JPS63286965A - Document generation device - Google Patents

Abstract

PURPOSE:To automatically edit an index without an error by providing an extraction means extracting a term included in a generated document with a page number in which the term exists, and the storage means and editing means of the extracted term and the page number. CONSTITUTION:The extraction means 10 extracts the term which has been converted into an ideogram by inputting a phonogram, and a term which has been inputted by the expression of one's own language of a loan word from the generated document with the page number in which these terms exist, and they are stored in the storage means 11. The editing means 2 rearranges the terms which have been stored in the means 11 and the page numbers in which the terms exist in a prescribed order, for example, 'the Japanese syllabary' or 'alphabetical' order, and editing is executed. Since the terms to be made into the index and the position pages are automatically stored in the storage means 11 (index item file, for example), the index can automatically be generated in a short time without errors.

Description

[Detailed Description of the Invention] [Summary] A document creation device that extracts a term included in a created document and a page number on which the term exists by an extraction means and stores it in a storage means, and stores the extracted term in a storage means. By editing the information and page numbers in a predetermined order using an editing means, an index can be automatically created.

[Industrial application field]

The present invention relates to a document creation device, and particularly to a document creation device that can automatically edit an index.

In recent years, word processors (document creation devices) have become popular as one of the computer application devices, and in particular, they can easily create documents containing Japanese kanji and kana.

The use of devices that can print is increasing.

When such a device is used for investigating and documenting research results in an academic or technical field, it is desired that an index be automatically edited when a document is created.

[Conventional technology]

As shown in Figure 4, the Japanese document creation device has a device body 1.
．． Keyboard 2. and a printer 3; and display (hereinafter CR
(referred to as T) 6 is provided.

The keyboard 2 is provided with operation input buttons for creating documents such as hiragana, 9 hiragana, numbers, alphabets, and symbols.

The printer 3 prints out the document data of the created document.

The dictionary FD drive unit 4 is a dictionary FD that stores a kanji dictionary, etc.
4a to read/write.

The document FD drive section 5 drives the document FD 5a to read/write documents.

CRT6 has the initial menu (Create, Update, Print.

Displays and outputs menus such as "Delete", messages, character patterns of input document data, etc.

In addition, in Fig. 5, the central processing unit (hereinafter referred to as CPU)
7 controls each section based on the processing programmer of the document data processing section 8 to execute document creation processing.

The document data processing section 8 is a processing program section 8a.

and a document memory 8b for storing a document being created.
A document information memory 8c for storing a document name list, etc. is provided,
■Displaying characters by inputting them from the keyboard 2 on the CRT 6, ■Selecting and reading out documents stored in the document FD5a, ■Creating and modifying documents that perform kanji conversion, etc. by referring to the dictionary FD4a, ■Deletion of one document Makes selections and operation commands related to printing.

Further, numeral 9 indicates an FD drive control section.

With this configuration and function, when creating a document, when you point the cursor to the creation menu using the keyboard 2 from the initial menu displayed on the CRT 6, a detailed menu such as creation conditions will be displayed, and you can specify the desired conditions. Then, the processing program section 8a of the document data processing section 8 is started, and the document creation work is started by the operation input, and the document is stored in the document memory 8b. At this time, a document list is stored in the document information memo 'J8c each time a document is created.

When the creation work is completed and the end button is pressed, the document and document information stored in the document memory 8b and document information memory 8c are stored in the document FD 5a, and the process returns to the initial menu selection standby state.

Next, when the print menu is selected, the print program is activated, and the document stored in the document FD 5a is sent out and printed out by the printer 3.

When the update menu is selected, the document list stored in the document FD 5a is displayed on the CRT 6, and when a corresponding document is specified from the list, it is displayed on the CRT 6 after being stored in the document memory 8b. After that, the same work as when creating a document is performed.

Further, documents that are no longer needed are designated in the document list by selecting the delete menu and deleted from the document FD 5a.

If a document created in this way is to be bound into a book, an index is required. The pages are picked up along with the page number, sorted in alphabetical order or alphabetical order, and used as an index.

[Problem that the invention seeks to solve]

According to the above conventional method, when creating an index for a created document, it is manually extracted from the printed document and edited into categories, and if the same term is present on multiple pages, all the existing Extracting page numbers accurately is extremely difficult, and may be omitted due to operational errors, resulting in a time-consuming process.

[Means for solving problems]

FIG. 1 is a block diagram of the principle of the present invention.

In the figure, reference numeral 10 indicates an extraction means for extracting a term included in the created document together with the page number on which the term exists, and reference numeral 11 indicates an extraction means 1.
0 is a storage means for storing the extracted terms and page numbers; 12 is an editing means for rearranging and editing the terms stored in the storage means 11 in a predetermined order.

Here, terms are nouns or noun equivalents that are input as phonetic words and converted into semantic words, nouns or noun equivalents that are input as 3 phonetic words, nouns or nouns that are foreign words expressed in katakana or romaji, etc. Equivalent word.

and words with foreign characters.

[Effect]

Terms are extracted from the created document by an extraction means 10 and stored in a storage means 11. The editing means 12 puts the stored terms and the page numbers on which the terms exist in a predetermined order 1, for example, "Eiway order".

