JP2006252379A - Business form electronic file preparation method and preparation system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To considerably improve work efficiency by automating numbering and image reading regarding medical bills monthly produced in large quantities from a medical institution. <P>SOLUTION: A bundle of business forms of one batch A portion in which single forms 1a, 1b, 1c, etc. each formed of one sheet, and multiple forms 2a, 2b, 2c, etc. each with a plurality of sheets bound, are stacked in a mixed state, is sequentially read and made into an electronic file. Substitution cards K1, K2, K3, etc. substituting for the multiple forms 2a, 2b, 2c, etc. by that number are prepared, and these substitution cards K1, K2, K3, etc. are sequentially inserted between the single forms 1a, 1b, 1c, etc. to replace the multiple forms 2a, 2b, 2c, etc. In this state, a total form image scanner 11 reads the single forms and substitution cards in the stacked order, gives numbers and acquires single form images and substitute card images. The single form images and multiple form images which are the recognition result of an OCR are recorded in an electronic medium such as a CD-R 16 by an electronic medium preparation part 15 to prepare the electronic file. <P>COPYRIGHT: (C)2006,JPO&NCIPI

Description

  The present invention relates to a method and a system for creating an electronic file of a form that is generated in a large amount every month, such as a medical remuneration statement (receipt), particularly in a medical institution.

  In medical institutions such as hospitals and clinics, a monthly remuneration statement slip called a receipt is generated every month, in which the amount of medical care requested for a treatment patient (claim points) is described. In general, the receipt is sent from the medical institution that is the invoice to the medical insurance fee payment fund (hereinafter referred to as the agency) of the social insurance agency outside the organization that is the invoice destination, where administrative procedures such as summing up the points are performed and They are sorted and sent to insurance unions (separated from agency agencies, hereinafter referred to as delivery destinations). In that case, in the agency, the contents sorted for each delivery destination are numbered (numbered) manually, and the description is captured as an image. The image is read by an optical character recognition device (OCR) and the contents are converted into a data code. When requested by the customer, the image is delivered in a compact electronic filing form such as a CD-R. ing.

  However, since the reception process in the agency agency so far generates an enormous amount every month, the following improvement is desired for the process. That is, the receipt generates not only a single sheet of a single document but also a large number of multiple sheets in which a plurality of documents are bound together.

  These single sheets and multiple sheets are provided by being bundled in an overlapping state in order, and when capturing as an image, it is necessary to observe the order and number them. Here, in the case of a single sheet, batch processing can be performed by a scanner having a sheet feeder or the like. However, it is necessary to spread and read a double form as described above by hand, and cannot be processed by a scanner having a general sheet feeder or the like.

  Therefore, when performing numbering in the order of processing, if only single sheets are bundled, numbering can be automated in order from the top, but automation is not possible if single sheets and multiple sheets are bundled together. . For this reason, it is necessary to rely on numbering by a large number of manual operations, which increases the labor cost.

  In this way, in the case of a form such as a receipt, only one single sheet and a plurality of multiple sheets are generated in a mixed manner. Since each image of a single form and multiple forms is read and converted into data while attaching, a heavy burden is imposed on the work due to the presence of multiple forms.

  In view of the above problems, the object of the present invention is to automate numbering and image reading even for a bundle of single and multiple forms, such as a receipt generated monthly from a medical institution. Therefore, it is to provide a form electronic file creation method and creation system that can greatly improve the efficiency of conventional manual work.

  In order to achieve the above object, a form electronic file creation method according to the present invention is a form bundle in which a single sheet consisting of a single sheet and a multiple sheet formed by binding a plurality of sheets are mixed. In order to read in a stacking order and convert it into an electronic file, a substitute card for substituting those double slips for the number of double slips is prepared, and the replacement cards are replaced with the double slips by replacing them in the stacking order. Then, the single-cut image and the substitute card are read in an overlapping order by the all-cut image input means and assigned with numbers, and the single-cut image and the substitute card image are acquired, and the single-cut image and the substitute card image are optically recognized. After that, the multiple slip image input means reads the multiple slips corresponding to the substitute card image of the substitute card in numerical order to obtain a multiple slip image, and optically converts the double slip image to the character Characterized in that creating an electronic file recognition result identified with the recognition result of the single-cut sheet image.

