JP2011118886A - Outing settlement system and control method, and program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a mechanism to create a table list of information related to outing settlement using use history of bus or railroad read using an IC card reader of a composite machine to perform application for approval of outing settlement. <P>SOLUTION: The composite machine is communicatively connected with an information processing apparatus which receives application of outing settlement. After logging in to a management server according to user identification information, it stores history information read from an IC card in an external memory, displays on a display part, outing history information containing at least a departure place, destination and the fare out of the history information in which the fare is generated by having used transportation, not containing history information applicable to a commuter pass route which does not generate the fare whenever using transportation among the history information, and transmits from instruction reception which receives application of outing settlement, fixed outing history information currently displayed on a screen concerning the outing settlement, together with the logged in user identification information as an outing application to the information processing apparatus. <P>COPYRIGHT: (C)2011,JPO&INPIT

Description

  The present invention relates to an image forming apparatus that reads IC card information by an IC card reader, a payout system, a control method, and a program.

  When an employee goes out in a company, the employee temporarily changes transportation expenses such as railways and buses used by the employee to travel and pays out the company. Since information such as the transportation cost and the route changed by the employee is necessary during the payment process, the employee writes the route in a notebook or notebook, and the route and fare described in the Checkout) Fill in or manually enter the processing system. In addition, if there is any omission in the notebook or notebook, it is necessary to check the route fare on the fare search site on the Internet. In addition, it is necessary to accurately memorize the route actually boarded, and when the employee pays out, the processing work is very troublesome.

  In the prior art document 1, a payment support system that reads data on business trip expenses stored in a mobile phone terminal using a mobile phone terminal equipped with a contactless IC card function and settles the business trip expenses has been reported. It is possible to automatically import into the settlement system as travel expense data to be used for settlement, using historical data recorded on the mobile terminal, but to distinguish whether the travel expense data is a travel expense related to a business trip. In addition, switching at the time of data recording is manually performed.

  Prior document 2 reported a travel expense settlement system that discriminates between private and public use of input data applied using employee data. However, the settlement data is calculated from travel expense data using employee travel history data. The process of extracting only is complicated.

JP 2006-285595 A JP 2009-223597

  Currently, when getting on a bus or a train and paying the fare, a method of paying the fare using a non-contact IC card such as SUICA is generally used. When a bus or railroad is used, the history information of the fare settlement that an individual boarded is recorded in the IC card. When an individual wants to check the usage history, the history can be displayed on a PC or the like by a dedicated IC card reader. As an example of using the historical data in addition to personal use, the personal fare settlement data recorded in the IC card is well linked with the travel expense settlement system that employees use when they go out on a daily basis. There is a need to provide a mechanism for completing the process. At that time, it is necessary to extract only data corresponding to the outing payment from the information recorded on the IC card and the personal IC card use history data. In view of this, an accurate transportation cost adjustment (outing payment) system is provided by using the usage history recorded on the IC card and using a system linked to the personal attendance management system.

  In addition, if an individual who settles transportation expenses wants to read the usage history recorded on the IC card, connecting an IC card reader to the client information terminal managed by the individual and reading the history data in the IC card Although it is possible, since all the client information terminals of all employees need an IC card reader, if the number of employees using the transportation expense settlement (outing settlement) system increases, it becomes a large-scale investment and realized However, when operating a transportation expense adjustment (outing payment adjustment) system using a multifunction machine having an IC card reader, it is possible for an employee to share the IC card reader without difficulty.

  The invention of the present application is based on the usage history of buses and railways read using an IC card reader of a multi-function device, and the user name, the date of going out, and the route of means of transportation necessary for the employee's going out payment manually. Create a table list of information related to going out payment required for application for approval of going out payment such as information and fares, and provide a mechanism to apply for approval of going out payment using the created table list of information related to going out payment For the purpose.

  The present invention relates to a management server for managing the outing settlement data by associating user identification information and outing settlement data with a user capable of going out settlement, and an IC card in which history information indicating the use history of transportation is stored. An image forming apparatus including a reading unit that reads history information, and an outing settlement system capable of communicating via a network, wherein the management server receives the user identification information transmitted from the image forming apparatus, and A first receiving means for receiving history information, a first storage means for storing the history information received by the first receiving means, and a fare for each use of transportation among the history information. The history information that does not include the history information corresponding to the regular route that does not occur, and the fare has occurred due to the use of transportation, at least the departure place, destination, and Display instruction means for instructing to display, on the display unit of the image forming apparatus, the outing history information including the fare of the user as a screen for the outing settlement, and the image forming apparatus transmits the user identification information And a transmission means for transmitting history information read by the reading means, a display means for displaying a screen for the outing settlement on a display section in accordance with an instruction from the display instruction means of the management server, and a display section After displaying the screen for the outing settlement, it is the outing history information displayed on the outing settlement screen of the image forming apparatus and applied to the outing settlement server that accepts the approval application for the outing settlement Approval application for applying for approval as outing settlement data corresponding to the user identification information, including the outing history information determined in accordance with the operation instruction by the user Characterized in that it comprises a application instruction transmitting means for transmitting instruction, and the.

  Further, the management server displays on the display unit of the image forming apparatus a screen related to the section addition setting that can set additional section information including at least a departure place, a destination, a transportation means, and a fare for the destination. A section addition display instructing means for instructing, and a setting of a starting point, a destination, a transportation means, and its fare, which are additional section information included in the section addition setting screen displayed by the section additional display instruction means, An additional section information receiving unit that receives from the forming apparatus, and the display unit of the image forming apparatus includes the received additional section information when the additional section receiving unit receives the additional section information. A screen for the outing settlement is displayed.

  The management server further includes section addition instruction receiving means for receiving an instruction to add a section when the screen for the outing payment is displayed on the display unit of the image forming apparatus, and the section addition instruction reception When the means accepts a section addition instruction, the image forming apparatus displays a screen related to the section addition setting on a display unit in accordance with an instruction from the section addition display instruction means of the management server.

  In addition, the management server may match a destination of the first outing history information with a starting point of the second outing history information among the plurality of outing history information displayed on the screen for the outing settlement. When there is no discontinuous section in the outing history information when there is no continuous section information indicating that the position information indicated by the departure place and the destination is substantially continuous. Discontinuous section determination means, and when the discontinuous section determination means determines that there is a discontinuous section, the image forming apparatus sets the section addition setting according to an instruction from the section addition display instruction section. Such a screen is displayed on a display unit.

  In addition, the management server, based on the information indicating the transportation section of the additional section information received by the additional section information receiving means, a receipt determination unit that determines whether or not the application is an outing application that requires a receipt; An image reading screen is displayed on the display unit so that the image reading unit of the image forming apparatus reads an image of the receipt when the receipt determining unit determines that the application requires a receipt. Read image display means for instructing the image forming apparatus, and the image forming apparatus displays the image reading screen on the display unit according to an instruction from the read display instruction means of the management server, and is instructed to start image reading. In this case, the image reading unit performs image reading processing.

  The management server is communicably connected to a time management server for managing work date and time, and history information transmission means for transmitting the history information stored in the first storage means to the time management server. In the attendance management server, the history information corresponding to the work date and time managed by the attendance management server is identified from the history information transmitted by the history information transmitting means, and the identified history information is transmitted. And a second receiving means for receiving the specified history information from the attendance management server, wherein the image forming apparatus is the history information received by the management server by the second receiving means. In addition, historical information corresponding to the regular route that does not generate a fare each time you use a transportation system is included. Without even departure point, destination, and go out history information including the fare, according to the display instruction of the display instruction unit of the management server, as the screen according to the going out payment, and displaying on the display unit.

  The history information transmitting means transmits the history information together with the user identification information received by the first receiving means to the attendance management server, and the second receiving means is identified by the user identification information. The attendance management server confirms whether the user who can apply for going out is a user who can apply for going out, receives the specified history information from the attendance management server, and applies for going out If the user is not a possible user, the response is received assuming that there is no history information that can be applied for going out.

  The management server is communicably connected to a time management server for managing work dates and times, and receives work information corresponding to the user identification information received by the first receiving means from the time management server. A third receiving means; and a specifying means for specifying history information corresponding to work information received by the third receiving means from history information stored in the first storage means, The image forming apparatus includes the history information specified by the specifying unit by the management server and does not include history information corresponding to a regular route in which a fare does not occur every time the transportation facility is used, and uses the transportation facility. In the history information on the fares generated by the above, the outing history information including at least the departure place, the destination, and the fares is set in accordance with the display instruction of the display instruction means of the management server. As such the screen, and displaying on the display unit.

  Further, based on the work information received by the third receiving means, it is determined whether there is history information that can be applied for going out by the user corresponding to the user identification information received by the first receiving means. The image forming apparatus further includes a user determining unit, and the image forming apparatus uses the history information specified by the specifying unit when the management server determines that there is history information by the user determining unit. In accordance with the display instruction of the display instruction means, the screen for the outing settlement is displayed on the display unit. On the other hand, if the user determination means determines that there is no history information, there is no history information that can be applied for going out. As a feature of the present invention, the screen for the outing settlement is displayed on a display unit.

