CN102903033A - Archive automatic management system based on radio frequency identification (RFID) electronic label - Google Patents
Archive automatic management system based on radio frequency identification (RFID) electronic label Download PDFInfo
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- CN102903033A CN102903033A CN2012103787151A CN201210378715A CN102903033A CN 102903033 A CN102903033 A CN 102903033A CN 2012103787151 A CN2012103787151 A CN 2012103787151A CN 201210378715 A CN201210378715 A CN 201210378715A CN 102903033 A CN102903033 A CN 102903033A
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Abstract
The invention discloses an archive automatic management system based on a radio frequency identification (RFID) electronic label. The archive automatic management system consists of an RFID data management system and an archive management information system, wherein the RFID data management system is butted with the archive management information system through a system interface; the RFID data management system performs acquisition, storage and electronic label reading and writing on archive data; and the archive management information system applies and manages archive information. The system is applied to archive management and has the characteristics of convenience in data reading and diversified management; by RFID, information of a plurality of chips can be read at the same time; a manager can conveniently execute dynamic management on inventory archives; labor intensity of a worker can be reduced; a working process is simplified; and the working efficiency is greatly improved.
Description
Technical field
The present invention relates to a kind of archive management system, especially a kind of archival automation management system based on the RFID electronic tag.
Background technology
The data typing is the basis of file administration, the major way of tradition data typing is to carry out typing by keyboard or mouse by hand, and generally, enterprise all is according to demand, recruitment relevant speciality personnel carry out manual typing, exist a large amount of repetitions and loaded down with trivial details work.Also there is following problem in the at present file administration:
(1) the loaded down with trivial details poor efficiency of cataloguing of file flow process, finishing time are tediously long
Under the traditional approach, archives need be classified first, sort after being entered the shop, and remove binding, then by the relevant information of manually writing filing container, copy archives catalog by hand at last, and catalogue is encapsulated in the filing container together with archives.This manual processing mode expends a large amount of work and time, so that not only loaded down with trivial details but also poor efficiency of whole flow process.
(2) the archiving order is more easily upset, file consulting length consuming time
Although archives generally all store classifiedly, but in the file accessing process, because manually-operated randomness and some inevitable mistakes, in case do not leave in accordance with regulations the position of appointment during file accessing in, need to all archives screenings one time, cause and search difficulty.
(3) count point operation of archives not science because the archives One's name is legion, and files all are encapsulated in the filing container, the archival shape of depositing in each filing container, quantity are all not identical, make an inventory if take each filing container apart, and that will be a very huge engineering.
(4) management of inefficacy archives lagged behind
The difficulty of work because conventional management pattern Archives is made an inventory, managerial personnel grasp the storage time information of archives and are forbidden to cut very much, so that the inefficacy archives can not in time be found and process.Form the bulk redundancy archives, bring extra duty and cost to file management work.
Typical RFID(Radio Frequency Iden-tification is radio frequency identification) system is made of radio electronic label, read write line or reader and antenna three parts.It integrates the complex art of the multiple technologies such as coding, carrier, identification and communication, and cardinal principle is the process of utilizing radiowave that a kind of mark media are read and write, identified, and untouchable is its obvious characteristic.Read write line writes the RFID label with the data of specific format, then label is attached to the surface of object to be identified.Read write line also can contactlessly read and identify the electronic data of preserving in the electronic tag, thereby realize the functions such as remote, non-contact type collection, wireless transmission to object identification information, be widely used in all trades and professions, promptly changing people's working method and production operation management, greatly improved production efficiency, in various applied environments, be widely applied.At this, be necessary to provide a kind of archival automation management system based on the RFID electronic tag.
Summary of the invention
For above situation, a kind of archival automation management system based on the RFID electronic tag is proposed, by means of the RFID electronic tag, realize the automatic management of archives.
In order to reach above purpose, the present invention adopts following technical scheme:
A kind of archival automation management system based on the RFID electronic tag, formed by RFID data management system and MIS of Department Files, RFID data management system and MIS of Department Files are by docking between system interface realization system, and described RFID data management system realizes collection, storage, the read-write electronic tag of file data; MIS of Department Files is realized the application and administration to archive information.
Further, described RFID data management system is comprised of central database and terminal management device, as Data Access Center and the input information outlet terminal of system;
Described terminal management device comprises read write line and hand held readers, is the critical port of central database obtaining information and output information;
The effect of described read write line is to be responsible for the information in the database is write label or the information in the label is imported database;
Hand held readers is the hardware that the keeper carries out field data collection and communication, and the keeper to central database, and then provides Data support for the use of each function of MIS of Department Files with the data importing that collects.