  Further, the electronic document file creation system according to the present invention electronically reads a bundle of forms in which a single sheet consisting of a single sheet and a multiple sheet formed by binding a plurality of sheets are mixed and stacked. A file is to be filed, and a substitute card for substituting the multiple votes for the number of the multiple votes is replaced in the stacking order between the single sheets, and the form bundle in a state of being replaced with the multiple votes is read and assigned a number. Transfer from the all-slip image management unit, the all-slip image input unit that acquires the single-slice image and the substitute card image, the all-slip image management unit that manages the single-slice image and the substitute card image received from the all-slip image input unit A character recognition device that optically reads the single-cut image and the substitute card image by reading characters, and the copy card corresponding to the substitute card image based on a recognition result of the character recognition device. Loading characterized by comprising a double form an image input unit for acquiring multiple votes image.

  According to the present invention, it is possible to automate numbering and image reading by replacing a single card with a substitute card that should be called a dummy (simulation) and replacing it with a single card, thereby greatly reducing work efficiency. Is done.

  Embodiments of a form electronic file creation method and creation system according to the present invention will be described below in detail with reference to the drawings.

<Configuration of Example 1>
First, as shown in FIG. 1, the receipt as a specific example of the form referred to in the present invention is a single sheet 1 consisting of only one sheet, and a plurality of sheets are bound together by a stopper such as gluing or clip fastening. This occurs when two compound votes 2 are mixed. In the agency that receives such a bundle of receipts from a medical institution monthly, the single-cut 1 and double-cut 2 are mixed and bundled according to the delivery destination and batch processed. The following shows a process of numbering and digitizing in order of stacking in a state in which single-cut 1 and double-cut 2 are mixed in such batch processing.

  FIG. 2 is a functional block diagram illustrating the configuration of the creation system according to the first embodiment. The agency has a host device such as a host computer (PC) 10 through which an operator operates to input various information. A certain multi-cut image scanner 12 is connected to each other.

  As shown in FIG. 1, the all-sheet image scanner 11 includes single-cut sheets 1a, 1b, 1c,... And substitute cards K1, K2, K3,. From the state in which the stacked receipt bundles are set, vote numbers (numbering) are assigned to the single sheets and substitute cards in the overlapping order, and at the same time, the image is automatically read and input. The substitute cards K1, K2, K3,... Are preferably the same size as the cut sheet 1 from the viewpoint of preventing jamming and the like. The substitute card can be made of paper or an appropriate material. Also, the substitute card is given a “mark” such as a sheet ID or “engraved K letter” so that it can be clearly determined that the card is a substitute card at the time of reading input. The following description will be made by referring to a collective name including a single card and a substitute card as all votes.

  The multi-cut image scanner 12 is a manual reading and input device of a so-called “foot pedal type” which is different in model from the above-described continuous-read all-cut image scanner 11. Images are sequentially read from the double slips 2 corresponding to the numbers of the cards K1, K2, K3. In the double slip image scanner 12, the reading of the double slip 2, which is formed by binding a plurality of sheets, is manually read one by one.

Specifically, the worker reads a desired page of the double slip by manually fixing the desired page of the double slip image scanner 12 to a predetermined reading position, and depressing the foot pedal to read the image.
That is, when the host PC 10 issues an operation instruction to start image acquisition by the double-sheet image scanner 12, the host PC numbers the substitute cards among all the votes that have already been read to the form image management server 13. Request a list of Thereafter, the vote number assigned to the substitute card K having the first number is displayed on the display unit of the host PC. When a worker reads a double form by the above-described operation, it is acquired as an image having a number associated with the form number so that it can be seen which substitute card is a double form image. For example, assuming that the number of the multiple sheets to be read first is 3, if the vote number of the first substitute card is 005, "005-01", "005-02" and "005" A vote number is given as “−03”.

  When the operator presses the “next button” provided in the double-sheet image scanner 12 at the stage where the reading input of one double-sheet 2 is completed in this way, the double-sheet image scanner 12 corresponding to the substitute card K of the next number is displayed. The number of the vote 2 is displayed, and the worker starts reading and inputting the double vote 2 of that number, and thereafter repeats the same operation.

  Further, it has a management server 13 which is a form image management unit referred to in the present invention for bidirectionally transmitting and receiving information to and from the host PC 10, and a single form image input by the all form image scanner 11 and the multiple form image scanner 12. Receipt images of 1 and 2 votes are received and managed. Further, it has an optical character recognition device 14 connected to the management server 13, and optically reads and recognizes each of the receipt images of the single form 1 and the double form 2 transferred from the management server 13, Image information in which the character recognition result and the vote number are collected is returned to the management server 13. In addition, the electronic media creation unit 15 connected to the management server 13 receives the receipt images of the single form 1 and the double form 2 returned from the character recognition device 14 to the management server 13 from the management server 13 and receives the CD. It is created by recording on an electronic medium 16 such as -R, and the original single-sheet 1 and double-sheet 2 receipts made of paper are converted into electronic files. These devices are connected to each other by, for example, a LAN.

