date Title
DE69738567T2 (de) Vorrichtung und verfahren zur ausgabe von dokumenten
US20030183685A1 (en) Coding, tracking and reporting negotiable items and related non-negotiable documents
CN104284040A (zh) 图像形成设备和方法、非瞬时性计算机可读介质和图像形成系统
EP1886268A1 (fr) Procede d'etablissement et de traitement automatiques d'une facture
DE3841394A1 (de) Sicherheitssystem fuer die ausgabe von postgebuehren
WO2009007100A1 (fr) Procédé, dispositif, et système logistique d'expédition d'un envoi postal
EP2820599A1 (fr) Procédé et dispositif pour traiter des formulaires au moyen d'un système de traitement de données
CN112232045B (zh) 一种自动化企业报账管理系统及其管理方法
DE3619880C2 (fr)
CN106845654A (zh) 基于云通信的旅馆管理与治安管理一体化系统
CN105550911A (zh) 一种发票管理方法、装置及系统
EP3929851A1 (fr) Procédé d'enregistrement d'un support billet
WO2023031004A1 (fr) Système et procédé de transmission électronique de factures
WO2007042136A1 (fr) Systeme d'expedition de marchandises, procede d'expedition de marchandises, composantes d'expedition et emplacement de distribution des marchandises
CN109785079A (zh) 一种自助备案自助制章机交易管理系统
DE102018112319A1 (de) Verfahren zum Rechnungsmanagement
DE102017131205A1 (de) Elektronisches Rechnungsverwaltungssystem
DE102004006532A1 (de) System zur Bargeldhandhabung
DE102011052751A1 (de) Autorisierung von Check-Einreichungen
EP1366450B1 (fr) Systeme de vente de produits prepayes
CN101853447A (zh) 一种指纹保管箱管理系统及方法
WO2023198233A1 (fr) Procédé pour détecter une transaction commerciale et générer ensuite un justificatif correspondant par l'intermédiaire d'un terminal
DE10123796A1 (de) Computersystem und Verfahren zur Lieferung einer Dokumentation
DE102022114051A1 (de) Kommunikationsverfahren für einen Gastronomiebetrieb und Kommunikationseinrichtung für einen Gastronomiebetrieb
DE102007018394A1 (de) Verfahren zur Frankierung einer Postsendung sowie Vorrichtung, Netzwerkknoten, Logistiksystem und Bearbeitungseinheit zur Durchführung des Verfahrens

Legal Events

Date Code Title Description
121 Ep: the epo has been informed by wipo that ep was designated in this application

Ref document number: 22769201

Country of ref document: EP

Kind code of ref document: A1