JPH04359373A - Electronic filing device - Google Patents

Abstract

PURPOSE:To provide an electronic filing device capable of limiting a document without performing several keyword retrievals when the document which was retrieved in the past is to be retrieved again. CONSTITUTION:A main storage device 12 is provided with a history registration initial setting buffer 24 storing the number of retrieval reference documents of the retrieval document and the max. number of the history registrations, a retrieval buffer 25 storing the ID of the retrieval document and a retrieval history buffer 26 for each keyword storing the retrieval histories having the designated conditions. At the time of retrieval of the document by the operation of a keyboard 14, since the retrieval histories are listed for each keyword on a display device 13, when the document which was retrieved in the past is to be retrieved again, the document can be limited without performing several keyword retrievals and thus, the retrieval procedures can be simplified and the retrieval time can be shortened.

Description

[Detailed description of the invention]

0001

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic filing device that retrieves and displays or prints documents stored in a storage device.

0002

2. Description of the Related Art Conventionally, in this type of electronic filing device, a plurality of keywords are assigned to a document as search information in advance, and the keywords are registered together with the document in an external storage medium. When searching, a keyword specified by a search command is input, a document is retrieved, and if the document is not the desired document, the same process is repeated again to conduct the search. For this reason, searching for access takes time and requires complicated operations.

0003

[Problem to be Solved by the Invention] Multiple keywords added in advance to a document as search information are not complete, and if duplicate keywords are prohibited when inputting keywords, thousands of keywords will be searched. It is necessary to remember unique keywords for each of hundreds of thousands of documents, which places a burden on users.In order to reduce search time even a little, we need to add a new method to search operation/search history. sea bream.

[0004] However, since conventional search processing information does not have information on operation and search history, this means cannot be used. This operation/search history is an action in the initial value setting process of inputting the maximum number of target history registrations from the document history, movement, printing, and keyboard, and the number of search standard documents for determining the search action. Moving means deleting from the currently registered hierarchy and registering it to another hierarchy. The larger the operation/search history, the more frequently the document has been used, and the more likely it is that the desired document can be accessed quickly.

[0005] The present invention has been made in view of the above points, and when attempting to search for a document with an operation/search history by adding operation/search history information to the search information, the operation/search history information is added to the search information.
The purpose is to enable quick and easy searches by using search history based on operations and search frequency.

[0006]

[Means for Solving the Problems] The present invention provides an electronic filing device in which search information is registered in correspondence with documents, including search history registration means for registering IDs of searched documents in an external storage medium; a search history reading means for reading out the ID of the searched document stored in the external storage medium; a specified condition document searching means for searching for a document having a specified keyword as a search condition from the read search history;
specified condition search history registering means for registering the ID of the retrieved document in the external storage medium; specified condition search history reading means for reading out the ID of the searched document stored in the external storage medium; The present invention is characterized by having a specified condition search history list display processing means for displaying a list of histories, and a document selection means for selecting a desired document from among the displayed documents, and for selecting a document from the search history for each keyword. shall be.

[0007]

[Operation] According to the present invention, when searching for a document, the search history is displayed in a list for each keyword, so when searching for a document that has been searched in the past again, there is no need to perform multiple keyword searches. Documents can be limited, the search procedure can be simplified, and the search time can be shortened.

[0008]

DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment of the present invention will be described below with reference to the drawings.

FIG. 1 is a functional block diagram showing an electronic filing device according to an embodiment of the present invention. In the figure, blocks with solid lines indicate means added according to the present invention, and blocks with broken lines indicate means conventionally included in electronic filing devices.

In the figure, 1 is a document input means for inputting and controlling documents from an input device 14 such as a keyboard, 2 is a document registration means for registering an input document in the main storage device 12, and 3
4 is a document reading means for reading a document stored in the main storage device 12; 4 is a document reading means for reading out a document stored in the main storage device 12;
5 is a search history reading means for reading out the ID of the searched document stored in the main storage device 12; 6 is a search history reading means for reading out the ID of the searched document stored in the main storage device 12; 6 is the document having the specified keyword as a search condition from the read search history; 7 is a specified condition search history registration means for registering the ID of the document searched by the specified condition document search means 6 in the main storage device 12; 8 is the main storage device 12; 9 is a specified condition search history reading means for reading out the ID of the search document stored in the search document; 9 is a specified condition search history list display processing means for displaying a list of the read specified condition search histories on a display device 13; 10 is the display device 13 is a document selection means for selecting a desired document from the documents listed in 13 using an input device 14 such as a keyboard.

FIG. 2 shows the hardware configuration of an electronic filing device according to an embodiment of the present invention.
Reference numeral 11 denotes a central processing unit that performs data processing and overall control of the device, and the main storage device 12 stores programs and data for controlling the central processing unit 11, as well as a history registration initial setting buffer 24 and a search buffer. 25 and a search history buffer 26 for each keyword. 15 is a display control device that controls the display device 13; 16 is a scanner that reads documents, images, etc.; 17;
18 is a printer that prints documents; 18 is an input/output control device that controls input/output to the scanner 16 and printer 17;
Reference numeral 19 designates an optical disc device that performs recording and reproduction of an optical disc 20 as an external storage medium, and 21 designates an optical disc control device that controls the optical disc device 19.

[0012] The above-mentioned hardware configuration, document recording/reproduction, document search by keyword, document search by document name, display of a list of document names, and other operations are similar to those of conventional electronic filing devices. Therefore, a detailed explanation thereof will be omitted, and the means related to displaying a list of document search history for each keyword, which is a feature of the present invention, will be described below. Document operations for each keyword
The list display of the search history will be explained below using a schematic flowchart of the operation when searching for a document.

FIG. 3 is a flow chart for explaining the operation of FIG.

