JPH08329061A - Information processor - Google Patents

Abstract

PURPOSE: To automatically edits and manages a document which exceeds maximum allowed size per document while dividing it into documents of allowed size. CONSTITUTION: This information processor is equipped with a document editing part 23, a document input/output management part 24, and a storage device 4a; when a document which exceeds the maximum size allowed for each document is stored, the document input/output management part 24 divides the document into document files of the allowed size and stores them, and uses a document management table which manages those divided document files so that they are seen as one continuous file and can be edited.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an information processing apparatus such as a workstation in which the maximum size of one document is limited. In an information processing apparatus in which the maximum size of one document (text) is determined, it is desired to improve the operability of a user who creates and edits a document exceeding the maximum size.

[0002]

2. Description of the Related Art Conventionally, when a large document is created by a word processor or the like in which the maximum size of one document is limited, the user consciously divides and saves a plurality of documents.

Also, for example, a user may change one document to Document 1.
In the case where the two files of the document 2 and the document 2 are separately stored, for example, when the document 1 is added or inserted, the size that can be stored as the document 1 may be exceeded. This document 1
As a result, it is necessary to move the portion exceeding the size that can be stored as the document 2 to the top of the document 2 and store it.

[0004]

In the above-mentioned conventional apparatus, the user must consciously divide and save a plurality of documents in order to create a large sentence. In addition, it is necessary to move to the beginning of the document 2 and save the portion that exceeds the size that can be stored as the document 1 by adding or inserting into the document 1 in the state where the two files are separately stored. It was

The present invention solves such a conventional problem, and automatically edits a document exceeding the maximum size per document that is permitted by dividing it into a plurality of document files having the permitted size. It is an object of the present invention to perform management, and to edit and manage a plurality of document files registered as separate document files as if they were one document file.

[0006]

FIG. 1 is a diagram for explaining the principle of the present invention. The information processing apparatus 1 of FIG. 1 is provided with an edit processing section 2, an input section 3a, a storage device 4a, and a display section 5a. The edit processing unit 2 is provided with a document editing unit 23 and a document input / output management unit 24.

In order to solve the above problems, the present invention has the following configuration. Document editing unit 23 for editing a document
And a document input / output management unit 24 that manages input / output of documents.
And a storage device 4a for storing documents and the like, the document input / output management unit 24 divides and saves a document file of an allowable size when saving a document exceeding the maximum size allowed as one document. At the same time, a document management table is used to manage these divided document files so that they can be viewed continuously and edited.

Further, in accordance with a user's request for integration, information on a plurality of document files is set in the document management table. Further, the plurality of document files can be continuously viewed as one and a virtual file which is a set of editable document files can include other virtual files.

Further, when the document input / output management unit 24 displays a list of document files, the individual document file names forming the virtual file are not displayed. Further, when the document input / output management unit 24 displays a list of document files, the individual document file names forming the virtual file are displayed, but the document editing unit 23
Do not allow editing by themselves.

Further, when the document input / output management unit 24 displays a list of document files, the individual document file names forming the virtual file are displayed, and the document editing unit 2
3 also permits editing of those single items.

[0011]

The operation of the present invention based on the above configuration will be described. When creating a new document, the document editing unit 23 edits the document according to a user's instruction. When saving this document, if the maximum size allowed for one document file is exceeded, the document input / output management unit 24 divides the file into an allowed size and saves it. Also, the document input / output management unit 24
Is a document management table (hereinafter referred to as a "virtual document management table") that manages these divided document files so that they can be viewed as being concatenated into one and can be edited as one.
Create

When the user integrates a plurality of created document files, the document input / output management unit 24 sets the document file name, the document file number to be integrated, etc. in the virtual document management table according to the user's instruction. Further, the virtual file set in the virtual document management table can be set to include not only a single document file but also other virtual files.

Further, when the user updates the stored document file, the document editing section 23 displays a list of document file names. At this time, the display of the individual document file names forming the virtual file is stopped and only the virtual file name is displayed. This prevents overlapping of displays and facilitates selection of document files.

Further, when the user updates the stored document file, the document editing section 23 first displays a list of document file names. At this time, the name of each document file that constitutes the virtual file is also displayed. Next, when the user selects a document file to be updated, the document editing unit 23 does not allow individual editing of individual document files forming the virtual file. This can prevent the user from editing a single document file without noticing the virtual file.

Further, when the user updates the stored document file, the document editing section 23 first displays a list of document file names. Next, when the user selects a document file to be updated, the document editing unit 23 enables editing of all document files including individual document files forming a virtual file. This increases the degree of freedom of editing by the user.