Further, described MIS of Department Files is made of storage space ADMINISTRATION SUBSYSTEM, searching and managing subsystem, destruction ADMINISTRATION SUBSYSTEM and security management subsystem;
Storage space ADMINISTRATION SUBSYSTEM: comprise the automatic identification module of storage space and the automatic identification module of archives, can realize that the stored storage space of the stored filing container of the automatic identification module of archives numbering and the automatic identification module of storage space numbers Auto-matching, thus carry out archives go out to put in storage the time realize preferably the archives storage space the location;
Searching and managing subsystem: when archives need to be consulted, provide cataloguing of file inquiry, level of confidentiality inquiry etc. by this subsystem, and send the outbound instruction, instruction by computer bus with query signal transmission to document shelf, so that the pilot lamp on the document shelf lights, managerial personnel in accordance with the instructions lamp indication do the outbound operation;
Destroy ADMINISTRATION SUBSYSTEM: before the archives warehouse-in, in destroying ADMINISTRATION SUBSYSTEM, set the retention period of every part of archives, when arriving the retention period, destroy the lost efficacy relevant information of archives of ADMINISTRATION SUBSYSTEM automatic alarm managerial personnel, be for further processing by managerial personnel;
Security management subsystem: comprise monitoring module and alarm module, when filing container leaves storage space under abnormal condition, the reader that is installed on the storage space district will capture this information, with the wireless management system of passing back of archive information, monitoring module will send to alarm modules to this abnormal information immediately, and alarm modules receives information backcasting machine control center and gives the alarm.
Especially, described label seals into card shape or adhesive sticker papery, is affixed on each filing container or the files as the archives label; Be affixed on corresponding storage space as the storage space label.
Especially, the item of information that stores on the described archives label comprises one or more in archives kind, file name, Docket No., secrecy level of files, entry time, pot-life, the archive content summary.
Especially, the item of information that stores on the described storage space label comprises that storage space type, storage space numbering, the Docket No. of depositing are interval, in the quantity one or more.
Further, system can arrange different rights for different user, thereby realizes the security management to the user.
Archival automation management system based on the RFID electronic tag provided by the invention has following advantages:
(1) data read convenient
RFID is with contactless reading information, the supvr need not to open filing container, the filing container that only needs to be stained with the RFID label passes through before reader, just can be in computer screen demonstrates box the information such as concrete item, quantity, archives summary of archives, help the supvr to implement the dynamic management of reserved archive.
(2) reading speed is fast
RFID can read a plurality of chip informations simultaneously, the staff only needs its all files that will lend is placed on the self-service borrows and return machine, put accordingly key operation according to prompting, just can lend once the archives that the maximum of system default is limited the quantity of, will greatly increase work efficiency.
(3) improve archives and check speed
Use RFID to carry out collection and check, as long as scan up and down one time along tank bracket with the handhold RFID reader, the archive information that deposits in advance in the RFID label all will present one by one, so not only greatly alleviate staff's labour intensity, simplify workflow.
(4) reduce wrong frame misorder rate
Adopt the RFID technology, only need the archives that input will be looked in the RFID reader, scan successively along tank bracket, in case when finding the framed bent mistake or finding desired archives, use at once sound and light alarm, this also can significantly reduce wrong frame misorder rate so that searching work becomes very convenient.
Description of drawings
Fig. 1 is the theory of constitution figure of the archival automation management system based on the RFID electronic tag of the present invention.
Embodiment
As shown in Figure 1, provided the theory of constitution figure of the archival automation management system based on the RFID electronic tag of the present invention.This system is comprised of RFID data management system and MIS of Department Files, RFID data management system and MIS of Department Files are by docking between system interface realization system, and described RFID data management system realizes collection, storage, the read-write electronic tag of file data; MIS of Department Files is realized the application and administration to archive information.
Described RFID data management system is comprised of central database and terminal management device, as Data Access Center and the input information outlet terminal of system;
Described terminal management device comprises read write line and hand held readers, is the critical port of central database obtaining information and output information;
The effect of described read write line is to be responsible for the information in the database is write label or the information in the label is imported database;
Hand held readers is the hardware that the keeper carries out field data collection and communication, and the keeper to central database, and then provides Data support for the use of each function of MIS of Department Files with the data importing that collects.