  In addition, the management server further includes a section deletion receiving unit that receives a deletion instruction to delete a going-out section when the display unit displays a screen for the outing settlement, and the display unit of the image forming apparatus When the section deletion receiving means receives the deletion instruction, the section deletion receiving means displays a screen for the outing settlement that does not include the outing section instructed to delete.

  The management server further includes a reading process hold receiving unit that receives a hold instruction for holding the reading process when the image reading screen is displayed by the reading display instruction unit.

  The management server further includes second storage means for storing application history table information for managing history information for completing the outing application, and the display means of the image forming apparatus stores the application history table information. History information that does not include historical information that matches the historical information to be used, does not include historical information that corresponds to the regular route that does not generate a fare each time you use transportation, Going out history information including at least a departure place, a destination, and its fare is displayed on the display unit as a screen for going out.

  According to the invention of the present application, the user name, the date of going out, and the route of transportation necessary for the employee's going-out settlement, which has been manually input using the history of buses and railways read using the IC card reader of the multifunction machine Create a table list of information related to going out payment required for application for approval of going out payment such as information and fares, and provide a mechanism to apply for approval of going out payment using the created table list of information related to going out payment It becomes possible.

System configuration diagram showing an example of an outing payment system Hardware configuration of server and information processing device Hardware configuration diagram of MFP 120 The figure which shows an example of the item of each information table Flow chart showing an example of processing Flow chart showing an example of discontinuous section determination processing The figure which shows an example of the item of each information table The figure which shows an example of the item of each information table Figure showing an example of the application details confirmation screen The figure which shows an example of the section addition information input screen Figure showing an example of the receipt reading screen Diagram showing an example of the MFP operation screen The figure which shows an example of the going out settlement initial operation screen Figure showing an example of an authentication table The figure which shows an example of the section addition information input screen (receipt data attachment) Figure showing an example of the message screen The figure which shows an example of the item of each information table

  Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings.

  FIG. 1 shows client terminals 130 and 140 (information processing apparatus) according to the present invention, a management server 160 that creates user payment data, an attendance management server 150 that manages user attendance information, and an application for approval of user payment data. 1 is a system configuration diagram showing an example of the configuration of a transportation expense settlement (outing settlement) system configured by a transportation expense settlement (outing settlement) server 110 and a multifunction peripheral 120 (image forming apparatus) that reads IC card information of a user.

  As shown in FIG. 1, the transportation expense settlement (outing settlement) system according to the present embodiment includes one or a plurality of client terminals 130 and 140 (for example, a user and an approver), a multifunction peripheral 120, transportation expense settlement (outing settlement). The server 110, the attendance management server 150, and the management server 160 are connected via a local area network (LAN) 100 so that each device can communicate to transmit and receive information.

  The management server 160 stores the IC card information that is read by the card reader unit 319 of the MFP 120 and then transmitted to the management server 160 and the authentication table (FIG. 14) for performing user authentication. The user authentication is possible. In the present embodiment, the authentication server (FIG. 14) is configured to be stored in the management server 160. However, it is also possible to store the authentication table in an authentication server (not shown) so that authentication is performed by the authentication server. It is. That is, it is sufficient if the user can be specified, and the authentication process may be performed by any information processing apparatus.

  Hereinafter, the hardware configuration of the information processing apparatus applicable to the client PCs 130 and 140, the attendance management server 150, the travel expense settlement (outing settlement) server 110, and the management server 160 illustrated in FIG. 1 will be described with reference to FIG. .

FIG. 2 is a block diagram showing a hardware configuration of an information processing apparatus applicable to the client PC, the attendance management server 150, the travel expense adjustment (outing payment adjustment) server 110, and the management server 160 shown in FIG.

  In FIG. 2, reference numeral 201 denotes a CPU that comprehensively controls each device and controller connected to the system bus 204. Further, the ROM 202 or the external memory 211 is necessary to realize a BIOS (Basic Input / Output System) or an operating system program (hereinafter referred to as an OS), which is a control program of the CPU 201, or a function executed by each server or each PC. Various programs to be described later are stored.

  A RAM 203 functions as a main memory, work area, and the like for the CPU 201. The CPU 201 implements various operations by loading a program or the like necessary for execution of processing from the ROM 202 or the external memory 211 into the RAM 203 and executing the loaded program.

  An input controller 205 controls input from a keyboard (KB) 209 or a pointing device such as a mouse (not shown). A video controller 206 controls display on a display device such as a CRT display (CRT) 210. In FIG. 2, although described as CRT 210, the display device is not limited to the CRT, but may be another display device such as a liquid crystal display. These are used by the administrator as needed.

  A memory controller 207 is connected to the hard disk (HD), flexible disk (FD), or PCMCIA card slot for storing a boot program, various applications, font data, user files, editing files, various data, etc. via an adapter. The access to the external memory 211 such as a compact flash (registered trademark) memory is controlled.

  A communication I / F controller 208 is connected to and communicates with an external device via a network (for example, the LAN 100 shown in FIG. 1), and executes communication control processing on the network. For example, communication using TCP / IP is possible.

  Note that the CPU 201 enables display on the CRT 210 by executing outline font rasterization processing on a display information area in the RAM 203, for example. Further, the CPU 201 enables a user instruction with a mouse cursor (not shown) on the CRT 210.

Various programs to be described later for realizing the present invention are recorded in the external memory 211 and executed by the CPU 201 by being loaded into the RAM 203 as necessary. Furthermore, definition files and various information tables used when executing the program are also stored in the external memory 211, and a detailed description thereof will be described later.
Next, the hardware configuration of the multifunction machine 120 shown in FIG. 1 will be described with reference to FIG.
FIG. 3 is a block diagram illustrating an example of a hardware configuration of the multifunction peripheral 120 illustrated in FIG.

  3, reference numeral 316 denotes a controller unit which is connected to a scanner unit (image reading unit) 314 that functions as an image input device and a printer unit 312 that functions as an image output device, while a LAN (for example, the LAN 100 shown in FIG. 1). ) Or a public line (WAN) (for example, PSTN or ISDN), image data and device information are input / output.

  In the controller unit 316, reference numeral 301 denotes a CPU, which is a processor that controls the entire system. A RAM 302 is a system work memory for the CPU 301 to operate, and is also a program memory for recording a program and an image memory for temporarily recording image data.

  A ROM 303 stores a system boot program and various control programs. A hard disk drive (HDD) 304 stores various programs for controlling the system, image data, and the like.

  An operation unit interface (operation unit I / F) 307 is an interface unit with the operation unit (keyboard) 308. Further, the operation unit I / F 307 serves to transmit the key information (for example, pressing of the start button) input from the operation unit 308 to the CPU 301.

  A network interface (Network I / F) 305 is connected to the network (LAN) 100 and inputs / outputs data. A modem (MODEM) 306 is connected to a public line and inputs / outputs data such as FAX transmission / reception. In addition, it connects and communicates with an external device via a network (for example, the LAN 100 shown in FIG. 1), and executes communication control processing in the network. For example, communication using TCP / IP is possible.

  Reference numeral 318 denotes an external interface (external I / F), which is an I / F unit that accepts external inputs such as USB, IEEE 1394, printer port, and RS-232C. In this embodiment, an IC card for a portable terminal required for authentication A card reader 319 for reading (storage medium) is connected to the external I / F unit 318. The CPU 301 can control reading of information from the IC card of the portable terminal by the card reader 319 via the external I / F unit 318, and can acquire information read from the IC card of the portable terminal. The above devices are arranged on the system bus 309.

Reference numeral 320 denotes an image bus interface (IMAGE BUS I / F), which is a bus bridge that connects the system bus 309 and an image bus 315 that transfers image data at high speed and converts the data structure.
The image bus 315 is configured by a PCI bus or IEEE1394. The following devices are arranged on the image bus 315.

  A raster image processor (RIP) 310 develops vector data such as a PDL code into a bitmap image. A printer interface (printer I / F) 311 connects the printer unit 312 and the controller unit 316 and performs synchronous / asynchronous conversion of image data. A scanner interface (scanner I / F) 313 connects the scanner unit (image reading unit) 314 and the controller unit 316, and performs synchronous / asynchronous conversion of image data.

  An image processing unit 317 performs correction, processing, and editing on input image data, and performs printer correction, resolution conversion, and the like on print output image data. In addition to this, the image processing unit 317 performs image data rotation and compression / decompression processing such as JPEG for multi-valued image data and JBIG, MMR, MH for binary image data. Further, the pixel level image data (for example, BITMAP data) converted into an electrical signal by the scanner unit (image reading unit) 314 is converted into a compressed file in a format such as JPEG or GIF, or into a file such as a PDF format. Perform the conversion.

  The printer unit 312 is a part that converts raster image data into an image on paper. The method is an electrophotographic method using a photosensitive drum or a photosensitive belt, and ink is ejected from a micro nozzle array directly on the paper. There is an inkjet method for printing an image, but any method may be used. The activation of the printing operation is started by an instruction from the CPU 301. The printer unit 312 has a plurality of paper feed stages so that different paper sizes or different paper orientations can be selected, and has a paper cassette corresponding thereto.

  The scanner unit (image reading unit) 314 illuminates an image on paper as a document and scans it with a CCD line sensor, thereby converting the image data as pixel level image data (for example, BITMAP data) into an electrical signal. The original paper is set on the tray of the original feeder, and when the apparatus user gives a reading start instruction from the operation unit 308, the CPU 301 gives an instruction to the scanner unit 314, and the feeder feeds the original paper one by one to read the original image. Perform the action.

