JP2009294792A - Information processing apparatus, its control method, information processing system, and control program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To correctly know a process sequence of scanning for each single application unit even if paper documents are scanned in varying units at a time. <P>SOLUTION: In a paper document computerizing system server 13, a form containing application specific information for specifying application and a form containing no application specific information are sequentially read, and generated image data are input. Then, the paper document computerizing system server 13 discriminates application specific information from the input image data, and divides the image data in application units based on the discriminating result. Then the paper document computerizing system server 13, for each of divided image data, generates attribute data containing the application specific information, and transfers the divided image data and the attribute data to an archive server 14. <P>COPYRIGHT: (C)2010,JPO&INPIT

Description

  The present invention relates to a technique capable of dividing image data such as a paper document for each application unit.

  In recent years, by introducing a system for digitizing paper documents, collation check errors have been reduced and processing efficiency has been improved.

  For example, Patent Document 1 discloses a reimbursement expense reimbursement system that can execute all processes from data input by a reimbursement applicant to settlement, accounting process, and farm banking process in paperless in the reimbursement process of individual reimbursement. . The payment application information entered by the payment application is transferred to the server, and if a receipt is required, the system automatically determines when the application is entered, automatically assigns the slip number, and prints out a dedicated mount. The applicant attaches a receipt to the dedicated mount, obtains approval from the supervisor (imprint), and submits it to the accounting staff. The account manager is described in detail the flow of sending electronic approval data from the client terminal to the server and changing the receipt data to the approval status.

JP 2002-279146 A

  However, the replacement expense settlement system disclosed in Patent Document 1 has the following problems. That is, it is not possible to appropriately manage batch management of multiple images and appropriate renumbering of scanned images on an application basis. Batch management of multiple images per application is appropriate management when a voucher is pasted and submitted on multiple mounts in one application, or when mounts corresponding to multiple applications are scanned at once. . In addition, due to reasons such as incorrect voucher pasting, the case where the mount of the same application number (same slip number) is scanned a plurality of times is not considered.

  In order to digitize an image on a paper document, scan processing is performed, but numbering is performed to determine the processing order. Conventionally, this numbering is performed by a scanner or a multifunction peripheral. In an application system that performs image processing after scan processing, image processing such as OCR is performed in the order in which the scanner or multifunction peripheral is numbered. However, in the numbering process performed by a conventional scanner or multi-function peripheral, numbering is performed in units of one sheet or in units of one series scanned continuously.

  In general, a paper document describing the application contents may be a single paper sheet or a plurality of paper sheets for each application. Furthermore, when performing the scanning process, there are cases where the applicant himself / herself scans his / her own application documents, and there are cases where, for example, a general clerk scans a plurality of applications at once. Therefore, it was necessary to realize a mechanism capable of scanning with one application unit or multiple application units. However, conventional numbering with scanners and multifunction devices can only handle numbering in units of one sheet or one series of units scanned continuously, making it impossible to grasp the processing order for each application unit. .

  Also, for example, when an applicant scans multiple mounts at once for multiple applications, and the wrong mount is pasted on the voucher after scanning, the voucher is removed and pasted on the correct mount again. It will be rescanned with. In such cases, the same application number. Although there are a plurality of images associated with (slip number), it is necessary to determine that an image scanned later is “correct” and an image scanned earlier is “false”.

  Furthermore, even when scanning is performed without using ADF (automatic paper feeding) and the same series scan is pasted again on the correct mount and rescanned, the same application number (slip number) is detected and the correct judgment is detected. Need to do. In order to make such a determination correctly, it is necessary to accurately grasp the scanning order. However, the above Patent Document 1 does not disclose any specific processing in such a case.

  Further, in a system in which a plurality of input devices and a server that executes image processing are connected via a network, when scanning using a plurality of input devices, it is more difficult to accurately grasp the scan order.

  Therefore, the object of the present invention is to correctly grasp the processing order scanned for each application unit, regardless of what unit is scanned at one time, or even if multiple scans are executed in the same application. There is to be able to do it.

