WO2015130129A1

WO2015130129A1 - Library management system

Info

Publication number: WO2015130129A1
Application number: PCT/KR2015/001927
Authority: WO
Inventors: 이성철; 원상영
Original assignee: 이성철; 원상영
Priority date: 2014-02-27
Filing date: 2015-02-27
Publication date: 2015-09-03
Also published as: KR101427602B1; CN105830117A

Abstract

The present invention relates to a library management system comprising a library management agent and an identification code reader to manage documents stored in a library. More specifically, provided is a library management system capable of: producing identification codes to be attached to documents by means of the library management agent; and scanning the identification codes attached to the documents by means of the library management agent to perform document management, including checking in and out, destroying and transferring corresponding documents, to manage boxes storing documents and to investigate matching of the documents. To that end, the present invention comprises an identification code reader and a library management agent, wherein the identification code reader scans the identification code attached to a document, and the library management agent, on the basis of the values scanned by the identification code reader, performs document checkin and checkout, destruction and transfer managements, document management, box management and matching investigation.

Description

Warehouse management system

The present invention relates to a library management system for performing management of documents stored in a library, including a library management agent and a recognition code reader.

The present invention relates to a library management system that performs management of documents stored in a library, and can reliably perform a full inspection and purification of documents.

More specifically, the present invention can produce a recognition code to be attached to the document through the library management agent, the recognition code attached to the document through the recognition code reader to export / import management, disposal management, transfer management of the document The present invention relates to a library management system that performs document management, and manages a box in which documents are stored and performs water purification of documents.

The present invention relates to a library management system that further includes an electronic signature input unit for receiving an electronic signature, and stores the electronic signature input from the electronic signature input unit as image information in the management agent, and inserts and stores a watermark in the electronic signature. .

The present invention relates to a library management system associated with an administrative standard code management system.

The present invention relates to a library management system capable of managing non-electronic records integrated with the standard records management system distributed by the National Archives.

Generally, office work places such as government offices, libraries, companies (businesses), offices, etc. keep documents related to work.

These documents include electronic documents (electronic documents) and non-electronic documents (non-electronic documents). Among them, electronic documents can be managed through a terminal such as PC. Because it is configured to be stored in a separate storage device has the advantage of easy storage.

However, in the case of public offices, companies (businesses) and offices, much of the documents processed are produced in the form of non-electronic documents for the purpose of original storage, security, and dual storage (electronic, non-electronic).

There are also places, such as libraries, where non-electronic documents should be dealt primarily with rather than electronic documents.

These non-electronic documents are frequently moved in and out during storage, making it difficult to locate the documents.In case of migration, important documents that do not coincide with the list of expected migration and actual documents are often lost. Non-electronic documents are not easy to manage.

These non-electronic documents have problems such as difficulty in locating the documents because they are changed many times by the export or transfer until they are received and discarded, or they are not easily managed due to the loss or damage of the documents. Therefore, there is a problem that the identification of non-electronic documents is not easy.

Meanwhile, in order to solve the above problems, a document management technology has been developed. In this regard, Korean Patent Application Publication No. 10-2007-0011968 describes a logistics management system and a method thereof.

The above-described technology processes one-dimensional barcode-based packing / acquisition when delivering physical documents generated during business processing to the warehouse, and delivers the delivered documents to one-dimensional barcode-based location management and document receipt / The present invention relates to a logistics storage system for efficient work support such as warehousing / rental / disposal and a method thereof.

However, the above-described technique has a problem in that the position of the document cannot be managed.

However, the document states that the document can be managed through a one-dimensional barcode, but this is a task of specifying a location to be stored through a one-dimensional barcode or a task of identifying a position through a one-dimensional barcode recognized in a document delivery process. It only means.

In other words, the technique described above cannot perform a position management operation to check the status of a document.

For example, the position of the document may be changed in the process of importing, exporting, or reading, but the above-described technique has a problem in that the positional mismatch or mismatch of the document cannot be identified.

In addition, after discarding or transferring a change history or a document generated in a process of importing, exporting, or reading a document, there is a problem that it is difficult to extract the corresponding history.

In addition, the above-described technique does not provide a condition for confirming the preservation status or statistical status of the managed documents and the status of non-electronic documents registered in the standard record management system. Accordingly, there is a problem that it is difficult to grasp the preservation state of documents stored in non-electronic format.

Therefore, while maintaining the documents in a non-electronic format, it is possible to more efficiently manage the export, sorting (transfer), transfer, disposal, etc., and to develop a technology that can easily check the history of the documents on which such management has been performed Is required.