  The operation unit 308 has an LCD display unit, and a touch panel sheet is pasted on the LCD. The operation unit 308 displays an operation screen of the system. When a displayed key is pressed, the position information is displayed on the operation unit I / F 307. To the CPU 301 via The operation unit 308 includes, for example, a start key, a stop key, an ID key, a reset key, and the like as various operation keys.

  The display unit has a different display performance depending on the multifunction device. The multifunction device can be operated via a touch panel. The multifunction device is simply equipped with a liquid crystal display and displays a character string (displays the print status and printed document name). Thus, the present invention is constituted.

  Here, the start key of the operation unit 308 is used when starting a document image reading operation. At the center of the start key, there are two color LEDs, green and red, which indicate whether or not the start key can be used. Further, the stop key of the operation unit 308 functions to stop the operation in operation. The ID key of the operation unit 308 is used when inputting the user ID of the user. The reset key is used when initializing settings from the operation unit.

  The card reader 319 reads information stored in an IC card provided in the portable terminal under the control of the CPU 301 and notifies the CPU 301 of the read information via the external I / F unit 318.

  With the configuration described above, the multi function peripheral 120 converts the pixel level image data (for example, BITMAP data) read from the scanner unit (image reading unit) 314 into a desired file format and transmits it to the LAN 100. The print data received from the LAN 100 can be printed out by the printer unit 312.

  Also, pixel level image data (for example, BITMAP data) read from the scanner unit 314 can be faxed to the public line by the modem 306, and image data received by fax from the public line can be output by the printer unit 312. .

Various programs to be described later for realizing the present invention are recorded in the HDD 304, and are executed by the CPU 301 by being loaded into the RAM 302 as necessary. Furthermore, a definition file and various information tables used when executing the program are also stored in the HDD 304, and a detailed description thereof will be described later.
Next, FIG. 4 will be described.

  401 is card master information, which is stored as a database in the external memory 211 of the management server 160. Furthermore, it is stored as a database in the external memory 211 of the management server 160, the travel expense adjustment (outing payment adjustment) server 110 and the attendance management server 150. The card number is an ID that identifies the card. The employee number is an ID that identifies the employee. The registration date is the date when the card was registered in the database. The number of months is the regular validity period of the card. The abolition date is the date when the card was abolished from the database.

  Reference numeral 402 denotes IC card history information such as a watermelon owned by the user, and the multi function peripheral 120 reads from the user's IC card and transmits to the management server 160. The management server 160 updates the IC card history information when the processing described in FIG. 5 is completed for the IC card history information, and stores the contents as data in the RAM 302 when updated. The date of use is the date and time when the IC card was used. The type is a record of a history of entry or exit when using a transportation facility, use of a regular section (periodic route), cash charge, purchase of goods, and the like. The used station CD is an ID for specifying a station used for entering or leaving when using the transportation facility. The balance is an electronic money balance that can be used as electronic money by the user stored in the IC card after the use is confirmed.

  Card basic information 403 is stored as data in a ROM of an IC card such as a watermelon owned by the user. The multifunction device 120 reads IC card data from the card reader 319. The card number is an ID that identifies the card. The user name is the sex name of the user. The user name is an address such as a home registered by the user. User gender is a gender classification of a user. The user age is the age of the user. The type distinguishes the regular use of the user. The use station CD1 and the use station CD2 are the user's regular section (periodic route) use stations and IDs for specifying the departure station or the arrival station. The transit station CD1 is an ID for specifying the transit station on the user's regular section (periodic route) route. The expiry date specifies the time limit for regular use with an IC card. The number of months is the regular validity period of the card.

  Next, referring to FIGS. 5 and 6, transportation cost settlement (outing settlement) system processing by the management server 160, transportation expense settlement server 110, attendance management server 150, client terminals 130 and 140, and multifunction peripheral 120 according to the present invention. Detailed processing will be described.

FIG. 5 is a flowchart illustrating an example of IC card use history data processing by the management server 160 and the multifunction peripheral 120. The CPU 301 of the multi function peripheral 120 executes S527, S502, S504, S508, S516 to S517, S530, S519 to S520, S532, S522, S524, and S534 in steps S501 to S535. The CPU 201 of the management server 160 executes S501, S528, S503, S505 to S507, S509 to S515, S529, S518, S531, S521, S523, S533, S535, and S525 to S526.
In step S <b> 501, the management server 160 issues a display instruction to display an initial operation screen as illustrated in FIG. 13 on the display unit (operation unit) 308 of the multifunction machine 120.

  In step S527, the MFP 120 causes the display unit (operation unit) 308 to display an initial screen as shown in FIG. It is determined whether the hold application button (1305 in FIG. 13) is pressed (hold application instruction). When it is determined that the button has been pressed (accepted), the process proceeds to S528. If it is not determined that the button has been pressed, the process proceeds to S502.

  The hold application button (1305 in FIG. 13) is a function in which the logged-in user executes the out-of-office payment process of the present invention in the past, reads out-out payment data for which application has been held, and continues the out-of-door payment process from the middle. A login screen as shown in FIG. 16 is displayed on the display unit, the user information is read by the reading means, and the login information is transmitted to the management server 160.

  In step S528, the application history table is referred to. An application history that matches the user information (login information) received in S527 is searched from the application history table, and an application history whose application status (1703 in FIG. 17) is on hold is searched and collated.

  The application history table is a database for managing the application history of the outing settlement data processed by the outing settlement system of the present invention stored in the HDD 304 of the multifunction peripheral 120, and the outing processed by the outing settlement system of the present invention in S535 and S525. Application history of payment data is registered as appropriate.

  The application history is data for managing the application history of the outing settlement data processed in the present invention stored in the application history table, and the user information and the date of going out stored as a list in the application history table (1702 in FIG. 17). This is data that correlates the travel section traveled using the transportation means, the section fare, the transportation means used such as trains, buses and taxis, and the application status for determining whether or not the application for the outing payment data has been applied.

  There are two application statuses: completed (registered in S525 and applied for payment data) and suspended (registered in S535, not applied for payment data, but pending as unapplied payment data) )

  From the collated application history, a new outing checkout table listed based on the unapplied application history specific to the logged-in user who was processed by the outing checkout system of the present invention in the past by the same user is newly created and unique to the logged-in user The RAM 302 stores an outing settlement table that lists application histories that have not been applied for (not yet applied).

  In step S502, in the MFP 120, the display unit (operation unit) 308 displays an initial screen as shown in FIG. When the travel expense application button 1302 in this screen is pressed, the operation information of the display unit (operation unit) 308 is transmitted to the management server 160 by HTTP communication (proceeds to S503). When another menu in this screen, the cancel button 1304, or the like is pressed, the operation information is transmitted to the management server 160 via HTTP communication, and the management server 160 does not execute the processing of the present invention.

  In step S <b> 503, the management server 160 receives, via HTTP communication, information indicating that the travel expense application button 1302 has been pressed with operation information on the display unit (operation unit) 308 of the multifunction device 120 via HTTP communication. As a result, the management server 160 gives a display instruction to display a screen as shown in FIG. Here, a message for touching the card reader with an IC card that can identify the user of this embodiment such as an employee card is displayed, but the display screen configuration is such that information used by the management system is transmitted to the management server 160 for display. The message is not limited to the employee card, but may be a message for sending a user such as an employee code (employee ID) to the management server 160 and displaying the identification information or IC card history information information. .

  In step S504, the multi function peripheral 120 reads the IC card information held over the card reader 319. The read IC card information is temporarily stored in the RAM 302 of the multifunction machine 120. The multifunction device 120 transmits the read (read) IC card information to the management server using HTTP. Here, information read by the card reader 319 is identification information for identifying a user such as an employee code (employee ID), user management information for managing a user, IC card basic information, IC card regular information, and IC card history information. 403 in FIG. 4 is basic card information recorded in an IC card and readable by a card reader. Reference numeral 402 in FIG. 4 denotes IC card use history information stored in the IC card and readable by the card reader. The data reading method performed by the IC card reader described in this step is a known technique. The multi function device 120 transmits the IC card use history information read by the card reader 319 of the multi function device 120 to the management server 160 (transmission means).

  In step S505, the management server 160 determines whether the IC card information has been received. If it is not determined that it has been received (IC card information has not been received), the process proceeds to S503. If it is determined that the IC card information has been received by HTTP communication (first receiving means), the management server 160 stores the received IC card information such as employee code and usage history information in the RAM 203 of the management server 160, and the process proceeds to S506. move on.

  In step S506, the management server 160 receives and stores the identification information (for example, the card manufacturing number and user ID) for identifying the user from the IC card such as the employee card owned by the user, which is received in S505, and the management server The authentication table (FIG. 14) stored in 160 external memory 211 is checked to determine whether there is matching identification information. If the identification information is present, it is determined that the authentication is successful, and the CPU 201 of the management server 160 permits the login of the settlement processing system program according to the present invention recorded (saved) in the external memory 211 of the management server 160 (login means). ). The login is determined based on the user name (for example, user identification information such as user A) stored in the authentication table in association with the matched identification information. This login is performed by an authentication application (not shown) provided in the external memory 211 of the management server 160 instructing the operating system or program of the management server 160 to log in to the management server 160 or the settlement processing system program according to the present invention. You are logged in.

