JPH02178880A - Electronic file device - Google Patents

Abstract

PURPOSE:To improve the efficiency of operation for registering many documents in a file one after another according to many documents not only by determining a continuous page group as a document, but also specifying the editing of pages at intervals including the replacement of pages, page by page, in order when document determination is specified. CONSTITUTION:Many documents are read by an image scanner 23 without reference to the section and order of documents, image data of respective page are written on an optical disk 15 one after another and page control information including write addresses of respective pages is written on a magnetic disk device 13. Then an input means for document combination is operated to input which pages are registered and in what places they are. For the specification of respective pages, the pages are specified, one by one, in optional order without reference to the displayed order and document control information is generated and written on an optical disk device 15. Consequently, the operation for registering many documents in the file one after another according to many documents is performed efficiently.

Description

[Detailed Description of the Invention] Industrial Field of Application 2-, -/ This invention is a method for storing image data such as documents and drawings read from a manuscript using an image scanner into a medium such as an optical disk, and then storing the image data as necessary. The present invention relates to electronic file devices that are searched and used, and in particular to technical improvements to facilitate document registration.

In a typical conventional electronic filing device, document registration is generally performed in the following steps. A manuscript of several pages to be managed as one document is prepared, the start of document unit registration is instructed, and each page of the manuscript is sequentially read by an image scanner.

The image data of each page output from the image scanner is sequentially written into a predetermined area (physical area) of an optical disk serving as a file memory.

The optical disc also has an area (register) for recording management information, and when multiple pages of image data belonging to one document are recorded in the physical area of the optical disc, the management information of that document is also recorded in the register of the same optical disc. recorded in

The document management information includes at least the file number and document number for identifying each document, as well as the location (address in the physical area) of the image data of each page constituting each document. The address of each page usually includes information such as the size of the document for that page and the resolution at which the document was read, and this management information for each page is called page management information. Read certain document management information recorded in the optical disc registry,
If the physical area is reproduced according to the address of the page management information therein, the image data of the page can be read out, and the size and resolution information can be used to print the displayed image data. Process the data.

As described above, the image data and management information for one document are simultaneously recorded on the optical disc. In this next step, keywords for document search are entered. The keywords found in each document are organized and registered in the index file of the search device.

Problems to be Solved by the Invention As mentioned above, with conventional devices, when multiple manuscripts are processed in advance to be treated as a single sentence, and those manuscripts are run one after another through an image scanner, image data and document data for all pages are generated. Management information is recorded on the optical disc. When registering many documents one after another in a file, separate the manuscript input work for each document, use the keyboard to instruct the end of one document and input a keyword, and then start inputting the manuscript for the next document. do. This cannot be said to be an extremely efficient work procedure. Although it is efficient to continuously send a large number of documents to an image scanner using an automatic feeder, and the exclusive use time of the scanner is shortened, it is not possible to register multiple documents using this method. .

If you have finished inputting the draft of one document and find out that you have registered unnecessary manuscripts, or have forgotten to register necessary manuscripts, of course you can make corrections. Input operations will be performed. However, at this stage, not only image data but also document management information has already been recorded on the optical disc. If a medium that cannot be rewritten or is not easy to rewrite, such as current optical disks, is used as the file memory, the above correction process becomes troublesome and takes time.

This invention was made in view of the above-mentioned conventional problems, and its purpose is to efficiently and rationally proceed with the process of successively registering a large number of documents into files based on a large number of manuscripts. The purpose of the present invention is to provide an electronic file device that can be used as an electronic file.

Means for Solving the Problem Therefore, in the present invention, image data of each input page is sequentially written to a file memory, and at the same time, page management information including a write address for each image data of each page is written to a separate buffer memory. A primary registration means for writing sequentially, a display means for displaying image data of multiple pages that have been primarily registered, and a plurality of arbitrary pages from among the displayed image data are specified page by page and defined as one document. Upon receipt of the input means for document composition and the input for sentence 6, eight-sho composition, the page management information corresponding to a plurality of pages defined as one document is read from the buffer memory, and document management information including the information is generated. and secondary registration means for writing into the file memory.

A document with a large number of functions is sent to an image scanner regardless of the document's divisions or order. Then, the image data of each document (page) is sequentially written into the file memory by the primary registration means, and at the same time, page management information including the write address of each page is written into the buffer memory. Further, the display means displays on the display a plurality of pages of image data that have been primarily registered as described above. Therefore, the user operates the document composition input means to input meaning such as registering the page to be visited and the page number as a document number. At this time, each page is specified page by page in any order, regardless of the order in which the pages are displayed. Then, the document management information 7 □ -/ is generated by the secondary registration means and written to the file memory.