In addition, it is necessary to develop a technology that can easily grasp the status of non-electronic documents produced by the institution's electronic document system and the storage (preservation) state of non-electronic documents that are actually produced or stored by linking with the standard record management system. do.

The problem to be solved in the present invention is to produce a recognition code to be attached to the document, and to store the document or document, such as discarding, transfer, export / import through scanning the recognition code The present invention provides a library management system that facilitates the management of boxes and enables water purification of documents.

Another object of the present invention, by linking the library management agent with the administrative standard code management system, to facilitate the management of the user's organization chart, and the limitation of the existing handwriting method, it was not able to inspect the entire document to be moved, such as a large amount of transfer, disposal, etc. It is to provide a library management system that can solve problems electronically using identification codes.

Still another object of the present invention is interlocked with a storage management agent, and further includes an electronic signature input unit for receiving an electronic signature, the storage management agent inserts a watermark into the electronic signature input from the electronic signature inputter and stores it as image information. To provide a library management system.

It is still another object of the present invention to provide a library management system capable of unifying data information (transfer information, box number, book number, import / export information, disposal information, etc.) of non-electronic documents in conjunction with a standard record management system. have.

Library management system according to the present invention for solving the above problems, the identification code reader; A storage management system comprising: a storage management agent, wherein the recognition code reader scans a recognition code attached to a document, and the storage management agent exports / imports management, transfer management, Technical features include waste management, document management, box management and water purification.

The present invention may further include an electronic signature inputter interworking with the storage management agent, wherein the storage management agent inserts a watermark into the digital signature input from the electronic signature inputter and stores the image as watermark information.

In addition, the present invention is connected to the production status of the non-electronic document registered in the database of the standard record management system and information generated in the library management system (transfer information, box number, book number, import and export information, disposal information, etc.) Matching information is a technical feature.

The library management system according to the present invention can perform document management such as transfer, disposal, export / import, or management of a box in which a document is stored, as well as ensuring the positional consistency of the document through the constant number inspection of the document. It has an effect.

In addition, the library management agent of the present invention stores the digital signature input from the electronic signature input device as image information, but inserts and stores the watermark, thereby preventing theft of the digital signature, thereby remarkably improving the security. Holds the effect.

In addition, the library management system according to the present invention has the effect of securing the unification of management by matching the data information of the standard record management system and the non-electronic document.

1 shows an example in which a library management system according to the present invention is configured.

Figure 1a shows an example of a web that can query the information of the document managed by the library management agent of the library management system according to the present invention.

2 is a block diagram showing a schematic configuration of a library management system according to the present invention.

3 is a block diagram showing a specific configuration of a library management system according to the present invention.

Figure 4 is a perspective view showing the configuration of the identification code reader in the library management system according to the present invention.

Figure 5 shows an example in which document disposal is performed in the library management system according to the present invention.

Figure 6 shows a flow chart illustrating a process of water purification is performed in the library management system according to the present invention.

7 is a flowchart illustrating a process of transferring documents in a library management system according to the present invention.

The terms or words used in this specification and claims are not to be construed as limiting in their usual or dictionary meanings, and the inventors may appropriately define the concept of terms in order to best describe their invention. Based on the principle, it should be interpreted as meaning and concept corresponding to the technical idea of the present invention.

Therefore, the embodiments described in the present specification and the configuration shown in the drawings are only the most preferred embodiments of the present invention and do not represent all of the technical idea of the present invention, and various equivalents may be substituted for them at the time of the present application. It should be understood that there may be variations and examples.

Before describing the present invention with reference to the drawings, it is not shown or specifically described for the matters that are not necessary to reveal the gist of the present invention, that is, those skilled in the art can obviously add. Make a note.

The present invention includes a library management agent and a recognition code reader, and can generate a recognition code to be attached to the document through the library management agent, and to manage the document by scanning the recognition code attached to the document through the recognition code reader It is about a library management system.

Such a library management system is installed in a terminal provided in a library and performs document management such as export / import management, disposal management, and transfer management of non-electronic documents stored in the library. Investigations may be conducted.

In addition, the library management system according to the present invention may be installed in a terminal provided at a place other than the library.

This will be described with reference to FIG. 1 of the accompanying drawings.

The warehouse management agent according to the present invention is preferably installed in a terminal (desktop, laptop, tablet PC, portable terminal, etc.) provided in the library, depending on the design conditions, the terminal provided in a place other than the library as shown in Figure 1 Can be installed on

In this case, the place other than the library may be another department for business processing, where in FIG. 1, the other departments are denoted as the first department, the second department, and the n th department, which helps to understand the present invention. It is only indicated for the purpose, and depending on the conditions of use, it can be a department that can be expected in general such as general affairs department, human resources department, planning department.