In this way, one document (text) is created due to the restrictions of the basic software such as the workstation and the application software such as the word processor.
It is possible to improve the operability of the user who creates and edits a document by using the application software in which the maximum size per file is determined.

[0017]

Embodiments of the present invention will be described below with reference to FIGS. §: Description of information processing device FIG. 2 is a device configuration diagram of the embodiment, FIG. 2 (a) is a description of the information processing device main body, and FIG. 2 (b) is a description of the entire information processing device.

In FIG. 2A, the edit processing section 2 of the information processing apparatus main body for performing edit processing of a document file includes a CPU 21 as a central processing unit and a main memory 22. The CPU 21 is connected to the main memory 22, the keyboard / mouse interface 31, the secondary storage device interface 41, and the display interface 51 by the system bus 6.

The CPU 21 controls editing of a document file by editing software in the main memory 22. The main memory 22 holds editing software, which is application software capable of newly creating and editing documents.

Keyboard / mouse interface 31
Is an interface connected to a keyboard, a mouse or the like which is an input device for performing processing such as editing and management of a document file.

The secondary storage device interface 41 is an interface connected to an optical disk device, a hard disk device or the like for storing a document file or the like. The display interface 51 is an interface connected to a CRT, which is a display unit, a liquid crystal display device, and the like.

FIG. 2B is a description of the information processing apparatus as a whole. The editing processing section 2 uses the document editing section 23 and the document input / output management section 2 as editing software in the main memory 22.
4 is provided.

A keyboard 3 which is an input / output device and a display 5 which is a display unit are connected to the document editing unit 23,
The document input / output management unit 24 is connected to the document editing unit 23 and the hard disk device 4 which is a secondary storage device.

The document editing section 23 is for newly creating and updating a document, and the document input / output management section 24 is for reading / writing a document in response to a request from the document editing section 23.

§2: Description of Document Management Table FIG. 3 is an explanatory diagram of the document management table, and FIG.
Is a description of the single document management table, and FIG. 3B is a description of the virtual document management table. These document management tables are provided in the internal memory of the document editing unit 23 or the hard disk device 4, and are used by the document input / output management unit 24. In the past, only the single document management table of FIG. 3A was used, whereas in the embodiment of the present invention, the single document management table of FIG.
The virtual document management table of (b) is also used.

A) Description of Single Document Management Table In the single document management table of FIG.
It is a data table that becomes a record. The document number of the single document management table is an identifier (ID) number for identifying the document, and even if the documents have the same document name, those documents can be identified by using this number. Is.

The document name is a document name given by the user, but when the document input / output management unit 24 judges that the document cannot be saved as one document and divides the document, the document name is given after the document name given by the user, for example. A document name is automatically created by adding numbers for distinguishing the order such as "-1", "-2" .... For example, to divide a document with the document name "Survey Material (Tokyo)" into two, "Survey Material (Tokyo) -1"
Do as in "Survey materials (Tokyo) -2". The increased document name is given a new document number that is not used.

The storage file name is the hard disk device 4
A file name to be stored in a storage device such as the one created by the document input / output management unit 24 by adding "T" to the beginning of the document number.

B) Description of Virtual Document Management Table The document number of the virtual document management table of FIG. 3B is an ID number for identifying the virtual document (virtual file), and is distinguished from the document number of a single document. The numbers start with "V". As the virtual document name, the document name given by the user is used as it is.

The constituent document number is an area in which the document numbers of the documents forming the virtual document are arranged in the order of the documents. In addition to the document number of the single document management table, the document number of the virtual document with "V" can be registered in the constituent document number.

As a result, the edit processing section 2 uses the plurality of document file numbers registered in the constituent document number column,
A set of document files that are physically divided into a plurality can be viewed continuously as one, and are edited as if they were one file.

§3: Description of Document Editing Process by Processing Flowchart a) Description of New Document Creation When a new document created by the information processing device exceeds the maximum size allowed as one text file,
The document input / output management unit 24 automatically divides it into a size that can be stored, and sets the document name and the like in the single document management table and the virtual document management table.

FIG. 4 is a flowchart of the process of newly creating a document, which will be described below according to the process numbers S1 to S11 of FIG. S1: The document editing unit 23 displays on the screen of the display 5 so that the user can select an edit mode such as new creation or update, and the process proceeds to step S2.

