JPH07262357A - Electronic filing device - Google Patents

Abstract

PURPOSE:To enable efficient retrieval or the output of the retrieval result to be performed by storing only the required data by adding specified information to the page of image data to be registered and preventing an image above or below an added coordinate from being recorded. CONSTITUTION:When fetching the image data, an original is scanned by an input device 7 and after they are temporarily fetched in an image memory 5, a specific information recognizing part 9 judges whether or not the specific information is contained in the original. When no specific information is contained, the image data are stored in a storage device 3 as they are. On the other hand, when the specific information is contained in the original, the specific information recognizing part 9 detects the specific information stored in the image memory 5, and only the image above or below the coordinate, where the specific information is described, is transmitted to the storage device 3 and stored as image data. As the specific information, an upward arrow or a downward arrow is used and the area to be read can be set in advance according to the directivity of the arrow.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic filing apparatus, and more particularly to a method of registering a document or the like in the electronic filing apparatus, a display method and a printing method.

[0002]

2. Description of the Related Art Conventionally, in an electronic filing device, a document to be registered is generally read and registered page by page using an input device such as a scanner. Also, since registration is performed in page units, when displaying registered image data on a display device or printing using a printer device, whether or not a document (image information) for the entire page is required is determined. Regardless of the output, each page is output. Further, Japanese Patent Laid-Open No. 3-1 by the same applicant
Japanese Patent No. 32873 discloses a method of designating an area of image data to be displayed in page units in advance when displaying image data in an electronic filing system or the like, and displaying an image of the designated area when displaying. There is disclosed a method in which a designated area in a page of a document is extracted from each page and displayed on the same screen by using, and a page in which desired contents are described can be efficiently searched.

However, in the conventional electronic filing system as described above, all pages must be stored in the recording device even if the image data that is truly required in each page is not partially laid out on the page, and the capacity of the recording medium is large. There was a problem that wasted wastefully. Also, when displaying or printing image data, the conventional electronic filing system uses the data stored in page units, so that the image data that you want to display or print is only a part of the page. Also has to display and print the entire page, which is very inefficient in search and data output.

[0004]

SUMMARY OF THE INVENTION The present invention has been made in view of the above-mentioned conventional problems, and stores only truly necessary data in a recording medium, and is truly necessary for display and printing. An object of the present invention is to provide an electronic filing device that enables efficient search and output of search results by displaying or printing only data.

[0005]

In order to achieve this object, an electronic filing apparatus according to the present invention has an input means capable of inputting image data of a document or the like and a means for recognizing specific information, and is registered. By adding the specific information that can be recognized in the page of the image data of the document or the like to recognize whether or not the specific information is added in the page when the page of the image data of the document or the like is input,
When the specific information is added to the page, the image above or below the coordinate to which the specific information is added in the page is not recorded. Further, the electronic filing device according to the present invention includes means for displaying image data such as a document registered in a storage device, means for adding predetermined specific information to the displayed image data, and the specific information. A means for recognizing, recognizing whether or not the specific information is added to the page of the image data when the image data is displayed, and the specific information of the page is recognized when the addition of the specific information is recognized. It is characterized in that an image above or below the added coordinates is not displayed. Further, the electronic filing device according to the present invention prints image data such as a document registered in a storage device, adds predetermined specific information to the image data to be printed, and recognizes the specific information. When the image data is displayed, it is recognized whether the specific information is added to the page of the image data, and when the addition of the specific information is recognized, the specific information of the page is added. The feature is that the image above or below the existing coordinates is not printed.

[0006]

When reading the image data, the electronic filing apparatus according to the present invention recognizes whether or not the specific information is included in the image data, and if the specific information is included, the specific information is included. Do not record the image above or below the coordinates where is added, and when displaying image data, determine whether the specific information is added to the image data to be displayed, and specify When the information is added, the area above or below the coordinate to which the specific information is added is not displayed. Further, in the case of printing the image data, by not printing the image above or below the coordinate to which the specific information of the image data including the specific information is added, the capacity of the storage medium is wasted. In addition, by displaying only the truly necessary data when searching and printing only the desired data from the truly necessary data, the data search and the like can be efficiently performed.

[0007]

DETAILED DESCRIPTION OF THE INVENTION Based on the embodiment shown in the drawings,
The electronic filing device according to the present invention will be described in detail.
FIG. 1 is a diagram showing a configuration of an electronic filing device according to the present invention, in which 1 is a CPU, 2 is a system memory, 3 is a storage device, 4 is a keyboard, 5 is an image memory, 6 is a display memory and a display, and 7 is a memory. Is an input device such as a scanner,
Reference numeral 8 is an output device such as a printer, and 9 is a specific information recognition unit.