That is, in the library management system according to the present invention, the recognition code reader and the library management agent may be installed in the management department of the company as well as the library.

In addition, according to Figure 1 of the accompanying drawings may further include a server, the server stores the information of the document managed by the library management system, between the first and second ... n departments, such as the warehouse management system installed in the library Information in the document can be shared.

At this time, the server can automatically update when changes occur in document information managed by export / import, transfer, disposal, and the like.

Therefore, information may be shared among users who use the warehouse management agent 100. For example, if a change of document information occurs in the warehouse management agent installed in the warehouse, the first, second, ... You can check the changed information.

In addition, if a change occurs in the document information such as newly registering or discarding the document in the first department, the change can be automatically updated to check the changed information in the second ... n department and the library.

According to another design condition, a web server may be further configured to allow a user to search information about a document managed in a library through the web.

Accordingly, in an environment where the web can be used, information of documents managed in the library can be inquired through the terminal without installing a separate library management agent.

In this case, a terminal capable of supporting a web such as a desktop, a notebook, a smart portable terminal, and the like is sufficient.

That is, a plurality of users can check the information of the document stored in the (web) server through the web.

Prior to describing such a library management system in detail, the present invention searches for the location where the document is stored and compares it with a previously stored storage location.

In addition, since the "document" described in this specification is a "non-electronic document", when a comparison between the "document" and the "electronic (digital) document" of the present invention is required, it will be described directly as "non-electronic document". It is emphasized in advance that there is no difficulty in understanding the invention.

In addition, the box in which the document is stored is a term distinguished from a bookshelf, and means a means for storing a plurality of documents such as a paper box, a bookshelf, a document box, and the like in a bundle.

Hereinafter, a schematic configuration of a library management system according to the present invention will be described with reference to the accompanying drawings.

Figure 2 is a block diagram showing a schematic configuration of a library management system according to the present invention, Figure 3 is a block diagram showing a specific configuration of the library management system according to the present invention, Figure 4 is a library management system according to the present invention A perspective view showing the structure of a recognition code reader.

The present invention according to FIG. 2 of the accompanying drawings may consist primarily of a warehouse management agent 100 and a recognition code reader 200.

The warehouse management agent 100 is installed in a work terminal (for example, a user PC, a tablet PC, a portable terminal, etc.), and manages export / import of documents, transfer management, waste management, and box management of a box where documents are stored. Perform an integer check of the document.

At this time, the document and box management of the warehouse management agent 100 is configured to manage the corresponding document or box when the recognition code reader 200 scans the recognition code.

In addition, in FIG. 2, although the identification code reader 200 is connected to the library management agent 100, the scope of the present invention may not be limited or reduced by the drawings. The plurality of recognition code readers 200 may be connected to the agent 100.

Accordingly, there is an advantage in that simultaneous operation is possible by connecting a plurality of recognition code readers 200 in one terminal (desktop, laptop, tablet PC, portable terminal, etc.) in which the warehouse management agent 100 is installed.

Warehouse management agent 100 according to Figure 2 of the accompanying drawings, linkage unit 110, identification code setting unit 120, information management unit 130, electronic signature management unit 140, database 150 and information backup It includes a portion 160.

A detailed description of such a storage management agent will be described with reference to FIG. 2.

The interworking unit 110 performs a function of interworking the library management agent 100 with Excel.

In other words, management information about document management such as transfer, disposal, export / import, box management and water purification investigation can be stored in Excel, and modification can be easily performed through Excel.

In other words, when the recognition code reader scans the recognition code, management information on document management such as transfer, disposal, export / import, and box management and water purification investigation managed through the library management agent 100 may be displayed through Excel. have.

In addition, the linkage unit 110 performs a function of associating the library management agent 100 with the administrative standard code management system.

The administrative standard code means the administrative code established and announced in accordance with the prescribed procedure by standardizing the administrative code necessary for the administrative work of each level in order to facilitate the common use of administrative information among administrative agencies. Is a systematization of this.

Accordingly, all organizations using the administrative standard code supported by the administrative standard code system of the present invention, such as the central administrative agency and its affiliated organizations and local governments, facilitate the organization of the user by using the library management agent 100. There is an advantage that you can change and register quickly.

The identification code setting unit 120 may produce (generate) and print the identification code, and performs a function of identifying the identification code scanned by the identification code reader 200 to be described later.

The recognition code setting unit 120 includes a recognition code production module, a recognition code printing module, a recognition code identification module, and a recognition code reader communication module.

The recognition code production module performs a function of manufacturing a recognition code.

