CN105830117A

CN105830117A - Library management system

Info

Publication number: CN105830117A
Application number: CN201580000085.6A
Authority: CN
Inventors: 李圣哲; 元祥瑛
Original assignee: Individual
Current assignee: Individual
Priority date: 2014-02-27
Filing date: 2015-02-27
Publication date: 2016-08-03
Also published as: WO2015130129A1; KR101427602B1

Abstract

The present invention relates to a library management system comprising a library management agent and an identification code reader to manage documents stored in a library. More specifically, provided is a library management system capable of: producing identification codes to be attached to documents by means of the library management agent; and scanning the identification codes attached to the documents by means of the library management agent to perform document management, including checking in and out, destroying and transferring corresponding documents, to manage boxes storing documents and to investigate matching of the documents. To that end, the present invention comprises an identification code reader and a library management agent, wherein the identification code reader scans the identification code attached to a document, and the library management agent, on the basis of the values scanned by the identification code reader, performs document checkin and checkout, destruction and transfer managements, document management, box management and matching investigation.

Description

Stack room layout system

Technical field

The present invention relates to comprise stack room layout agency and identification code plug-in reader and the file of stack room keeping is performed the stack room layout system of management.

The present invention relates to the file of stack room keeping is performed management, and file can be performed exactly complete enumeration and the stack room layout system of consistent investigation.

More specifically, the present invention relates to can be produced on file the identification code of attachment by stack room layout agency, by the identification code of attachment in identification code plug-in reader scanning file, perform warehouse-in/the go out library management of associated documents, scrap management, transfer the file management of management etc., and perform the sub management of file safety deposit box and stack room layout system that file is unanimously investigated.

The present invention relates to also comprise the electronic signature loader of input electronic signature, the electronic signature of electronic signature loader input is stored with image information stack room layout agency, and in electronic signature, adds watermark the stack room layout system stored.

The present invention relates to and the stack room layout system of administrative standard code management interconnection.

The present invention relates to the standard recording management system interlink can issued, and the stack room layout system of integrated management non-electronic record thing with national record institute.

Background technology

Generally, as government bodies, library, enterprise's (industry body), office etc. perform the place of office, with the information that file keeping is relevant to business.

Such file has the file (e-file) of electronic form and the file (non-electronic file) of non electronic version, wherein can be managed by terminating machines such as computers because of e-file, file identification is easy, and extra storage device can be stored in because Electronically constituting, the advantage with easily keeping.

But, as a example by government bodies, enterprise's (industry body), office, processed file major part is to produce into non-electronic file form with keeping originally, security guarantee, the purpose of dual keeping (electronics, non-electronic).

It addition, as the places such as library mainly process non-electronic file more than e-file.

This non-electronic file is in the middle of keeping, owing to in/out position can change at any time frequently, the position of file is difficult to grasp, and when transferring with initially predetermined, actual transfer file transfers that catalogue is inconsistent or the vital document etc. should not scrapped that often runs off when scrapping, non-electronic file itself has the most manageable problem.

This non-electronic file is from putting in storage to and scrapping, exist and storage position be varied multiple times such as outbound or transfer etc. and be difficult to grasp the position of file or owing to the loss of file, breakage etc. are difficult to the problem of management certainly etc., the problem therefore with non-electronic file the most easy to identify.

On the other hand, in order to solve problem as above, develop art file management technology always, related to this, record logistics safeguard system and method thereof Korean Patent Laid the 10-2007-0011968th.

The technology of above-mentioned record relates to, when when the business of process, produced kind file is transplanted on stack room, process packaging/examination based on bar code, and the file of transfer is effectively supported to logistic management system and the method thereof of the business such as the warehouse-in/outbound of location management based on bar code and file/borrow/scrap.

But, the technology of above-mentioned record has the problem that can not manage document location.

Simply, record can be managed by bar code the position of file, but this is only referred to specify the work of storage position or during the transfer of file by bar code, is grasped the work of position by the bar code identified.

In other words, the technology of above-mentioned record cannot perform to confirm position consistency (coupling) the management work of file present situation.

Such as, in warehouse-in, outbound or the reading process of file, position may produce change, and the technology of above-mentioned record has the problem that not can confirm that document location is consistent or inconsistent.

Meanwhile, after the record produced being changed or scrapped, transferring file in warehouse-in, outbound or the reading process of file, it is difficult to extract the problem that this content is detailed.

It addition, the technology of above-mentioned record, do not possess and can confirm that preservation state or the statistics present situation being managed file, and the condition of the non-electronic file present situation of registration in standard recording management system.Accordingly, there exist and be difficult to grasp the problem preserving state with the file of non electronic version keeping.

Accordingly, it would be desirable to exploitation is with non electronic version keeping file, but more can efficiently perform outbound, consistent (coupling), transfer, the management such as scrap, and the file of this management of execution can easily be confirmed its technology recorded.

In addition, it is desirable to exploitation is by the linkage with standard recording management system, can the technology of keeping (preservation) state of the present situation of non-electronic file that produces of the hypermedia system of easy confirming mechanism and actual production or non-electronic file certainly.