In the electronic filing apparatus configured as described above, when the image data is taken in, the original is scanned by the input device 7 and once taken in the image memory 6, the original is recognized by the specific information recognition section 9. If the specific information is not included in the storage device 3, it is determined whether or not the specific information is included in the storage device 3.
Memorized in.

On the other hand, as shown in FIG. 2A, when the document contains specific information such as an arrow, the specific information recognizing section 9 detects the specific information accumulated in the image memory 5, Only the image above or below the coordinates in which the specific information is described is sent to the storage device 3 as image data and stored. In this case, whether to store the image above or below the coordinates of the specific information may be set in advance in the electronic filing device, or may be set from a keyboard or the like. Further, as shown in FIG. 2B, an upward arrow or a downward arrow may be used as the specific information, and the area to be read may be preset depending on the directionality of the arrow.

That is, when the specific information indicated by the upward arrow is present in the read image data, the image data above the coordinate to which the specific information is added is read, while the specific information indicated by the downward arrow is read. If the electronic filing device is set so as to read the image data below the coordinates to which the specific information is added, the original document as shown in FIG. When read from, the images A and C are read as necessary data. The specific information may be added to the document to be registered at the time of document registration by using a writing tool or the like. Note that other symbols than the arrow may be used as the specific information.

FIG. 3 and FIG. 4 show a flow chart at the time of document registration. The former is for recording the upper image data from the specific information, and the latter is for recording the lower image data from the specific information. Showing things. First,
This will be described with reference to FIG. Just before a portion of each page of a document or the like to be registered that does not need to be registered, specific information registered in advance is added, and registration of the document is started from an input device such as a scanner. When the read image data is temporarily stored in the image memory, the specific information recognition unit detects whether or not the preset specific information is added to the read image data, and the specific information is added. The image data from the beginning of the page to the place where the specific information is added is stored and registered in a storage device such as an optical disk.
If the specific information recognition unit cannot recognize the addition of the specific information, the image data of the entire read page is stored and registered in a storage device such as an optical disk, and if there is a next page, the next page is read. Repeat the operation to register the entire document and end.

On the other hand, in the document registration flowchart shown in FIG. 4, the image data existing below the coordinate to which the specific information is added is registered, and when the addition of the specific information is detected, the specific information is detected. The image data from the place where is added to the end of the page is stored in a storage device such as an optical disc and registered, and when the specific information is not added, it is read in the same way as the above-mentioned flowchart. The image data of the entire page of the document is stored in a storage device such as an optical disk and registered. When the next page exists, the next page is read, the above operation is repeated, and the entire document is registered and the process ends.

Next, a procedure for displaying only desired image data will be described with reference to FIGS. 5, 6 and 7.
6 and 7 show a case where image data above the specific information and a case where image data below the specific information are displayed when the specific information is added. Since the above is the same, the case of displaying image data above the specific information shown in FIG. 6 will be described as an example.

First, as shown in FIG. 5, when image data is displayed in a search or the like, a data portion which does not need to be displayed in the next search in each page of a displayed document or the like is displayed immediately before the data portion. The specific information is added and stored in a storage device such as an optical disk and registered. The specific information added in this way is registered in advance, and the information that can be identified by the specific information recognition unit is used.

Next, as shown in FIG. 6, a document or the like is designated, and image data stored in a storage device such as an optical disk is called, that is, retrieved page by page. The called image data is once written in the image memory, and then, the specific information recognition unit detects whether or not the specific image information registered in the image data written in the image memory is added to identify the specified image data. When the information is added, the image data from the top of the page to the place where the specific information is added is displayed on a display device such as a display. On the other hand, when the specific information is not added, the image data of the entire page is displayed on a display device such as a display, and when the next page is displayed, the image data of the next page is read out to the image memory and the above operation is performed. Is repeated to display sequentially.

In the image data to which the specific information is added as described above, FIG. 7 shows the image data from the position where the specific information is added to the end of the page on a display device such as a display, and the specific information is added. If not, the image data of the entire page is displayed on a display device such as a display, and the other procedures are the same as those shown in FIG.

Next, a procedure for printing only desired image data will be described with reference to FIGS. 5, 8 and 9.
It should be noted that FIGS. 8 and 9 show a case of printing image data above the specific information and a case of printing image data below the specific information when the specific information is added. Since the above is the same, the case of printing the image data above the specific information shown in FIG. 8 will be described as an example.

As shown in FIG. 5, in each page of the document or the like displayed when the image data is displayed in the search or the like, a portion which is not necessary for printing is
Specific information is added immediately before the place where printing is not necessary, stored in a storage medium such as an optical disk, and registered. As the specific information to be added, the previously registered information is used as in the above-described embodiment.

The image data to which the specific information is added in this way specifies a document or the like at the time of printing, is called page by page from a storage device such as an optical disk, and is written in the image memory. After that, the specific information recognition unit detects whether or not preset specific information is added to the image data written in the image memory. If the specific information is added, the top of the page is detected. To the place where the specific information is added are printed by an output device such as a printer.