Embodiment FIG. 1 shows the hardware configuration of an electronic file device according to an embodiment of the present invention. Reference numeral 11 denotes a central processing unit (CPU) that performs data processing and controls the entire device.
, 12 is a main storage device, and 13 is a magnetic disk device that stores an operating system and a document registration processing program and is used as the buffer memory mentioned above.

The operating system and document registration processing program are loaded from this magnetic disk device 13 into the main storage device 12 .

Reference numeral 18 denotes a display device used for dialogue with an operator, and is provided with a keyboard 19 as an input means and a mouse 20 as a pointing device. A display control device 17 controls the display device 18 as well as the keyboard 19 and mouse 20.

] 5 is an optical disk device as the aforementioned file memory, which records and reproduces data on and from an optical disk 6 as a recording medium. 14 is a control device for the optical disk device 15. 2 is an image scanner that photoelectrically reads a document; 22 is a printer; and 21 is an input/output control device that controls input and output of data to these devices.

The above hardware configuration is basically the same as the conventional device, and the processing for searching and using document information registered in the optical disc device 15 is also the same as the conventional device.

The feature of the present invention lies in the processing when registering a document into a file, and below, this feature will be extracted and explained in detail in FIGS. 2 and 3 (C).

Without any hesitation, I cut out the document I am about to register and set it on the ADF (Auto Document Feeder) of the image scanner 23. Keyboard 19 Mouse 20
When the input/output control device 2 is instructed to read 1 by
1, the scanner path is activated and reading of the original is started. When a number of pages of a document are read one after another by the ADF, the image data of the read document is recorded in the optical disk device 15 each time one page is read, and the image data is recorded in the optical disk device 15. Page management information containing information such as the recording address on the optical disk 16, the original size of the image data, and the reading resolution is generated, and is recorded in the magnetic disk device 13. This is the primary registration process shown in FIG.

Once all the manuscripts have been scanned by image scanner B, the process proceeds to document assembly and secondary registration.

First, when you specify "Document composition" in the registration processing program using the keyboard 19 or the mouse 20, based on the page management information recorded in the magnetic disk device 13,
A plurality of pages of image data that have been temporarily registered as described above are read out from the optical disk device 15 and displayed on the display device 18 as shown in FIG. 3, for example. The order in which the pages are arranged on this display is the order in which each document was read by the image scanner O.

1.0', -:.

Next, by operating the keyboard 19 or the mouse 2o, the user sequentially specifies pages to be defined as one document from among the displayed plural page images, page by page.

For example, Pl on the display is the first page of a certain document, P2 on the display is the second page, P5 on the display is the third page, P6 on the display is the fourth page, and P6 on the display is the fifth page. P8 on the display as the 6th page, P9 on the display as the 7th page, P15 on the display as the 8th page, "20P] 6 on the display as the 9th page. To select the pH on the display as the 10th page of PLO, use the keyboard 1.9-1: Take Mouse and select P1→P2->P5 on the display.
→P6→P 8-+p9→P15→P], 6→P1.0
→Specify P11 in this order.

Once the designation is complete, a command to ``determine the document'' is given.

Then, document management information consisting of page management information (recorded in the magnetic disk device 13), document number, etc. of each page designated as belonging to one document is generated, and this information is stored on the optical disk] 6 (the image template). 11) is recorded in the management information area of This is a secondary registration process, and is repeated every time a registration is attempted.

Note that the recording medium of the file memory is not limited to an optical disk.

Effects of the Invention As explained in detail above, in the electronic filing device according to the present invention, the image data of each page read by the image scanner is registered as a secondary registration before the management information of each document is finally written into the file memory. In the set operation, when specifying document determination, not only can only consecutive pages be determined as documents, but also discrete pages,
A document composition that includes replacing pages before and after can be done by a simple operation of sequentially specifying one page at a time. Therefore, the hassle of assembling documents is eliminated, and the work of registering a large number of documents one after another in a file based on a large amount of manuscripts can be carried out efficiently and rationally.

[Brief Description of the Drawings] Fig. 1 is a schematic configuration diagram of an electronic file device according to an embodiment of the present invention, Fig. 2 is a flowchart of document registration processing of the device, and Fig. 3 is an example of display in the document registration processing. It is a conceptual diagram.

Claims (1)

[Claims] a primary registration means for sequentially writing input image data of each page into a file memory, and at the same time sequentially writing page management information including a write address for each image data of each page into another buffer memory; a display means for displaying image data of a page; a document composition input means for specifying each page of arbitrary multiple pages from the displayed image data and defining them as one document; and secondary registration means for reading corresponding page management information from the buffer memory for a plurality of pages defined as one document, generating document management information including the information, and writing the generated document management information to the file memory. Device.