Summary of the invention

In order to meet above-mentioned requirement, the problem that the invention solves the problems that is to provide, the identification code of attachment can be produced on file, and file or file safety deposit box easily can be scrapped by the scanning of identification code, transfer, the management of outbound/inbound etc., and file is performed the stack room layout system unanimously investigated.

It is a further object of the present invention to provide, by stack room layout agency and administrative standard code management interconnection, the most easily manage the organization charts of user, and for due to limiting of existing written notes mode, the problem that obj ect file can not be checked and accepted comprehensively is moved in substantial amounts of transfer, scrap etc., it is possible to use the stack room layout system that identification code electronically solves.

It is a further object of the present invention to provide, also comprise and stack room layout agency's linkage, and input the electronic signature loader of electronic signature, and electronic signature loader input sign electronically and goes up the stack room layout system that addition watermark stores with image information by stack room layout agency.

It is a further object of the present invention to provide, manage system interlink with standard recording, the stack room layout system that the data message (handover information, chest number, pressmark, outbound/inbound information, scrap information etc.) of non-electronic file is unified can be made.

In order to solve problem described above, stack room layout system according to the present invention, it is technically characterized in that, comprise: identification code plug-in reader and stack room layout agency, the identification code of attachment in identification code plug-in reader scanning file, stack room layout agency performs the outbound/inbound management of described file, transfer management according to the scan values of identification code plug-in reader, scraps management, file management, chest management and unanimously investigate.

And, according to the stack room layout system of the present invention, it is technically characterized in that, also comprises and stack room layout acts on behalf of the electronic signature loader linked, and addition watermark in the electronic signature of electronic signature loader input is stored with image information by stack room layout agency.

And, stack room layout system according to the present invention, it is technically characterized in that, the information that stack room layout system generated (handover information, chest number, pressmark, outbound/inbound information, scrap information etc.) contacts with the production present situation of the upper non-electronic file registered of data base of standard recording management system, carries out the consistent of two system informations.

Stack room layout system according to the present invention, it has the effect that, be possible not only to perform transfer, scrap, the file management of outbound/inbound etc. or the management of file safety deposit box, it is also possible to unanimously investigating with the concordance guaranteeing document location by file.

It addition, the stack room layout agency of the present invention, its remarkable result having is, the electronic signature of electronic signature loader input is stored with image information, and adds watermark and store, thus it can be prevented that usurping of electronic signature, it is possible to increase safety.

It addition, according to present specification base management system, it has the effect that, make standard recording management system consistent with the data message of non-electronic file, therefore ensure that the unified of management.

Accompanying drawing explanation

Fig. 1 is a configuration example of the stack room layout system according to the present invention.

Fig. 2 is the schematically composition block chart of the stack room layout system according to the present invention.

Fig. 3 be the stack room layout system according to the present invention specifically constitute block chart.

Fig. 4 is in the stack room layout system according to the present invention, the oblique view that display identification code plug-in reader is constituted.

Fig. 5 is in the stack room layout system according to the present invention, and display performs the example that file is scrapped.

Fig. 6 is in the stack room layout system according to the present invention, and the flow chart of consistent fact-finding process is described.

Fig. 7 is in the stack room layout system according to the present invention, the flow chart of supporting paper hand-over.

Detailed description of the invention

The meaning that term used in this specification and claims book or word should not be based upon on general or dictionary is explained, but based on inventor in order to illustrate that it is invented with the best way, can suitably define term concepts in principle, it should explain with the meaning and concept meeting the technology of the present invention thought.

Therefore in the embodiment of this specification record and constitute, what drawing showed, the embodiment that simply present invention is optimal, it is not to represent the technological thought that the present invention is whole, it should be understood that there may be multiple equipollent or the variation substituting these when submitting the application to.

Hereinafter, show before in conjunction with the accompanying drawings, in order to disclose idea of the invention, to unwanted item, the known the composition i.e. technical staff in the art with usual knowledge can obviously added, do not show or there is no specific description.

The present invention relates to, comprise stack room layout agency and identification code plug-in reader, and the identification code of attachment on file can be generated by stack room layout agency, manage the stack room layout system of this document by identification code plug-in reader scanning identification code of attachment on file.

This stack room layout system is provided on the terminating machine that possesses in stack room, can perform the outbound/inbound management of the non-electronic file of stack room keeping, scrap management, transfers the file management of management etc., and perform the management of file safety deposit box and unanimously investigating of file.

It addition, can be arranged on the terminating machine that other places beyond stack room possess according to present specification base management system.

To this, illustrate with reference to Fig. 1.

Arrange preferably on the terminating machine (desktop computer, notebook computer, panel computer, portable terminal device etc.) that stack room layout agency according to the present invention possesses in stack room, but according to design condition, as it is shown in figure 1, the terminating machine that other places beyond stack room possess can be arranged on.

At this moment, place beyond stack room is probably other departments of process business, other department is with the 1st department, the 2nd department in FIG ... the n-th department represents, but this is only intended to understand that the present invention indicates, according to use condition can be General Affairs Department, Human Resources Department, planning department etc. general it is anticipated that department of enterprise organization.