S2: The user uses the keyboard 3 to make an input for selecting "new creation", and then proceeds to step S3. S3: The document editing unit 23 edits as instructed by the user in accordance with the user's instruction, and proceeds to processing S4.

S4: The document editing section 23 determines whether the user has instructed to save the document. In this determination, if the user gives an instruction to save the document (YES), the process proceeds to step S5, and if the user does not give an instruction to save the document (N
O) returns to process S3.

S5: The document editing unit 23 requests the user to input the document name, the user inputs the document name, and the process proceeds to step S6. S6: The document input / output management unit 24 checks the size of the document and moves to processing S7.

S7: The document input / output management unit 24 determines whether or not the size can be stored in one document. If the size is one document that can be saved (YES), the process proceeds to step S8. If the size cannot be saved as one document (NO), the process proceeds to step S9.

S8: The document input / output management unit 24 sets necessary items such as the document number, the document name, and the storage file name in the single document management table, and saves the document in the hard disk device 4 using the storage file name. Return to process S1.

S9: The document input / output management unit 24 divides the document into sizes that can be stored, and adds the order of "-1", "-2" ... It is changed to one, and the process proceeds to step S10.

S10: The document input / output management unit 24 sets necessary items such as the document number, the document name, and the storage file name in the single document management table for the number of divided documents, and stores the documents in the hard disk using the storage file name. Save it on device 4,
The process moves to S11.

S11: The document input / output management unit 24 searches for a document number which is not used in the virtual document management table, sets the document name entered by the user in the virtual document name column of the document number, and further, the constituent documents. The document numbers of the documents divided in the process S10 are set in the number column, and the process returns to the process S1.

B) Description of virtually combining a plurality of documents FIG. 5 is a processing flowchart (1) of virtually combining a plurality of documents. This is because when the user merges documents, the document number and document name in the single document management table are read out, and the user inputs the document number to be merged and the document name when merged. The unit 24 uses these document numbers and document names to set them in the virtual document management table.

Hereinafter, the processes of FIG. 5 will be referred to as process numbers S21 to S2.
5 will be described. S21: The document editing unit 23 displays on the screen of the display 5 so that the user can select the edit mode, and the process proceeds to S22. S22: The user uses the keyboard 3 to "combine documents".
Is selected, and the process proceeds to step S23.

S23: The document input / output management unit 24 reads the document number and the document name in the single document management table from the memory of the document editing unit 23 or the hard disk device 4, and the document editing unit 23 displays them on the screen of the display 5. Display and move to process S24. S24: The user inputs the document number to be combined with the document number to be combined with the keyboard 3 from the keyboard 3, and the process proceeds to step S25.

S25: The document input / output management unit 24 sets the document number and the document name input by the user in the virtual document management table, and returns to the process S21. Note that FIG.
Document number “V001” in the virtual document management table in (b)
Shows an example of a set in this case.

FIG. 6 is a processing flowchart (2) for virtually combining a plurality of documents. This is because when the user combines documents, the document input / output management unit 24 reads out the document numbers and document names (and virtual document names) in the single document management table and the virtual document management table and displays them on the screen. As a result, the user can set not only the document in the single document management table but also the virtual document in the virtual document management table in the constituent document number column of the virtual document management table to combine the documents.

Hereinafter, the process of FIG. 6 will be referred to as process numbers S31 to S3.
5 will be described. S31: The document editing unit 23 displays on the screen of the display 5 for the user to select the edit mode, and the process S32
Move on to. S32: The user uses the keyboard 3 to “combine documents”
Is input and the process moves to step S33.

S33: The document input / output management unit 24 reads the document number, the document name and the virtual document name in the single document management table and the virtual document management table, and the document editing unit 23 displays them on the screen of the display 5. Then, the process proceeds to S34. S34: The document input / output management unit 24 causes the user to input the document number to be combined with the document name to be combined from the keyboard 3 and the process proceeds to step S35.

S35: The document input / output management unit 24 sets the document number and the document name input by the user in the virtual document management table, and returns to the process S31. Note that FIG. 3 (b)
An example of the set in this case is shown in the document number “V002” of the virtual document management table of FIG.

C) Description of updating document FIG. 7 is a processing flowchart (1) for updating a document. When the user updates the stored document, the document editing unit 23 displays a document (file) name list on the screen. At this time, among the documents in the single document management table, the ones that are the constituent documents of the virtual document are stopped and only the virtual document name is displayed. This prevents display duplication and facilitates the user's document selection.