At this time, the recognition code may be formed of a two-dimensional barcode (QRcode) or a one-dimensional barcode (Barcode), the information included in the recognition code may be a box number, a management number, a book number and a document name of the document.

According to other design conditions, the recognition code may be an electronic ink that applies radio frequency idenification (RFID).

This is a technology for printing an RFID antenna so that the identification code can perform RFID communication, unlike the conventional RFID tag antenna manufacturing method of the etching method, RFID antenna printing can be manufactured by printing an electronic ink.

When the identification code is configured as an electronic ink applying RFID, the identification code reader may be configured as an RFID reader.

According to another design condition, the recognition code may be a configuration that employs short range wireless communication.

Near Field Communication (Near Field Communication) has a band of 13.56 MHz and is a technology for performing wireless communication in a short distance.

To this end, the recognition code may be configured as an NFC tag, and the recognition code reader may be configured as an NFC reader.

On the other hand, when the recognition code is composed of an NFC tag or a two-dimensional barcode (QR code), the recognition code reader 200 may be a smart terminal (smartphone, smart pad, iPhone, iPad, etc.).

Accordingly, since the recognition code can be scanned through the smart terminal, the scanned information can be transmitted or received through the function of the smart terminal.

For example, it is possible to send and receive document information with the person in charge of the library through e-mail, and can be configured to send and receive document information through SMS.

Such a recognition code inputs predetermined information to the library management agent 100, and displays the input information in Excel to produce a one-dimensional barcode.

In other words, through the library management agent 100 can input a predetermined information (library number, book number, box number, document name, document number, etc.), and to produce a one-dimensional barcode through Excel, for this purpose One-dimensional barcode font can be provided.

The recognition code printing module enables printing of the identification code produced by the identification code manufacturing module. To this end, a separate printer device (not shown in the drawing) may be further included, and the identification code printing module may perform a function of a connection unit for connecting the printer device.

The identification code identification module performs a function of identifying the identification code scanned by the identification code reader 200 to be described later.

That is, information (document number, shelf number, box number, document name, document number, etc.) of the document included in the identification code can be identified.

The recognition code reader communication module communicates with the recognition code reader 200 so that the information of the recognition code reader 200 is input to the library management agent 100.

In this case, the communication may be configured to connect the terminal installed with the storage management agent 100 and the recognition code reader 200 by wire, and the storage management agent 100 and the recognition code reader 200 communicate with each other through a wire. .

As another example, the library management agent 100 may be configured to communicate wirelessly with the recognition code reader 200.

As another example, the recognition code reader 200 is configured to embed a separate memory card, and the recognition code reader communication module is configured as a memory card reader to write information input to the recognition code reader 200 and the management agent 100 ) Can be configured to be entered.

First, referring to the recognition code reader 200 through FIG. 2, the recognition code reader 200 may include a reader body 210 and a reader support 220.

In this case, the reader body 210 may include an agent communication unit 211.

The agent communication unit 211 performs a function of communicating with the above-described recognition code reader communication module.

That is, when the terminal on which the recognition code reader 200 and the library management agent 100 are installed is wired, the agent communication unit 211 may be configured with a wired cable.

In addition, when the recognition code reader 200 and the library management agent 100 are configured to communicate wirelessly, the agent communication unit 211 may include a configuration of a module for wireless communication (for example, a USB wireless dongle or a wireless LAN device). Can be.

In addition, when the memory card is built in the recognition code reader 200, the agent communication unit 211 may be configured as a memory card. Accordingly, the recognition code reader communication module of the warehouse management agent 100 may be configured as a memory card reader (FIG. 4).

As described above, even if the recognition code reader 200 and the library management agent 100 are configured to communicate wirelessly or by using a separate memory card, even if a document to be managed is located at a distance from the library management agent 100, Only the recognition code reader 200 has a remarkable effect that can be carried and managed.

Depending on the design conditions, the document carrying cart may be further included (not shown in the drawings), and the document carrying cart may be provided with a terminal (for example, a tablet PC, etc.), and the warehouse management agent 100 may be installed in the terminal.

In addition, the identification code reader 200 and the library management agent 100 may be configured to perform wireless or wired communication to perform document management such as export / import management, disposal management, transfer management, or management of a box in which documents are stored or an integer investigation of documents. Can be done.

Accordingly, there is an advantage that documents can be carried out / imported, discarded, and transferred to a document moving cart, and the document management can be carried while carrying the recognition code reader 200.

Information management unit 140 performs document management, such as export / import management, disposal management, transfer management, and the management of the box in which the document is stored and the water purification of the document, membership management module, transfer management module, disposal It includes a management module, loan management module, water purification investigation management module, box management module, document management module, statistics management module, membership management module and interface module.

