JPS62284459A - Document formation supporting device - Google Patents

Abstract

PURPOSE:To provide items required for the formation of a document corresponding to its purpose by inputting the purpose of the document to be formed at the time of formation of the document by a Japanese word processor. CONSTITUTION:An input part 22 reads purpose data for document formation inputted from an input device 11 and stored the data in a temporary buffer 34. At the end of data input, control is transferred to a request analysis part 25 and the analysis part 25 analyzes the purpose data stored in the buffer 34, extracts key data and stores the key data in a request item storing part 32. An item formation part 26 successively extracts key data from the storing part 32, retrieves the document items corresponding to the key data from an external storage device 13 and stores the retrieved items in the buffer 34. After inputting the data of all the items, a document data display part 29 edits the data inputted to the buffer 34 and displays the edited data on a display device 12 through a display part 23.

Description

[Detailed Description of the Invention] 3. Detailed Description of the Invention [Object of the Invention] (Industrial Application Field)
The present invention relates to a document creation support device that presents items to be included in a document.

(Prior Art) When creating a document on paper, several methods can be considered. For example, consider creating a business trip report. It takes a lot of effort to create something from a completely blank sheet of paper. First of all, the creator has to think about what content should be included in the report, what format it should be, how to distribute it, etc. This is inefficient, so a business trip report with a fixed format is required. Use paper. The items to be included in the report are already preprinted, and the creator only has to consider the content of each item and create one.

For this reason, it is more efficient than creating from a blank sheet of paper.

As described above, various types of preprinted paper are usually used in offices to facilitate the creation of a single document. On the other hand, with the spread of Japanese word processors, documents have come to be created using word processors, but word processors are created from the aforementioned blank slate.
Document creation efficiency is poor, and to improve this, we can prepare a large collection of example sentences in a word processor, display the corresponding example sentences when creating, and insert characters into some of the example sentences, or The method used is to create the file by changing the . However, searching for example sentences is difficult, and if there is no example sentence you are looking for, you end up creating one from a blank slate. Currently, there are not enough functions to support document creation, so each author has to think about all the items and contents that should be included in one document before creating it.

It takes a lot of effort and an hour, and there are many problems.

(Problems to be Solved by the Invention) As described above, in the conventional apparatus, when creating one document, it was created from a blank sheet of paper, which placed a heavy burden on the user. Therefore, an object of the present invention is to provide a document creation support device that, when creating a document using a Japanese word processor, by inputting the purpose of the document to be created, presents items necessary to create a document that meets the purpose. It's about doing.

[Structure of the invention]

(Means for solving the problem) An input means for inputting characters, etc., a display means for displaying one character, etc., a storage means storing document item data necessary for document creation, and the input means a requirement analysis means for analyzing a purpose sentence for document creation inputted by the request analysis means and extracting requirement items; The present invention is characterized by comprising an item creation means for creating an item.

(Operation) When creating a document, the present invention first inputs the purpose 1 of the document to be created, for example, to report a business trip to the manager. This input sentence is analyzed to extract who = manager, what to do = business trip, and what to do = report, and create and present items to be included in the document corresponding to these key items. In this example,
The following information is presented: the report destination, the reporter, the subject of the report, the summary, the business trip period, the business trip destination, the business trip purpose, the business trip contents, etc. By inputting the purpose of the document to be created in this way, one item necessary for creating a document that meets that purpose is presented.

(Example) An example of the present invention will be specifically described below with reference to the drawings. FIG. 1 is a configuration block diagram of the present invention.

Input v & 1lill is the 2nd position of the character required to create the document,
This is a device for inputting commands, etc.

The display device 12 is a device that displays characters, graphics, and the like.

The external storage bag @13 is a storage device that stores data and rules necessary to generate items based on the input purpose. The control device 14 controls each of these devices. As shown in FIG. 2, the external storage device 13 stores document items necessary to create a target document for a target key.For example, for the key 'Meeting 1, As a general rule, human resources for five purposes, which store document items such as meeting basis, date and time, location, subject, materials to bring, and attendees, are stored in the "
Enter information in the form of ``to whom'', ``what'', and ``what to do''.

At this time, what should I do?” is key data 1 (Figure 2, 15)
``What'' is key data 2 (Figure 2 16),
"r to whom" is key data 3 (FIG. 2, 17).

The priority order of data is data 1 to data 3.

That is, first, a document item is generated using key data 1. Next, a part of the document item created with key data 1 is changed with the document item of key data 2.

Complement. Furthermore, with key data 3, the document items created up to that point are changed or supplemented. In this way, document items suitable for the purpose are generated. Rules such as those shown in FIG. 3 are used to change and supplement these document items. In this example, it is a rule attached to a conference, and key data 1
If it is a notification, this means that the subject used in the notification is replaced with the date, time, location, agenda, etc. based on the meeting. The external storage device 13 includes
Such rules are also stored. The control device 14 is
As shown in FIG. 4, the initialization section 21. Input section 22, display section 2
3. Input guide display section 24, request analysis section 25, item creation section 26, item display section 27, document data creation section 28, processing section 20 of document data display section 29, and guide sentence data 31
゜Required item storage section 32, created item storage section 33. It is composed of a buffer section 30 of a temporary buffer 34. The initialization unit 21 initializes the buffer unit 30. The input unit 22 reads input character codes, position data, commands, etc. from the input unit W111 into the temporary buffer 34.

