JPH03201060A - Document file system - Google Patents

Abstract

PURPOSE:To attain the systematic editing and control of document by setting the document attribute data to the name given to a document and storing hierar chically the text of the document and the document attribute data. CONSTITUTION:A document attribute data set processing part 12 divides the name of a document to be stored in a document file together with the document into plural variable length fields, gives the field attribute to each field name, and sets the field attribute to the document as the document attribute data. A document data storage part 13 turns each field attribute of the set document attribute data into a hierarchical structure and stores it in response to the document. Then a control processing part 11 edits and controls the document data by means of those stored document and document attribute data. Thus the document can be easily and systematically edited and controlled and the document data can also be easily retrieved.

Description

[Detailed description of the invention] [Industrial application field] TECHNICAL FIELD The present invention relates to document file systems, and more particularly.

The present invention relates to a document file system that stores document data by assigning document attribute data, systematically manages the document data based on the document attribute data, facilitates collection processing, and facilitates the search of single document data. .

[Conventional technology]

2. Description of the Related Art A document file device has been developed that can store a large amount of documents generated in an office in a space-efficient manner and can write and store a single document on an optical disk so that it can be referenced when desired. Such document file devices include writable or rewritable optical disks and CD-ROMs.
This is a device in which a document search device is added to a disk file device that stores documents using, for example, a disk file device. By using such a document file device, a large amount of documents that were previously bound in paper files can now be stored on several disks, leading to space savings in offices.

As a document search method in a document file device, a search method is used in which keywords are stored in a storage device together with document data and documents are searched based on the keywords. In such a search method, document index data such as keywords is created separately in advance, and documents are searched using the keywords of this index data.

By the way, such index data is usually used only for searching documents, but for example,
As can be seen in the example of the document data processing device described in Japanese Patent Application Laid-Open No. 62-66378.

In addition to semi-automatically extracting keywords for index data from documents, there are also proposals for a method in which the extracted index data is edited and used separately as data for document creation.

[Problem to be solved by the invention]

However, in recent years, as document data has become more diversified and a large amount of documents are generated, single-document file systems have not only the document storage function but also the ability to systematically manage and edit documents. A functional document file system is desired.

However, conventional document file systems have focused on processing individual documents, and have not focused on systematically performing document management and document editing processing. Therefore, in order to systematically manage documents and edit one document, there is a problem in that a separate document data processing device must be provided and document processing must be performed in a form different from the one-document file device.

The present invention has been made to solve the above problems.

An object of the present invention is to provide a document file that provides and stores document attribute data to document data, systematically manages the document data based on the document attribute data, facilitates editing processing, and facilitates searching of document data. The goal is to provide a system.

The above and other objects and novel features of the present invention will become clear from the description of the present specification and the accompanying drawings.

[Means to solve the problem]

In order to achieve the above object, the document file system of the present invention divides the document name given to the document stored together with the document in the document file into a plurality of variable length fields, and divides the document name into each field. A document attribute data setting means that assigns field attributes to the field names of each part of the field name and sets the field attributes corresponding to each field name as document attribute data in the corresponding document, and a hierarchical structure for each field attribute of the document attribute data. a document data storage means for storing document attribute data in correspondence with the document; and a control processing means for editing the document data and managing the document data according to each field attribute of the document attribute data. It is characterized by

[Effect]

According to the above means, one document file system is provided with a document attribute data setting means, a document data storage means, and a control processing means.

The document attribute data setting means divides the document name given to the document stored together with the document in the document file into a plurality of variable length fields, and sets the field name of each part of the document name divided into each field. , field attributes are given, and the field attributes corresponding to each field name are set in the corresponding document as document attribute data.The document data storage means stores each field attribute of the document attribute data set by the document attribute data setting means in a hierarchical structure. One document attribute data is structured and stored in association with a document. Further, the control processing means performs editing processing and document data management of the corresponding document data according to each field attribute of one document attribute data using the document and document attribute data stored in the document data storage means.

Document attribute data is set by dividing a document name into a plurality of variable-length fields and giving each field an arbitrary attribute name, and the attribute of each field becomes an element of the document attribute data. The field attributes of the elements of this document attribute data are stored hierarchically as structuring elements, and are stored in correspondence with the data of the document body. Therefore, document body data is stored in a hierarchically structured manner, and the hierarchical structure of this structured data is used for document data management and document data editing processing.

Thereby, it is possible to perform systematic document editing and document management based on document attribute data, and it is possible to realize a system that can efficiently utilize document files.

〔Example〕

Hereinafter, one embodiment of the present invention will be specifically described using the drawings.

FIG. 1 is a block diagram showing the configuration of a document file system according to an embodiment of the present invention. In Figure 1,
1 is a data processing device, 2 is a display device, 3 is a keyboard,
4 is a mouse, and 5 is a printing device. The data processing bag W1 is used for processing documents in the data processing device 1 that performs document processing and includes processing elements such as a control processing section 119, a document document attribute data setting section 121, a document data storage section 13, and a document synthesis buffer 14. When a document is created and stored for preservation, a document name is given to each document and stored. At this time, the document name is divided into a plurality of variable length fields, attributes are set in each of the divided fields, and attribute data is given to the document. and.

Systematic document editing processing and document management are performed by hierarchically storing the document text and the document attribute data set for the document name.

The document file system in this example has a Japanese document creation function. Control of the entire system is carried out by the control processing unit 11
This is done by A document created using the Japanese document creation function on the system is stored in the document data storage section 13. In the document data storage section 13, the document attribute data acquired from the 1-document attribute data setting section 12 is stored hierarchically together with the document body data.The setting of 0 document attribute data is as follows.
Following the guidance displayed on the display device 2, the user presses the keyboard 3. 1 document composition buffer 14 and print bag through mouse 4! ! 5 is used for document editing (mail merge printing, etc.).