  Here, the management server 160 determines whether login is successful (user authentication is successful). If it is not determined that the login is successful (the login is not successful), the process proceeds to S501. If it is determined that login is successful (login is successful), the process proceeds to S507. Note that the user name is used as the log-in information in the present embodiment, but a user ID stored in the IC card can also be used. In addition, when the card ID is used instead of the user ID, it is possible to log in using the card ID. That is, the user name, the user ID, and the card ID can be referred to as user identification information.

  In the present embodiment, the authentication server (FIG. 14) is configured to be stored in the management server 160. However, it is also possible to store the authentication table in an authentication server (not shown) so that authentication is performed by the authentication server. It is. In this case, in step S506, the management server 160 further transmits identification information for identifying the user received through HTTP communication to the authentication server through HTTP communication, and the authentication server stores the received identification information in the external memory. It is determined whether there is matching identification information by collating with the authentication table (FIG. 14). If the identification information matches, the authentication server determines that the authentication is successful, and transmits the authentication success information to the management server 160 by HTTP communication.

  In step S507, the management server 160 issues a display instruction to display a screen as shown in FIG. Here, a message for touching the card reader with an IC card that can record the IC card usage history information of the user of this embodiment such as an IC card such as a watermelon is displayed. This message is used to transmit and display information to be used for management to the management server 160. The message is not limited to the employee card, but the user such as the employee code (employee ID) is identified to the management server 160 as identification information and IC card history information. It may be a message for sending and displaying. In other words, in S503, the screen display instruction for touching the employee card is given. However, the process for displaying the screen for touching the IC card such as a watermelon described in S507 may be performed in accordance with the process in S503. In that case, S507 can be omitted.

  In step S <b> 508, the multifunction peripheral 120 reads the IC card information held over the card reader 319. The read IC card information is temporarily stored in the RAM 302 of the multifunction machine 120. The multifunction device 120 transmits the read (read) IC card information to the management server using HTTP. Here, information read by the card reader 319 is identification information for identifying a user such as an employee code (employee ID), user management information for managing a user, IC card basic information, IC card regular information, and IC card history information. 403 in FIG. 4 is basic card information recorded in an IC card and readable by a card reader. Reference numeral 402 in FIG. 4 denotes IC card use history information stored in the IC card and readable by the card reader. As described in S507, the management server 160 instructs the screen display so that user identification information such as an employee card and user usage history information such as a watermelon are continuously or simultaneously touched to the card reader 319 in S503, and combined in S504. The machine 120 reads user identification information such as an employee card and user usage history information such as a watermelon continuously or simultaneously with an IC card reader 319, stores all IC card information in the RAM 302, and stores all IC card information in the management server 160. This S508 can be omitted in the case of batch transmission by HTTP communication. The data reading method performed by the IC card reader described in this step is a known technique. The multifunction device 120 transmits the user identification information (employee code) read by the card reader 319 of the multifunction device 120 to the management server 160 (transmission means).

  In this embodiment, the user identification information (employee code) is read by the card reader 319 of the multifunction device 120. However, the present invention is not limited to this, and user identification information (employee not shown) displayed by the multifunction device 120 is not limited to this. The user identification information (employee code) received from the screen for receiving the code) may be transmitted (sending means) to the management server 160.

  In step S509, the management server 160 determines whether or not IC card information such as usage history information has been received. If it is not determined that it has been received (IC card information has not been received), the process proceeds to S507. If it is determined that the IC card information has been received by HTTP communication (first receiving means), the management server 160 stores the received IC card information such as employee code and usage history information in the RAM 203 of the management server 160 (first 1 storage means) The process proceeds to S510. As described in S507, the management server 160 instructs the screen display so that user identification information such as an employee card and user usage history information such as a watermelon are continuously or simultaneously touched to the card reader 319 in S503, and combined in S504. The machine 120 reads user identification information such as an employee card and user usage history information such as a watermelon continuously or simultaneously with an IC card reader 319, stores all IC card information in the RAM 302, and stores all IC card information in the management server 160. If the management server 160 receives all the IC card information in batch by HTTP communication and stores all the IC card information in the RAM 203 in S505, this S509 can be omitted.

  In step S529, the application history table is referred to. An application history that matches the user information (login information) received in S501 is searched from the application history table, and an application history that has already been applied (1703 in FIG. 17) is searched and collated.

  The IC card history information corresponding to the application history that matches the collated user information (login information) and whose application status (1703 in FIG. 17) is completed is deleted from the outing payment table (801 in FIG. 8). The deleted outing checkout table is stored. (Store outing checkout table that does not include history information that matches the history information stored in the application history table information)

As a result, from the IC card history information read in step S509, an out-of-office checkout table unique to the logged-in user is created, from which the history information processed by the same user in the go-out checkout system of the present invention has been excluded. First, as an example of S510, a case will be described in which the multifunction device 120 receives a time information (work information) table of a user who has logged in from the time management server, and the multifunction device 120 performs time management collation.
In step S510, the IC card history information received in S509 is shown in 702 of FIG.

The user's attendance information (work information) table information is compared with the work date and time registered (user judgment), and the IC card history information of the work date and time not corresponding to the attendance date and time information is deleted from the IC card history information ( Identification means), the IC card history information of the data is updated, and the updated data is stored in the RAM 203 of the management server 160. The management server 160 receives the user's attendance information table information as shown at 702 in FIG. 7 from the attendance management server 150 by HTTP communication from the attendance management server before the travel expense settlement (outing settlement) (third reception). Means) and stored in the external memory 211. Furthermore, the management server 160 stores the user's card master information as indicated by 401 in FIG. 4 in the external memory 211 before the travel expense adjustment (outing payment adjustment) process. Thereby, it is possible to associate the ID (employee ID or the like) that can identify the user from the IC card history information received in S509.

  When user identification information does not correspond to attendance information (work information) table information (verification NO), it is used for transportation expense adjustment (outing adjustment) corresponding to IC card history information, user identification information, and attendance information (work information) table information It is determined that there is no available IC card history information (user determination).

In this case, the management server 160 adjusts the transportation expenses corresponding to the IC card history information, the user identification information, and the attendance information (work information) table information so that the information is displayed as additional information when the display instruction is given in S521 (outing payment). Display instruction (answer) so that the display unit 308 of the multi-function peripheral 120 displays data indicating that there is no available IC card history information, and the process proceeds to S521.

  When user identification information corresponds to attendance information (work information) table information (specific means) (verification YES), travel expense adjustment corresponding to IC card history information, user identification information, and attendance information (work information) table information (outing It is determined (user determination) that there is IC card history information that can be used for (settlement) (user determination means).

In this case, the management server 160 proceeds to S511, and the management server 160 uses the IC card history information that can be used for transportation expense adjustment (outing adjustment) corresponding to the IC card history information, user identification information, and attendance information (work information) table information in the subsequent steps A display instruction (answer) is made so that the display unit 308 of the multifunction device 120 displays (outing history information).

  Next, as a modified example of S510, a case will be described in which the MFP 120 transmits user identification information together with the IC card history information to the attendance management server, and the attendance management server performs attendance management verification.

  In the present embodiment, the user's attendance information (work information) table information (FIG. 7) is stored in the management server 160. However, the attendance information (work information) table information is stored in the attendance management server, and attendance management is performed. It is also possible to configure the server to perform collation.

  In this case, in step S510, the management server sends the user identification information that is the ID (employee ID, etc.) that can identify the user received in S505 and the IC card history information received in S509 to the attendance management server 150 via HTTP communication. Time information (work information) that is transmitted (history information transmission means) and matches the time information (work information) table information (FIG. 7) that is user classification information stored in the external memory 211 of the time management server 150 ) Determine whether there is table information (user determination). If the attendance information (work information) table information matches (when an outing application is possible), the IC card history information of the date not corresponding to the attendance date / time (work date / time) information is deleted from the IC card history information, and the data IC The card history information is updated, the updated data is temporarily stored in the RAM 203, and the updated data is transmitted to the management server 160 by HTTP communication. As described above, the management server 160 includes a transmission unit that transmits IC card history information to the attendance management server and a reception unit that receives data updated by the attendance management server, so that the processing executed by the management server 160 in step S510. The verification can be executed even when the history information is transmitted to the attendance management server.

  Furthermore, the management server 160 receives the user identification information, which is the ID (employee ID, etc.) that can identify the user received in S505, together with the IC card history information, by HTTP communication to the attendance management server. It is determined (user determination) whether or not the IC card history information can be checked against time information (work information). When the user identification information received by the attendance management server corresponds to the attendance information (work information) table information, the travel expense settlement corresponding to the IC card history information, the user identification information, and the attendance information (work information) table information (outing settlement) Since there is IC card history information that can be used, the updated IC card history information data is transmitted by HTTP communication. In this case, the management server 160 uses the HTTP communication to update the IC card history information data that can be used for the transportation expense adjustment (outing adjustment) corresponding to the IC card history information, user identification information, and attendance information (work information) table information. Receive (second receiving means).