The display section 23 includes an input guide display section 241 and an item display section 27.
, using the character code, graphic code, and display position passed from the document data display section 29, the display device! Display characters and figures on 12. The input guide display section 24 extracts from the guide sentence data 31 sentences that guide the user to input the purpose of the document when one is created, and passes them to the display section 23 to display them. [12 Specifically, a guide sentence as shown in FIG. 5 is displayed. This differs depending on whether you are inputting natural sentences or only items. The request analysis unit 25 reads the input purpose (request item) from the temporary buffer 34, analyzes it, and uses the input purpose (request item) in the subsequent item creation unit 2.
Extract the target key for use in 6. in particular.

1 When reporting a business trip to someone within the company, key data 1
is a report, key data 2 is a business trip, and key data 3 is a person in the company. The zero item creation unit 26, which stores this extraction result in the creation item storage unit 33, uses the key data obtained by the request analysis unit 25 to create items to be included in the document to be created. The generation method is to first use key data 1, search the external storage device [13] for the relevant document item, and store it in the temporary buffer 734. For example, in the case of a report,
The document items corresponding to the key data 1 report in Figure 2 are report destination, report date, reporter, subject, summary, report content,
. . . is searched 1st Next, the key data 2 is used to search the external storage device 13 for corresponding document items and rules 0 For example, in the case of a business trip, the subject, business trip period, business trip destination, business trip Purpose, etc. are searched.

In addition, a rule is presented that replaces the report contents with: business trip period, business trip destination, business trip purpose, etc. At this time,
The item creation unit 26 modifies and supplements the document item retrieved using the key data 1 using the document item retrieved using the key data 2 and the rules. In this example, among the document items searched using key data 1, the report content is replaced with the business trip period, business trip destination, and business trip purpose. Furthermore, the same process is performed using key data 3, and a document item is created.

The document items created in this way are stored in the created item storage section 33. The basic form of the document item created here is key data 1, and more detailed document items are created using key data 2 and key data 3. Therefore, even if the creator instructs only what to do, the 1-item display section 27 can obtain a certain document item. f
Display on f1lZ. The document data creation section 28 receives content data input by the creator for the displayed item from the input section 22 and stores it in the temporary buffer 34.The document data display section 29 stores it in the temporary buffer 734. Edit the document data and display it on the display unit 23! Display on 12.

Using each of the above components, specific processing will be described below with reference to FIGS. 6 and 7.

First, the initialization unit 21 is activated, and the display screen of the display device 12, the storage units 32 and 33 of the buffer unit 30, and the temporary buffer 34 are initialized (step 61). Next, the input guide display section 24 is activated, reads out the guide sentence data 31, and displays it on the display device via the display section 23! 12 (step 62); here, for the guide sentence,
In order to accept input data, the input unit 22 is activated, and the input unit 22 reads the target data for document creation input from the input device 11 and stores it in the temporary buffer 34 (step 63). When the data input is completed, Next, control is transferred to the request analysis unit 25, which analyzes the input target data in the temporary buffer 34 and extracts key data (step 64). Control is transferred to the 0th item creation unit stored in the request item storage unit 32, which sequentially extracts the key data stored in the request item storage unit 32, and uses this key data to create an external storage device [13 Then, the document item corresponding to this key data is retrieved and stored in the temporary buffer 734. At this time, the key data starts from rank 1, and rank 1 becomes the basic form.

Document items and rules are searched for in the key data in the subsequent order, and are used to modify or supplement the basic document item. Specifically, this process is shown in Figure 7 (steps 71 to 76), which shows the processing applied to the purpose data input in the format of "to whom,""what," and "what to do." The document items created are stored in the created item storage section 33 (step 65).Next, control is transferred to the item display section 27, and the items stored in the created item storage section 33 are displayed via the display section 23. is displayed on the display section W112 (step 6
6) The control is now transferred to the document data creation section 22, which accepts input of content data for the item via the input section 22, and stores it in the temporary buffer 34 (step 67). When data for all items have been input, the document data display unit 29 edits the input data in the temporary buffer 34 and displays the data in the display bag W1 via the display unit 23.
Display on 12. (Step 6L 69) [Effect of the Invention] According to the present invention, when creating a document for a certain purpose, items to be included in the document are presented by inputting the purpose of the document to be created. The creator only has to think about the content to be written in that item, and it becomes easy to create one document. Also, with conventional collections of example sentences, it was impossible to use them unless there were appropriate example sentences.

Since the input purpose is analyzed and items are generated here, it is possible to flexibly respond to any purpose and present items. Furthermore, the more detailed the contents described in the purpose, the more detailed the items presented, which makes it possible to support document creation that reflects the creator's intentions.

[Brief explanation of the drawing]

Figure 1 is a block diagram showing the configuration of the device of the present invention, Figure 2 is a diagram showing the configuration of document item data for presenting items to be included in a document, and Figure 3 is a diagram showing item generation using document item data. Figure 4 shows an example of the rules used when
5 is a diagram showing the internal configuration of the control device, FIG. 5 is a diagram showing an example of an input guide display, and FIGS. 6 and 7 are flowcharts of the processing of the present invention. 11... Input device 13... External storage device 12... Display device 14... Control device Fig. 1 Fig. 2 Fig. 4 Fig. 3 Fig. 5 Fig. 5
6 Figure 7

Claims (2)

[Claims] (1) An input means for inputting characters, etc., a display means for displaying characters, etc., a storage means for storing document item data necessary for document creation, and a storage means for storing document item data input from the input means. a requirement analysis means for analyzing a purpose sentence and extracting requirement items; and an item creation means for searching the storage means for document item data corresponding to the requirement items extracted by the requirement analysis means and creating items necessary for document creation. A document creation support device comprising: (2) The item creation means searches the storage means for document item data corresponding to the most important item among the request items, then searches for document item data corresponding to the most important item, and selects the most important data as the next item. 2. The document creation support device according to claim 1, wherein the document creation support device supplements the documents with important data.