That is, according to the stack room layout system of the present invention, identification code plug-in reader and stack room layout agency can not only be provided at stack room, it is also possible to be arranged on the administration section of enterprise.

It addition, Fig. 1 with reference to the accompanying drawings, it is also possible to comprise servomechanism, therefore servomechanism stores by the fileinfo of stack room layout system administration, in the 1st, 2... department etc. and can be with shared file information between the stack room layout system that stack room are arranged.

At this moment, servomechanism can automatically update by outbound/inbound, transfer, the produced fileinfo change of management such as scraps.

Therefore, use and can share information between the user of stack room layout agency 100, such as, when the stack room layout agency arranged in stack room produces fileinfo change, in the 1st, 2...n department it can be identified that modification information.

And, when the 1st department produces registration or scraps the fileinfo change of file etc., automatically update change, in 2...n department and stack room it can be identified that modification information.

And then, according to other design condition, it is reconfigured at webpage (web) servomechanism, allows user pass through webpage (web) and the fileinfo at stack room layout can be inquired about.

Thus, if when the environment that can surf the Net, it is not required to additionally arrange stack room layout agency, the fileinfo at stack room layout can also be inquired about by terminating machine.

At this moment, terminating machine is that the terminating machines such as the energy desktop computer of supported web page, notebook computer, intelligence portable terminal device are sufficient for.

That is, it is constituted is that most user can be read at the fileinfo of (webpage) servomechanism storage by webpage.

Showing before illustrating this stack room layout system, the consistent investigation of this specification is the position of survey document keeping, with the matching that the storage position stored compares to come survey document position.

The most first emphasize that " file " described in this specification is " non-electronic file ", to this, when " file " and " electronics (digital) file " of the present invention needs to compare, directly it is recited as " non-electronic file ", so the understanding of the present invention aspect will not be had any problem.

Meanwhile, file safety deposit box is the term different from bookshelf, refers to that carton, bookshelf, document chest etc. are using multiple files as the means of unit keeping.

Hereinafter, in conjunction with accompanying drawing, the schematically composition of the stack room layout system according to the present invention is illustrated.

Fig. 2 is the schematically composition block chart of the stack room layout system according to the present invention, Fig. 3 be the stack room layout system according to the present invention specifically constitute block chart, Fig. 4 is in the stack room layout system according to the present invention, display identification code plug-in reader constitute oblique view.

Fig. 2 with reference to the accompanying drawings, the present invention mainly comprises stack room layout agency 100 and identification code plug-in reader 200 and constitutes.

Stack room layout agency 100 is arranged on operational terminal machine (such as: user PC, flat board PC, carry with terminating machine etc.), and perform the outbound/inbound management of file, transfer management, scrap management, chest management and the consistent of file of file safety deposit box are investigated.

Now, file and the chest management of stack room layout agency 100 is mainly the management being carried out corresponding document or chest by identification code plug-in reader 200 scanning recognition code.

And, showing at Fig. 2, stack room layout agency 100 is connected with 1 identification code plug-in reader 200, but scope of the presently claimed invention is not to be limited by drawing or reduce, and it is constituted can also be the stack room layout agency 100 multiple identification code plug-in readers 200 of connection.

Thus, connect multiple identification code plug-in reader 200 at the terminating machine (desktop computer, notebook computer, panel computer, portable terminal device etc.) being provided with stack room layout agency 100, there is the advantage that can simultaneously work.

Fig. 2 with reference to the accompanying drawings, stack room layout agency 100 is to comprise: linkage portion 110, identification code configuration part 120, Information Management Department 130, electronic signature management department 140, data base 150 and information back-up 160 and constitute.

With reference to Fig. 2, to stack room layout as above, agency is specifically described.

Linkage portion 110 performs the function making stack room layout agency 100 link with electrical form (Excel).

That is, utilize electrical form (Excel) can to store and transfer, scrap, management information that file management, chest management and the consistent investigation such as outbound/inbound are relevant, modification can also be easily performed by electrical form.

In particular, during identification code plug-in reader scanning recognition code, by stack room layout agency 100 management with transfers, scrap, the file management of outbound/inbound etc., the management information that chest management and consistent investigation are correlated with can use electrical form (Excel) to show.

And, linkage portion 110 performs the function making stack room layout agency 100 with administrative standard code management interconnection.

Administrative standard code refers to, in order to the most jointly utilize administrative information between administrative organization, administrative code needed for the administrative business of offices at different levels is standardized, the administrative code formulate according to regulated procedure, informed, and it systematized is referred to as administrative standard code management system.

Thus, the present invention is all offices of the administrative standard code that central administrative organization and affiliated office, commune etc. use administrative standard code management system to be supported, uses stack room layout agency 100 to have the advantage that can readily and easily change, register user organization charts.

Identification code configuration part 120 can make (generation) and print identification code, and performs to identify the function of identification code that identification code plug-in reader 200 described later scans.

This identification code configuration part 120 is to comprise identification code to make module, identification code print module, identification code identification module and identification code plug-in reader communication module and constitute.