Described MIS of Department Files is made of storage space ADMINISTRATION SUBSYSTEM, searching and managing subsystem, destruction ADMINISTRATION SUBSYSTEM and security management subsystem;
Storage space ADMINISTRATION SUBSYSTEM: comprise the automatic identification module of storage space and the automatic identification module of archives, can realize that the stored storage space of the stored filing container of the automatic identification module of archives numbering and the automatic identification module of storage space numbers Auto-matching, thus carry out archives go out to put in storage the time realize preferably the archives storage space the location;
Searching and managing subsystem: when archives need to be consulted, provide cataloguing of file inquiry, level of confidentiality inquiry etc. by this subsystem, and send the outbound instruction, instruction by computer bus with query signal transmission to document shelf, so that the pilot lamp on the document shelf lights, managerial personnel in accordance with the instructions lamp indication do the outbound operation;
Destroy ADMINISTRATION SUBSYSTEM: before the archives warehouse-in, in destroying ADMINISTRATION SUBSYSTEM, set the retention period of every part of archives, when arriving the retention period, destroy the lost efficacy relevant information of archives of ADMINISTRATION SUBSYSTEM automatic alarm managerial personnel, be for further processing by managerial personnel;
Security management subsystem: comprise monitoring module and alarm module, when filing container leaves storage space under abnormal condition, the reader that is installed on the storage space district will capture this information, with the wireless management system of passing back of archive information, monitoring module will send to alarm modules to this abnormal information immediately, and alarm modules receives information backcasting machine control center and gives the alarm.
Described label seals into card shape or adhesive sticker papery, is affixed on each filing container or the files as the archives label; Be affixed on corresponding storage space as the storage space label.
The item of information that stores on the described archives label comprises one or more in archives kind, file name, Docket No., secrecy level of files, entry time, pot-life, the archive content summary.
The item of information that stores on the described storage space label comprises one or more in storage space type, storage space numbering, the Docket No. interval of depositing, the quantity.The storage space label is in the situation that storage space does not need to adjust or label does not have to damage, and general only the need installed once.The storage space label is directly installed on the supporting traverse under the storage space.
System can arrange different rights for different user, thereby realizes the security management to the user.
Reader can be installed on archive office's wall or the ceiling, the external 110-240VAC power supply adaptor of the normal operation of equipment, and have LAN (Local Area Network) or WLAN (wireless local area network) to cover, to carry out data transmission.RFID label reader RJ45 mouth is connected with the computer network interface, thereby the data communication device that the RFID label reader can be read is crossed the mode of network or wireless network and is passed server back.
For guaranteeing reading of archives label data, need to be according to archive office's actual conditions, comprise that the size pattern of file cabinet, concentrated archive shelf, material determine antenna arrangement, guarantee best read-write effect.
The above; it only is preferred embodiment of the present invention; be not that the present invention is done any pro forma restriction, every foundation technical spirit of the present invention all still belongs in the protection domain of technical solution of the present invention any simple modification, equivalent variations and modification that above embodiment does.
Claims (7)
1. archival automation management system based on the RFID electronic tag, it is characterized in that, formed by RFID data management system and MIS of Department Files, RFID data management system and MIS of Department Files are by docking between system interface realization system, and described RFID data management system realizes collection, storage, the read-write electronic tag of file data; MIS of Department Files is realized the application and administration to archive information.
2. archival automation management system according to claim 1 is characterized in that, described RFID data management system is comprised of central database and terminal management device, is Data Access Center and the input information outlet terminal of system;
Described terminal management device comprises read write line and hand held readers, is the critical port of central database obtaining information and output information;
The effect of described read write line is to be responsible for the information in the database is write label or the information in the label is imported database;
Hand held readers is the hardware that the keeper carries out field data collection and communication, and the keeper to central database, and then provides Data support for the use of each function of MIS of Department Files with the data importing that collects.
3. archival automation management system according to claim 1 is characterized in that, described MIS of Department Files is made of storage space ADMINISTRATION SUBSYSTEM, searching and managing subsystem, destruction ADMINISTRATION SUBSYSTEM and security management subsystem;
Storage space ADMINISTRATION SUBSYSTEM: comprise the automatic identification module of storage space and the automatic identification module of archives, can realize that the stored storage space of the stored filing container of the automatic identification module of archives numbering and the automatic identification module of storage space numbers Auto-matching, thus carry out archives go out to put in storage the time realize preferably the archives storage space the location;
Searching and managing subsystem: when archives need to be consulted, provide cataloguing of file inquiry, level of confidentiality inquiry etc. by this subsystem, and send the outbound instruction, instruction by computer bus with query signal transmission to document shelf, so that the pilot lamp on the document shelf lights, managerial personnel in accordance with the instructions lamp indication do the outbound operation;
Destroy ADMINISTRATION SUBSYSTEM: before the archives warehouse-in, in destroying ADMINISTRATION SUBSYSTEM, set the retention period of every part of archives, when arriving the retention period, destroy the lost efficacy relevant information of archives of ADMINISTRATION SUBSYSTEM automatic alarm managerial personnel, be for further processing by managerial personnel;
Security management subsystem: comprise monitoring module and alarm module, when filing container leaves storage space under abnormal condition, the reader that is installed on the storage space district will capture this information, with the wireless management system of passing back of archive information, monitoring module will send to alarm modules to this abnormal information immediately, and alarm modules receives information backcasting machine control center and gives the alarm.