An information processing apparatus according to the present invention refers to a first external device that stores application information including application specifying information for specifying an application and saved image data associated with the application specifying information from the first external device. An information processing apparatus configured to be communicable with a second external device that can be stored, and a sheet that includes application specifying information and a sheet that does not include application specifying information stored in the first external device in order Input means for inputting the read and generated image data, identification means for identifying the application specifying information included in the paper, and image data input by the input means based on the identification result by the identification means Dividing means for dividing the application unit, attribute data generating means for generating attribute data including corresponding application specifying information for each of the image data divided by the dividing means, Transferring the image data divided by the dividing means to the second external device as the stored image data, and transferring the attribute data generated by the attribute data generating means to the second external device; It is characterized by having.
An information processing system according to the present invention includes a first information processing apparatus that sequentially reads a sheet that includes application specifying information for specifying an application and a sheet that does not include application specifying information, and inputs the generated image data; A recording device that records image data transferred from the first information processing device, and second information that stores application information including the application specifying information and that can refer to the image data recorded in the recording device An information processing system including a processing device, wherein the first information processing device applies an image data based on an identification unit that identifies the application specifying information included in the paper and an identification result by the identification unit A dividing unit that divides into units, an attribute data generating unit that generates attribute data including corresponding application specifying information for each of the image data divided by the dividing unit, and the division Transfer means for transferring the image data divided by stages and the attribute data generated by the attribute data generation means to the recording apparatus, and the recording apparatus receives the image data transferred by the transfer means. A recording unit for recording, and a transmission unit for transmitting link information indicating a recording location of image data in the recording unit to the second information processing apparatus. When link information corresponding to specific information is received from the recording device, past link information corresponding to the same application specific information is overwritten with new link information and stored.
The control method of the information processing apparatus of the present invention includes a first external device that stores application information including application specifying information for specifying an application, and stored image data associated with the application specifying information in the first external device. A method for controlling an information processing apparatus configured to be communicable with a second external apparatus that is stored so as to be referable from the apparatus, the sheet including the application specifying information stored in the first external apparatus and the application specifying information Based on the input step of inputting the generated image data, the identification step of identifying the application specifying information from the image data input by the input step, and the identification result of the identification step A dividing step of dividing the image data input in the input step into application units, and for each image data divided in the dividing step, An attribute data generation step for generating attribute data including the application specifying information, and the image data divided by the division step is transferred to the second external device as the stored image data, and the attribute data generation step And a transfer step of transferring the generated attribute data to the second external device.
The control program of the present invention can refer to the first external device that stores application information including application specifying information for specifying an application and stored image data associated with the application specifying information from the first external device. A control program for an information processing device configured to be communicable with a second external device stored in the paper, the paper including the application specifying information and the paper not including the application specifying information stored in the first external device Are sequentially read and input the generated image data, an identification step for identifying application specifying information from the image data input by the input step, and the image based on the identification result by the identification step A division step of dividing the data into application units, and an attribute including corresponding application identification information for each image data divided by the division step Causing the computer to execute an attribute data generation step for generating data, and a transfer step for transferring the image data divided by the division step and the attribute data generated by the attribute data generation step to an external device. Features.

  In the present invention, the image data is divided into application units based on the application specifying information, and transferred together with attribute information including the corresponding application specifying information. Therefore, according to the present invention, it is possible to correctly grasp the scanning processing order for each application unit, regardless of the unit in which the paper document is scanned at a time.

  DESCRIPTION OF EXEMPLARY EMBODIMENTS Hereinafter, preferred embodiments to which the invention is applied will be described in detail with reference to the accompanying drawings.

  FIG. 1 is a diagram showing a configuration of a paper document digitization system according to an embodiment of the present invention. As shown in FIG. 1, the paper document digitization system according to this embodiment includes a workflow server 10, an archive server 14, an ERP (Integrated Core Business Package) server 15, a paper document digitization system server 13, a client PC 19, and a scanner 12. And the multi-function device 11. The paper document digitizing system server 13 has a configuration as an application example of the information processing apparatus and the first information processing apparatus of the present invention. Further, the paper document digitization system according to the present embodiment has a configuration as an application example of the information processing system of the present invention. The workflow server 10 is a configuration serving as an application example of the second information processing apparatus and the first external apparatus of the present invention. Further, the archive server 10 is configured as an application example of the second external device of the present invention.

  The workflow server 10 and the printer 16 are connected so as to communicate with each other. The multifunction machine 11 is communicably connected to the paper document digitizing system server 13, and the scanner 12 is communicably connected to the paper document digitizing system server 13 via the client PC 19. The archive server 14 is communicably connected to the workflow server 10, the paper document digitizing system server 13, and the ERP server 15. In the present embodiment, the scanner 12 is connected to the paper document digitizing system server 13 via the client PC 19. However, it is also possible to directly connect the scanner 12 to the paper document digitizing system server 13 on the assumption that software for executing the scan function unit 31 shown in FIG.

