JPH0451359A - Document managing system - Google Patents

Abstract

PURPOSE:To manage a word processor document and an image document unitarily by providing a link table to link the word processor document with the image document. CONSTITUTION:Image edit processing is performed by selecting an edit target of the word processor document or the image document at every page, and registration(step 45) after completing edit is performed by generating(step 46) the link table. Word processor edited pages are registered(step47) on a word processor document managing means comprehensively as the word processor document, and image edited pages are registered(step 48) on an image document managing means as the image document. Finally, a link table file is registered(step 49) on a filing managing means, then, processing is completed.

Description

DETAILED DESCRIPTION OF THE INVENTION [Industrial Application Field] The present invention relates to a document management system, and in particular to a document management system that is capable of handling documents composed of code data such as those created by a word processor (hereinafter referred to as "word processor (WP) documents"), The present invention relates to a document management system with excellent operability that allows a marshal to manage documents composed of bitmap data created with a scanner or the like (hereinafter referred to as "image documents").

[Conventional technology]

Documents that are currently managed mechanically include two sets of word processing documents and electronic filing documents (image documents). In this case, word processor sparrows are managed separately as code data, and image documents are managed separately as image data.

Conventionally, some word processing documents have image data, but due to problems such as disk resources for storing documents, the size of the data is quite limited. That is,
The image data here is an auxiliary word processing document, −
In boat fishing, the number of fishing spots is often managed as data.

In addition, some recent electronic filing devices include word processing documents and filing documents (image documents) in one device.
There are some that coexist. However, even in this case, word processing documents are generally stored separately, such as on floppies and image documents on optical disks.

[Problems to be Solved by the Invention] However, many general documents have both of these, and it is desirable to manage them at the word processor level. It can be said that the prior art described above lacks consideration in this respect.

The present invention has been made in view of the above circumstances, and its purpose is to solve the problems as mentioned in 1-1 in the conventional technology, and to enable integrated management of word processing documents and image documents. Our goal is to provide a document management system with

[Means for Solving the Problems] The object of the present invention as stated in -I- is to provide a word processing document editing and creation unit that includes a display unit, an input unit for two characters, etc., and a document processing unit, and has a document editing function. In a document management system having an image filing/editing 7f1 (equipped with a data input means and an image processing means and having an image editing function), a link table for linking the word processing document and the image document is provided, and the link table is provided. This is achieved by a document management system characterized in that the word processing document and the image document are linked together and managed as one document.

[Operation] In the document management system according to the present invention, a ring table for linking a word processing document and an image document is provided, and the word processing document, the image document, and the link table described in I- are stored in the same recording medium. Please register,
Since the word processing document and the image document are linked through the link table and managed as one sentence, it is possible to easily manage documents that include word processing documents and image documents.

〔Example〕

Embodiments of the present invention will be described in detail below with reference to the drawings.

FIG. 2 is a block diagram showing an overview of the document management system according to the present invention, in which a represents word processing document management means;
1) denotes an image document management means, and C denotes a magneto-optical disk filing means for collectively managing a link table, which will be described later, in addition to the word processor document 1 image document.

Further, FIG. 1 is a configuration diagram of a document management system showing an embodiment of the present invention, and in the figure, reference numeral 11 denotes an image scanner 1.
2, an image scanner controller 13 that controls the optical disk device 14;
] 5 is a magneto-optical disk controller that controls the magneto-optical disk device 16; I7 is a floppy disk controller that controls the floppy disk device 18; 19 is a keyboard controller that controls the keyboard device 20;
21 is an RT controller that controls the CRT display 22; 23 is an image buffer controller I roller that controls the image buffer 24; 25 is an image printer controller that controls the image printer 26; and 27 is a hard disk controller that controls the hard disk device 28. , 29 is a CPU that performs overall control, and 30 is a CPU that performs overall control.
A program execution memory, which is a storage device required by the PU 29 when executing a program, is shown.

FIGS. 3(a) to 3(d) show a flowchart 1 for explaining the operation of this embodiment.