4. archival automation management system according to claim 2 is characterized in that, described label seals into card shape or adhesive sticker papery, is affixed on each filing container or the files as the archives label; Be affixed on corresponding storage space as the storage space label.
5. archival automation management system according to claim 4, it is characterized in that the item of information that stores on the described archives label comprises one or more in archives kind, file name, Docket No., secrecy level of files, entry time, pot-life, the archive content summary.
6. archival automation management system according to claim 4 is characterized in that, the item of information that stores on the described storage space label comprises one or more in storage space type, storage space numbering, the Docket No. interval of depositing, the quantity.
7. described any archival automation management system is characterized in that system can arrange different rights for different user according to claim 1-6, thereby realizes the security management to the user.
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| CN2012103787151A CN102903033A (en) | 2012-09-29 | 2012-09-29 | Archive automatic management system based on radio frequency identification (RFID) electronic label |
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| CN2012103787151A CN102903033A (en) | 2012-09-29 | 2012-09-29 | Archive automatic management system based on radio frequency identification (RFID) electronic label |
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Cited By (22)
| Publication number | Priority date | Publication date | Assignee | Title |
|---|---|---|---|---|
| CN103914047A (en) * | 2014-03-28 | 2014-07-09 | 北京市第一中级人民法院 | Intelligent archive management control system and method |
| CN104036376A (en) * | 2014-05-22 | 2014-09-10 | 济南奥维信息科技有限公司 | Digital library collection system and method based on radio frequency identification |
| CN104182837A (en) * | 2014-08-26 | 2014-12-03 | 四川亿信信用评估有限公司 | Book and file management system |
| CN105830117A (en) * | 2014-02-27 | 2016-08-03 | 李圣哲 | Library management system |
| CN105893369A (en) * | 2014-11-19 | 2016-08-24 | 北京航天长峰科技工业集团有限公司 | Digitized archives management system based on Internet of Things |
| CN106327060A (en) * | 2016-08-10 | 2017-01-11 | 广州市微柏软件股份有限公司 | Electronic signature-based traffic engineering electronic archive management system |
| CN106960405A (en) * | 2016-01-08 | 2017-07-18 | 山西三友和计算机技术有限公司 | Wisdom archives big data plateform system |
| CN107423784A (en) * | 2017-06-09 | 2017-12-01 | 南阳理工学院 | A kind of legal documents access system |
| CN107463975A (en) * | 2017-08-30 | 2017-12-12 | 杭州万保箱柜有限公司 | A kind of concentrated archive shelf RFID management system |
| CN107518624A (en) * | 2017-09-21 | 2017-12-29 | 李怀义 | A kind of file cabinet |
| CN107705086A (en) * | 2017-08-28 | 2018-02-16 | 北京海诚创想信息技术有限公司 | A kind of smart profile clearing system |
| CN107909336A (en) * | 2017-10-25 | 2018-04-13 | 广州东港安全印刷有限公司 | A kind of archive management system and its implementation based on RFID |
| CN108665034A (en) * | 2018-05-26 | 2018-10-16 | 西南大学 | Archives based on RFID Radio Frequency Identification Technology are made an inventory of goods in a warehouse management equipment and method |
| CN108830355A (en) * | 2018-06-29 | 2018-11-16 | 郑州中博奥信息技术有限公司 | A kind of archive management method based on RFID |
| CN109447543A (en) * | 2018-09-30 | 2019-03-08 | 长江勘测规划设计研究有限责任公司 | Archives storage method |
| CN110276572A (en) * | 2018-03-16 | 2019-09-24 | 江苏融成嘉益信息科技有限公司 | A kind of inventory management system based on RFID label tag |
| CN111242759A (en) * | 2019-12-25 | 2020-06-05 | 航天信息股份有限公司 | Accounting electronic file processing method and system based on network |
| CN111859061A (en) * | 2020-07-07 | 2020-10-30 | 福建亿榕信息技术有限公司 | Device for guiding paper archive packaging box by using Internet of things equipment |