Identification code makes module and performs to make the function of identification code

Now, identification code can be formed by two-dimensional bar code (QRcode) or bar code (Barcode), and the information comprised at this identification code is probably the chest number of file, management number, pressmark and file name.

According to different design conditions, identification code is probably the electric ink (ElectronicInk) utilizing RFID (radiofrequencyidentification).

This is to make identification code can perform RFID communication, prints the technology of RFID antenna, and RFID antenna printing is different from the production method of existing etching mode RFID label antenna, can make antenna by the mode printing electric ink.

So, when identification code is to be made up of the electric ink utilizing RFID, identification code plug-in reader can be made up of RFID plug-in reader.

It addition, according to other design condition, identification code can be the composition using wireless near field communication.

Wireless near field communication (NearFieldCommunication, NFC) has the frequency band of 13.56MHz, closely for performing the technology of radio communication.

To this end, identification code can be made up of NFC label, identification code plug-in reader can be made up of NFC plug-in reader.

During it addition, identification code is to be made up of NFC label or two-dimensional bar code (Qrcode), identification code plug-in reader 200 can be smart terminal (smart mobile phone, Intelligent flat computer, iphone, ipad etc.).

Thus, with scanning recognition code, and the information of scanning can be sent or receive by the function of smart terminal by smart terminal.

Such as, it is possible not only to receive and dispatch fileinfo with stack room layout people by E-mail address, it is also possible to by transmitting-receiving fileinfos such as SMS.

Identification code as above can be in the information of stack room layout agency 100 input regulation, and the information of input represents with electrical form, and makes bar code.

In particular, information (stack room number, pressmark, chest number, file name, file number etc.) by stack room layout agency 100 input regulation, and bar code can be made, to this end, electrical form can possess bar code font by electrical form.

Identification code print module can print identification code and make the identification code of module making, to this end, single printing equipment (not shown) can also be comprised, identification code print module can perform the connecting portion function being connected with printing equipment.

Identification code identification module is carried out the function of the identification code identification scanned by identification code plug-in reader 200 described later.

I.e., it is possible to identify the fileinfo (stack room number, pressmark, chest number, file name, file number etc.) that identification code is comprised.

Identification code plug-in reader communication module is carried out communicating with identification code plug-in reader 200 so that the information input of identification code plug-in reader 200 is on stack room layout agency 100.

Now, the composition of communication is, the terminating machine and the identification code plug-in reader 200 that are provided with stack room layout agency 100 are with wired connection, in order to make stack room layout agency 100 and identification code plug-in reader 200 be in communication with each other by wired.

In another example, stack room layout agency 100 can be with radio communication with identification code plug-in reader 200.

In another example, can be with built-in single memory card at identification code plug-in reader 200, and identification code plug-in reader communication module is to be constituted with memory card plug-in reader so that the information input in identification code plug-in reader 200 input acts on behalf of 100 at stack room layout.

First, by Fig. 2, identification code plug-in reader 200 being described, identification code plug-in reader 200 can be made up of plug-in reader body 210 and plug-in reader support 220.

Now, plug-in reader body 210 can comprise agent communication portion 211.

Agent communication portion 211 performs the function communicated with above-mentioned identification code plug-in reader communication module.

That is, when identification code plug-in reader 200 and the terminating machine being provided with stack room layout agency 100 carry out wire communication, agent communication portion 211 can be made up of wire cable.

During it addition, identification code plug-in reader 200 and stack room layout agency 100 carry out radio communication, agent communication portion 211 can be the composition (such as: USB wireless encryption Canis familiaris L., Wireless LAN device etc.) of wireless communication module.

Meanwhile, when identification code plug-in reader 200 built-in memory card, agent communication portion 211 can be made up of memory card.Thus, the identification code plug-in reader communication module of stack room layout agency 100 can be made up of (Fig. 4) memory card plug-in reader.

As it has been described above, identification code plug-in reader 200 and stack room layout agency 100 carry out radio communication, or use single memory card, thus, need the file of management, even if being positioned at the distant place from stack room layout agency 100, as long as carrying identification code plug-in reader 200 just there is the remarkable result that can be managed.

According to design condition, it is also possible to comprise file Hand-cart for transporting (not shown), file Hand-cart for transporting possesses terminating machine (such as: panel computer etc.), and stack room layout agency 100 can be set on described terminating machine.

It addition, identification code plug-in reader 200 and stack room layout act on behalf of the composition of 100 carries out wireless or finite communication, the file management that outbound/inbound manages, scraps management, transfer management etc. can be performed, or the management of file safety deposit box and the consistent of file are investigated.

Thus, it is desirable to outbound/inbound, scrap, the load of file transferred on file Hand-cart for transporting, and carry that identification code plug-in reader 200 just has can be to move while the advantage performing file management.

Perform the file management that outbound/inbound manages, scraps management, transfer management etc., and perform the management of file safety deposit box and the Information Management Department 140 of the consistent investigation of file, comprise: transfer management module, scrap management module, borrowing management module, consistent investigation and management module, chest management module, document management module, statistics management module, member management module and interface module.