FIG. 2 is a diagram illustrating an example of setting document attribute data.0 When storing a document created using the Japanese document creation function in the document file system, first, the document attribute data setting section 12 To set the attribute data of a document, as shown in Figure 2, the document name given to the document is divided into multiple fields, and each field name 22 is set as field name 22. This is done by giving as field attribute 21 whether it is expressed. In the example of setting document attribute data shown in FIG. 2, five fields are prepared on the display screen, and settings are made by giving each field a field attribute and a field name. A set of each field name is a document name given to the corresponding document data.

That is, the document name is divided into data in which each part (field name) has its own attribute (field attribute).

The document attribute data set in this way.

The 1-document data storage section 13 stores the document data together with the data of the document body.The 0-document data storage section 13 stores the document data in a hierarchical manner according to the attributes of each set field, and manages the stored documents.

FIG. 3 is a diagram illustrating an example of document management processing for documents stored in a hierarchical structure in a document file system. In this document management process, documents are stored hierarchically and are managed hierarchically.

Hierarchical management is a method of systematically managing created documents by providing document data management units for each hierarchy in document management. For example, as shown in FIG. 3, one document called a patent proposal has multiple "chapter" documents 32 and 33 in a document 31 whose management unit is "one document for the entire document". Document 34.35 contains multiple r pages.
．． The body data of each of the six document elements managed by providing 36, 37, and 38 is stored in a document whose management unit is "r pages". Here, each unit of ``book'' and ``1 chapter'' set as document management units is used as a unit for managing a plurality of ``r pages''.

Each field of document name attribute data is registered with a document in the 1-document file system.

By specifying icon display, the icons (31 to 38) are displayed on the display screen of the display device to show a hierarchical structure. At this time, the display name is displayed on the icon at the same time. In this way, in the document file system, any field name of the set attribute data can be used as the icon display name, so documents can be managed systematically. For example, if a document is to be managed using 1 item number, a ``skewer'' indicating icon display is added to the ``item number field'' of the document attribute data 34a. As a result, the icon display name becomes rl, IJ (34). Furthermore, if documents are to be managed by section numbers and items, for example, if "umbrella" is added to the "item number" and "item" fields of the document attribute data 38a, the icon display name will be "2.2 Drawing J ( 38).In this way,
By setting document attribute data, it is possible to easily set and change the document management system within the document file system.

FIG. 4 is a diagram illustrating an example of document editing processing in a one-document file system.

Next, as an example of document editing processing in this document file system, an example of document merge printing processing will be described with reference to FIG. In the document file system, it is possible to perform merge printing into the document body using attribute data set for the document.

For example, an identifier indicating the insertion position ($1.$2゜$3.$4
), you can insert the previously set field name here as an insertion character. The correspondence between the identifier and the field name to be inserted is done by specifying in advance the field attribute of the field name to be inserted to the identifier in the correspondence table 42. In the processing example of FIG. 4, the document attribute data 34a (FIG. 3) An identifier r $ n (n = 1, 2,...
・9m)", and a field name having the specified field attribute is inserted and printed based on the correspondence table 42 set in advance. By the way, if the specified field attribute does not exist in the document to be printed, the control processing unit 1
1, the document attribute data hierarchically higher than the document to be printed is searched in order, and the field name having the specified field attribute is inserted.

In the processing example shown in FIG. 4, the field attribute corresponding to the identifier "$4" specified in the correspondence table 42 does not have the statement IF 54. Therefore, the attribute data 32a of the management unit document 32 of "Chapter 1" existing at the higher level is referred to, and the target field name "Specification" is obtained, and the mail merge document 43 is finally completed. Note that the document and insertion characters are combined in the document combination buffer 14 (FIG. 1), and the combined document 43 is printed by the printing device 5 (FIG. 1). In this case, by instructing the document 32 in the management unit of "Chapter J" that exists above the document 34 in the management unit of "Page" to be merged, the three documents that exist below this can be merged and printed at once. By hierarchically managing documents in this way, it becomes possible to perform systematic sentence # editing.

Further, in this document file system, a document search can be performed using either a field attribute or a field name among attribute data as a search key.

The present invention has been specifically described above based on examples, but 1.
It goes without saying that the present invention is not limited to the embodiments described above, and can be modified in various ways without departing from the spirit thereof.

〔Effect of the invention〕

As described above, according to the present invention, document attribute data is set in the document name given to the document.

By storing the document text and its document attribute data in a hierarchical manner, one systematic document editing and two document management can be performed.

[Brief explanation of drawings]

FIG. 1 is a block diagram showing the configuration of a document file system according to an embodiment of the present invention, FIG. 2 is a diagram illustrating an example of setting one document attribute data, and FIG. 3 is a hierarchical structure of the one document file system. FIG. 3 is a diagram illustrating an example of document management processing for documents stored in . FIG. 4 is a diagram illustrating an example of document editing processing in the document file system. In the figure, 1... data processing device, 2... display device, 3
...Keyboard, 4...Mouse, 5...Printing device, 11...Control processing section, 12...Document attribute data setting section, 13...Document data storage section, 14...Document Synthesis buffer.

Claims (1)

[Claims] (1) Divide the document name given to the document stored with the document in the document file into multiple variable-length fields, and set the field attributes for the field name of each part of the document name divided into each field. and a document attribute data setting means for setting field attributes corresponding to each field name as document attribute data in the corresponding document, and structuring each field attribute of the document attribute data into a hierarchical structure to correspond the document attribute data to the document. 1. A document file system comprising: a document data storage means for storing the document data; and a control processing means for editing the document data and managing the document data according to each field attribute of the document attribute data.