The member management module may identify a user who uses the library management agent 100, and may automatically manage the department code and generate an organization chart in association with the administrative standard code system.

Here, the management of the department code means the standardization of the department code, and thus the management department in the company can be easily distinguished from the system.

In addition, the creation of the organization chart means that, if the user company is a government office or the like of the local government, the organization chart can be used in the library management system according to the present invention based on the organization chart information stored in the administrative standard code system.

The membership management module identifies whether the logged-in user is included in the organization chart created based on the administrative standard code system when the user logs in through an ID and password. You can also identify the user's permissions.

For example, even a user included in an organization chart may not allow a user who is not authorized to perform important tasks such as discarding or transferring a document to perform document management.

In addition, it provides an interface to perform member management, and through the interface, new members can be registered and deleted.

The escalation management module performs a function of registering a document to be transferred or transferred on the agent 100.

At this time, the management of the document transfer may be a transfer of documents that are moved from another shelf or to another shelf, but the management of newly received documents also belongs to the meaning category of transfer management.

In addition, the waste management module performs a function of registering on the agent 100 a document to be discarded or to be discarded.

The waste management module may provide a screen displaying an interface for manipulating document registration, box management, water purification, export management, document management, statistical data, member management and environment setting.

In addition, an interface for selecting a document to be transferred, a document to be transferred, a document to be transferred, a document to be discarded to be discarded, and a document to register to discard a document may be displayed.

Accordingly, the user selects one of an interface for migration, document migration, disposal and document disposal, and scans the identification code attached to the document.

Accordingly, the information included in the recognition code may be displayed on the screen every time the recognition code is scanned.

In addition, the waste management module may set the document information as a group.

Accordingly, in performing document management such as export / import management, disposal management, transfer control, management of the box where documents are stored and water purification investigation of documents, it is possible to perform work in a set group or check the preservation status. There is this.

For example, in government offices such as local governments, the departments producing the documents may be different, and such documents may be classified as public documents or private documents.

In particular, in the case of a private document, a different security level may be assigned according to the document, and the document may be managed according to the security level.

In addition, the document may have a different production year for each document, and a storage year for valid storage may be given differently according to the security level or the content of the document.

That is, in the management of receipt and disposal of documents through the transfer management module and the disposal management module, the documents are classified into predetermined criteria (public / non-public status, production year, storage year, security level, etc.) and set as a group. The advantage is that document management can be performed more efficiently.

Accordingly, the document group database for storing the set group of the document may be included in the database in which the management information of the document is stored.

Here, the process of discarding the document will be described with reference to FIG. 5 of the accompanying drawings.

According to FIG. 5 of the accompanying drawings, the warehouse clerk may identify a document that is approaching a disposal date or a document that is due to be discarded through the library management agent 100, and generate a revocation list.

Accordingly, the warehouse clerk transmits the revocation list to the department managing the document on the revocation list, and the department checks the revocation list and transmits a predetermined response signal responsive to the revocation list transmitted from the repository representative.

In this case, the response signal may be sufficient as a means for delivering a response to the revocation list to the person in charge of the storage regardless of verbal or textual transmission.

Afterwards, the library officer who receives the revocation list response from the department may inspect and rescind the revocation list for the revocation list.

The loan management module manages the export (loan) / import (return) of documents. That is, the loan management module may provide an interface for querying the export and import history of documents or performing export and import.

When exporting and importing a document, the document may be linked with an electronic signature, which may be configured to display a window for inputting an electronic signature when a user inputs information such as a button for performing export or import.

To this end, the library management system according to the present invention may further include an electronic signature input device (FIGS. 3 and 300). Accordingly, the library management agent 100 includes the electronic signature manager 140.

The electronic signature management unit 140 performs a function of interworking the library management agent 100 with the electronic signature inputter, and stores the electronic signature input from the electronic signature inputter as image information.

In this case, the digital signature to be stored may be configured to be inserted as a watermark and stored as image information.

That is, when there is an input of the digital signature, the previously stored watermark is not simply image information, but the watermark is inserted and stored, so that the pattern of the watermark can be analyzed and compared with the inputted digital signature.

Therefore, it has the effect of preventing the theft of digital signature, thereby increasing the security in the process of exporting and importing documents.

In addition, most non-electronic documents are managed to record or sign the documents on the register book or card, and in this case, another person steals the signature or personal information of another user. You could carry out the export with the information.

Accordingly, if the import is not made, the stolen user has no choice but to transfer the responsibility, and if the document is a confidential document, there is a problem that an unfair responsibility is transferred to the stolen user.