Alternatively, by rearranging and editing in "alphavent order", the index can be automatically edited at the same time as the document is created, and there is an effect that no extraction is missed and it does not take much time.

〔Example〕

Hereinafter, one embodiment of the present invention will be described with reference to FIGS. 2 and 3. In FIG. 2, parts corresponding to those in FIG. 1 are shown surrounded by a dashed line. The same reference numerals indicate the same objects throughout the figures.

In FIG. 2, the CPU 7a includes a document data processing section 80.
Based on the processing program, each part is controlled to perform document creation processing including index editing.

The document data processing section 80 is a processing program section 80a.

The processing program section 80a includes a document memory 8b and a document information memory 8c, and an index creation program is added to the processing program section 8a described in the conventional example.

The extraction unit 10a extracts terms included in the created document (phonetic words, that is, nouns or noun equivalents whose pronunciations are input and converted into ideograms; 2 nouns or noun equivalents input as phonetic words; In other words, all index items (nouns or noun equivalents expressed in katakana or Roman characters such as foreign words, and words in foreign characters) are extracted in correspondence with the page numbers on which the index items exist.

The index item file lla is written by associating the index items extracted by the extraction unit 10a with page numbers. memory. As shown in the figure, the page number column that is filed corresponding to one index item one column has an area in which a plurality of page numbers are stored.

Based on the index items and page numbers stored in the index item file lla, the editing unit 12a rearranges the index items in, for example, "iweo order", and arranges the page numbers where the same index item is scattered on multiple pages in ascending order. To edit.

Since it has such a configuration and function, the operation will be explained with reference to the flowchart in Figure 3. ■ First, when creating a document, select " from the initial menu displayed on the CRT 6.
Select "Create Menu", and then select "Create" from the Detail Menu.
When you specify the index creation menu, the document data processing section 8
0a is activated, and at the same time, the extraction unit 10a is activated.

(2) Document creation work is started, input data is sequentially converted into kanji characters by keyboard input, and documents are created and sequentially stored in the document memory 8b.

(2) On the other hand, when the kanji-converted term is created on the screen, the extraction unit 10a extracts all index items from the document along with the pages.

(2) The extracted terms are stored in the index item file Ila in correspondence with their page numbers. At this time, if there is an index item already stored in the index item file lla, only the page number where the index item is located is added in order.

(2) When the document creation is completed, the document and index items are stored as separate documents in the document FD 5a by pressing the end button.

■Display the document list again from the "Update Menu" in the initial menu, specify "Index Item" and press the execution button.The index items and page numbers stored in the civilian FD5a will be saved in the index item file lla. After being stored, it is displayed on the CRT 6 from the first screen.

■The operator then deletes unnecessary items from the displayed index items, scrolls the page sequentially, and deletes unnecessary items from all screens.

The index items stored in the index item file lla at this time,
And page numbers will be updated.

Next, when you specify the "index editing menu" on page O of the document screen and press the execution button, the editing section 12a starts and the index items and page numbers stored in the index item file ” sorted and edited.

- The edited index is displayed on the CRT 6, checked by the operator, and corrected if necessary.

- When the confirmation is completed, the end button is pressed and the document is stored in the document FD 5a. At this time, index data is stored after the document data.

When printing out the 0 civil servant and the index, the printer 3 prints them out in response to a selection instruction from the print menu on the screen.

In this way, an index can be automatically created in a short time, and omissions in manual extraction can also be prevented.

Although the above example describes the case of a Japanese document creation device, it goes without saying that the present invention can be similarly applied to document creation devices of other languages.

〔Effect of the invention〕

As explained above, according to the present invention, the terms to be indexed and the page where they are located are automatically stored in the index item file, which has the effect that index creation can be performed in a short time and without errors. .

[Brief explanation of drawings]

FIG. 3 is a flowchart of the embodiment, FIG. 4 is a perspective view of a document creation device to which the example is originally applied, and FIG. 5 is a block diagram showing a conventional example. In the figure, 2 is a keyboard and 6 is a CRT. 7 is a CPU, 8.80 is a document data processing section, 8a and 80a are processing program sections, 8b is a document memory, 8c is a document information memory, 10
10a is an extraction unit, 11 is a storage unit, lla is an index item file, 12 is an editing unit, and 12a is an editing unit.

Claims (5)

[Claims] (1) In an apparatus that has an input means for inputting character data and a display means, and creates a document by displaying a character pattern corresponding to the character data inputted by the input means on the display means, an extraction means (10) for extracting terms included in a document, along with a page number on which the terms exist; a storage means (11) for storing the terms extracted by the extraction means (10); A document creation device comprising: editing means (12) for rearranging and editing the terms stored in the means (11) in a predetermined order. (2) The document creation device according to claim 1, wherein the term is a term obtained by inputting a phonetic word and converting it into an ideographic word. (3) The document creation device according to claim 1, wherein the term is a term input as an ideogram. (4) The document creation device according to claim 1, wherein the term is a term input as a native language expression of a foreign word. (5) The document creation device according to claim 1, wherein the term is a foreign character.