  When the user identification information received by the time management server does not correspond to the time information (work information) table information (when the user identification information does not exist in the time information (work information) table information), the IC card history information, the user identification information, Data indicating that there is no IC card history information that can be used for transportation expense adjustment (outing adjustment) corresponding to the attendance information (work information) table information is transmitted by HTTP communication. In this case, the management server 160 sends data indicating that there is no IC card history information that can be used for transportation expense adjustment (outing adjustment) corresponding to IC card history information, user identification information, and attendance information (work information) table information to HTTP communication. (Second receiving means). In this case as well, the management server 160 has no IC card history information (verification NO) that can be used for transportation expense adjustment (outing adjustment) corresponding to the IC card history information, user identification information, and attendance information (work information) table information. Is displayed in a subsequent step so that the display unit 308 of the multi-function peripheral 120 displays.

  In step S511, the management server 160 compares the IC card history information described in the data to determine whether the item corresponds to the item purchase or charge, and deletes the IC card history information of the item corresponding to the item purchase or charge from the IC card history information. The IC card history information of the data is updated, and the updated data is stored in the RAM 203 of the management server 160.

  In step S512, the management server 160 verifies whether the IC card history information described in the data corresponds to a regular section (no fare is generated) recorded in the user's card basic information as indicated by 403 in FIG. Then, the IC card history information of the item corresponding to the user's regular section (periodic route) is deleted from the IC card history information, the IC card history information is updated, and the updated data is stored in the RAM 203 of the management server 160. Note that the management server 160 stores the basic card information of the user as indicated by 403 in FIG. 4 in the external memory 211 before the travel expense adjustment (outing payment adjustment) process. There is no restriction | limiting in order of step S510-S512, and all the steps should just be completed.

  In step S513, the management server 160 determines whether a discontinuous section exists in the IC card history information described in the data. The management server 160 stores a station continuous section table (continuous section information) as indicated by reference numeral 801 in FIG. 8 in the external memory 211 before the travel expense adjustment (outing payment adjustment) process.

  If it is determined in step S514 that a discontinuous section exists (YES), the process proceeds to step S515. If it is determined that there is no discontinuous section (NO), the process proceeds to step S521. A detailed description of the discontinuous section determination performed in S513 and S514 will be given with reference to FIG.

  In step S515, a section addition information input screen (section addition setting screen) as shown in FIG. 10 or FIG. 15 is instructed to be displayed, and an additional section for going out (acceptance of additional contents) can be entered on the display screen of the multifunction device 120. Become. Here, the process of instructing the MFP 120 by transmission using HTTP communication is that the management server 160 has instructed display of the section addition screen (section addition display instruction means).

  In step S516, the user inputs additional section information such as transportation selection, departure point, destination, and fare on the section additional information input screen as shown in FIG. 10 or FIG. 15 (additional section receiving means). The As an input (acceptance) method, the section information can be set by touching a screen (touch panel) desired by the user and inputting necessary information such as a fee and a place name with arbitrary characters. The user selects a transportation means (transportation) from, for example, a railway, a bus, or a taxi by using a pull-down menu type selection button or the like shown in FIG. 10 or FIG. The additional section information input or selected by the user is received by the CPU and stored in the RAM 302. The requirement is selected by the user using a pull-down menu type selection button or the like shown in FIG. The section additional input information input or selected by the user is received by the CPU and stored in the RAM 302.

  Here, the process that the multifunction device 120 displays on the display unit is that the multifunction device 120 displays the section addition screen (section addition display). Here, the input information from the display unit to the multifunction device 120 is transmitted from the multifunction device 120 to the management server 160 via HTTP communication, and the management server 160 accepts the information of the additional section in other steps such as S517 and S520 (addition). Section information reception). Here, the input information from the display unit of the multi function device 120 is transmitted from the multi function device 120 to the management server 160 by HTTP communication, and the information of the additional section received by the management server 160 is the same as the outing additional section information. The outing addition section information is also transmitted in step S525.

  In step S517, it is determined whether a taxi is selected as the transportation means selected on the screen of S516 (receipt judgment means). If it is determined that a taxi has been selected (receipt determination YES), the process proceeds to step S518. If it is determined that a transportation means other than a taxi has been selected (receipt determination NO), the process proceeds to step S521.

  In step S518, the management server issues a receipt reading screen display instruction (reading display instruction means) as shown in FIG. This screen display instruction is to instruct display of a screen on which the display unit of the multi-function peripheral 120 sends a message to the user so that the image of the receipt is read by the image reading unit in S519.

  In step S530, the screen instructed to be displayed in S518 is displayed on the display unit of the multi function peripheral 120. It is determined whether the “later” button (1104 in FIG. 11) has been pressed (holding instruction). If it is determined (read) that it has been pressed (read processing hold receiving means), the process proceeds to S531. If it is not determined that the button has been pressed, the process proceeds to S519.

  In step S531, “scan data” and “scan data ID” are added to the outing checkout table updated and stored at the time of S518, and “scan data” is set to “none” (1704 in FIG. 17) “scan data ID”. "Is blank (1705 in FIG. 17) and a receipt table (under 1701 in FIG. 17) is created and stored in the RAM 203 of the management server 160.

  In step S519, the screen instructed to be displayed in S518 is displayed on the display unit of the multi function peripheral 120. Further, it is determined whether or not the “read start” or “cancel” button as shown in FIG. 11 is pressed (start instruction) by the user. If “reading start (reading process start)” is pressed, the multi-function peripheral determines to start the image reading process by the image reading unit, moves to step S520, and if “cancel” 1102 is pressed. Is deemed to stop the image reading process by the image reading unit, and the process proceeds to step S515.

  In step S520, the multi function peripheral 120 executes image reading based on the determination in step S519. The read image is stored in the RAM 302, RAM 203, external memory 211, and HDD 304 of the management server 160 as receipt data related to the outing payment data in which the IC card history information stored in the RAM 203 of the management server 160 is written in step S509. Is done. When this receipt data is captured, information is added to the remarks 1501 of the section additional information input screen as shown in FIG.

  In step S521, the history information stored in the RAM 203 in step S509 is the outing application content confirmation screen (FIG. 9) for confirming the application content as shown in FIG. 9 after the outing settlement data processing according to the present invention is executed by the CPU 201 or the CPU 301. A display instruction (display instruction means) is provided so that the (outing history information) is displayed on the display unit 120 of the multifunction peripheral.

  In step S532, in accordance with the display instruction in S521, an outing payment input (screen for confirming the application contents for outing payment) screen is displayed on the display unit of the multifunction machine 120 (display means). Whether the history information desired by the user is selected by the check box (909 in FIG. 9) and the “Delete from list” button (deletion instruction to delete the outing section) (901 in FIG. 9) is pressed (list deletion instruction) Determine. When it is determined that the button has been pressed (accepted) (section deletion accepting unit), the process proceeds to S533. If it is not determined that the button has been pressed, the process proceeds to S522.

  In step S533, the history information desired by the user selected in S532 is deleted from the outing payment data. The remaining history information from which the history information desired by the user has been deleted (outing payment data not including the outing section instructed to be deleted) is stored in the RAM 203 as going-out payment data.

  In step S522, in accordance with the display instruction in S521, an outing payment input (screen for confirming the application contents for outing payment) screen is displayed on the display unit of the multifunction machine 120 (display means). Further, it is determined whether or not the “add section” 905 button in the screen is pressed by the user (operator) (section addition acceptance). If the “add section” button is pressed, the process proceeds to step S523, and if the “add section” is not pressed, the process proceeds to S524.

  In step S523, the management server 160 receives the section addition reception (receives the section addition instruction reception), determines to accept the section addition, and advances the process to S515. That is, a section addition instruction is received (section addition instruction receiving means).

  In step S524, it is further determined whether or not the “OK” 906 button (approval application instruction) in the screen has been pressed by the user (operator) (outgoing payment data is confirmed and an application job is transmitted). When the “OK” button is pressed, operation information (operation instruction) is transmitted by HTTP communication with the management server 160 (application instruction transmission unit), and the process proceeds to S525. Note that the operation of pressing the OK button is that a request has been issued (request instruction) to apply for an out-of-office payment as an instruction request from the multifunction machine. That is, this is an instruction for executing an approval application as outing history information displayed on the screen of the image forming apparatus as outing settlement data determined by the user who has logged in by the login unit.

  In the present embodiment, the management server 160 has been described as performing an outing application to the outing settlement server (transportation expense settlement server) 110 in accordance with an instruction from the multifunction peripheral 120 (image forming apparatus). The present invention is not limited to this, and it may be configured such that an outing application is directly made to the outing settlement server 110 from the image forming apparatus.

In step S534, the stored receipt table (1701 in FIG. 17) is referenced to determine whether the scan data is “present”. If it is determined that the scan data is “present”, the process proceeds to S525. When it is not determined that the scan data is “present” (when the scan data is “absent”), the process proceeds to S535. Here, only when the scan data is “present”, it can be determined that receipts (scan data) related to the outing payment data are prepared, and is a determination means for permitting the application.
If the scan data is “None”, the application is suspended. The held application can be resumed from S527.

  In step S535, the application status is added to the outing payment table updated and stored at the time of S534, and the application status is set to “pending” (1703 in FIG. 17) and registered in the application history table.