| CN112598098A (en) * | 2020-12-25 | 2021-04-02 | 南方电网深圳数字电网研究院有限公司 | Archive management system based on RFID (radio frequency identification) label |
| CN113822405A (en) * | 2021-09-24 | 2021-12-21 | 广东美电贝尔科技集团股份有限公司 | Access library management system and method |
| CN114297218A (en) * | 2022-03-03 | 2022-04-08 | 山东睿达电子科技有限责任公司 | Archive management method based on graphene RFID (radio frequency identification) tag |
| CN117459926A (en) * | 2023-11-02 | 2024-01-26 | 安徽子思金融信息服务有限公司 | Credit file storage cabinet, method, system and device based on RFID technology |
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| CN105830117A (en) * | 2014-02-27 | 2016-08-03 | 李圣哲 | Library management system |
| CN103914047A (en) * | 2014-03-28 | 2014-07-09 | 北京市第一中级人民法院 | Intelligent archive management control system and method |
| CN104036376A (en) * | 2014-05-22 | 2014-09-10 | 济南奥维信息科技有限公司 | Digital library collection system and method based on radio frequency identification |
| CN104182837A (en) * | 2014-08-26 | 2014-12-03 | 四川亿信信用评估有限公司 | Book and file management system |
| CN105893369A (en) * | 2014-11-19 | 2016-08-24 | 北京航天长峰科技工业集团有限公司 | Digitized archives management system based on Internet of Things |
| CN106960405B (en) * | 2016-01-08 | 2021-03-30 | 山西三友和智慧信息技术股份有限公司 | Intelligent file big data platform system |
| CN106960405A (en) * | 2016-01-08 | 2017-07-18 | 山西三友和计算机技术有限公司 | Wisdom archives big data plateform system |
| CN106327060A (en) * | 2016-08-10 | 2017-01-11 | 广州市微柏软件股份有限公司 | Electronic signature-based traffic engineering electronic archive management system |
| CN107423784A (en) * | 2017-06-09 | 2017-12-01 | 南阳理工学院 | A kind of legal documents access system |
| CN107705086A (en) * | 2017-08-28 | 2018-02-16 | 北京海诚创想信息技术有限公司 | A kind of smart profile clearing system |
| CN107463975B (en) * | 2017-08-30 | 2023-10-03 | 杭州万保箱柜有限公司 | RFID management system for file compact shelf |
| CN107463975A (en) * | 2017-08-30 | 2017-12-12 | 杭州万保箱柜有限公司 | A kind of concentrated archive shelf RFID management system |
| CN107518624A (en) * | 2017-09-21 | 2017-12-29 | 李怀义 | A kind of file cabinet |
| CN107909336A (en) * | 2017-10-25 | 2018-04-13 | 广州东港安全印刷有限公司 | A kind of archive management system and its implementation based on RFID |
| CN110276572A (en) * | 2018-03-16 | 2019-09-24 | 江苏融成嘉益信息科技有限公司 | A kind of inventory management system based on RFID label tag |
| CN108665034A (en) * | 2018-05-26 | 2018-10-16 | 西南大学 | Archives based on RFID Radio Frequency Identification Technology are made an inventory of goods in a warehouse management equipment and method |
| CN108830355A (en) * | 2018-06-29 | 2018-11-16 | 郑州中博奥信息技术有限公司 | A kind of archive management method based on RFID |
| CN109447543B (en) * | 2018-09-30 | 2021-11-23 | 长江勘测规划设计研究有限责任公司 | Complex time-space condition file warehousing method based on virtual box number automatic positioning algorithm |
| CN109447543A (en) * | 2018-09-30 | 2019-03-08 | 长江勘测规划设计研究有限责任公司 | Archives storage method |
| CN111242759A (en) * | 2019-12-25 | 2020-06-05 | 航天信息股份有限公司 | Accounting electronic file processing method and system based on network |
| CN111859061A (en) * | 2020-07-07 | 2020-10-30 | 福建亿榕信息技术有限公司 | Device for guiding paper archive packaging box by using Internet of things equipment |
| CN112598098A (en) * | 2020-12-25 | 2021-04-02 | 南方电网深圳数字电网研究院有限公司 | Archive management system based on RFID (radio frequency identification) label |
| CN113822405A (en) * | 2021-09-24 | 2021-12-21 | 广东美电贝尔科技集团股份有限公司 | Access library management system and method |
| CN114297218A (en) * | 2022-03-03 | 2022-04-08 | 山东睿达电子科技有限责任公司 | Archive management method based on graphene RFID (radio frequency identification) tag |
| CN117459926A (en) * | 2023-11-02 | 2024-01-26 | 安徽子思金融信息服务有限公司 | Credit file storage cabinet, method, system and device based on RFID technology |
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Application publication date: 20130130 |