  The paper document electronic system shown in FIG. 1 has a configuration that shows an example until it gets tired, and it goes without saying that there are various configuration examples depending on the application and purpose. For example, in FIG. 1, one scanner 12 and one multifunction device 11 are depicted, but the present invention is not limited to this, and a plurality of each may be configured to be communicable with the paper document digitizing system server 13.

  The workflow server 10 is a server used by an applicant or an approver who performs a workflow operation. Document management for registering application number or slip number, application classification, application amount, applicant's employee code, applicant's organization code, and application date in the external storage device (eg, hard disk) of the workflow server 10 An information table 101 is stored.

The printer 16 prints the mount 17 in response to a print instruction from the workflow server 10.
The scanner 12 and the multifunction machine 11 are devices for scanning the mount 18 with the voucher attached and inputting image data of the mount 18 with the voucher attached. In the following description, the mount 18 with the voucher attached is referred to as a paper document. Further, the paper document in the present embodiment has a configuration as an application example of the paper of the present invention.

  The paper document digitizing system server 13 performs OCR processing on the image data of the paper document input from the scanner 12 or the multifunction peripheral 11 and transfers the attribute file and image file obtained by the OCR processing to the archive server 14. The archive server 14 stores the attribute file and the image file in association with each other as a voucher image. The voucher image stored in the archive server 14 can be referred to from the workflow server 10 and the ERP server 15. The voucher image referred to here is a configuration that is an application example of the stored image data of the present invention.

  Next, the hardware configuration of the workflow server 10, the multifunction machine 11, the scanner 12, the paper document digitizing system server 13, the archive server 14, the ERP server 15, and the client PC 19 will be described with reference to FIG. FIG. 2 is a diagram illustrating a hardware configuration of an information processing apparatus applicable to each of the above-described apparatuses.

  The CPU 201 comprehensively controls each device and controller connected to the system bus 204. Further, the ROM 202 or the external memory 211 is necessary for realizing a BIOS (Basic Input / Output System) or an operating system program (hereinafter referred to as OS) that is a control program of the CPU 201 and a function executed by each server or each PC. Various programs to be described later are stored. The RAM 203 functions as a main memory, work area, and the like for the CPU 201. The CPU 201 implements various operations by loading a program necessary for execution of processing into the RAM 203 and executing the program.

  An input controller (input C) 205 controls input from a pointing device such as a keyboard 209 or a mouse (not shown). A video controller (VC) 206 controls display on a display device such as a CRT display (CRT) 210. The display device may be a liquid crystal display as well as a CRT. These are used by the administrator as needed. The present invention is not directly related. The memory controller (MC) 207 is connected via an adapter to a hard disk (HD), flexible disk, or PCMCIA card slot for storing boot programs, browser software, various applications, font data, user files, editing files, various data, and the like. The access to the external memory 211 such as a compact flash (registered trademark) memory is controlled. A communication I / F controller (communication I / FC) 208 is connected to and communicates with an external device via a network, and executes communication control processing in the network. For example, Internet communication using TCP / IP is possible. Note that the CPU 201 enables display on the CRT 210 by executing outline font rasterization processing on a display information area in the RAM 203, for example. In addition, the CPU 201 enables a user instruction with a mouse cursor (not shown) on the CRT 210.

  The program of each device for realizing the present embodiment is recorded in the external memory 211 and is executed by the CPU 201 by being loaded into the RAM 202 as necessary. Furthermore, definition files and various information tables used by the program are also stored in the external memory 211.

  Next, functional configurations of the paper document digitizing system server 13 and the client PC 19 will be described. FIG. 3 is a diagram showing a functional configuration of the paper document digitizing system server 13 and the client PC 19.

  As described above, data can be transmitted and received between the scanner 12 and the multifunction peripheral 11 and the paper document digitizing system server 13. For the image data of the paper document scanned from the scanner 12 and the multifunction machine 11, an image file and an attribute file are generated via various functions in the paper document digitizing system server 13 and transferred to the archive server 14. Specific processing will be described below.

  First, the operation when the paper document 18 is scanned by the scanner 12 will be described. When the scanning process of the paper document 18 is performed by the scanner 12, the scan function unit 31 of the client PC 19 creates a subfolder for each scan unit. Then, the scan function unit 31 includes the TIF file, End. A txt file is created and transmitted to the paper document digitization system server 13.

  The distribution function unit 32 of the paper document electronic system server 13 distributes subsequent processing for the transmitted TIF file in consideration of load distribution of the paper document electronic system server 13.

