JP2005275941A - Summary mail - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide two-way communication of an E-mail in real-time by receiving the summary of the desired E-mail from a place of visit. <P>SOLUTION: The newly received E-mail is transferred and divided by word units at a transfer destination. Then a summary mail is generated based on the meaning of each word. The summary mails are classified by category, based on the meaning of the words included in the summary mail, so that setting is performed to receive only the desired category. Consequently, the summary mail or the whole mail are received in response to business or in some cases together with the E-mail address of a transmission source, so that return is directly transmitted to a transmitting person. <P>COPYRIGHT: (C)2006,JPO&NCIPI

Description

  The present invention relates to a system and method for summarizing and transferring electronic mail to a mobile terminal.

  In the information era in recent years, communication by e-mail using a telecommunication line is indispensable, and has spread in various environments such as business and home. Focusing on the business field in particular, depending on the type of job, employees may not be resident in the company, and when they are out, they cannot receive e-mail from customers in real time.

  On the other hand, a mobile terminal can be used as a communication means by electronic mail using a telecommunication line. Although e-mail from a mobile terminal can be easily handled even when away from home, it is very convenient, but the amount of information that can be sent and received is limited, and it is not easy to input information. Therefore, Patent Document 1 is disclosed as a method for compensating for the disadvantages.

  Patent Document 1 discloses a method for transferring an electronic mail to a mobile phone terminal via a telecommunication network. The method includes a step of extracting sentence information from an e-mail and a step of summarizing the e-mail with a predetermined number of characters by combining a part of the extracted sentence and transferring the summary e-mail to a predetermined mobile phone terminal. Is.

  In the method of acquiring the summary sentence, each keyword is weighted by a score, a total score is calculated for each sentence, and a sentence with the lowest score is removed to obtain a summary sentence.

JP 2001-282640 A

  However, with this method, all summarized emails need to be forwarded. If a large number of emails are forwarded, it is necessary to check even those that are not urgent. Will receive until. This not only increases the data communication fee, but also increases the data reception time.

  Further, Patent Document 1 discloses only a method for transferring a summary sentence from an e-mail sender to a mobile phone terminal. For example, in an environment where a telephone cannot be used, the caller directly from the mobile phone terminal is disclosed. It may be better to reply to.

  The present invention classifies summarized e-mails according to the contents, and selects only the contents of the desired e-mail so as to save the amount of data and time received, and the sender of the e-mail It is an object of the present invention to improve the convenience of communication by providing bidirectional communication so that an e-mail can be sent directly to the mail.

According to a further preferred embodiment of the present invention, the telecommunication system of the present invention comprises:
A mail server that receives the forwarded e-mail along with the sender's address information; and
A summary module for summarizing the forwarded email;
Storage means for storing the forwarded email and the summarized email;
Means for classifying the summarized email according to content;
A means of creating a list of emails by category;
In response to a request from a terminal, means for determining an e-mail that is allowed to be accessed and a summarized e-mail from the address information of the terminal and the address information of the e-mail destination;
In response to a request from the terminal, a reply email is sent directly to the source so that only the summarized emails in the list or the emails that are allowed access are sent to the sender. Means for transmitting to the terminal together with address information of the sender;
including.

  A series of functions using the communication system configuration of the present invention will be outlined. For example, when an e-mail is sent to a user who is out, the copy is transferred to another mail server having a mail transmission / reception function. The transferred e-mail is saved, and then, for example, a sentence of the e-mail is divided into words and a summary sentence is created by a well-known technique. Further, each word of the summary sentence is referred to using a database of words registered for each preset category, and the summary sentence is classified into each category according to the meaning of the included word to create the category list. Further, for example, if a mobile terminal such as a mobile phone terminal is notified that a new e-mail has been received, and the user is invited to view the e-mail, the user can set the required category and sender information set in advance. You can check only the urgency of the email by displaying only. Depending on the urgency, it is possible to request browsing of the summary mail, and depending on the case, it is possible to request browsing of the full text of the e-mail to determine the response for each business. Each e-mail that can be browsed in response to a request is assigned the address ID of the sender, and can be sent directly from the mobile terminal to the sender. With the series of functions as described above, it has been improved that the user cannot select a summary mail that the user receives based on his / her preference, and contributes to saving of data communication charges and download time. In addition, a series of functions makes it possible to respond directly to the sender by e-mail, and to ensure the bidirectionality of the communication means.