On the other hand, if the registered specific information is not added to the image data written in the image memory, the image data of the entire page is printed by an output device such as a printer, and the next page is printed. When printing, the image data of the next page is read into the image memory and the above operation is repeated to execute printing. In the flowchart of the embodiment shown in FIG. 9, when the specific information is added, the image data from the specific information to the end of the page is printed, and the other procedure is as shown in FIG.
Is the same as.

As described above, the specific information is added to the image data, and the electronic filing apparatus is provided with the specific information recognition section for recognizing the specific information, and the specific information is added to the read image data. In this case, by not recording, displaying, or printing the image data below or above the coordinates to which the specific information is added, the search time is shortened and the capacity of the recording medium is reduced. can do.

[0022]

As described above, according to the present invention, since only the image data that is truly necessary can be registered in each page of the document to be registered, the storage device can be used efficiently. Further, since only the image data to be displayed truly on the page of the document to be displayed is displayed, the contents of the image data can be grasped quickly at the time of searching, and at the time of printing, only the image data to be printed truly is printed. Since it does not require processing such as image editing, and it is not necessary to perform cutting or the like to obtain a desired output after printing a page, it is possible to record, search, and output using an electronic filing device. , Exerts a remarkable effect in performing work with high efficiency.

[Brief description of drawings]

FIG. 1 is a diagram showing a configuration of an electronic filing device according to an embodiment of the present invention.

FIG. 2A is a diagram showing an example of specific information, and FIG. 2B is a diagram showing another example of specific information.

FIG. 3 is a diagram showing a flowchart at the time of document registration of the electronic filing device according to the present invention.

FIG. 4 is a diagram showing a flowchart at the time of document registration of the electronic filing device according to the present invention.

FIG. 5 is a flowchart showing a procedure for displaying only desired image data in the electronic filing device according to the present invention.

FIG. 6 is a flowchart showing a procedure for displaying only desired image data in the electronic filing device according to the present invention.

FIG. 7 is a flowchart showing a procedure for displaying only desired image data in the electronic filing device according to the present invention.

FIG. 8 is a flowchart showing a procedure for printing only desired image data in the electronic filing device according to the present invention.

FIG. 9 is a flowchart showing a procedure for printing only desired image data in the electronic filing device according to the present invention.

[Explanation of symbols]

1 ... CPU, 2 ... System memory, 3 ...
Storage device, 4 ... Keyboard, 5 ... Image memory,
6 ... Display memory and display, 7 ... Input device, 8 ... Output device, 9 ... Specific information recognition unit

Claims (6)

[Claims] 1. An input unit capable of inputting image data such as a document and a unit for recognizing specific information, wherein the specific information that can be recognized is added to a page of image data such as a document to be registered. By doing so, when the page of image data such as a document is input, it is recognized whether or not the specific information is added to the page, and when the specific information is added to the page, the specific information in the page is added. An electronic filing device characterized in that the image below is not recorded from the coordinate set. 2. An input unit capable of inputting image data such as a document, and a unit for recognizing specific information, and adding the specific information that can be recognized in a page of image data such as a document to be registered. By doing so, when the page of image data such as a document is input, it is recognized whether or not the specific information is added to the page, and when the specific information is added to the page, the specific information in the page is added. An electronic filing device, characterized in that the above image is not recorded from a certain coordinate. 3. A means for displaying image data such as a document registered in a storage device, a means for adding predetermined specific information to the displayed image data, and a means for recognizing the specific information. It is provided that when the image data is displayed, it is recognized whether or not the specific information is added to the page of the image data, and when the addition of the specific information is recognized, the coordinate to which the specific information of the page is added An electronic filing device characterized in that the image below is not displayed. 4. A means for displaying image data such as a document registered in a storage device, a means for adding predetermined specific information to the displayed image data, and a means for recognizing the specific information. It is provided that when the image data is displayed, it is recognized whether or not the specific information is added to the page of the image data, and when the addition of the specific information is recognized, the coordinate to which the specific information of the page is added An electronic filing device characterized in that the above image is not displayed. 5. A means for printing image data such as a document registered in a storage device, a means for adding predetermined specific information to the image data to be printed, and a means for recognizing the specific information, When the image data is displayed, it is recognized whether or not the specific information is added to the page of the image data, and when the addition of the specific information is recognized, it is determined from the coordinates where the specific information of the page is added. An electronic filing device characterized in that the image of is not printed. 6. A means for printing image data such as a document registered in a storage device, a means for adding predetermined specific information to the image data to be printed, and a means for recognizing the specific information, When the image data is displayed, it is recognized whether or not the specific information is added to the page of the image data, and when the addition of the specific information is recognized, the page from the coordinate to which the specific information of the page is added is recognized. An electronic filing device characterized in that the image of is not printed.