To this end, the library management system according to the present invention is configured to print an export and import history that can be managed / inquired by the library management agent 100 while simultaneously inputting an electronic signature through an electronic signature input device during export or import, The digital signature field of the printed paper document may be configured to display a watermark inserted therein.

Therefore, the electronic signature or theft of personal information can be prevented, and even when the export and import details are printed as a paper document, there is an advantage in that the operation of the printed matter can be easily grasped.

The integer search module manages the consistency of where the document exists.

In this case, the purified water inspection indicates the position of the document according to the recognition code attached to the bookshelf, the library or the box in which the document is stored, and the scan value of the recognition code reader scanning the document stored in the bookshelf, the library or the box. Refers to the operation of determining the position registration of the document compared to the position of the stored document.

In the case of a box, the recognition code reader 200 may be moved to a place where the recognition code reader 200 is located, but in the case of a library or a bookshelf, there is a practical difficulty in moving to the place where the recognition code reader 200 is located. Also, even if it can be moved, it is cumbersome because you have to move the box to scan each time.

Therefore, the library management system according to the present invention is configured so that the identification code reader 200 and the library management agent 100 communicate with each other wirelessly or have a separate memory card and embedded in the identification code reader 200, thereby recognizing the reader. There is an advantage that can carry out only the water purification (200) carry out the water purification.

In addition, the integer inspection module agent 100 may compare the pre-stored information and the newly input information to indicate whether or not the position registration.

For example, when the location information displayed on the current box number and the location information displayed on the storage box number match, it may be displayed to be matched in the “other reasons” column.

On the contrary, if the location information displayed on the current box number does not match the location information displayed on the storage box number, it may be displayed as a mismatch (box number) in a separate area.

This is described only for the box, but it is obvious that the design is also designed to compare the matching of the library number or the shelf number as well as the box number.

Further, the integer search module may perform batch presenting of documents, which may be revised based on the surveyed information and then revised based on the previously stored information.

In other words, if it is determined that the current box number and the storage box number are inconsistent, the location of the document may be re-stored by using "collective modernization", which is based on the current box number that has been investigated or a previously stored storage box number. Among them, it may be restored based on any one selected by the user.

In addition, depending on the design conditions, it is possible to produce a recognition code having the current information through the "related to the shelf number one-dimensional barcode output".

A process of performing such water purification will be described with reference to FIG. 6 of the accompanying drawings.

According to FIG. 6 of the accompanying drawings, in the present invention, the process of water purification is carried out. First, the user carries the recognition code reader 200 to a bookshelf (a library or a box) to scan a document (P1, Process 1). Perform.

At this time, the document scan P1 consists of scanning the recognition code attached to the bookshelf (a library or a box, etc.) through the recognition code reader 200 and scanning the recognition code attached to the document.

Furthermore, after scanning the recognition code attached to the document, the recognition code attached to the shelf (a library or a box, etc.) can be scanned again.

Accordingly, the scanned documents before and after scanning the identification code attached to the shelves (such as a library or a box) can be stored as being located in the shelves (such as a library or a box).

When the document scan P1 through the recognition code reader 200 is completed, the user may move to the library management agent 100 to retrieve the scan information.

In this case, the scan information is stored in the management agent 100, and when the recognition code reader 200 is a smart terminal, may be transmitted through an e-mail or an SMS, or the like, and when the recognition code reader 200 further includes a memory, The memory may be read and read into the PC on which the management agent 100 is installed to retrieve scan information.

In addition, when a document carrying cart or the like is further included, the information scanned through the recognition code reader 200 may be configured to be immediately stored in the management agent 200.

The library management agent 100 receiving the scan information from the recognition code reader 200 may be configured to display the corresponding information.

Thereafter, a comparison search (P2) process may be performed. The received information received from the recognition code reader 200 is compared with information previously stored in the server.

After the comparison search (P2) process, the library management agent 100 may be displayed whether or not the position of the document as shown in Figure 8, which determines the match / mismatch through the above-described purified water management module (P3) The process is done.

Accordingly, the user can easily determine the position consistency of the irradiated document, and can carry out the currentization operation (P4), where the currentization operation (P4) is newly performed through the position of the previously stored document or the integer inspection. The current operation can be performed by selecting one of the locations of the examined documents. This can be applied to whole water surveys in addition to water purification surveys.

Accordingly, there is an advantage that can efficiently and quickly perform the document water purification investigation or full water investigation.

That is, the conventional document constant search consists of a process of printing electronic information of documents stored in a database or the like on paper, and checking the position of each document directly by manpower to grasp changes.

Accordingly, the larger the amount of documents to be investigated, the more noticeably the accuracy is deteriorated, there is a problem that excessive manpower is wasted.