Member management module is the user identifying and using stack room layout agency 100, and is connected with administrative standard code system, can the management of executive arm's code and organize map generalization automatically.

Here, the management of division code refers to the standardization of division code, thus, can easily distinguish the administration section in enterprise in systems.

Refer to it addition, organization charts generates, during the government organs etc. using enterprise to be commune, according to the organization charts's information stored in administrative standard code system, generate the organization charts that can use in the stack room layout system according to the present invention.

When member management module is that user passes through account (ID) and password (Password) logins (Log-in), identify whether the user logined is the user included in the organization charts generated according to administrative standard code system, the use authority of corresponding user can also be identified.

Such as, even the user comprised in organization charts, file is scrapped, the important process of transfer etc. is not when having authority, and user can be made can not to perform the management of corresponding document.

And, it is provided that the interface of member management can be performed, the registration of member, cancellation can be performed by interface.

Transfer management module to perform to transfer or the predetermined function transferring file in agency 100 registration.

Now, the management of transferring of file is probably the transfering work that file is moved from other bookshelves or moved the past to other bookshelves, but the file management of new warehouse-in can also belong to the scope transferring management.

Perform to scrap or the predetermined function scrapping file in agency 100 registration it addition, scrap management module.

Scrap management module display file registration, chest to be provided to manage, unanimously investigate, go out library management, file management, statistical material, member management and the picture at ambient As operation interface.

It is also possible to display can select registration predetermined to transfer the predetermined transfer of file, registration is transferred the file of file and transferred, registers and make a reservation for scrap file predetermined and scrap, register and scrap the interface that the file of file is scrapped.

To this, user selects predetermined to transfer, file is transferred, predetermined scrap and file scrap in an interface, and scan the identification code being attached on file.

Thus, whenever scanning recognition code, the information that identification code can be made to comprise shows on picture.

And, scrapping management module can be set fileinfo with group.

Therefore, performing outbound/inbound management, scrap management, transfer the file management of management etc. and the management of file safety deposit box and file consistent when investigating, having can be to set group to perform work or the advantage of confirmation preservation state.

Such as, the government organs in commune etc. generate the department of file may be different, and this file can divide into open file or non-public file.

Especially, the situation of non-public file, different level of security can be given according to file, and manage file according to level of security.

Meanwhile, the working year of each file may be different, and may give the different keeping years of effectively keeping according to the content of level of security or corresponding document.

I.e., by transferring management module and scrapping management module, manage the warehouse-in of file and scrap aspect, file is distinguished with the benchmark (disclosure/whether non-public, working year, keeping year, level of security etc.) of regulation and sets group, thus there is the advantage that can more efficiently carry out file management.

Thus, the data base in save file management information can also comprise the file group data base of store files setting group.

Here, the file process of scrapping is illustrated by the Fig. 5 with reference to accompanying drawing.

Fig. 5 with reference to the accompanying drawings, stack room layout people acts on behalf of 100 by stack room layout, can confirm that close to scrapping the file of target date or scrapping the file of target date, and catalogue is scrapped in generation.

Thus, stack room layout people transmits to the department being managed the file scrapping catalogue and scraps catalogue, after relevant departments confirm to scrap catalogue, stack room layout people's transmission is scrapped catalogue and sends back the regulation back-signalling answered.

Here, back-signalling be with feasible scrap oral pass on or word is pass on etc. unrelated, as long as stack room layout people can pass on the means responded about scrapping catalogue be sufficient for.

Afterwards, receive from relevant departments and scrap the stack room layout people that catalogue is responded, check and accept to scrap catalogue relevant scrap file after can scrap.

Borrowing management module performs the function of outbound (the borrowing)/warehouse-in (return) of management file.That is, borrowing management module can provide the outbound of inquiry file and warehouse-in to record or for performing the interface of outbound and warehouse-in.

And, when performing outbound and the warehouse-in of file, can be with electronic signature linkage, it is constructed to perform outbound or warehouse-in, when the information of user input button etc., can point out the window of input electronic signature.

To this end, can also comprise electronic signature loader 300 (with reference to Fig. 3) according to present specification base management system, thus stack room layout agency 100 comprises electronic signature management department 140.

Electronic signature management department 140 performs the function making stack room layout agency 100 with electronic signature loader linkage, and the electronic signature of electronic signature loader input is stored with image information.

Now, it is constituted is the electronic signature stored can be added watermark to store with image information.

That is, when input electronic signature, the watermark stored is not simple image information, but adds the image information that watermark stores, and after therefore analyzing corresponding watermark recovery, can compare with the electronic signature of input.

Therefore, there is the effect being possible to prevent to usurp electronic signature, thus can increase the safety during file outbound and warehouse-in.

Additionally, for most non-electronic file, outbound or the warehouse-in of file are managed, in this situation in the detailed also signature scheme of record on book or written notes card of writing down notes, other people can usurp signature or the personal information of other user, performs outbound etc. with corresponding user information.

Thus, when not completing warehouse-in, stolen user to be taken responsibility, and when the most corresponding file is the file of requirement secret, there is the problem that stolen user to bear improper responsibility.