First, the document creation/registration operation will be explained based on FIG. 3(a). To create and register a document, select whether to edit a word processing document or an image document for each page (step 41).
If editing a word processing document, normal word processing editing (step 44) is performed; if editing an image document, an image is read from the image scanner 12 or optical disk device 14 in step 42, and in step 43. Do some image editing about it.

The above process is performed by selecting whether the editing target is a word processing document or an image document for each page, and when the editing is completed and registered (step 45), a link table, which will be described later, is first created (step 46). . Word processor editing pages are registered as word processor documents in the word processor document management means a (see Figure 2) (step 47), and image editing pages are collectively registered as image documents in the image document management means b (see Figure 2). Register (step 48). Finally, the link table file is registered in the filing management means C (see FIG. 2) (step 49), and the process ends.

FIG. 4 shows an example of the structure of the link table described above. Fourth
Figure (b) shows an example of the contents of a combined document in which a word processing document and an image document are combined as appropriate, and figure (a) shows the contents of a corresponding ring table.

In the example shown here, pages of the combined document - 11 pages - 2, 4 pages,
Page 7 is a word processing document, and pages 32 to 57 are image documents, and this is the type column in the rightmost column of the combined document page unit table in the link table shown in FIG. 4(a). is registered in. The processing described below is performed based on the contents of this link table.

Next, the operation of document retrieval using the above-mentioned link table will be explained based on FIG. 3(b). In the document search, first, an arbitrary link table is selected and searched from the link table file using the filing search function (step 51). Then, based on this, a word processing document or an image document is searched (step 52 or 53). A word processing page or an image page in the retrieved document is displayed on the CRT display 22 (step 54).

Next, the operation when updating the retrieved document following the document search will be described based on FIG. 3(c). The update operation includes the following four processes based on the word processing page or image page in the searched document displayed in step 54 of the document search process described above.

(i) In the case of calling a word processing document to another document: In this case (step 61), the word processing document to be called is searched for (step 62), and the documents are combined (step 63).
).

(11) In the case of deleting a word processing document.

In this case (step 61), the word processing document is directly deleted (step 64).

(Month 1) When calling another document from an image document: In this case (
Step 65) searches for the image document to be called (
Step 66), and document combining is performed (Step 67).

(iv) In the case of deleting an image document: In this case (step 65), the image document is directly deleted (step 68).

Further, following the above-described document update, the operation when registering the updated document will be explained based on FIG. 3(d).

In the registration operation after the document is updated, if there is a word processing document in the update result (step 71), the combined word processing document is newly registered as one document (step 72). If the word processing document is no longer included in the update result due to the deletion process (step 71), it is deleted from the link table (step 73).

Similarly, if there is an image document in the update result (step 74), the combined image document is newly registered as one document (step 75). Due to the deletion process, or if there are no image documents in the update results (step 74
), delete it from the link table (step 76),
Finally, the link table file is updated (step 77), and the process ends.

According to the above embodiment, it is possible to manage (display, print 9 edit, etc.) a document in which a word processing document and an image document are mixed,
This has the effect of making it possible to manage this type of document at the word processor level, which has not been considered well in the past.

Next, a process of combining a word processing document and an image document at the word processing level using the above-mentioned link table will be described with reference to an embodiment.

FIG. 5 is a block diagram showing an overview of the document management system according to the present embodiment, in which d is a word processing document editing means, e is a filing document calling means, f is an image document filing means, and g is a word processing page. 9 image page display means, h indicates magneto-optical disk registration means.

Hereinafter, a description will be given based on the operation flowchart 1 of this embodiment shown in FIGS. 6(a) to 6(d). When an image document is selected from the "Document Retrieval" menu (step 81) while editing a word processing document, the filing document management process 8
2 (see FIG. 6(b)), the image document is retrieved from the filing system's search condition input (step 82a) (step 82b), and in step 82C, the information of the corresponding document (number of pages, size, etc. 2) is retrieved. obtain. Based on this, the image page selection process to be imported into the word processing document is performed (step 83).

