JPH0778147A - Document processing method - Google Patents

Abstract

PURPOSE:To efficiently prepare or correct sentences having correlation between document or words by reflecting the changed contents of either one of document file and a database file to the other. CONSTITUTION:A document file 21 and a document file index 22 in a storage device 2 are prepared in one-to-one correspondance and a database file 23 and a database file index 24 are similarly prepared in one-to-one correspondance. Since the position of the file 21 is specified in the case of inputting a document from the file 23, the items of the index 22 are added and relation with the already prepared index 24 is automatically executed. Simultaneously with the opening of the file 23, a table calculation program is started. Thereby tabulation can be automatically recalculated only by changing a part of all of values of the contents of a table.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document processing method created by a word processor, a personal computer, a workstation or the like, and more particularly to a document processing method for setting a correlation between sentences, words, and items for processing. Is.

[0002]

2. Description of the Related Art Word processor (hereinafter referred to as WP)
The document data created by, for example, is simply text information except for information such as character size and character decoration, and is reused or reused by copying the document data.

In this case, even if the original document data is modified after copying or diverting the document data, the diversion destination document is not automatically changed. Therefore, the diversion destination is individually corrected as necessary. It will be.

The same applies when the original numerical data is changed when the processed result of the numerical data is used instead of mere diversion.
It will be used after recalculating.

[0005]

If a chapter or section is added or deleted during document creation and the item numbers are misaligned, or if the source word is changed, the item numbers will be changed. By automatically correcting the deviation of the word and automatically changing the changed word to the diversion destination, the document creation efficiency is improved.

However, the document data created by the conventional WP is the information as it is input and has no correlation between sentences and words. Therefore, if there is a gap in the item numbers due to the addition or deletion of chapters or sections as described above, you need to renumber the item numbers after the changed part, and the efficiency of document creation will be improved. There is a problem of being bad.

An object of the present invention is to provide a document data processing method capable of efficiently creating or modifying a document having a correlation between sentences and words.

[0008]

In order to solve the above problems, the present invention sets a database attribute for each item of document data, stores the document data in a document file, and stores the database attribute in the database file. above,
The document file and the database file are associated with each other by the document file index and the database file index, and the change contents of one of the document file and the database file are reflected in the other.

[0009]

According to the above means, the document file and the database file are associated with each other by the document file index and the database file index. Therefore, when there is a change in one of the document file and the database file, the content is automatically reflected in the other.

Therefore, it is possible to efficiently create or modify a document having a correlation between sentences or words.

[0011]

Embodiments of the present invention will now be described in detail with reference to the drawings.

FIG. 1 is a block diagram showing an entire embodiment of the present invention. A central processing unit (hereinafter referred to as CPU) 1 for processing document data, a storage device 2 for storing various files, and a keyboard 3 are provided. And an input / output device 7 including a mouse 4 and a display unit 5, and a printer 6.

The storage device 2 has a document file 21, a document file index 22, and a database file 23.
The database file index 24 is stored.

FIG. 2 is an explanatory diagram showing the association between the document file 21 and the database file 23.

In FIG. 2, 25 is a document created by WP or the like, and 26 and 27 are sentences or items in the document 25.

Reference numeral 28 denotes the contents in the document file index 22, which is an item number 281 as a number for a sentence or item to be associated in the document, a database file name 282 of the association destination, and a column 283 indicating a position in the document.
And a line 284, and a document file position 285 indicating the start position of item number 1 in the document.

For example, 1 from the beginning of the first line in the document 25
If the sentence of item number 1 (“name” in this example) starts from the 00th byte, the item number 1 from the 100th byte from the beginning in the column of the document file position 285 in this document file index 22. The information that the item is started is written.

Reference numeral 29 denotes the contents in the database file 23, and the names A292, B293, C29 in the database file 23 associated with the item number 1 in the document 25.
It is composed of 4 etc.

Reference numeral 30 represents the contents in the database file index 24. A column 283 and a row 284 of items to be associated in the document 25, a document file name 301,
It is composed of a document file index item number 302.

In FIG. 2, the document file 21 and the document file index 22 are created one-to-one, and similarly, the database file 23 and the database file index 24 are also created one-to-one. However, the document file 21 and the database file 28 need not be one-to-one, and may be one-to-many, many-to-one, or many-to-many.

This means that, for example, if the name of item number 1 in the document 25 is selected as the database attribute in FIG. 2, an address list or a name list is associated as another document as a related document. ing.

FIG. 3 shows the flow of processing when the database attributes are changed after the document is input.

In FIG. 3, first, on the document input screen 31, an item 32 (for example, a telephone number in the figure) to be associated is selected with the keyboard 3 or the mouse 4 (step 311). Next, when the database attribute setting section 33 displayed on the screen is selected (step 312), the database attribute setting screen 34 appears as a window, so that the item name and the item Name, type (text,
Database attributes such as numerical value, date, item number, drawing number, table number), length (for example, number of characters), and subordinate information are set (step 313).

The set database attributes are stored in the database file 23.

At this time, the document file index 22
The database file name (contents set as dependent information in the database attribute setting) and the position information in the database file 23 are also set at the same time.

The contents of the document file 21 are also set as the document file name 301 on the database file index 24 side.

Further, the contents changed on this screen are automatically reflected and updated in the related contents in the document file 21 which is the citation source.

FIG. 4 shows the flow of processing when the document data is changed from the database file 23.

In FIG. 4, 41 is a file (F) which is a selection menu for selecting the contents of the database file 23, and 42 is a screen displaying the contents of the database file 23.

In FIG. 4, first, when the file (F) 41, which is a selection menu on the screen, is selected, the contents 42 of the database file 23 are read out and displayed on the screen (step 401). Therefore, after selecting the item name to be changed, the data is input (step 402).

Then, the corresponding document file 21 is read and the changed position is designated (step 403,
404).

As described above, when a document is input from the database file 23, the position of the document file 21 is designated on the screen, so the document file index 22
Is added, and association with the existing database file index 24 is automatically performed.

Further, since the spreadsheet program is started at the same time when the database file 23 is opened in step 401, for example, the created document is numerical data such as a tabulation table and a part of the numerical values in the table. Alternatively, if all of them are changed and used, just changing some or all of the numerical values in the table automatically recalculates the summary table.

As described above, it is possible to input necessary change data from both the document input screen and the database file screen of the created document. The content will also be changed automatically.

[0035]

As described above, according to the present invention,
Database attributes are set for each item of document data, document data is stored in a document file, database attributes are stored in a database file, and document files and database files are associated with each other by a document file index and a database file index. Since the change contents of one of the document file and the database file are reflected in the other,
It is possible to efficiently create or modify a document having a correlation between sentences and words.

[Brief description of drawings]

FIG. 1 is a block diagram showing an embodiment of the present invention.

FIG. 2 is an explanatory diagram of a file structure for associating document data with a database file.

FIG. 3 is a flowchart for setting a database attribute.

FIG. 4 is a flow chart for correcting document data on a database file screen.

[Explanation of symbols]

DESCRIPTION OF SYMBOLS 1 ... Central processing unit (CPU), 2 ... Storage device, 3 ... Keyboard, 4 ... Mouse, 5 ... Display part, 6 ... Printer, 21
… Document file, 22… Document file index, 2
3 ... database file, 24 ... database file index.

Claims (1)

[Claims] 1. A database attribute is set for each item of document data, the document data is stored in a document file, and the database attribute is stored in a database file.
A document processing method characterized in that a document file and a database file are associated with each other by a document file index and a database file index, and changes in one of the document file and the database file are reflected in the other.