For this, according to the stack room layout of the present invention, it is constituted is when outbound or warehouse-in, by electronic signature loader input electronic signature, print the outbound that can manage/inquire about and warehouse-in detail stack room layout agency 100 simultaneously, and show, on the electronic signature hurdle of the paper document printed, the watermark added.

Accordingly it is possible to prevent usurp electronic signature or personal information, and in the case of print outbound and warehouse-in detail with paper document form, it may have the advantage whether corresponding printed matter forges can be easily mastered.

Consistent inquiry module is that the matching that file exists position is managed.

At this, consistent investigation refers to, according to identification code additional on the keeping bookshelf of file, stack room or chest, and the scan values of the document identifier code plug-in reader scanning in the keeping of corresponding bookshelf, stack room or chest, the position of display file, and after comparing with the position of store files, it is judged that the work of document location coupling.

And, as a example by chest, the position at identification code plug-in reader 200 place can be moved, but as a example by stack room or bookshelf, actually be difficult to move the position at identification code plug-in reader 200 place.Even if it addition, can move, there is the loaded down with trivial details problem every time moving chest to be scanned.

Therefore, stack room layout system according to the present invention, it constitutes and is identification code plug-in reader 200 and stack room layout agency 100 communicates with wireless, or possesses single memory card and be built in identification code plug-in reader 200, has and only carries the advantage that identification code plug-in reader 200 just can perform unanimously to investigate.

Meanwhile, after consistent inquiry module is the information and newly inputted information more stored by agency 100, can show whether position mates.

Such as, when the positional information that present chest number shows is consistent with the positional information that storage chest number shows, can represent consistent on " other business " hurdle.

Contrary, when positional information that present chest number show and the positional information that storage chest number shows are inconsistent, inconsistent (chest number) can be represented in respective regions.

This is at above-mentioned, chest to be described, but chest number is not only in its design, it is also possible to the matching comparing stack room number or pressmark is preferable.

And then, consistent inquiry module can perform existingization by the gross of file, and this is to be modified unmatched file, can carry out existingization on the basis of the information of investigation on the basis of carrying out existingization, or the information stored.

In particular, judge when present chest number and storage chest number are inconsistent, by " existingization by the gross " can the position of store files again, benchmark now is in the present chest number of investigation or the chest number that stored, user any one can be selected to store as benchmark again.

It addition, according to design condition, it is also possible to make the identification code with existingization information by " output pressmark bar code is correlated with ".

The process so completing unanimously to investigate is illustrated by Fig. 6 of accompanying drawing.

Fig. 6 with reference to the accompanying drawings, the process completing unanimously to investigate in the present invention is, carries identification code plug-in reader 200 first by person mobile to bookshelf (stack room or chest), performs scanning P1 (Process1).

Now, file scan P1 is to scan the identification code in the upper attachment of bookshelf (stack room or chest) by identification code plug-in reader 200, and scans the identification code of attachment on file and complete.

And then, in scanning file after the identification code of attachment, can again scan the identification code of the upper attachment of bookshelf (stack room or chest etc.).

Thus, before or after the identification code of the upper attachment of scanning bookshelf (stack room or chest etc.), the position of corresponding bookshelf (stack room or chest) can be positioned at scanning file and store.

After completing file scan P1 by identification code plug-in reader 200, user can move on to stack room layout agency 100 reading scanning information.

Now, at stack room layout agency 100 reading scanning information, and identification code plug-in reader 200 is when being smart terminal, can be transmitted by E-mail address or SMS etc., when identification code plug-in reader 200 also comprises memory card, read memory card to the PC etc. arranging stack room layout agency 100, scanning information can be read.

And then, when also comprising file Hand-cart for transporting, it constitutes and by identification code plug-in reader 200, scanning information can directly be stored in stack room layout agency 200.

The stack room layout agency 100 receiving scanning information from identification code plug-in reader 200 can show corresponding information.

Then, can be formed and compare retrieval P2 process, it performs the comparison of information and the information stored at servomechanism receiving from identification code plug-in reader 200 and showing.

Relatively after retrieval P2 process, as shown in Figure 8, whether stack room layout agency 100 can show the coupling of document location, and this is the process being formed by above-mentioned consistent investigation and management module and judging consistency/inconsistency.

Thus, user can easily determine the location matches of consistent survey document, and existing chemical industry can be performed make P4, the most existing chemical industry is a position can be selected in the document location stored or the document location again investigated by consistent investigation to perform existing chemical industry make as P4.This can also use in addition to consistent investigation in complete enumeration.

Thus, have and can perform consistent investigation or the advantage of complete enumeration of file efficiently and effectively.

That is, existing file is unanimously investigated is to be stored in the files electronic information Paper Printing of database, and directly checks that with manpower the position of each file is formed with the process grasping change.

Thus, the amount of respondent's file is the most, and degree of accuracy declines significantly, and the problem with excess waste manpower.