  In step S525, the operation information of the MFP is received by HTTP communication (execution instruction receiving means), and the management server 160 determines to execute the application processing for going out payment. The outing payment data stored in the RAM 203 is determined. The confirmed outing settlement data is transmitted to the transportation expense settlement server 110 by HTTP communication. Here, it goes without saying that the data transmitted to the transportation expense adjustment server 110 by HTTP communication corresponds to the user identification information and the outing adjustment data and is collated with the user's attendance management information.

  Here, the process received by the HTTP communication is that the management server 160 has received an instruction request for an out-of-office payment application issued from the multifunction peripheral (execution instruction receiving means). Here, the processing to be transmitted by HTTP communication is that the management server 160 transmits the confirmed outing settlement data to the transportation expense settlement server 110 (outing settlement transmission). Here, the processing to be transmitted by HTTP communication is that the management server 160 has transmitted the outing application data to the transportation expense settlement server 110 (outing application transmission).

  The final (confirmed) outing payment data is read in S509 and stored in the RAM 203, and the data required for the outing payment approval application is added to the use history information of the IC card, and the data unnecessary for the outing payment approval application is deleted. This is the outing payment data for applying for approval of the outing payment performed.

  Furthermore, the application status is added to the outing payment table updated and stored at the time of S525, and the application status is set to “Done” (1703 in FIG. 17) and registered in the application history table.

  Furthermore, in S525, the logged-in user information is also transmitted to the transportation expense settlement (outing settlement) server 150. The travel expense settlement (outing settlement) server 150 uses the received user information and outing settlement data to proceed with the approval application process for the outside settlement which is the original role. In step S526, the management server 160 issues a display instruction for the multifunction peripheral to display a screen on which the outing checkout process has been completed.

  In this embodiment, collation with attendance management information (S510), collation with article purchase information (S511), discontinuous section determination (S513 to S514), section additional information input (S515 to S517), scan screen (S518 to S520) However, these processes are not indispensable steps in the outing settlement system according to the present invention, and can be managed even if a program that executes a flowchart omitting the steps is used for convenience. There is no problem in the outing payment data processing using the IC card history information data performed by the server 160 and the multifunction peripheral 120.

Next, FIG. 6 will be described. FIG. 6 is a flowchart illustrating an example of the discontinuous section determination process performed by the management server 160. In addition, CPU201 performs each step of step S601-step S610.
In step S601, the entrance station ID and the exit station ID recorded in the IC card use history information are read.

  In step S602, the read entry station IDs and entry station IDs are arranged in order of the recorded time series, and it is determined whether the consecutive entry station ID stations and the entry station ID match (discontinuous section determination means). If it is determined that the IDs do not match (YES in the discontinuous section), the process proceeds to step S603. If it is determined that the IDs match (NO in the discontinuous section), the process proceeds to step S521.

  In step S603, the entry station ID station and the entry station ID, which did not match, match the continuous station ID registered in the station continuous section table (continuous section information) as shown in FIG. 9 (substantially continuous). Check).

  In step S604, it is determined whether the verified entrance station ID and entry station ID are registered in the station continuous section table (discontinuous section determination means). If it is determined that it is not registered (YES in the discontinuous section), the process proceeds to step S515, which is an additional section input process. If it is determined that it is registered (NO in the discontinuous section), the process proceeds to step S521.

In this embodiment, it has been described that the station continuous section table (701 in FIG. 7) is stored in the management server 160 and the discontinuous section determination process is performed. Section information) is stored, and the transportation expense settlement server 110 can perform the discontinuous section determination process. In this case, in step S601, the transportation expense adjustment (outing payment adjustment) server receives the IC card history information by HTTP communication, and reads the entrance station ID and the entry station ID recorded in the IC card use history information. The subsequent discontinuous section determination processing is advanced in the transportation expense adjustment server by the same program processing as the management server 160, and the result is transmitted by HTTP communication (S604). As described above, the management server 160 includes a transmission unit that transmits IC card history information to the transportation expense settlement server and a reception section that receives data updated by the transportation expense settlement (outing settlement) server, so that steps S601 to S604 are performed. The discontinuity determination program processing executed in this way can be executed even in the transportation expense settlement 110 server.
Next, FIG. 8 will be described.

  Reference numeral 801 denotes outing payment table information, which is stored as data in the RAM 203 of the management server 160, the RAM 203 of the attendance management server 150, the RAM 203 of the transportation expense payment server 110, and the RAM 302 of the multifunction machine 120. The job CD is an ID for specifying a transmission history when the management server 160, the attendance management server 150, and the multifunction machine 120 transmit to the transportation expense adjustment server 110. The employee number is an ID that identifies the employee. The going-out date is the date when the user goes out, which is used when the travel expenses are settled (outing settlement). The departure place is the departure place used when the user goes out, which is used when the travel expenses are settled (outing settlement). The destination is the destination used when the user goes out, used when the travel expenses are settled (outing settlement). The fare is the fare that was used when the user went out when the travel expenses were settled (outing settlement). The transportation means (transportation means) is the transportation means (transportation means) used when the user goes out when the user spends the transportation expense settlement (outing settlement).

  Reference numeral 802 denotes out-of-office payment job table information, which is stored as data in the RAM 203 of the management server 160, the RAM 203 of the attendance management server 150, the RAM 203 of the transportation expense adjustment server 110, and the RAM 302 of the multifunction machine 120. The job CD is an ID for specifying a transmission history when transmitted to the transportation expense settlement server 110. The employee number is an ID that identifies the employee. The going-out date is the date when the user goes out, which is used when the travel expenses are settled (outing settlement). The settlement amount is the settlement amount used when the user goes out for transportation expense settlement (outing settlement). The settlement category is an ID that specifies whether transportation expenses have been settled. The drafter category is a user qualification category. The clearer category is a higher qualification category than the user who requests approval when the user pays for transportation expenses (outing payment).

Time information (work information) table information 803 is stored as a database in the external memory 211 of the management server 160, the external memory 211 of the time management server 150, the external memory 211 of the transportation expense adjustment server 110, and the HDD 304 of the multifunction machine 120. The The management server 160, the attendance management server 150, the travel expense settlement server 110, and the multifunction device 120 are stored in the user's attendance information (work information) in the attendance information (work information) table information, the RAM 203 of the management server 160, and the RAM 302 of the multifunction device 120. Collate with stored IC card history information. The employee number is an ID that identifies the employee. The date is the user's working day. The work start time is the user's work start time. The work end time is the user's work end time. The attendance class is an ID that identifies whether the user has worked or was on a holiday.
Next, FIG. 7 will be described.

  Reference numeral 701 denotes station continuous section table information (continuous section information), which is stored as a database in the management server 160, the attendance management server 150, the external memory 211 of the transportation expense adjustment server 110, and the HDD 304 of the multifunction machine 120. The management server 160, the management server 160, the attendance management server 150, the transportation expense adjustment server 110, and the multifunction machine 120 are station code information in the station continuous section table information (continuous section information), the RAM 203 of the management server 160, and the RAM 302 of the multifunction machine 302. Is compared with the IC card history information stored in. The continuous station code 1 and the continuous station code 2 are used in the discontinuous section determination process, and are continuous even when the ID for specifying the departure station or the arrival station does not match when the discontinuous section determination process is performed. Used to judge. The ID used here is the same ID when the station name is the same as the ID used at the use station CD1, the use station CD2, or the transit station CD1.

  Reference numeral 702 denotes employee master information, which is stored as a database in the external memory 211 of the management server 160, the external memory 211 of the attendance management server 150, the external memory 211 of the transportation expense adjustment server 110, and the HDD 304 of the multifunction machine 120. The employee number is an ID that identifies the employee. Name is the name of the employee. The organization CD is an ID that identifies the department to which the employee belongs. The qualification category is an ID that identifies the internal qualification of the employee. The date of joining is the employee's joining date. The outside work classification is an ID that identifies the work style of the employee.

  Reference numeral 703 denotes organization master information, which is stored as a database in the external memory 211 of the management server 160, the external memory 211 of the attendance management server 150, the external memory 211 of the transportation expense settlement server 110, and the HDD 304 of the multifunction machine 120. The organization CD is an ID that identifies the department to which the employee belongs. The organization name is the name of the organization to which the employee belongs. The organization head CD is an employee ID of the organization head to which the organization head CD belongs. The host organization CD is an ID for specifying the host organization of the organization to which the employee belongs. The registration date is the date when the organization CD is registered. The abolition date is the date on which the organization CD was created.

  Qualification category master information 704 is stored as a database in the external memory 211 of the management server 160, the external memory 211 of the attendance management server 150, the external memory 211 of the traffic settlement server 110, and the HDD 304 of the multifunction machine 120. The qualification category is an ID that identifies the employee's internal qualification category. The qualification name is a qualification name associated with the qualification category.

  Next, an example of a screen displayed on the operation unit 308 of the multifunction machine 120 in FIG. 9 according to the display instruction of the management server 160 in S521 will be described. This screen is a checkout application content confirmation screen displayed by the multifunction device 120 in S521 of FIG. When the OK button 906 is pressed, the outing settlement application data according to the present invention is transmitted to the transportation expense settlement server. When the section addition button 905 is pressed, a section addition information input screen as shown in FIG. 10 is displayed. Pressing delete 910 from the list deletes the selected outing payment data. Reference numeral 909 denotes a check box for selecting the outing settlement data that the user wants to delete. Here, it is possible to delete the out-of-office payment data to which the check mark has been input from the list with a delete 910 button.