  FIG. 3 is a functional block diagram schematically showing the configuration of the management server 13. The CPU 17 that executes the control, the ROM 18 that stores and stores the receipt images of the single-cut 1 and double-cut 2 each time are read. It has a RAM 19, a program unit 20, and the like, and includes a substitute card reading unit 21 connected to each other. As will be described later, the substitute card reading unit 21 reads one substitute card K replaced with the double vote 2 by the all vote image scanner 11, and substitutes the substitute card K for the original form of the double vote 2 based on the image data. It has the function to judge that.

<Operation of Example 1>
Next, the electronic file creation method of the first embodiment having the above configuration will be described with reference to the operation flowchart of FIG.
As shown in FIG. 1, the receipt bundle in which the single sheet 1 and the double sheet 2 brought in from the medical institution to the agency is mixed for each delivery destination as, for example, one batch amount. Regarding such a batch of A batch of receipts, information such as the total number of single sheets 1 and double sheets 2 is specified on the cover of the bundle. The following pre-processing is performed manually in order to digitize and batch electronically process the batch A receipt bundle. From the state in which the single sheets 1a, 1b, 1c,... And the multiple sheets 2a, 2b, 2c,. The replacement cards K1, K2, K3,... To be substituted for 2b, 2c,. With the above preparation, the receipt bundle of one batch A is a mixture of the single sheets 1a, 1b, 1c... And the substitute cards K1, K2, K3.

  First, in FIG. 4, the worker displays on the host PC 10 a list of batches of the recipients notified by the medical institution with different delivery destinations, and for the batch bundle of batch A, the total number of batches A from the batch list. Such information is acquired (step: S1). The worker inputs to designate batch A (step: S2), and a batch designation signal is notified from the host PC 10 to the all vote image scanner 11. Receipt bundle of batch A amount is set in the all-shot image scanner 11, and when the operation is turned on, the cut sheets 1a, 1b, 1c... And the substitute cards K1, K2, K3. , For example, “001”, “002”, “003”... For the cut sheets 1a, 1b, 1c..., And “005” for the substitute cards K1, K2, K3. ”,“ 006 ”,..., And simultaneously acquire each image (step: S3).

  In step S4, when image acquisition of all the slips of the single slips 1a, 1b, 1c... And the substitute cards K1, K2, K3... Is completed (Yes), these all slip images are transferred from the all slip image scanner 11 via the host PC 10. It is transmitted to the management server 13 (step: S5). However, the all vote image scanner 11 may be a system that transmits all vote images directly to the management server 13. In this way, when the management server 13 receives all the vote images, it transfers them to the character recognition device 14. The character recognizing device 14 optically reads the images of the single sheets 1a, 1b, 1c,... And the images of the substitute cards K1, K2, K3, etc. to determine whether each image is a single sheet or a substitute card. Recognize (step: S6). The number of each image and the recognition result are returned as a set to the management server 13 again (step: S7).

  When the management server 13 receives the number of each image and the recognition result from the character recognition device 14, the images of the substitute cards K1, K2, K3,... Are dummy (simulated) of the double votes 2a, 2b, 2c,. That is, the substitute card reading unit 21 determines (step: S8). For example, a character mark such as “K” can be given to a part of the substitute cards K1, K2, K3,. Via the host PC 10, the management server 13 sends an instruction to the double-cut image scanner 12 to read the actual double-sheets 2a, 2b, 2c,. In this case, if the actual numbers of the multiple votes 2a, 2b, 2c,... Substituted by the substitute cards K1, K2, K3,... Are “005”, “006”, “009”,. Each of the double slips 2a, 2b, 2c,... Corresponding to the number is input by the double slip image scanner 12 (step: S9).

  The actual numbers of the multiple forms 2a, 2b, 2c,... And the images read by the double form image scanner 12 are sent to the management server 13 and transferred from the management server 13 to the character recognition device 14. In step S6, the character recognition device 14 optically reads the characters and recognizes the numbers and images of the multiple votes 2a, 2b, 2c,... And returns the recognition results of the numbers and images to the management server 13 in step S7. Is done.