But, by the stack room layout system according to the present invention, perform when unanimously investigating of file, can the most correctly grasp the present position of file, compare with the position of store files, it is not required to whether waste of manpower just can easily determine the coupling of document location, and when the change owing to producing makes the position of store files be errors present, has that made by existing chemical industry can promptly change file positional information the remarkable result that stores.

The file that chest management module settings is to be taken care of in chest, and perform to generate the function of chest identification code.Now, the management object of chest management module is more than chest, it is also possible to be stack room or bookshelf.

Use chest management module settings file to be taken care of in chest and generate the process of chest identification code and be, i () scanning fileinfo that the identification code (ii) of attachment scans on file is after stack room layout agency 100 input, stack room layout agency 100 gives chest number automatically, and (iii) also can generate the label comprising fileinfo.

Now, the imparting of chest number, its composition is, automatically can be given by stack room layout agency 100, but according to design condition, it is possible to directly inputted by user.

And, the generation of label can be generated by electrical form (Excel) archives.

The identification code so generated can be printed upon having adhesive label to make identification code.

Here, the starting position of label paper (printing paper) can be specified on the interface printing identification code.

As it has been described above, because identification code is to generate with electrical form archives, can be formed by the row and column distinguishing electrical form archives.

Therefore, for making identification code be printed upon on the position of corresponding label paper (print paper) remainder, there is the remarkable result that user can directly set.

Document management module provides, and can confirm that being managed and take care of file by stack room layout agency 100 preserves the interface of state.

Further, be can confirm that by document management module and manage file preservation, transfer, predetermined transfer, scrap, make a reservation for scrap, the state of outbound etc..

Now, document management module the information shown can be ranked up according to the selection of user.

Such as, above-mentioned sequence is to reoffer to be formed by other interface that can " sort " such as clicking by mouse right button on interface.

Meanwhile, the selection of user refers to during administration section's title, administration section's code, file name, preservation, during work, pressmark, chest number, user is optional.

And, according to the selection of user, during administration section's title, administration section's code, file name, preservation, during work, in pressmark, chest number, select majority, the file reordered thus can be provided more to preserve state.

Here, during the selection project of described sequence is in addition to administration section's title, administration section's code name, file name, preservation, during work, beyond pressmark, chest number, it is also possible to comprise the most foreseeable project of those of ordinary skill.

Statistics management module performs to provide the function managing and taking care of file statistics stack room layout agency 100.

This represents that such as, its compositions is with file management in contrast, according to projects such as user on the interface of statistics management module can select during preservations, administration section's title, preservation, can provide the volumes of file according to the project of selection.

Interface module can provide respectively corresponding member management module, transfer management module, scrap management module, borrowing management module, unanimously manage module, chest management module, document management module, the interface of statistics management module.

Data base 150 is to performing according to outbound/inbound, the file management scrapping, transfer, or chest management, or the consistent investigation of file and the fileinfo that changes, performs the function of storage.

That is, above-mentioned member management module, transfer management module, scrap management module, borrowing management module, unanimously manage module, information that chest management module, document management module, statistics management module provide can be provided by the information that data base 150 stores.

It addition, membership information can be stored data base 150, it is probably ID, password, the personal information of user, affiliated function's information etc. at this membership information.

Data base 150 comprises file group data base.

File group data base can store the file of stipulated standard according to file (open/whether non-public, generate annual, keeping year, level of security etc.) setting group.

The customizing messages that information back-up portion 160 performs data base 150 to be stored carries out the function backed up with certain cycle unit.To this end, information back-up portion 160 can also comprise calendar module (not shown).

It addition, such as the explanation of Fig. 1, can also comprise single servomechanism according to the stack room layout system of the present invention, in this case, its composition is that servomechanism can also comprise data base 150 and information back-up portion 160.

According to other design condition, the upper layer data storehouse (not shown) for collection management data base 150 information can also be comprised for performing the single serve device of information back-up portion 160 function.

Such as, when use is A area provincial government according to the place of the stack room layout system of the present invention, the fileinfo in the management of A area provincial government is not only stored in data base, it is also possible to be stored in upper layer data storehouse.

Meanwhile, the information that the data base of the stack room layout agency used in commune belonging to the provincial government of A area (A-1 municipal government, A-2 municipal government, A-3 district government ... A-n district government etc.) stores also is stored in upper layer data storehouse.

That is, the information stored by data base of the stack room layout agency that upper layer data storehouse can be arranged at particular place with collection management and the information stored by data base of the stack room layout agency arranged in other place (lower floor's concept) associated.

Therefore, in terms of open customizing messages, the information of collection can be provided, more specifically, its composition is, in A area provincial government in order to provide all information relevant to A area, in upper layer data storehouse by A-1 municipal government, A-2 municipal government, A-3 district government ... the information of the management such as A-n district government storage management, and there is the advantage that can provide gather information as requested.

Stack room layout system according to the present invention configured as described above can more efficiently carry out the management to non-electronic file by 2 examinations.This is illustrated with reference to Fig. 7.

With reference to the process of Fig. 7, first to the transfer of stack room layout people's circular document and submit transfer catalogue in particular department to.

Afterwards, stack room layout people generates identification code according to transferring catalogue, and can send identification code to corresponding department.

