JPS62284457A - Document formation supporting device - Google Patents

Abstract

PURPOSE:To select items constituting a document and to form a document corresponding to its purpose by inputting the purpose to be formed at the time of forming the document by a Japanese word processor. CONSTITUTION:Data or rules required for the formation of items are stored in an external storage device 13 in accordance with an inputted purpose. The purpose of a document to be formed by an input device 11 is inputted like 'INQUIRE PREVIOUS ARRANGEMENT TO A CUSTOMER'. The inputted document is analyzed, whom = customer, what = previous arrangement and how = inquire are extracted and a document including these items as respective key words is retrieved and displayed on a display device 12. Since the document is prepared for sending to a customer, the necessity of the season's greetings is considered, so that the season's greetings corresponding to the data of the document is added to the document. Thus, the pattern of the document corresponding to its purpose can be provided to the operator.

Description

[Detailed description of the invention] 3. Detailed description of the invention [Object of the invention] (Industrial application field) The present invention is a document creation support device that changes the content of a document according to the purpose when creating a document. Regarding.

(Prior Art) With the spread of Japanese word processors, documents have come to be created using word processors, but word processors create documents from a blank slate and are inefficient in document creation. To improve this, we prepared a large collection of example sentences in the word processor,
At the time of creation, a corresponding example sentence is displayed, and characters are inserted into a part of the example sentence or a part thereof is changed. However, it is not possible to obtain an example sentence that is optimal for the document that the user desires, and it is necessary to extract an example sentence that is close to the desired document and change it.

For example, when writing a letter, what you want to convey is ``confirmation of the meeting V the other day,'' as shown in Figure 7@, (c), but the content of the letter needs to be changed depending on the person to whom you are communicating. With conventional devices, users have to make such detailed corrections to the contents of letters themselves, which is inefficient.

(Problems to be Solved by the Invention) As described above, in the conventional apparatus, the user has to retrieve a document similar to the document he/she desires and modify its contents, which is inefficient. Therefore, an object of the present invention is that when creating a document using a Japanese word processor, by inputting the purpose (question) of the document to be created, a selection can be made from the items that make up the document, and a document that matches the purpose is created. The object of the present invention is to provide a document creation support device for the purpose of creating documents.

[Structure of the invention]

(Means for Solving the Problems) The present invention provides an input means for inputting a question sentence of a document to be created, and a question sentence for analyzing 71 sentences inputted from this input means and extracting key data. an analysis means, a question sentence analysis means storing a document corresponding to λ1 for the combination of key data; a search means for searching the question sentence analysis means for a document corresponding to the combination of the key data; The present invention is characterized by comprising a development means for selecting an appropriate portion of the document retrieved by the search means based on the content of the key data and developing the sentence.

(Function) When creating a document, the present invention first inputs the purpose of the document to be created, such as "confirming a meeting with a customer." This input sentence is analyzed to extract who (customer), what (meeting), and what (confirmation), and documents containing these keywords are searched and displayed. At that time, since it is a document to a customer, it is necessary to understand the timing (L11)! This is done by embedding in the document the historical events that occurred on the date of creation of the document. By inputting the purpose (question) of the sentence ↓ to be created in this way, the creator is presented with a list of documents that match that purpose.

(Example) An example of the present invention will be specifically described below with reference to the drawings. FIG. 1 is a block diagram of the configuration of the present invention. The input device 11 is a device for inputting characters, positions, commands, etc. necessary for document creation. The display device 12 is a device that displays characters, graphics, and the like. The external memory Mj device 13 is a storage device that stores data and rules necessary to generate items based on the input purpose, and the system D device 14 controls each of these devices. The external storage device 13 stores keywords for three types of keys as shown in FIG. As a general rule, the purpose input is ``to whom'' and ``
Enter the information in the form of "What" and "What to do." At this time, ``what to do'' is in key table 1 (Figure 2 (C)), ``what'' is in key table 2 (Figure 2 0), and ``to whom'' is in key table 3 (Figure 2). It is in. For example, if [confirm meeting with customer] is input, key table 1 J=su "confirm" is selected as either "meeting U" from key table 2 or "customer" from key table 3. . As shown in Figure 3, "Confirmation" selected from key table 1 is entered as key data 1.
(Fig. 3 (C)) shows "1 meeting selected from key table 2" as key data 2 (Fig. 3 (g)), key table 3
The selected "customer" is stored in key data 3 (see FIG. 3). This method was realized as described below.