  Next, an example of a screen displayed on the operation unit 308 of the multifunction machine 120 in FIG. 10 will be described. This screen is a section additional information input screen displayed by the multifunction device 120 in S512 of FIG.

  Next, an example of a screen displayed on the operation unit 308 of the multifunction machine 120 in FIG. 11 according to the display instruction of the management server 160 in S518 will be described. This screen is a screen in which the multifunction device 120 sends a message to the user so as to read the image of the receipt in S519 of FIG. When a read start 1102 button is pressed, image capture (image scan) is executed by the multifunction peripheral. If 1104 is pressed later, image capture (image scan) is not performed here in order to postpone (perform later) image capture (image scan). Next, an example of a screen displayed on the operation unit 308 of the multifunction machine 120 in FIG. 12 will be described. This screen is an initial operation screen of the multifunction peripheral displayed by the multifunction peripheral 120.

  Next, an example of a screen displayed on the operation unit 308 of the multifunction machine 120 in FIG. 13 according to the display instruction of the management server 160 in S501 will be described. This screen is an outing settlement system initial operation process displayed by the multifunction machine 120 in S503 of FIG. When the travel cost application (outing application) 1302 is pressed, the outing settlement system process starts. When the hold application 1305 is pressed, the held application starts.

  Next, FIG. 14 explains an authentication table stored in the external memory 211 of the management server 160. FIG. 14 is an authentication table to be referred to when the IC card is held over the card reader 319, and is composed of a user name, a password, a card ID, and an employee ID. In addition to these pieces of information, an e-mail address, an authority to use the management server 160 and the multifunction device 120, and the like are also included. The authentication table searches the card ID read from the IC card, and if the card ID can be searched, it is determined that the authentication is successful. In addition, if the authentication is successful, the user name can be acquired, and by accepting the input of the acquired user name, it is possible to log in to the MFP 120, the management server 160, the outing payment system, the attendance management server, and the transportation expense adjustment server. Become. FIG. 14 is also referred to when authentication is performed using the user name and password input from the operation unit 308 without using an IC card. If the user name, password, employee master information, employee registration information, and card ID information are matched by the authentication process, the authentication is successful.

  Next, an example of a screen displayed on the operation unit (display unit) 308 of the multifunction machine 120 in FIG. 15 will be described. This screen is the screen of the operation unit 308 when the image data of the receipt is read in S516 of FIG.

Next, an example of a screen displayed on the operation unit (display unit) 308 of the multifunction machine 120 in FIG. 16 will be described. This screen is a screen on which the multifunction device 120 displays a message to the user so that the IC card touches the card reader in S504 and S508 of FIG.
Next, FIG. 17 will be described.

  Reference numeral 1701 denotes receipt table information, which is stored as data in the RAM 203 of the management server 160. Receipt table information may or may not have scan data. FIG. 17 shows both cases as 1701 and 1701 below.

  The job CD is an ID for specifying a transmission history when the multi-function peripheral 120 transmits to the transportation expense settlement (outing settlement) server. Job CD has a division, and if it is 0001-XX, it is before application. If it is 0002-XX, it has not been applied. If it is 0003-XX, it has been applied. Can be distinguished. The employee number is an ID that identifies the employee. The going-out date is the date when the user goes out, which is used when the travel expenses are settled (outing settlement). The departure place is the departure place used when the user goes out, which is used when the travel expenses are settled (outing settlement). The destination is the destination used when the user goes out, used when the travel expenses are settled (outing settlement). The fare is the fare that was used when the user went out when the travel expenses were settled (outing settlement). The transportation means (transportation means) is the transportation means (transportation means) used when the user goes out when the user spends the transportation expense settlement (outing settlement). The scan data is classification information for classifying “present” and “no” of the scan data. The scan data ID is a management ID automatically assigned to the scan data when the scan data classification is “present”.

  1702 is application history table information, which is stored as a database in the external memory 211 of the management server 160 (second storage unit). In addition, the application history is registered as appropriate.

  The job CD is an ID for specifying a transmission history when the multi-function peripheral 120 transmits to the transportation expense settlement (outing settlement) server. Job CD has a division, and if it is 0001-XX, it is before application. If it is 0002-XX, it has not been applied. If it is 0003-XX, it has been applied (completed). Can be distinguished. The employee number is an ID that identifies the employee. The going-out date is the date when the user goes out, which is used when the travel expenses are settled (outing settlement). The departure place is the departure place used when the user goes out, which is used when the travel expenses are settled (outing settlement). The destination is the destination used when the user goes out, used when the travel expenses are settled (outing settlement). The fare is the fare that was used when the user went out when the travel expenses were settled (outing settlement). The transportation means (transportation means) is the transportation means (transportation means) used when the user goes out when the user spends the transportation expense settlement (outing settlement). The application status is classification information that categorizes the application status of outing payment data, and includes “done” and “hold”.

  According to the present embodiment described above, the data written in the IC card for fee settlement such as watermelon is read by the card reader 319, and the transportation expense adjustment (outing payment adjustment) from the multifunction device 120, the management server 160, and the information processing terminal is performed. ) With the processing instructions, it is possible to easily settle the transportation expenses (paid-out settlement).

  The program according to the present invention is a program that can be executed by the MFP 120 or the management server 160, the information processing terminal, and the computer according to the processing methods of the flowcharts shown in FIGS. 6 stores a program that can be executed by the MFP 120 or the management server 160, an information processing terminal, and a computer. The program in the present invention may be a program for each processing method of each apparatus in FIGS.

  As described above, a recording medium that records a program that implements the functions of the above-described embodiments is supplied to a system or apparatus, and a computer (or CPU or MPU) of the system or apparatus stores the program stored in the recording medium. It goes without saying that the object of the present invention can also be achieved by executing the reading.

  In this case, the program itself read from the recording medium realizes the novel function of the present invention, and the recording medium storing the program constitutes the present invention.

  As a recording medium for supplying the program, for example, a flexible disk, hard disk, optical disk, magneto-optical disk, CD-ROM, CD-R, DVD-ROM, magnetic tape, nonvolatile memory card, ROM, EEPROM, silicon A disk or the like can be used.

  Further, by executing the program read by the multifunction machine 120 or the management server 160, the information processing terminal, and the computer, not only the functions of the above-described embodiments are realized, but also the computer operates based on the instructions of the program. It goes without saying that the OS (operating system) or the like performing part or all of the actual processing and the functions of the above-described embodiments are realized by the processing.

  Furthermore, after the program read from the recording medium is written to the memory provided in the function expansion board inserted into the computer or the function expansion unit connected to the computer, the function expansion board is based on the instructions of the program code. It goes without saying that the case where the CPU or the like provided in the function expansion unit performs part or all of the actual processing and the functions of the above-described embodiments are realized by the processing.

  Further, the present invention may be applied to a system composed of a plurality of devices or an apparatus composed of a single device. Needless to say, the present invention can be applied to a case where the present invention is achieved by supplying a program to a system or apparatus. In this case, by reading a recording medium storing a program for achieving the present invention into the system or apparatus, the system or apparatus can enjoy the effects of the present invention.

Furthermore, by downloading and reading a program for achieving the present invention from a server, database, etc. on a network by a communication program, the system or apparatus can enjoy the effects of the present invention.
In addition, all the structures which combined each embodiment mentioned above and its modification are also included in this invention.

100 LAN
110 Transportation expense adjustment (outing payment adjustment) server 120 MFP 130 Client terminal (person in charge)
140 Client terminal (settlement)
150 Attendance Management Server 160 Management Server 201 CPU
202 ROM
203 RAM
210 CRT
211 External memory 301 CPU
302 RAM (multifunction machine)
303 ROM
304 HDD
308 Operation unit (display unit)
314 Scanner unit (image reading unit)
319 card reader

Claims (15)