Here, identification code is attached on file by corresponding department, when file adheres to identification code, 1 examination can be carried out to transferring file.

That is, check and accept by the work to transfer file attachment identification code etc. at 1 time, can confirm to transfer quantity or the loading condition of file voluntarily.

It addition, the non-electronic file completing 1 time to check and accept is conveyed to stack room layout people in corresponding department, 2 times can be performed during transferring file by above-mentioned stack room layout agency 100 reception and check and accept.

Such as, stack room layout people receives file by stack room layout agency, and quantity or loading condition to file carry out 2 times and checks and accepts.

Afterwards, the transfer file pass on from corresponding department be can be only fitted in stack room by stack room layout people, scans the identification code of attachment on stack room at this, and scan and transfer the identification code of attachment on file and can be only fitted in stack room.

On the other hand, have and a kind of manage e-file or standard recording management system (RMS, recordsManagementSystem) that non-electronic file is used.

This is together with the function of management file, during preserving execution, processing policy and the electronic system of the record management work support with the administrative man processing correlation function, the stack room layout system according to the present invention can be with standard recording management system (RMS) contact.

Thus, it is possible to solve standard recording management system cannot provide user information and the problem preventing from usurping electronic signature when file warehousing or outbound.

It addition, contact with standard recording management system (RMS) according to the stack room layout system of the present invention, the part of relevant document registration thus can be improved.

Such as, the inconvenience that the place of placement computer works moved by the file that can solve will be located in stack room (or bookshelf, chest etc.), this is to contact with the present invention, as long as thus carrying identification code plug-in reader 200 to move to stack room and just can perform work, such that it is able to efficiently perform the work of management file, there is the advantage that can avoid being not required to manpower waste.

Sum it up, the stack room layout system according to the present invention configured as described above, not only can perform transfer, scrap, the file management of outbound/inbound etc. or the management of file safety deposit box, it is also possible to by the consistent investigation of file, it is ensured that the matching of document location.

It addition, act on behalf of according to the stack room layout of the present invention, the electronic signature of electronic signature loader input is stored with image information, and add watermark and store, be therefore possible to prevent to usurp electronic signature, thus can increase safety.

It addition, performed the management of non-electronic file by stack room layout agency, therefore in addition to consistent investigation, it is also possible to perform complete enumeration.

On the other hand, in the explanation that the above-mentioned Fig. 1 to Fig. 7 of utilization is carried out, the material circumstance of the present invention is only described, and multiple design can be implemented in its technical scope, by its design degree, it is clear that the present invention is not limited to the composition of Fig. 1 to Fig. 7.

Claims

1. a stack room layout system, it is characterised in that comprise: identification code plug-in reader, scanning is the identification code of attachment on file；Stack room layout is acted on behalf of, and is arranged on operational terminal machine, and is connected with described identification code plug-in reader, and described stack room layout agency comprise: linkage portion, identification code configuration part, Information Management Department, data base and information back-up portion；And file Hand-cart for transporting, possess described operational terminal machine and identification code plug-in reader, described file Hand-cart for transporting moves while can perform the outbound/inbound management of described file, transfer management, scrap management, file management, chest management and unanimously investigate, wherein

-described identification code configuration part,

Can generate and print described identification code, and the identification code that described identification code plug-in reader scans can be identified,

When printing described identification code, it is possible to specify start to print the starting position of identification code at printing paper,

-described Information Management Department,

By the scan values of described identification code plug-in reader, the outbound/inbound management of described file, transfer management can be performed, scrap management, file management, chest management and unanimously investigate, and comprise the interface module that interface is provided,

The scan values of the identification code plug-in reader of the file that the identification code adhered on the keeping bookshelf of described file, stack room or chest according to scanning and corresponding bookshelf, stack room or chest are taken care of, the picture of described operational terminal machine shows the position of described file, and compare with the document location stored, perform to judge the work that described document location mates

Judged result, when the location matches of described file is inconsistent, selects a position as depositing the position of described file in the document location of described display or store files position, the existing chemical industry performing to store again is made,

Select according to by the user of described interface module, the interface that any file can set group be provided by the picture of described operational terminal machine,

-described data base,

Comprise the file group data base that can store the file group being set as group,

-described information back-up portion,

The information storing described data base is backed up by some cycles unit.

Stack room layout system the most according to claim 1, it is characterised in that

Described Information Management Department,

Also comprise the file setting the keeping of described chest, and the chest generating chest identification code manage module,

Described chest management module,

Thered is provided by the picture of described operational terminal machine, according to by described interface module scanning scan values of the identification code plug-in reader of the identification code of attachment on described chest file to be taken care of, the interface of chest number can be given.

Also comprise and the electronic signature loader of described stack room layout agency's linkage,

Described stack room layout is acted on behalf of,

Electronic signature to the input of described electronic signature loader adds watermark, and stores with image information.

Described stack room layout agency and administrative standard code management interconnection, automatic executive arm code administration and organization charts generate.

Described identification code plug-in reader and stack room layout agency are arranged on stack room or administration section, and manage system interlink with standard recording.