However, according to the document management through the library management system according to the present invention, it is possible to quickly and accurately grasp the current position of the document, and easily determine whether the document is aligned without the waste of manpower compared to the position of the previously stored document. Of course, if the location of the pre-stored document is the wrong position due to the change, it has a remarkable effect that can quickly change the location information of the document through the current operation.

The box management module sets a document to be stored in a box and generates a recognition code of the box. At this time, the management target of the box management module may be not only a box but also a library or a shelf.

The process of setting up a document to be stored in a box using the box management module and generating a recognition code of the box includes: (i) scanning the identification code attached to the document, and (ii) storing the information of the scanned document and managing agent. When input to 100, the warehouse management agent 100 automatically assigns a box number, and (iii) may generate a label including document information.

At this time, the box number may be automatically assigned by the library management agent 100, but may be configured to be directly input by the user according to design conditions.

The label generation may be generated as an Excel file.

The recognition code may be manufactured by printing the recognition code generated on the adhesive paper such as a label sheet.

Here, in the interface for printing the identification code, the start position of the label sheet (print sheet) can be designated.

As described above, since the recognition code is generated in an Excel file, it can be made to distinguish rows and columns of the Excel file.

Therefore, it has a remarkable effect that the user can set directly so that the recognition code is printed at a position corresponding to the remaining portion of the label sheet (print sheet).

The document management module provides an interface for checking the preservation status of documents managed and stored through the library management agent 100.

And through the document management module, you can check and manage the status of document preservation, migration, migration, disposal, disposal, and export.

In this case, the information displayed by the document management module may be sorted according to a user's selection.

The alignment may then consist of further providing another interface that may be "aligned", for example, by right-clicking on the interface or the like.

In addition, the user's selection means that the user arbitrarily selects from a management department name, a management department code, a document name, a retention period, a work period, a book number, and a box number.

In addition, by selecting a plurality of management department name, management department code, document name, retention period, work period, book number, box number according to the user's selection, it is also possible to provide a multi-arrangement of the document retention state.

Here, the selection items for the above-described alignment may further include items that can be expected by the skilled person in addition to the management department name, the management department code, the document name, the retention period, the work period, the book number, and the box number. It may be.

The statistics management module performs a function of providing statistics of documents managed and stored in the warehouse management agent 100.

This is in contrast to document management. For example, the interface according to the statistics management module allows the user to select items such as retention, management department name, retention period, and to provide the number of documents according to the selected items. Can be configured.

The interface module allows the member management module, transfer management module, waste management module, loan management module, water purification management module, box management module, document management module, and statistics management module to provide corresponding interfaces.

The database 150 performs a function of storing document information that is changed by carrying out document management or box management or document water purification according to export / import, disposal, and transfer.

That is, the information provided in the above-described member management module, transfer management module, disposal management module, loan management module, purified water management module, box management module, document management module, statistical management module is provided through the information stored in the database 150 Can be.

In addition, member information may be stored in the database 150. In this case, the member information may be an ID, a password, personal information of a user, department information, and the like.

Database 150 includes a document group database.

The document group database may store a document set as a group according to a predetermined standard of the document (open / private status, production year, storage year, security level, etc.).

The information backup unit 160 performs a function of backing up the predetermined information stored in the database 150 on a periodic basis. To this end, the information backup unit 160 may include a schedule module (not shown).

In addition, the library management system according to the present invention may further include a separate server as described with reference to FIG. 1, and in this case, the database 150 and the information backup unit 160 may be configured to be included in the server.

According to other design conditions, a separate server for performing the function of the information backup unit 160 may further include a higher database (not shown in the drawing) for collecting and managing information of the database 150.

For example, when a place using the library management system according to the present invention is a regional eavesdropping, information of a document managed by the regional eavesdropping may be stored in a database as well as a higher level database.

In addition, the information stored in the database of the library management agent used in sub-local governments (A-1 city hall, A-2 city hall, A-3 county office, ... can do.

That is, the parent database may collect and store information stored in the database of the library management agent installed at a specific place and information stored in the database of the library management agent installed at another related place (subordinate concept) thereof.

Thus, in publishing certain information, aggregated information can be provided, more specifically A-1 city hall, A-2 city hall, A- 3 County Office ... An There is an advantage that can collect the information managed in the office, etc. in the upper database to store and manage the information provided by the request to provide the collected information.

The library management system according to the present invention configured as described above can more efficiently manage the non-electronic document through the double inspection. This will be described with reference to FIG. 7 of the accompanying drawings.

Looking at the process according to Figure 7, the first department in a specific department to notify the person in charge of the transfer of documents and submit a list of transfer.