  Subsequently, the image processing function unit 33 of the paper document digitizing system server 13 performs OCR processing of the barcode included in the TIF file and image division processing of the TIF file, and creates a PDF file.

  Subsequently, the transfer function unit 34 of the paper document digitizing system server 13 creates an attribute file for the archive server 14 and transfers the created attribute file and the PDF file to the archive server 14.

  Next, an operation when the multi-function peripheral 11 scans the paper document 18 will be described. When the multifunction device 11 scans the paper document 18, the multifunction device 11 creates a PDF file for each scan and transmits it to the paper document digitizing system server 13.

  The distribution function unit 32 of the paper document computerization system server 13 distributes subsequent processing for the received PDF file in consideration of load distribution of the paper document computerization system server 13.

  Subsequently, the image processing function unit 33 of the paper document digitizing system server 13 converts the PDF file into a TIF file, performs OCR processing of the barcode included in the TIF file and image division processing of the TIF file, and the PDF file Create

  Subsequently, the transfer function unit 34 of the paper document digitizing system server 13 creates an attribute file for the archive server 14 and transfers the created attribute file and the PDF file to the archive server 14.

  When an error occurs in the processing in the distribution function unit 32, the image processing function unit 33, and the transfer function unit 34, a log indicating the error history is transferred to the log storage folder in the external device and stored.

  Next, a basic processing flow of the paper document digitization system according to the present embodiment will be described. FIG. 4 is a flowchart showing the basic processing flow of the paper document digitization system according to this embodiment. Steps S401, S402, and S409 in FIG. 4 are processes executed under the control of the CPU 201 of the workflow server 10. 4 are processes executed under the control of the CPU 201 of the paper document digitizing system server 13. Also, steps S407 to S408 in FIG. 4 are processes executed under the control of the CPU 201 of the archive server 14.

  When the applicant performs an application operation on the workflow server 10, the workflow server 10 determines whether or not a mount on which a voucher is to be attached is required in accordance with the operation (step S401). If it is determined that the mount is necessary, the workflow server 10 performs the printing process of the mount 17 (step S402). After printing the mount 17 or when it is determined in step S401 that the mount is not necessary, the process is terminated.

  Next, the applicant manually attaches the voucher to the printed mount 17 manually. The voucher to be affixed must match the contents and amount of the application.

  The scanner 12 or the multifunction device 11 scans the paper document 18 (the mount 17 with the voucher attached), and generates image data of the paper document (step S403). As described above, the scanning process can be performed from the two systems of the scanner 12 and the multifunction machine 11. The process of inputting the scanned image data by the paper document digitizing system server 13 is an example of the input unit of the present invention.

  When a paper document is scanned by the scanner 12, the scan function unit 31 of the client 19 transmits an End.txt file to the paper document digitizing system server 13 for confirming that the scan processing of one series of paper document is completed. To do. On the other hand, when the multifunction device 11 scans a paper document, the multifunction device 11 transmits image data of the scanned paper document to the paper document digitizing system server 13 as a PDF file. The scanning process may be performed for each application unit, but a plurality of applications can be performed together.

  Subsequently, the distribution function unit 32 of the paper document digitizing system server 13 performs distribution processing in consideration of load distribution of the paper document digitizing system server 13 (step S404). Specifically, the image processing queue data stored in the external storage device included in the image processing function unit 33 is referred to. As a result, when a predetermined number or more of image data has not been processed, the distribution function unit 32 receives the TIF file and End.txt file received from the client PC 19 on another image processing server (not shown), or the multifunction machine 11. The PDF file received from is transferred.

Subsequently, in step S405, the image processing unit 33 performs OCR processing on the barcode of the scanned TIF file or PDF file in the order of date and time created in the paper document digitizing system server 13. The PDF file is converted into a TIF file and then subjected to OCR processing. The OCR-processed TIF file is subjected to image division processing for each application unit, and numbered in the order in which the TIF files divided into application units are scanned.
Details of step S405 will be further described with reference to the flowchart shown in FIG.

  Subsequently, the transfer function unit 34 transfers the numbered PDF file and the attribute file created for archiving to the archive server 14 (step S406). At this time, the PDF file and the attribute file are collected and transferred to the archive server 14 for each folder created for each application, and the server processing time is assigned to the folder name. Delay folder numbers and perform folder name numbering.

  The archive server 14 takes in and stores the PDF file and attribute file transferred from the paper document digitizing system server 13 in a predetermined folder (step S407).