Hereinafter, the processing of FIG. 7 will be referred to as processing numbers S41 to S5.
1 will be described. S41: The document editing unit 23 displays on the screen of the display 5 so that the user can select the editing mode, and the process proceeds to step S42. S42: The user uses the keyboard 3 to make an input for selecting "edit", and then proceeds to processing S43.

S43: The document input / output management unit 24 reads out the document number, the document name and the virtual document name in the single document management table and the virtual document management table, and moves to the processing S44. S44: The document editing unit 23 displays the document name list 5
When displayed on the screen, the document numbers and document names of the documents other than those constituting the virtual document among the documents in the single document management table are displayed, and the process proceeds to step S45.

S45: The user inputs the document number to be edited from the keyboard 3, the document input / output management unit 24 reads the corresponding document from the hard disk device 4, and the process S4
Go to 6. S46: The document editing section 23 performs editing according to the user's instruction, and the process proceeds to S47.

S47: The document editing section 23 determines whether the user has instructed to save the document. In this determination, if the user gives an instruction to save the document (YES), the process S48.
If the user does not instruct to save the document (NO), the process returns to step S46. S48: The document input / output management unit 24 checks the size of the document and moves to processing S49.

S49: The document input / output management unit 24 determines whether the size is one document. 1 in this judgment
If the document has a size that can be saved (YES), the process S5
Move to 1 and if you cannot save as 1 document (NO)
Moves to process S50. S50: The document input / output management unit 24 divides the document into a size that can be stored, and adds "-1" to each original document name.
The order is changed to "-2" with the order added, and the process proceeds to step S51.

S51: The document input / output management unit 24 changes (sets) the single document management table and the virtual document management table so as to match the storage form of the updated document, saves the document in the hard disk device 4, and the process S41 Return to.

FIG. 8 is a processing flowchart (2) for updating a document. When the user updates the stored document, the document editing unit 23 displays a document (file) name list on the screen. At this time, if the document number to be updated entered by the user is the constituent document number of the virtual document, editing is not permitted. In this case, the user edits by inputting a document number that is not the constituent document number of the virtual document management table. This can prevent the user from editing the single document without noticing the virtual document.

The processing of FIG. 8 will be described below with reference to processing numbers S61 to S7.
2 will be described. S61: The document editing unit 23 displays on the screen of the display 5 so that the user can select the edit mode, and the process proceeds to S62. S62: The user uses the keyboard 3 to make an input for selecting "edit", and then proceeds to process S63. S63: The document input / output management unit 24 reads the document number, the document name, and the virtual document name in the single document management table and the virtual document management table, and moves to the processing S64.

S64: The document editing unit 23 displays a list of document numbers and document names in the single document management table, and document numbers and (virtual) document names in the virtual document management table, and the user can use the keyboard to select the document number to be edited. Input from 3, and move to process S65.

S65: The document editing unit 23 determines whether the document number input by the user is not the constituent document number of the virtual document. If this is the component document number (YES)
Returns to step S64 and the document cannot be edited. if,
If it is not the constituent document number in this determination (NO), the process S
Move to 66. S66: The document input / output management unit 24 reads the relevant document from the hard disk device 4, and moves to the processing S67.

S67: The document editing section 23 carries out editing as instructed by the user, and then proceeds to processing S68. S68: The document editing unit 23 determines whether the user has instructed to save the document. In this determination, if the user gives an instruction to save the document (YES), the process proceeds to step S69. If the user does not give an instruction to save the document (NO),
It returns to process S67.

S69: The document input / output management unit 24 checks the size of the document and moves to the processing S70. S70: The document input / output management unit 24 determines whether the size is one document. In this determination, if the size can be saved in one document (YES), the process proceeds to step S72. If the size cannot be saved in one document (NO), the process S71 is performed.
Move on to.

S71: The document input / output management unit 24 divides the document into storable sizes, and changes the original document names to "-1" and "-2" in order,
The process moves to S72. S72: The document input / output management unit 24 changes (sets) the single document management table and the virtual document management table so as to match the storage form of the updated document, and the document is stored in the hard disk device 4
And the process returns to step S61.

FIG. 9 is a processing flowchart (3) for updating a document. When the user updates the stored document (file), the document editing unit 23 displays a document name list on the screen. And the user is displayed,
By inputting the document number of the document name, the document can be edited from either the document number in the single document management table or the virtual document management table.

As a result, the degree of freedom of editing that the user can perform is increased. In this case, if the document number input by the user is the document number of the single document management table, and this is also the constituent document number of the virtual document,
This document editing automatically edits the document in the virtual document table.