Afterwards, the warehouse clerk may generate a recognition code according to the transfer list, and transmit the recognition code to the corresponding department.

In this case, the department attaches the identification code to the document, and attaches the identification code to the document so that the document to be transferred can be primarily inspected.

That is, in the first inspection, the quantity or loading status of documents to be transferred can be checked by attaching an identification code to the documents to be transferred.

In addition, the department may deliver the non-transfer document after completing the first inspection in the library representative, and the secondary inspection may be performed in the process of receiving the transfer document through the library management agent 100 described above.

For example, the warehouse clerk secondarily checks the quantity or loading status of the document while receiving the document through the warehouse management agent.

Thereafter, the warehouse clerk may place the transfer document transferred from the department to the store, which may be placed in the store by scanning a recognition code attached to the store and scanning the recognition code attached to the transfer document.

On the other hand, there is a standard records management system (RMS) used to manage electronic documents or non-electronic documents.

It is an electronic system that supports the record management work of the person in charge who performs the functions related to the retention period, disposal instructions, and disposal along with the function of managing documents, and the library management system according to the present invention is linked with the standard record management system (RMS). Can be.

This can solve the problem of preventing theft of user information or digital signature when importing or exporting documents that could not be provided by the standard records management system.

In addition, by linking the library management system and the standard records management system (RMS) according to the present invention, the part for document registration can be supplemented.

For example, the inconvenience of having to work by moving a document located in a library (or a shelf, a box, etc.) to a place where a computer is located can be eliminated. This is related to the present invention, and carries only the identification code reader 200 to the library. Can be used to efficiently manage documents and prevent unnecessary waste of personnel.

Collectively, the library management system according to the present invention configured as described above can perform document management such as transfer, disposal, export / import, or management of a box in which documents are stored, as well as documents through water purification of documents. Position coherence can be secured.

In addition, the library management agent of the present invention stores the digital signature input from the electronic signature input device as image information, and inserts and stores the watermark, thereby preventing theft of the digital signature, thereby improving security.

In addition to managing the non-electronic documents through the warehouse management agent, it is also possible to conduct a complete survey in addition to the water purification survey.

In addition, what was described above using FIG. 1 thru | or 7 described only the main matter of this invention, and this invention is limited to the structure of FIG. 1 thru | or FIG. 7 as many designs are possible within the technical scope. It is not clear.

Claims

A recognition code reader for scanning a recognition code attached to a document; A storage management agent installed in a work terminal and connected to the recognition code reader and including an interlocking unit, a recognition code setting unit, an information management unit, a database, and an information backup unit; And a document transport cart having the work terminal and the identification code reader, which can carry out the export / import management, transfer management, waste management, document management, box management and water purification of the document. In the library management system comprising a,

The recognition code setting unit,

Generate and print the identification code and identify the identification code scanned by the identification code reader,

When printing the identification code, it is possible to designate the starting position of the printing paper to start printing the identification code,

The information management unit,

And an interface module for carrying out / import management, transfer management, disposal management, document management, box management and water purification of the document by the scan value of the recognition code reader, and providing an interface therefor,

The position of the document is displayed on the screen of the work terminal according to the scanning value of the recognition code attached to the bookshelf, the library or the box in which the document is stored, and the recognition code reader scanning the document stored in the bookshelf, the library or the box. And comparing the position of the document with the previously stored document to determine the position alignment of the document.

As a result of determination, when the positional alignment of the document is inconsistent, performing the current operation of re-storing the document as present in the selected one of the position of the displayed document or the position of the pre-stored document,

The interface module provides an interface for setting an arbitrary document according to a user selection as a group through a screen of a work terminal.

The database is:

Contains a document group database that can store document groups set as groups.

The information backup unit,

Library management system, characterized in that for backing up the information stored in the database on a regular basis.
The method according to claim 1,

The information management unit,

The box management module for setting a document to be stored in the box, and generates a recognition code of the box;

The box management module,

A library for providing a box number according to a scan value of a recognition code reader that scans a recognition code attached to a document to be stored in the box through the interface module through a screen of the work terminal. Management system.
The method according to claim 1,

Further comprising an electronic signature inputter interoperating with the library management agent,

The warehouse management agent,

Library management system, characterized in that the watermark is inserted into the digital signature input from the electronic signature input device and stored as image information.
The method according to claim 1,

The library management agent is linked to the administrative standard code management system, the library management system, characterized in that for automatically performing the department code management and organization chart generation.
The method according to claim 1,

The recognition code reader and the library management agent is installed in a library or a management department, the library management system, characterized in that interlocked with the standard record management system.