According to a further preferred embodiment of the present invention, the telecommunication system of the present invention comprises:
In response to a request from the terminal, it further includes means for referring to an authentication database to determine whether or not to give access authentication.

  For example, in order to protect information from access by other mobile terminals, for example, granting access to the summary mail by giving a user ID and password or using information specific to the mobile terminal Can do. In particular, a complicated login operation is not required by recognizing information unique to a mobile terminal, for example, a telephone number as ID information.

According to a preferred embodiment of the present invention, the telecommunication method of the present invention comprises:
Receiving the forwarded e-mail with source address information and destination address information;
Storing the received email and source address information;
Summarizing the content of the stored email and storing the summarized email;
Categorizing the summarized emails according to content;
Creating a list of emails by category,
In response to a request from a terminal, a process of determining an email that is allowed to be accessed and a summary email from the address information of the terminal and the address information of the destination of the email;
In response to a request from the terminal, a reply email is sent directly to the source so that only the summarized emails in the list or the emails that are allowed access are sent to the sender. Sending to the terminal together with the address information of the source;
including.

According to a further preferred embodiment of the present invention, the telecommunication method of the present invention comprises:
In response to a request from the terminal, the method further includes a step of determining whether to authenticate access by referring to an authentication database.

By using the telecommunications method of the present invention, it becomes possible to transfer only desired mails to summary mails classified by category, which serves as a filtering function.
In addition, according to the method of the present invention, an e-mail is transmitted from the sender to the receiver, and then directly sent back from the receiver to the sender, thus enabling consistent real-time bi-directional communication of e-mail. , User convenience will be greatly improved.

  FIG. 1 is a general block diagram schematically showing a system 1 according to the present invention. FIG. 1 shows a group of external mail servers 5, a mail server 6 on the recipient side capable of electrical communication with the fixed terminal 3, a web server 2 capable of transferring summary emails, and a mobile terminal 4 of the recipient. Each is in an environment where two-way communication is possible through a telecommunication line such as the Internet.

  A flow of communication by a series of electronic mails when this system configuration is used will be described. The e-mail is transmitted from the external mail server group 5 to the mail server 6 on the recipient side where the destination address ID is registered. A predetermined transfer destination is set in advance in the mail server 6 on the receiver side, and the received electronic mail is copied and transferred to the mail transmission / reception module 7 included in the web server 2. The transferred e-mail is stored in a storage medium 12 called a mailbox, and a summary of the e-mail is created by the summarization module 8 described in detail below and stored together with predetermined category information classified according to the contents. It is stored in the medium 12. Next, the mail transmission / reception module 7 notifies the recipient's mobile terminal 4 of new mail. After receiving the notification, the recipient accesses the mail browsing module 10 of the web server 2 to confirm the category, and if necessary, issues a reception request from the mobile terminal 4 together with the sender information from the web server 2. Receive the required summary email. After confirming the contents, the receiver returns the e-mail directly to the sender by the reply function.

  FIG. 2 is a flowchart illustrating a process in which summary mail is classified for each category in the summary module in the web server 2. When a new email is confirmed in the mail transmission / reception module 7 of the web server 2, the summary module 8 starts analyzing each sentence of the new email. Each analyzed sentence is divided into word units and refers to a database in which words for each category are registered. Each category includes words that satisfy a predetermined condition, and examples include “stress time”, “emotion”, and “notification content”. More specifically, the details of the category of “squeeze time” indicate, for example, the urgency level to the recipient such as urgent, within two days until tomorrow, etc. The details of the category of “emotion” display emotions for recipients such as joy, anger, sadness, enjoyment, and discomfort. The details of the category of “notification content” display, for example, a content prompting the receiver to ask, such as a question, a request, an apology, an advertisement, and participation. The recipient selects a desired category in advance and registers it in the web server 2, and if the received email summary is included in the category, the category selected in response to the request of the recipient Is displayed as a one-word summary on the display screen of the mobile terminal 4, and if it is desired to confirm the contents of the summary, the summary mail is sent to the mobile terminal 4 of the recipient in response to the recipient request to the mail browsing module 10. Forwarded to

  In the following, a specific example will be described in which the recipient selects “emergency time” as the summary category, and the details of the summary category of the incoming email is “next day”.