At this time, the image page is included in the format of the word processor page that is the page before the position where the image page is inserted or added. However, if the paper size of the page differs, format division automatically occurs and a new format is created. Next, step 8
4, link table data (see FIG. 4) is created within the word processing document data, and the import of the image document into the word processing document is completed. After importing, copy the first image page to C.
The image is displayed on the RT display (step 85), and the filing image editing state is entered (step 86). here,
The image document after importing the word processor document can also be edited. Regarding the above processing, FIGS. 6(a) and (b)
) is shown.

Furthermore, the display of sentence d) containing word processing pages, 9 image pages, or a mixture of 9 image pages on the CRT display is based on the result of determining whether the page to be displayed is a word processing page or an image page (step 9).
), in the case of a word processing page, normal display is performed (step 96), and the process shifts to word processing editing (step 97). On the other hand, in the case of an image page, after checking whether it has already been read (step 92), if it has not been read, the page is read into the buffer (
After performing step 93), the image page is displayed (step 94), and the process moves to image editing (step 95). The above processing is shown in FIG. 6(c).

Next, when displaying a word processor page and an image page across one screen, first display the word processor page (step 31), as shown in FIG. 6(d), and then The position, size, etc. for displaying the image page are determined from the information (step 32), and the image page is partially displayed (step 3).
3-35). In addition, when moving the cursor at this time, depending on whether the cursor is on a word processing page or an image page, processing can be switched between editing and editing (step 3).
6-38). The details are shown in steps 55-59 of FIG. 6(e).

-■ According to the first embodiment, a word processing document and an image document can be synthesized at the word processing level using a ring table, and the practicality can be greatly improved.

Note that word processing documents with two sets of link table data are displayed on a CRT display.

When printing, etc., the necessary image page is called up from the filing document on the magneto-optical disk using the information in the link table, but as mentioned above, if a word processing document is registered on the floppy disk, one document is transferred between the floppy disk and the optical disk. It will be managed using two media.

1-Each example shows an example of the present invention,
It goes without saying that the present invention should not be limited to these.

[Effects of the Invention] As described in detail above, according to the present invention, in addition to a word processing document editing and creation unit that includes a display unit, an input unit for nine characters, etc., and a document processing unit, and has a document editing function, In a document management system comprising an input means and an image processing means, and an image filing/editing section having an image editing function, a link table for linking the word processing document and the image document is provided, and the link table is used to link the word processing document and the image document. By linking the word processing document and the image document and managing them as one document, it is possible to realize a document management system that can centrally manage the word processing document and the image document. be.

[BRIEF DESCRIPTION OF THE DRAWINGS] Fig. 1 is a configuration diagram of a document management system showing an embodiment of the present invention, Fig. 2 is a block diagram showing an overview of the document management system according to the invention, and Fig. 3 is an embodiment. 4 is a diagram showing the structure of a link table, FIG. 5 is a block diagram showing an overview of a grammar system according to another embodiment, and FIG. 6 is a diagram showing the outline of a grammar system according to another embodiment. It is an operation flowchart. a: word processing document management means, b=image document management means, C
: magneto-optical disk filing means, d: word processor document editing means, e: filing document calling means, f: image document filing means, g: word processor page 9 image page display means, h: magneto-optical disk registration means, 11: image scanner Controller, 13: Optical disk controller, 1
5: magneto-optical disk controller, 17: floppy disk controller, 19: keyboard controller,
21: CRT controller, 23: Image buffer controller, 25: Image printer controller, 27:
Hard disk controller, 29: CPU for overall control, 30/program execution memory. Figure (1) Combined document AvP document Image document (a) Figure (Part 1) tl) Figure (Part 3) (d) Figure (Part 4)

Claims (3)

[Claims] (1) An image that is equipped with a word processing document editing and creation section that includes a display means, a character input means, and a document processing means, and has a document editing function, and also has an image data input means and an image processing means, and has an image editing function. In a document management system having a filing/editing department, a link table is provided for linking the word processing document and the image document, and the word processing document and the image document are linked via the link table and managed as one document. A document management system characterized by: (2) The document management system according to claim 1, wherein the word processing document and the image document are linked and stored as one document on the same magneto-optical disk. (3) A word processing document and an image document stored on the same magneto-optical disk are dump-copied, respectively, the word processing document onto a floppy disk and the image document onto a write-once optical disk. The document management system described in 2.