  When the above processing is completed, the management server 13 converts the receipt bundles of 1 batch A for each of the numbers and images of the single sheets 1a, 1b, 1c... And the multiple sheets 2a, 2b, 2c. It will be managed by. One batch A of the received bundle image data is sent to the electronic medium creating unit 15. When requested by the delivery destination, the electronic medium creation unit 15 records and creates a receipt corresponding to one batch A on the electronic medium 16 such as a CD-R (step: S10), and delivers it as an electronic file.

  In the embodiment, a description has been given of a configuration in which both the all-sheet image scanner 11 and the double-sheet image scanner 12 are connected to one host PC 10, but each of the all-sheet image scanner 11 and the double-sheet image scanner 12 has two host PCs. You may make it connect to. As a result, when a plurality of bundles in which single sheets and multiple sheets are mixed are processed, single-sheet and double-sheet reading processing can be performed in parallel.

  The present invention is not limited to the configurations and operations according to the above-described embodiments, and various combinations and modifications are possible as long as they satisfy the gist.

The perspective view which shows the form prepared by replacing a double slip with a substitute card by the receipt bundle of 1 batch quantity in the form electronic file creation method of Example 1 by this invention. 1 is a functional block diagram illustrating a form electronic file creation system configuration according to a first embodiment of the present invention. FIG. 3 is a functional block diagram illustrating a configuration of a form image management server according to the first embodiment. 2 is an operation flowchart of the first embodiment.

Explanation of symbols

1a, 1b ... Receipt of single form 2a, 2b ... Receipt of double form 10 Host PC
11 All vote image scanner (all vote image input part)
12 Double slip image scanner (double slip image input section)
13 Form image management server (Form image management section)
14 character recognition device 15 electronic medium creation unit 16 CD-R (electronic medium)
21 Substitute card interpretation section

Claims (8)

A form electronic file creation method for reading a bundle of sheets in which a single sheet composed of a single sheet and a plurality of sheets combined into a single sheet are overlapped in order and converted into an electronic file,
From the state in which a substitute card for substituting the multiple votes for the number of the multiple votes is prepared, and the substitute cards are replaced with the multiple votes by replacing them in the overlapping order between the single votes, The substitute cards are read in the overlapping order, numbered, and a single-cut image and a substitute card image are obtained. After the single-cut image and the substitute card image are optically recognized, the substitute image is input by the double-cut image input means. Reading the multiple slips corresponding to the card substitute card image in numerical order, obtaining the multiple slip images, and creating an electronic file of the recognition results obtained by optically recognizing the multiple slip images together with the recognition results of the single slip images A form electronic file creation method characterized by:   2. The form electronic file creation method according to claim 1, wherein when a form bundle composed of the single form and the double form is one batch, an electronic file of one batch is created.   3. The form electronic file creation method according to claim 1, wherein the electronic file is recorded on a CD-R of an electronic medium.   4. The form electronic file creation method according to claim 1, wherein the single form and the double form are medical fee remuneration specifications (receipt). A form electronic file creation system that reads a stack of sheets in which a single sheet consisting of a single sheet and a plurality of sheets that are combined into a single sheet are overlapped in order and converted into an electronic file,
A substitute card that substitutes for the number of duplicates is replaced in the stacking order between the single sheets, the number of the form bundles that are replaced with the multiple forms is read and assigned numbers, and the single-cut image and the substitute card image All vote image input part to obtain
An all-vote image management unit for managing the single-cut image and the substitute card image received from the all-vote image input unit;
A character recognition device that optically reads and recognizes the single-cut image and the substitute card image transferred from the all-vote image management unit;
A multiple slip image input unit that acquires the multiple slip image by reading the multiple slip corresponding to the substitute card image based on the recognition result of the character recognition device;
A form electronic file creation system characterized by comprising:   6. The form electronic file creation system according to claim 5, wherein the all vote image management unit includes a substitute card reading unit that determines that the substitute card image corresponds to the duplicate form.   The single-cut image received from the full-cut image input unit and the double-cut image received from the double-cut image input unit are combined as one batch in the full-cut image management unit, and the single-cut amount of the single-cut image and the single-cut image 7. The form electronic file creation system according to claim 5 or 6, further comprising an electronic medium creation unit that receives a multi-form image from the all-form image management unit and records it on an electronic medium.   8. The form electronic file creation system according to claim 5, wherein the single form and the double form are medical remuneration specifications (receipt).

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