  The archive server 14 transfers link information including an application number and a URL indicating a link destination (recording location) to the workflow server 10 or the like so that the stored PDF file and attribute file can be referred to from the workflow server 10 or the like ( Step S408). The information indicating the storage location may be a path name instead of a URL. Further, in consideration of security, the link information may be key information for referring to another table, and the URL and path name may be stored in the other table.

  The workflow server 10 refers to the document management information table 101 using the application number included in the link information transferred from the archive server 14 as a key, and updates the corresponding record by overwriting.

  FIG. 5 is a flowchart showing details of the image processing in step S405, which is executed by the paper document digitizing system server 13. The image processing in step S405 is performed by transferring the transferred TIF file and End. Processing is executed in order of date and time when the txt file or PDF file was created in the image folder of the paper document digitizing system server 13.

  First, when the TIF file is transferred, the paper document digitizing system server 13 performs OCR processing on the barcode of the TIF file (step S501). When the PDF file is transferred, the PDF file is converted into a TIF file, and the barcode of the converted TIF file is subjected to OCR processing (step S501). In the OCR process, the application number (slip number) included in the barcode is digitized. It is of course possible to further include the applicant's employee code, organization code, and application date in the bar code, and to digitize them. Step S501 is an example of processing of the identification unit of the present invention.

  Subsequently, based on the result of the OCR process, the paper document digitization system server 13 performs an image division process for each application unit of the TIF file (step S502). In the determination of one application unit, one application is determined from a mount having a barcode to a mount immediately before the next mount having the barcode. The file name of the divided TIF file is “scan date / time + scanner name + branch number”. Step S502 is an example of processing of the dividing means of the present invention.

  Subsequently, the paper document digitization system server 13 checks whether all bar codes are read correctly for the TIF file divided for each application unit (step S503).

  Subsequently, as a result of checking in step S503, the paper document digitizing system server 13 determines whether or not the barcode is correctly read from the target TIF file (step S504).

  If the barcode is not read correctly, the paper document digitizing system server 13 stores the TIF file in the error folder (step S505).

  On the other hand, when the barcode is correctly read, the paper document digitizing system server 13 converts the TIF file into a PDF file (step S506). At this time, the file name of the PDF file is “OCR processing result + scan date / time (including time in minutes and seconds) + scanner name + branch number”. Scan date / time + scanner name + branch number inherits the file name in step S502.

  Subsequently, the paper document digitizing system server 13 moves the converted PDF file to the transfer target folder (step S507).

  FIG. 6 is a diagram for explaining a case where a paper document for three applications is divided into one application unit. FIG. 6 illustrates a case where scanning processing is performed in the order of paper documents 1-1, 1-2, 2-1, 3-1. Here, the paper documents 1-1 and 1-2 are paper documents for one application, the paper document 2-1 is a paper document for one application, and the paper document 3-1 is for one application. It is a paper document. When the scanning process is performed in the order of the paper documents 1-1, 1-2, 2-1, 3-1, the paper document 1-1 with the barcode is immediately before the paper document 2-1 with the next barcode. It is determined that the paper document 1-2 is one application. In the subsequent scanning process, since the barcode exists continuously with the paper document 2-1 and the paper document 3-1, each of the paper documents 2-1 and 3-1 is determined as one application. Therefore, in the example of FIG. 6, the paper document 1-1 and the paper document 1-2 are divided as one application TIF file, and the file name is “OCR processing result + scan date + scanner name + branch 1.tif. Is given. Further, the paper document 2-1 is divided as a TIF file for one application, and “OCR processing result + scan date + scanner name + branch number 2.tif” is given as a file name. Further, the paper document 3-1 is divided as a TIF file for one application, and “OCR processing result + scan date + scanner name + branch number 3.tif” is given as a file name.

  As a modification of the processing shown in FIG. 5, a TIF file is scanned in units of one series in the order of the scan time of the paper document in a plurality of input devices (in the example of FIG. 1, the multifunction machine 11 and the scanner 12). A method of performing the OCR process is also possible. In this case, in step S501, the order of OCR processing is determined after the scan time (for example, in hours, minutes, and seconds) at each input device. In step S506, the TIF file is sorted by application unit according to the scan time (for example, hour, minute, second), and then converted to a PDF file. By performing such processing, even when there are a plurality of input devices, or even when there are a plurality of input devices and a paper document having the same application number is scanned with a different input device, the scan time is earlier or later. A PDF file conversion process is executed. Accordingly, when a plurality of paper documents are scanned with the same application number, it is possible to reliably update the link information of the PDF file scanned earlier with the link information of the PDF file scanned later.