The history information is read from a management server that manages the outing settlement data by associating the user identification information of the user who can go out and the outing settlement data, and the IC card in which the history information indicating the usage history of the transportation facility is stored. An outing settlement system capable of communicating with an image forming apparatus including a reading unit via a network,
The management server
First receiving means for receiving the user identification information transmitted from the image forming apparatus and receiving the history information;
First storage means for storing the history information received by the first receiving means;
Of the history information, it does not include history information corresponding to a regular route that does not generate a fare each time a transportation facility is used, and at least a departure place, a destination among history information that a fare has occurred by using a transportation facility And a display instruction means for instructing to display the outing history information including the fare as a screen for the outing settlement on the display unit of the image forming apparatus,
With
The image forming apparatus includes:
Transmitting means for transmitting the user identification information and transmitting history information read by the reading means;
In accordance with an instruction from the display instruction unit of the management server, a display unit that displays a screen for the outing settlement on a display unit;
After displaying the screen for the outing settlement on the display unit, the outing history information displayed on the screen for the outing settlement of the image forming apparatus to apply to the outing settlement server that accepts the application for approval of the outing settlement An application instruction transmitting means for transmitting an approval application instruction for applying for approval as outing settlement data corresponding to the user identification information, including outing history information determined according to an operation instruction by an operator;
An outing checkout system characterized by comprising: The management server
Section addition display instruction means for instructing to display, on the display unit of the image forming apparatus, a screen related to section addition setting capable of setting additional section information including at least a departure point, a destination, a transportation means, and its fare. When,
Additional section information receiving means for receiving from the image forming apparatus the setting of the starting point, destination, transportation means, and fare, which are additional section information included in the section additional setting screen displayed by the section additional display instruction means When,
Further comprising
The display unit of the image forming apparatus displays a screen for the outing settlement including the received additional section information when the additional section receiving unit receives the additional section information. Item 5. The outing settlement system according to item 1. The management server
A section addition instruction receiving means for receiving an instruction to add a section when the screen for the outing payment is displayed on the display unit of the image forming apparatus;
When the section addition instruction accepting unit accepts the section addition instruction, the image forming apparatus displays the screen for the section addition setting on the display unit in accordance with the instruction from the section addition display instruction unit of the management server. The outing payment system according to claim 2, wherein The management server
Among the plurality of outing history information displayed on the screen for the outing settlement, the destination of the first outing history information does not match the starting point of the second outing history information, and the departure Discontinuous section determination means for determining that a discontinuous section exists in the outing history information when there is no continuous section information indicating that the position information indicated by the place and the destination is substantially continuous. In addition,
When the discontinuous section determining means determines that there is a discontinuous section, the image forming apparatus displays a screen related to the additional section setting on the display unit according to an instruction from the additional section display instruction section. The outing payment system according to claim 2 or claim 3, characterized by the above-mentioned. The management server
Receipt determination means for determining whether or not it is an outing application that requires a receipt based on information indicating the transportation means of the additional section information received by the additional section information receiving means;
An image reading screen is displayed on the display unit so that the image reading unit of the image forming apparatus reads an image of the receipt when the receipt determining unit determines that the application requires a receipt. Reading display instruction means for instructing to
Further comprising
The image forming apparatus includes:
The image reading screen is displayed on the display unit according to an instruction from the reading display instruction unit of the management server, and an image reading process is performed by the image reading unit when an instruction to start image reading is given. The outing payment system according to any one of claims 2 to 4. The management server is communicably connected to an attendance management server that manages work dates and times,
History information transmitting means for transmitting the history information stored in the first storage means to the attendance management server;
In the attendance management server, by identifying the history information corresponding to the work date and time managed by the attendance management server from the history information transmitted by the history information transmission means, by transmitting the identified history information, Second receiving means for receiving the specified history information from the attendance management server;
Further comprising
The image forming apparatus includes:
The history information received by the management server by the second receiving means does not include history information corresponding to a regular route that does not generate a fare each time a transportation facility is used. Outgoing history information including at least a departure place, a destination, and its fare among the generated history information is displayed on a display unit as a screen for going out payment according to the display instruction of the display instruction means of the management server. The outing payment system according to any one of claims 1 to 5, characterized in that: The history information transmitting means transmits the history information together with the user identification information received by the first receiving means to the attendance management server,
The second receiving means confirms whether or not the user identified by the user identification information is a user who can apply for going out by the attendance management server. 7. The outing checkout system according to claim 6, wherein the specified history information is received from a server, and if the user is not a user who can apply for going out, an answer is received assuming that there is no history information applicable for going out. . The management server is communicably connected to an attendance management server that manages work dates and times,
Third receiving means for receiving work information corresponding to the user identification information received by the first receiving means from the attendance management server;
Specifying means for specifying history information corresponding to work information received by the third receiving means from history information stored by the first storage means;
Further comprising
The image forming apparatus includes:
The management server is the history information specified by the specifying means, and does not include the history information corresponding to the regular route that does not generate a fare every time the transportation is used, and the fare is generated by using the transportation Of the history information, the outing history information including at least the departure place, the destination, and its fare is displayed on the display unit as a screen for the outing settlement according to the display instruction of the display instruction means of the management server. The outing settlement system according to any one of claims 1 to 5. User determination for determining whether there is history information that can be applied for going out by a user corresponding to the user identification information received by the first receiving means, based on the work information received by the third receiving means. Further comprising means,
The image forming apparatus includes:
When the management server determines that there is history information by the user determining means, the history information specified by the specifying means is used to pay for the outing according to the display instruction of the display instruction means of the management server. Such a screen is displayed on the display unit. On the other hand, if it is determined by the user determination means that there is no history information, the screen for the outing settlement is displayed on the display unit as no history information that can be applied for going out. The outing payment system according to claim 8. The management server
A section deletion receiving means for receiving a deletion instruction to delete a going-out section when the screen for the outing settlement is displayed by the display means;
The display unit of the image forming apparatus displays a screen for the outing settlement that does not include the outing section instructed to be deleted when the section deletion receiving unit receives the deletion instruction. Item 10. The outing settlement system according to any one of items 1 to 9. The management server
6. The outing settlement system according to claim 5, further comprising: a reading process hold receiving unit that receives a hold instruction for holding the reading process when the image reading screen is displayed by the reading display instruction unit. . The management server
A second storage means for storing application history table information for managing the history information for completing the outing application;
The display unit of the image forming apparatus does not include history information that matches the history information stored in the application history table information, and does not include history information corresponding to a regular route that does not generate a fare each time a transportation facility is used. In the history information on the fare generated by using the transportation, at least the departure place, the destination, and the outing history information including the fare are displayed on the display unit as a screen for the outing settlement. The outing settlement system according to any one of claims 1 to 11. Reading means for reading the history information from an IC card in which history information indicating the use history of the transportation facility is stored; transmission means for transmitting user identification information of the user and transmitting history information read by the reading means; Display means for displaying a screen for going out payment on the display unit, and displaying the screen for going out payment on the display unit, and then the image forming apparatus to apply to an outing payment server for accepting an application for approval of going out payment The outing history information displayed on the screen for the outing settlement includes the outing history information determined according to the operation instruction by the operator, and for applying for approval as the outing settlement data corresponding to the user identification information A user who can communicate with an image forming apparatus including an application instruction transmission means for transmitting an approval application instruction via a network and can be paid out. A management server in association with user identification information and out adjustment data for The managing said out adjustment data,
First receiving means for receiving the user identification information transmitted from the image forming apparatus and receiving the history information;
First storage means for storing the history information received by the first receiving means;
Of the history information, it does not include history information corresponding to a regular route that does not generate a fare each time a transportation facility is used, and at least a departure place, a destination among history information that a fare has occurred by using a transportation facility And a display instruction means for instructing to display the outing history information including the fare as a screen for the outing settlement on the display unit of the image forming apparatus,
A management server comprising: The history information is read from a management server that manages the outing settlement data by associating the user identification information of the user who can go out and the outing settlement data, and the IC card in which the history information indicating the usage history of the transportation facility is stored. A control method for an outing settlement system in which an image forming apparatus including a reading unit can communicate via a network,
A first receiving step in which a first receiving unit of the management server receives the user identification information transmitted from the image forming apparatus and receives the history information;
A first storage step in which the first storage means of the management server stores the history information received in the first reception step;
The management server display instruction means does not include history information corresponding to a regular route that does not generate a fare each time a transportation facility is used, and history information that a fare has occurred by using a transportation facility. A display instruction step for instructing to display on the display unit of the image forming apparatus, as a screen for the outing settlement, at least the departure place, the destination, and its fare,
A transmission step in which the transmission unit of the image forming apparatus transmits the user identification information and the history information read by the reading unit;
A display step in which the display unit of the image forming apparatus displays a screen for the outing settlement on a display unit in accordance with an instruction by the display instruction step of the management server;
After the application instruction transmitting means of the image forming apparatus displays the screen for the outing settlement on the display unit, the outing settlement of the image forming apparatus is requested to apply to an outing settlement server that accepts an application for approval of outing settlement. Is an outing history information displayed on the screen, including the outing history information determined according to the operation instruction by the operator, and an approval application instruction for applying for approval as outing settlement data corresponding to the user identification information. An application instruction sending process to send;
The control method characterized by including. The history information is read from a management server that manages the outing settlement data by associating the user identification information of the user who can go out and the outing settlement data, and the IC card in which the history information indicating the usage history of the transportation facility is stored. An image forming apparatus having a reading unit and a program that can be read and executed by an outing payment system that can communicate via a network,
The management server
First receiving means for receiving the user identification information transmitted from the image forming apparatus and receiving the history information;
First storage means for storing the history information received by the first receiving means;
Of the history information, it does not include history information corresponding to a regular route that does not generate a fare each time a transportation facility is used, and at least a departure place, a destination among history information that a fare has occurred by using a transportation facility And a display instruction means for instructing to display the outing history information including the fare as a screen for the outing settlement on the display unit of the image forming apparatus,
With
The image forming apparatus;
Transmitting means for transmitting the user identification information and transmitting history information read by the reading means;
In accordance with an instruction from the display instruction unit of the management server, a display unit that displays a screen for the outing settlement on a display unit;
After displaying the screen for the outing settlement on the display unit, the outing history information displayed on the screen for the outing settlement of the image forming apparatus to apply to the outing settlement server that accepts the application for approval of the outing settlement An application instruction transmitting means for transmitting an approval application instruction for applying for approval as outing settlement data corresponding to the user identification information, including outing history information determined according to an operation instruction by an operator;
A program characterized by functioning as

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