Step 1 (In FIG. 3, Sn=1, 2, 3...
), the operator inputs from the keyboard 14 of the document input means 1 the maximum number of target history registrations and the number of search reference documents for determining the search action. The documents searched by all search actions include not only the documents you want to search, but also many unrelated documents, and the search buffer 2
5, there are many parts that are unnecessary for registration by the document registration means 2. The number of search reference documents is set, and only when the number of search documents is less than or equal to the number of search reference documents, the number of search documents is registered in the search buffer 25.

The number of search reference documents and the maximum number of history registrations are respectively determined in the search buffer 25, the maximum number of registrations in the search history buffer 26 for each keyword, and the number of search reference documents in the main storage device 12 under the control of the central processing unit 11. It is stored in the history registration initial setting buffer 24.

In step 2, the operator reads out a document using the document reading means 3 and searches for the document. A document search refers to a conventional search by specifying keywords.

Previously, in step 3, the ID of the searched document and the keyword specified as the search condition are stored in the search buffer 25 in the main storage device 12 by the search history registration means 4. Here, a keyword is not all keywords added to a document as search information, but a keyword selected in one search. Further, the search buffer 25 is updated every time a search is performed.

In step 4, search history buffer 2
Create 6. The search history buffer 26 is created for each keyword, and contains information about documents searched by selecting that keyword.
Store D.

When the contents of the search buffer 25 are previously updated in step 3, the contents of the search buffer 25 are added to the search history buffer 26 of the keyword selected in the search in step 2. Search buffer 2
Contents of 5 and search history buffer 2 of corresponding keywords
6, and if there is the same document, the document in the search history buffer 26 is deleted and the content of the search buffer 25 is added. If the same document does not exist, only the contents of the search buffer 25 are added.

[0020] Then, under the control of the central processing unit 11,
ID of the document stored in the search history buffer 26
is transferred to the optical disc control device 21, and an instruction to register the document information is given to the optical disc control device 21. The optical disc control device 21 controls the optical disc device 19 and registers document information on the optical disc 20. The above is the information registration part for the information history display search added to the normal keyword search.

If a search is to be performed by displaying the search history (Yes in step 5), a screen for selecting a keyword corresponding to the search history buffer 26 is displayed on the display control device 15 in step 6. Searching by displaying search history means searching for documents that have been searched in the past. The keyword specified here is one of the keywords specified when the specified condition document search means 6 searched for the document in the past. The specification method is the same as the conventional keyword selection method. Then, it is registered in the search history buffer 26 by the specified condition search history registration means 7.

In step 7, the specified condition search history is read out from the optical disk 20 under the control of the specified condition search history reading means 8 based on the operator's designation (keyword selection) in step 6. Note that this information is stored on the optical disc 20 under the control of the optical disc control device 21.
, and stored in the search history buffer 26 of the main storage device 12 under the control of the central processing unit 11.

The specified condition search history list display processing means 9 transfers the information to the display control device 15 and displays the contents of the search history buffer 26 on the display device 13. At this time, the operator can refer to the operation/search history list and find the document name to be searched without performing multiple keyword searches.

Previously, in step 6, the document operation/search history is stored in the search history reading means 5 according to the operator's designation.
is read from the optical disc 20 under the control of. Then, this information is read from the optical disc 20 under the control of the optical disc control device 21, and is stored in the history registration initial setting buffer 2 of the main storage device 12 under the control of the central processing unit 11.
It is stored in 4.

In step 8, a desired document is selected from among the documents displayed in the search history list using the input device 14 such as a keyboard, which is the document selection means 10, and normal document editing can be performed.

Although this embodiment is an electronic filing device that uses an optical disk as a recording medium, the present invention can also be applied to a similar electronic filing device that uses a recording medium other than an optical disk.

[0027]

[Effects of the Invention] As explained above, the electronic filing device of the present invention adds search history information in addition to conventional search information such as keywords, so when searching for a document, the search history is displayed in a list for each keyword. Ru. Therefore, when searching for documents that have been searched in the past again, the number of new valid search conditions increases, allowing you to limit the documents without having to perform multiple keyword searches, simplifying the search procedure and shortening the search time. This has the effect of realizing the following.

[Brief explanation of drawings]

FIG. 1 is a functional block diagram of an electronic filing device according to an embodiment of the present invention.

FIG. 2 is a hardware configuration diagram of the electronic filing device of FIG. 1;

FIG. 3 is a flowchart for explaining the operation of FIG. 2;

[Explanation of symbols]

1... Document input means, 2... Document registration means, 3... Document reading means, 4... Search history registration means, 5... Search history reading means, 6... Specified condition document searching means, 7
...specified condition search history registration means, 8. specified condition search history reading means, 9. specified condition search history list display processing means, 10.. document selection means, 11.. central processing unit, 12.. main storage device, 13.. display device. , 14...keyboard, 15...display control device, 16...scanner, 17...printer,
18...I/O control device, 19...Optical disk device,
20... Optical disc, 21... Optical disc control device,
24...History registration initial setting buffer, 25...Search buffer, 26...Search history buffer for each keyword.

Claims (1)

[Claims] 1. An electronic filing device configured to register search information in correspondence with a document, comprising: a search history registration means for registering an ID of a searched document in an external storage medium; I of the search document
A search history reading means for reading D, a specified condition document search means for searching for documents having a specified keyword as a search condition from the read search history, and an I of the retrieved document.
specified condition search history registration means for registering D in the external storage medium; specified condition search history reading means for reading out IDs of searched documents stored in the external storage medium; and specification for displaying a list of specified condition search histories. What is claimed is: 1. An electronic filing device comprising a condition search history list display processing means and a document selection means for selecting a desired document from the list of displayed documents, and selecting a document from the search history for each keyword.