  FIG. 7 is a flowchart showing details of the transfer processing in step S406, which is executed by the paper document digitizing system server 13. The transfer process in step S406 is executed in the order of the creation date and time of the PDF file in the transfer target folder.

  First, the paper document digitization system server 13 creates an attribute file for the archive server 14 based on the OCR processing result in step S501 (step S601). Step S601 is an example of processing of attribute data generation means of the present invention.

  Subsequently, the paper document digitization system server 13 creates a folder for each application unit (step S602). Here, a folder is created with the creation date and time delayed by one second for each folder.

  Subsequently, the paper document digitizing system server 13 stores the PDF file and the attribute file in association with each other in the folder created for each application unit (step S603).

  Subsequently, the paper document digitization system server 13 transfers the PDF file and attribute file stored in step S603 to the archive server 14 together with the folder created in step S602 (step S604). Step S604 is an example of processing of the transfer means of the present invention.

  FIG. 8 is a flowchart showing details of the process of importing and storing the PDF file and attribute file in a predetermined folder in step S407, which is executed by the archive server 14. In this process, the PDF file is always stored additionally due to the characteristics of the archive server 14. That is, when the PDF file that is scanned and generated first is archived, and then the corrected paper document is scanned and the PDF file is generated, both of them are stored in the archive server 14.

  First, the archive server 14 stores a PDF file based on the attribute file (step S701). Step S701 is an example of processing of the recording means of the present invention.

  Subsequently, the archive server 14 creates link information for the workflow server 10 based on the attribute file and the storage destination of the PDF file in the archive server 14 (step S702).

  FIG. 9 is a flowchart showing details of the link information transfer process in step S408, which is executed by the archive server 14.

  The archive server 14 transfers the link information created in step S702 to the workflow server 10 (step S703). Step S703 is an example of processing of the transmission means of the present invention.

  Between the archive server 14 and the workflow server 10, only one latest PDF file is always linked for the same application number. The premise is that there is only one latest PDF file (data scanned last) for the same application number. That is, when a PDF file that is scanned and generated first is archived in the archive server 14, the PDF file is linked between the archive server 14 and the workflow server 10. Thereafter, a paper document corrected with the same application number is scanned, and when the generated PDF file is archived by the archive server 14, the PDF file generated later is linked between the archive server 14 and the workflow server 10. .

  FIG. 10 is a flowchart showing details of the link information fetch process in step S409, which is executed by the workflow server 10.

  The workflow server 10 refers to the document management information table 101 using the application number of the link information transferred from the archive server 14 as a key (step S704).

  Subsequently, the workflow server 10 overwrites and updates the link information of the record of the corresponding application number on the document management information table (step S705).

  FIG. 11 is a diagram for explaining the update status of link information for the same application number. As shown in FIG. 11A, when link information is updated for the application number “100001” for the first time, in the link information registration column of the record corresponding to the application number “100001”, here, HYPERLINK “http: // 00001_001 .html "http: //00001_001.html is registered. Next, when the link information is updated for the application number “100001” once linked as described above, in the link information registration field corresponding to the application number “100001” as shown in FIG. The previous HYPERLINK "http: //00001_001.html" http: //00001_001.html is overwritten and updated to a new HYPERLINK "http: //00001_002.html" http: //00001_002.html.

  FIG. 12 is a flowchart showing the flow of the process shown in step S405 of FIG. 4 in another embodiment. Note that steps S801 to S806 in FIG. 12 are the same processes as steps S501 to S506 in FIG. This image processing is executed in the order of scan processing.

  The paper document digitizing system server 13 determines whether or not there are a plurality of TIF files including the barcode indicating the same application number as a result of reading the barcode of the TIF file generated from the paper document scanned in the same series. Determination is made (step S807).

  When there are a plurality of TIF files including a barcode indicating the same application number, the paper document digitization system server 13 includes the file name of the last branch number among the PDF files converted from the corresponding TIF file. Except for the PDF file, it is excluded from the transfer target (step S808).

  Subsequently, the paper document digitizing system server 13 moves only the transfer target PDF file to the transfer target folder (step S809). In this way, a method in which files that do not need to be transferred to the archive server 14 are omitted in advance may be used.

