JPH0546685A - Electronic filing device - Google Patents

Abstract

PURPOSE:To obtain an electronic filing device by which document picture data having an operation and retrieval history can be retrieved at a high speed by a simple operation. CONSTITUTION:The document picture data are fetched from a scanner 6, registered in an optical disk 10, the registered document picture data are retrieved from the optical disk 10, and the display or printing of the document picture data is operated. Then, the number of the document picture having the operation and retrieval history is stored in an operation and retrieval history buffer 12, and the number or the like is recorded in the optical disk 10. When the indication of the retrieval of the document picture having the operation and retrieval history is made, the leading page of the document picture data corresponding to the number of the document picture whose history is new is successively displayed in the order of the new one based on the recorded number, and the retrieval is easily operated without inputting a keyword.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic filing apparatus for searching a document registered in a storage medium and displaying or printing it.

[0002]

2. Description of the Related Art In this type of electronic filing apparatus, a keyword is input as search information and the keyword is registered in an external storage medium such as an optical disk together with document and image data. Then, when trying to search the document image data, the search information is examined to facilitate the search, and desired document image data is taken out based on the designated keyword.

[0003]

However, in the electronic filing apparatus having the above-mentioned conventional configuration, even when trying to retrieve the document image data having the operation / retrieval history, the user inputs a retrieval command for each keyword and re-executes. I had to investigate, it took a lot of time to search, and I was forced to do troublesome operations. The operation / retrieval of document image data refers to the act of editing, moving, printing, and retrieving a document or image. Further, the moving means deleting the document image data from the currently registered layer and registering it in another layer.

An object of the present invention is to solve the above problems, and an object thereof is to provide an electronic filing apparatus capable of retrieving document image data having an operation / retrieval history at high speed with a simple operation.

[0005]

In order to solve the above problems, the present invention stores the numbers of documents and images operated / retrieved in the past in a history storage unit such as a search history buffer or an optical disk. When performing a search for a document or an image that has been operated / searched in the past, the history processing unit reads the number stored in the history storage unit, and at least one of the new document image data of the history corresponding to this number is read. A part, for example, its first page is displayed and a search is performed.

[0006]

With the above configuration, when the document image data having the operation / search history in the past is searched again, the first page of the new document image data of the history corresponding to the number held in the history storage is displayed, for example. Since it is possible to perform the search while performing the search, it is possible to easily limit the desired document image data without performing the keyword search a plurality of times as in the related art, and it is possible to simplify the search procedure and shorten the search time.

[0007]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS An embodiment of the present invention will be described below with reference to the drawings. FIG. 1 is a block diagram showing a hardware configuration of an electronic filing apparatus according to an embodiment of the present invention. As shown in FIG. 1, the electronic filing apparatus is a central processing unit that performs data processing and control of the entire apparatus. A device 1, a main storage device 2 for storing programs and data for controlling the central processing unit 1, a display device 3 for displaying a document name, document contents, etc., and an input means for inputting a document name, etc. A keyboard 4 and a display control device 5 for controlling the display device 3,
A scanner 6 for reading documents / images, a printer 7 for printing documents / images, an input / output controller 8 for controlling input / output to / from the scanner 6 and the printer 7, and recording / playback of an optical disk 10 as an external storage medium. It is composed of an optical disk device 9 and an optical disk control device 13 for controlling the optical disk device 9. Then, the main memory 2 stores an operation / search history buffer 12 for storing the ID number of a document having an operation / search history, and a history initial for setting the maximum number of history registrations in this operation / search history buffer 12. A setting buffer 11 is provided. In addition, the central processing unit 1
Is provided with a history processing unit 14 that controls to display the first page of the document data corresponding to the document ID number from the newest order in the history when an instruction to search a document having an operation / search history is given. There is.

In the above hardware configuration,
Operations such as recording / playback of document data, searching for document data by keyword, searching for document by document name, and displaying list of document names are the same as those of the conventional electronic filing device, and therefore detailed description thereof will be omitted. A search method using a history of operation / search of document data, which is a feature of the present invention, will be described based on a schematic flowchart of an operation at the time of document search shown in FIG.

In step 1, the operator
From the keyboard 4, enter the maximum number of registered history records. The operation / search history buffer 12 is registered only when the number of search documents is less than or equal to the maximum history registration number. The history registration maximum number and the number of search documents are the history initial setting buffer 11 of the main storage device 2.
Stored in.

In step 2, the operator operates / searches the document. The operation / retrieval of a document indicates the act of editing, moving, printing, and retrieving a document, as described above. To move a document is to delete it from the currently registered layer and register it in another layer.

In step 3, the document attributes obtained by the latest operation / retrieval are stored in the document operation / retrieval history buffer 12 in the main storage device 2. The attributes stored in the operation / search history buffer 12 are the document ID number and the history ID number. Then, under the control of the history processing unit 14 of the central processing unit 1, the information of the document stored in the operation / retrieval history buffer 12 is transferred to the optical disc control device 13, and the instruction for registering the information of the document is given to the optical disc control device 13. Given. The optical disc control device 13 controls the optical disc device 9 to register the information of the document on the optical disc 10.

When a history search is instructed by the operator in step 4, the operation / search history of the document is read from the optical disc 10. It should be noted that these operations are read from the optical disk 10 under the control of the optical disk control device 13 and stored in the operation / search history buffer 12 of the main storage device 2 under the control of the history processing section 14 of the central processing unit 1. Done by.

In step 5, the operation / retrieval history buffer 12 is controlled by the history processor 14 of the central processing unit 1.
The operation / search history stored in is read, and the contents of the first page of each document are transferred to the display control device 5 in the order of newest history, and displayed on the display device 3. At this time, the operator can easily find a sentence to be searched while looking at the screen without performing a keyword search.

In step 6, the document displayed at that time can be selected and ordinary document editing can be performed by giving a simple instruction such as clicking the pointing device or inputting from the keyboard 4.

Although the present embodiment describes the case of the electronic filing apparatus using the optical disk 10 as a recording medium, the present invention can be applied to a similar electronic filing apparatus using a recording medium other than the optical disk.
Further, in the above embodiment, the case where the document data is searched has been described, but it goes without saying that the image data can be searched similarly.

[0016]

As described above, according to the present invention, when a document or an image is searched, by sending a simple instruction, the contents such as the first page of the document that has been operated / searched in the past can be displayed. You can search by displaying them in history order on the screen, so if you want to search for documents that you have operated / searched in the past,
Documents and images can be visually limited without performing multiple keyword searches, and the search procedure can be simplified and the search time can be shortened.

[Brief description of drawings]

FIG. 1 is a block diagram showing a hardware configuration of an electronic filing device according to an embodiment of the present invention.

FIG. 2 is a flowchart showing an operation at the time of document search in the electronic filing device.

[Explanation of symbols]

 1 Central Processing Unit 2 Main Memory Unit 3 Display Unit 4 Keyboard 5 Display Control Unit 6 Scanner 7 Printer 8 Input / Output Control Unit 9 Optical Disc Unit 10 Optical Disc 11 History Initialization Buffer 12 Operation / Search History Buffer 13 Optical Disc Controller 14 History Processing Section

Claims (1)

[Claims] 1. An electronic filing apparatus that captures document image data, registers the document image data in a storage medium, retrieves the registered document image data from the storage medium, and displays or prints the document image data, a document having an operation / search history. And a document corresponding to a new document image number in the history based on the data of the history storage unit when a document having an operation / search history or an image search instruction is stored. An electronic filing apparatus including: a history processing unit that outputs at least a part of image data in order from the newest one.