Scan the input sentence, first search for the particle "ni",
The noun "customer" in front of it is collated using the key table 3 and stored in the key data 3. Next, the particle ``no'' is searched for and the noun ``meeting'' before it is collated using the key table 2 and stored in the key data 2. Roughly check the remaining noun "confirmation" using key table 1, and use key data 1.
Store in.

Next, FIG. 4 shows a list of document headers in the external storage device 13, and a corresponding document is searched for using the contents of the key table 2 and the characters in the key table 1 connected by "no". Here, the contents of the document named "Meeting Confirmation" in FIG. 4 are as shown in FIG. 5. Write formula 1'1 in the brackets following if. The nouns connected with OR are those in key table 3. i 'no article i'
If [ is satisfied, the greeting of lk'j and e
else and end if the ndif sentence is not satisfied
The if sentence is extracted. As a result, the former is generated as a document shown in FIG. 7), and the latter is generated as a document shown in FIG. 70. Here, ``seasonal greetings'' in the document rules in Figure 5.
Indicates that the document indicated by "Greetings of the Season" is to be called up. The document is designed to find out the season by checking the date, and then select a greeting that is appropriate for that season.

FIG. 6 is a diagram showing an example of the flow of the apparatus described above. First, input the question text (step 61), then refer to the key table shown in Fig. 2 from the question text and extract key data as shown in Fig. 3 (step 62), and then extract the key data as shown in Fig. 3. A corresponding document (shown in FIG. 5) is retrieved based on the data (step 63), and the document is expanded using the key data as a parameter (step 64).

As a result, as shown in FIG. 7) and υ, a document is automatically obtained in which the details of the content have been carefully considered according to the user's purpose. When a document is created using a device configured in this way, the machine assembles the text based on the example sentences and reflects the creator's intentions. Since humans only need to think about the gist of the document they are creating, the effort required to create the document can be significantly reduced. In addition, since the example sentences are tailored according to the purpose, it is possible to easily create a document that has never been created before, and it provides powerful support for creating documents, and its role in OA is immeasurable. It is something.

Note that the present invention is not limited to the above embodiments.

For the sake of explanation, we have used the question ``confirm the meeting with the customer,'' but it could also be ``confirm the quotation with the customer,'' or ``report the business trip to the boss.'' Furthermore, the content of the document is not limited to text, but may also include graphic, image, and audio data. Also, as a way to find keywords from questions, you can extract key data by using more advanced sentence analysis without limiting the question sentences, such as by using the particles ``ni'' and ``no'' in the key I\ro. . In short, the present invention can be modified and implemented in various ways without departing from the spirit thereof.

〔Effect of the invention〕

According to the present invention, when creating a document for a certain purpose, keywords for searching the document are obtained by inputting the purpose of the document to be created, and at the same time, the person to whom the document is addressed is checked, and the keyword is used to search for the document. When searching for documents,
Depending on the level of the destination, selection is made for each item constituting the document 5. Of course, the person creating the document only needs to think about the gist of the information they want to convey, and the format of the document, greetings, wording, etc. will be automatically selected according to the level of the recipient. It will be done. As a result, the effort of the document creator will be significantly reduced.
Its practical advantages are enormous.

[Brief explanation of drawings]

FIG. 1 is a configuration diagram showing a device according to an embodiment of the present invention, FIG. 2 is a diagram showing the contents of a key table handled by a device according to an embodiment of the present invention, and FIG. 3 is a diagram showing a device according to an embodiment of the present invention. Figure 4 shows a list of document headers to give an overview of the contents of a document, Figure 5 shows an example of the contents of a document, Figure 6 shows an example of the contents of a document. is a diagram showing an example of a control flow, and FIG. 7 is a diagram showing an example of a generated document. 11... Input device 12... Place 1 on the display
3...External storage device 14...Control device agent Patent attorney Noriyuki Ken Yudo Takehana Kikuo Figure 1 (Note (b)
(C) Second
Figure 4

Claims (2)

[Claims] (1) An input means for inputting the question text of the document to be created, a question text analysis means for analyzing the question text input from this input means and extracting key data, and a document corresponding to the combination of key data. a storage means for storing a combination of key data extracted by the question text analysis means; a search means for searching the storage means for a document corresponding to the combination of key data extracted by the question text analysis means; 1. A document creation support device, comprising: expansion means for selecting an appropriate portion of a document and expanding the document. (2) The document creation support device according to claim 1, wherein the question text analysis means selects appropriate items as the items constituting the document based on the purpose of the document input as the question text.