  In the above-described embodiment, a barcode is printed on the mount and the application number is recognized by OCR processing. However, in step S402 in FIG. 4, a mount including the RF-ID (IC tag) may be output, and at that time, the application number, the employee code of the applicant, and the application date may be written in the RF-ID. . In this case, the multifunction machine 11 and the scanner 12 include RF-ID reading means (reader). In the OCR process in step S501, not the barcode recognition process but the voucher pasting frame process (the process of recognizing the voucher pasting frame to determine the orientation of the mount and returning it to the correct orientation if it is upside down). Do. The multi-function device 11 and the scanner 12 determine paper having a voucher attachment frame and RF-ID as a mount with RF-ID, and determine the other as a paper document for voucher attachment other than the above-described mount.

  On the other hand, if it is determined as a mount with RF-ID, in step S502 of FIG. 5, the TIF file is divided into application units using the application number read from the RF-ID in step S501. Further, in step S807, both application number duplication determination and RF-ID serial number duplication determination can be performed. Alternatively, it is possible to determine whether the application number is duplicated using only the serial number of the RF-ID.

  By using the RF-ID serial number for duplication determination in this way, the applicant's actions that confuse paper document digitization processing, such as copying a mount with a barcode and reading a plurality of paper documents Can be prevented in advance. Further, by using the RF-ID, management of unsent vouchers (management that a voucher has not been sent to the accounting department) can also be executed with fewer man-hours than when a barcode is read.

  As described above, according to the present embodiment, even if scanning processing is performed in units of multiple applications, the numbering can be performed in the scanning order for each application unit, so the processing is inherited and executed. It becomes possible.

  By maintaining this order, even if a plurality of applications are scanned at a time, it is possible to correctly divide them into application units, and it is always possible to link them as correct data if they are scanned later. Accordingly, it is possible to cope with operation mistakes such as double scanning.

  Although the embodiment has been described in detail above, the present invention can take an embodiment as a system, apparatus, method, program, storage medium, or the like. Specifically, the present invention may be applied to a system composed of a plurality of devices, or may be applied to an apparatus composed of a single device.

  Each means and each step constituting the embodiment of the present invention described above can be realized by operating a program stored in a RAM, a ROM, or the like of a computer. This program and a computer-readable recording medium recording the program are included in the present invention.

  Further, the present invention can be implemented as, for example, a system, apparatus, method, program, or recording medium, and may be applied to an apparatus composed of a single device.

  The present invention supplies a software program for realizing the functions of the above-described embodiments directly or remotely to a system or apparatus. In addition, this includes a case where the system or the computer of the apparatus is also achieved by reading and executing the supplied program code.

  Accordingly, since the functions of the present invention are implemented by computer, the program code installed in the computer also implements the present invention. In other words, the present invention includes a computer program itself for realizing the functional processing of the present invention. In that case, as long as it has the function of a program, it may be in the form of object code, a program executed by an interpreter, script data supplied to the OS, or the like.

  Further, the functions of the above-described embodiments are realized by the computer executing the read program. Furthermore, based on the instructions of the program, an OS or the like running on the computer performs part or all of the actual processing, and the functions of the above-described embodiments can be realized by the processing.

  As another method, a program read from a recording medium is first written in a memory provided in a function expansion board inserted into the computer or a function expansion unit connected to the computer. Then, based on the instructions of the program, the CPU or the like provided in the function expansion board or function expansion unit performs part or all of the actual processing, and the functions of the above-described embodiments are also realized by the processing.

It is a figure which shows the structure of the paper document digitization system which concerns on embodiment of this invention. It is a figure which shows the hardware constitutions of information processing apparatus. It is a figure which shows the function structure of a paper document digitization system server and client PC. It is a flowchart which shows the flow of a basic process of the paper document digitization system which concerns on embodiment of this invention. It is a flowchart which shows the detail of the image processing of step S405 performed by the paper document digitization system server. It is a figure for demonstrating the case where the paper document for three applications is divided | segmented into 1 application unit in the process of FIG. It is a flowchart which shows the detail of the transfer process of step S406 performed with a paper document digitization system server. It is a flowchart which shows the detail of taking in to the predetermined folder of the PDF file and attribute file of step S407, and a storage process which are performed in an archive server. It is a flowchart which shows the detail of the transfer process of the link information of step S408 performed in an archive server. It is a flowchart which shows the detail of the link information taking-in process of step S409 performed in a workflow server. It is a figure for demonstrating the update status of the link information about the same application number. It is a flowchart which shows the flow of the process shown to FIG.4 S405 in other embodiment. It is a figure for demonstrating the case where the paper document for three applications is divided | segmented into 1 application unit in the process of FIG.