  FIG. 3 shows a display screen on which the mobile terminal 4 has received a new email summary list from the web server 2. In FIG. 3a, two new mails are listed. The display contents are bibliographic items. From the top, the reception time in the first e-mail, the details of the summary category (urgent in this example), Fr) is the sender's display, and Sb) is the title display. Next, the second case is displayed in the same manner. If there is a limit on the number of characters, the title may be summarized. In this embodiment, to read the second case, “read a summary sentence” indicated by reference numeral 30 is selected. FIG. 3b shows, in order from the top, the bibliographic items and summary sentences in the second new mail transferred from the storage medium 12 (mailbox) of the web server by the selection. Further, in order to obtain detailed information, “read the original sentence” indicated by reference numeral 32 is selected to request the entire sentence. FIG. 3c displays the full text of the email transferred from the storage medium 12 (mailbox) of the web server 2 in response to the request.

  At this time, a reply function may be set so that the e-mail address ID of the sender can be received together with the summary mail received from the web server 2 and the reply can be made directly to the sender. As a result, it is possible to realize two-way communication capable of real-time communication.

  Further, in the authentication database 9 in FIG. 1, the e-mail ID registered in the mail server 6 of the transfer source is registered. The authentication module 11 transfers the ID and the ID registered in the authentication database 9 when the e-mail is transmitted from the external mail server 5 to the e-mail ID and transferred from the mail server 6 to the summary mail web server 2. It has a function of collating with the original electronic mail ID. As a result, the mail server 6 can be authenticated.

  Further, the receiver is given an electronic key such as an authentication key set in the management module. For example, when the receiver is out of the office, the electronic key is used to connect the receiver via the mobile terminal. The storage medium 12 (mailbox) in which the summary mail is stored can be accessed to check the mail. As another embodiment, authentication can be performed using a unique ID such as a telephone number of a mobile terminal. Further, it is obvious to those skilled in the art that necessary security measures can be taken as necessary.

FIG. 1 is a block diagram of the telecommunications system of the present invention. FIG. 2 is a flowchart for determining summary categories in the summary module. FIG. 3 illustrates a display screen of the mobile terminal that has acquired the summary mail category list.

Explanation of symbols

DESCRIPTION OF SYMBOLS 1 System of this invention 2 Summary mail web server 3 Fixed terminal 4 Mobile terminal 5 External mail server group 6 Forwarding mail server 7 Mail transmission / reception module 8 Summary module 9 Database for authentication 10 Mail browsing module 11 Authentication module 12 Storage device (storage medium) )

Claims (4)

A mail server that receives the forwarded e-mail along with the sender's address information; and
A summary module for summarizing the forwarded email;
Storage means for storing the forwarded email and the summarized email;
Means for classifying the summarized email according to content;
A means of creating a list of emails by category;
In response to a request from a terminal, means for determining an e-mail that is allowed to be accessed and a summarized e-mail from the address information of the terminal and the address information of the e-mail destination;
In response to a request from the terminal, a reply email is sent directly to the source so that only the summarized emails in the list or the emails that are allowed access are sent to the sender. Means for transmitting to the terminal together with address information of the sender;
Including telecommunication system.   A telecommunications system further comprising means for judging whether or not to provide access authentication with reference to an authentication database in response to a request from the terminal. Receiving the forwarded e-mail with source address information and destination address information;
Storing the received email and source address information;
Summarizing the content of the stored email and storing the summarized email;
Categorizing the summarized emails according to content;
Creating a list of emails by category,
In response to a request from a terminal, a process of determining an email that is allowed to be accessed and a summary email from the address information of the terminal and the address information of the destination of the email;
In response to a request from the terminal, a reply email is sent directly to the source so that only the summarized emails in the list or the emails that are allowed access are sent to the sender. Sending to the terminal together with the address information of the source;
A telecommunication method including:   A telecommunications method further comprising a step of determining whether to authenticate access with reference to an authentication database in response to a request from the terminal.

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