Hereinafter, the processing of FIG. 9 will be referred to as processing numbers S81 to 91.
Follow the instructions below. S81: The document editing unit 23 displays on the screen of the display 5 so that the user can select the edit mode, and the process proceeds to S82. S82: The user uses the keyboard 3 to make an input for selecting “edit”, and then proceeds to step S83.

S83: The document input / output management unit 24 reads out the document number, the document name and the virtual document name in the single document management table and the virtual document management table, and moves to the processing S84. S84: The document editing unit 23 displays a list of document numbers and document names in the single document management table, and document numbers and (virtual) document names in the virtual document table, and prompts the user to input the document number to be edited from the keyboard 3. , Go to step S85.

S85: The document input / output management unit 24 reads the relevant document from the hard disk device 4 and moves to the processing S86. S86: The document editing unit 23 performs editing according to the user's instruction, and the process proceeds to step S87. S87: The document editing unit 23 determines whether the user has instructed to save the document. In this determination, if the user gives an instruction to save the document (YES), the process proceeds to step S88. If the user does not give an instruction to save the document (NO),
It returns to process S86.

S88: The document input / output management unit 24 checks the size of the document and moves to the processing S89. S89: The document input / output management unit 24 determines whether or not the size can be stored in one document. If the size is one document that can be saved (YES), the process proceeds to step S91. If one document cannot be saved (NO), process S90 is performed.
Move on to.

S90: The document input / output management unit 24 divides the document into a size that can be stored, and changes the original document names by adding "-1" and "-2" to the order,
The process moves to S91. S91: The document input / output management unit 24 modifies (sets) the single document management table and the virtual document management table so as to match the storage form of the updated document, and stores the document in the hard disk device 4
To the process S81.

[0071]

As described above, the present invention has the following effects. (1) Documents that exceed the maximum size allowed as one document are divided and stored using the virtual document management table, so that the operability of users who create and edit documents can be improved.

(2) The user can easily integrate a plurality of document files by using the virtual document management table. (3) The virtual file can be set in the virtual document management table so that other virtual files are included in the virtual file, and the integration of document files becomes easier. (4) In the document file list display, overlapping display of the single document file and the virtual file name can be stopped to facilitate the user's selection.

(5) By prohibiting individual editing of individual document files forming a virtual file, it is possible to prevent independent editing without noticing the virtual file. (6) By allowing all document files including individual document files that make up a virtual file to be edited, the degree of freedom of editing by the user can be increased.

[Brief description of drawings]

FIG. 1 is a diagram illustrating the principle of the present invention.

FIG. 2 is a device configuration diagram in an example.

FIG. 3 is an explanatory diagram of a document management table according to the embodiment.

FIG. 4 is a flowchart of a process of newly creating a document in the embodiment.

FIG. 5 is a processing flowchart (1) of virtually combining a plurality of documents in the embodiment.

FIG. 6 is a processing flowchart (2) of virtually combining a plurality of documents in the embodiment.

FIG. 7 is a processing flowchart (1) for updating a document in the embodiment.

FIG. 8 is a processing flowchart (2) for updating a document in the embodiment.

FIG. 9 is a processing flowchart (3) for updating a document in the embodiment.

[Explanation of symbols]

 1 Information Processing Device 2 Edit Processing Unit 3a Input Unit 4a Storage Device 5a Display Unit 23 Document Editing Unit 24 Document Input / Output Management Unit

Claims (4)

[Claims] 1. A document editing unit for editing a document, a document input / output management unit for managing input / output of a document, and a storage device for storing documents and the like, wherein the document input / output management unit is When saving a document that exceeds the maximum size allowed as one document, save it by dividing it into document files of the allowed size, and these divided document files appear to be continuous.
Information that is characterized in that the document input / output management unit sets information of a plurality of document files in the document management table in accordance with a user's integration request by using a document management table that is managed so that it can be edited. Processing equipment. 2. The information according to claim 1, wherein a virtual file, which is a set of document files in which the plurality of document files can be continuously viewed as one and can be edited, includes another virtual file. Processing equipment. 3. The document input / output management unit displays a list of document files and displays the names of individual document files that make up the virtual file. The document editing unit edits the individual files. 3. The information processing apparatus according to claim 1 or 2, wherein is not permitted. 4. The document input / output management unit, when displaying a list of document files, displays the names of individual document files forming the virtual file, and the document editing unit also edits the individual files. The information processing apparatus according to claim 1, wherein the information processing apparatus is permitted.