Explanation of symbols

DESCRIPTION OF SYMBOLS 10 Workflow server 11 Multifunction machine 12 Scanner 13 Paper document digitization server 14 Archive server 15 ERP server 16 Printer 17 Mount 18 Paper document 19 Client PC
101 Document Management Information Table 31 Scan Function Unit 32 Distribution Function Unit 33 Image Processing Function Unit 34 Transfer Function Unit

Claims (9)

A first external device that stores application information including application specifying information for specifying an application, and a second external device that stores stored image data associated with the application specifying information so that the first external device can be referred to An information processing device configured to be communicable with a device,
An input unit that sequentially reads a sheet including the application specifying information and a sheet not including the application specifying information stored in the first external device and inputs the generated image data;
Identification means for identifying the application specifying information included in the paper;
A dividing unit that divides the image data input by the input unit into application units based on the identification result by the identifying unit;
Attribute data generating means for generating attribute data including corresponding application specifying information for each image data divided by the dividing means;
Transfer means for transferring the image data divided by the dividing means to the second external device as the stored image data, and transferring attribute data generated by the attribute data generating means to the second external device; An information processing apparatus comprising:   The said identification means identifies the said application specific information from the image data input by the said input means, or identifies the said application specific information from the IC tag contained in the said paper. Information processing device.   The information processing apparatus according to claim 1, wherein the application specifying information is an application number that can specify an application or a voucher number that can specify a voucher corresponding to the application. From a first information processing apparatus that sequentially reads a sheet including application specifying information for specifying an application and a sheet not including application specifying information and inputs the generated image data; An information processing system comprising: a recording device that records image data to be transferred; and a second information processing device that stores application information including the application specifying information and that can refer to the image data recorded in the recording device Because
The first information processing apparatus includes:
Identification means for identifying the application specifying information included in the paper;
A dividing unit that divides image data into application units based on an identification result by the identifying unit;
Attribute data generating means for generating attribute data including corresponding application specifying information for each image data divided by the dividing means;
Transfer means for transferring the image data divided by the dividing means and the attribute data generated by the attribute data generating means to the recording device;
The recording device comprises:
Recording means for recording the image data transferred by the transfer means;
Transmission means for transmitting link information indicating the recording location of the image data in the recording means to the second information processing apparatus;
The second information processing apparatus
When link information corresponding to the same application specifying information is received from the recording device, past link information corresponding to the same application specifying information is overwritten with new link information and stored. .   5. The information processing system according to claim 4, wherein the identifying unit identifies the application specifying information from input image data, or identifies the application specifying information from an IC tag included in the paper. . A first external device that stores application information including application specifying information for specifying an application, and a second external device that stores stored image data associated with the application specifying information so that the first external device can be referred to An information processing apparatus control method configured to be communicable with an apparatus,
An input step of sequentially reading a sheet including the application specifying information and a sheet not including the application specifying information stored in the first external device and inputting the generated image data;
An identification step for identifying application specific information from the image data input in the input step;
A dividing step of dividing the image data input by the input step into application units based on the identification result by the identifying step;
For each piece of image data divided by the dividing step, an attribute data generating step for generating attribute data including corresponding application specifying information;
A transfer step of transferring the image data divided by the dividing step to the second external device as the stored image data and transferring the attribute data generated by the attribute data generating step to the second external device; A method for controlling an information processing apparatus, comprising:   The information processing apparatus according to claim 6, wherein the identifying step identifies the application specifying information from input image data, or identifies the application specifying information from an IC tag included in the paper. Control method. A first external device that stores application information including application specifying information for specifying an application, and a second external device that stores stored image data associated with the application specifying information so that the first external device can be referred to A control program for an information processing device configured to be communicable with a device,
An input step of sequentially reading a sheet including the application specifying information and a sheet not including the application specifying information stored in the first external device and inputting the generated image data;
An identification step for identifying application specific information from the image data input in the input step;
A dividing step of dividing the image data into application units based on the identification result of the identifying step;
For each piece of image data divided by the dividing step, an attribute data generating step for generating attribute data including corresponding application specifying information;
A control program for causing a computer to execute a transfer step of transferring image data divided by the dividing step and attribute data generated by the attribute data generating step to an external device.   The control program according to claim 8, wherein the identifying step identifies the application specifying information from input image data, or identifies the application specifying information from an IC tag included in the paper.

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