JP2003085354A - System and method for circulation of information - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a system and a method for circulation of information capable of performing circulation and approval processings without preparing a storage area for receiving information on circulation in each computer and without requiring dedicated software for the circulation and approval processings for each computer. SOLUTION: This information circulation system comprises a shared file storage part 18 for storing the circulation information, a progress state storage part 19, unsettled trays (a) to (d) provided in correspondence with local computers 1a to 1d and in which the indexes of the circulation information are written, and an operation display storage part 12 for storing the list display of the indexes written in the unsettled trays (a) to (d) and a circulation and approval operating display for displaying the contents of the circulation information corresponding to the indexes selected from among the list display which are transmitted to the local computers 1a to 1d.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an information circulation system and an information circulation method for circulating registered information to a recipient, and particularly to an information circulation for circulating registered information to a recipient through a network such as the Internet. System and information circulation method.

[0002]

2. Description of the Related Art Conventionally, a paper medium is generally used as a method of circulating circulation information such as various documents, tables, drawings, etc. within a company and giving instructions to relevant persons, or obtaining approval. With the spread of computer and network environments in recent years, a method of converting circulation information into electronic data and circulating and approving the information by a computer via a network has been put into practical use.

In the conventional circulation / approval method using a computer, the circulation information created by the computer of the transmission source is transmitted to each computer of the reception source via the network to circulate / approve the circulation information.

[0004]

However, in the prior art, since the circulation information is transmitted to each receiving computer via the network and the circulation / approval processing is performed for each computer, the circulation / approval is made to each computer. Dedicated software for processing is required, and it is necessary to prepare a storage area for receiving circulation information in each computer.To effectively use the storage area, delete the circulation information after the circulation / approval processing. There was a problem that it had to be.

The present invention has been made in view of the above problems, and it is an object of the present invention that each computer does not need to have a storage area for receiving circulation information.
The point is to provide an information circulation system and an information circulation method capable of performing circulation / approval processing without requiring dedicated software for circulation / approval processing on each computer.

[0006]

The present invention has the following constitution in order to solve the above problems. The gist of the invention according to claim 1 is an information circulation system for receiving circulation information input from a transmission source local computer via a network and circulating the received circulation information to a plurality of reception source local computers. Circulation information storage means for storing the circulation information, an undecided tray provided corresponding to each of the plurality of receiving source local computers, in which an index of the circulation information is written, and a list of the indexes written in the undecided tray List display screen transmitting means for transmitting a display screen to the receiving local computer, and a circulation for displaying the contents of the circulation information corresponding to the index selected from the list display screen on the receiving local computer. Circulation of sending the approval operation screen to the receiving local computer Acknowledgment tray management for deleting the index written in the undecided tray when the confirmation operation screen transmitting means and the confirmation button provided on the circulation / approval operation screen on the receiving local computer are clicked And an information circulation system characterized by comprising means. Further, the gist of the invention according to claim 2 is that a my folder is provided corresponding to the source local computer, to which a file stored in the source local computer is uploaded, and a file that is uploaded to the my folder. The circulation information includes a binding processing unit that binds a file to create a new file, and a circulation information input screen transmission unit that transmits a circulation information input screen for inputting the circulation information to the source local computer. 2. The information circulation system according to claim 1, wherein the input screen has a my folder selection area in which the new file bound by the binding processing means can be selected as an attached file of the circulation information. . A third aspect of the present invention is an information circulation method of receiving circulation information input from a source local computer via a network and circulating the received circulation information to a plurality of reception source local computers. , Storing the circulation information, writing an index of the circulation information in an undecided tray provided corresponding to each of the plurality of receiving source local computers, and storing the circulation information in the undecided tray in response to a request from the receiving source local computer. A circulation that transmits the written list display screen of the index to the receiving source local computer and displays the contents of the circulation information corresponding to the index selected from the list displaying screen on the receiving source local computer. Send the approval operation screen to the receiving local computer, When the confirmation button provided on the circulation and approval operation screen on the received source local computer is clicked, there is provided a data circulation method characterized by deleting the index written to the pending tray. A fourth aspect of the present invention is to store a file uploaded from the source local computer in a my folder provided corresponding to the source local computer,
In response to a request from the source local computer, the file stored in the my folder is bound to create a new file, which can be selected as an attachment file of the circulation information in response to a request from the source local computer. 4. The circulation information input screen in which the folder selection area is arranged is transmitted.
Exists in the information circulation method described. The gist of the invention according to claim 5 resides in a program for causing a computer to execute the information circulation method according to claim 3 or 4.

[0007]

BEST MODE FOR CARRYING OUT THE INVENTION Embodiments of the present invention will be described in detail below with reference to the drawings.

FIG. 1 is a block diagram showing a configuration of an embodiment of an information circulation system of the present invention, and FIG. 2 shows an example of a My Folder operation screen stored in the operation screen storage unit shown in FIG. 3 is a diagram showing an example of a new registration operation screen stored in the operation screen storage unit shown in FIG. 1, and FIG. 4 is an example of a workflow type selected in the workflow selection area shown in FIG. 5 is a diagram showing an example of a circulation / approval operation screen stored in the operation screen storage unit shown in FIG. 1, and FIG. 6 is stored in the progress situation storage unit shown in FIG. It is a figure which shows the example of the progress management table.

The information circulation system 10 of the present embodiment is
A local computer 1a managed by Mr. A, a local computer 1b managed by Mr. B, and a C via a network 2 such as the Internet.
Local computer 1c managed by Mr.
And a local computer 1d managed by Mr. D.

The information circulation system 10 includes a data transmission / reception unit 11 for transmitting / receiving various data to / from the local computers 1a to 1d, and an operation screen storage unit 12 for storing various operation screens provided to the local computers 1a to 1d.
And a My Folder storage unit 1 in which My Folders a to d, which are unique storage areas of Mr. A to Mr. D who are the members targeted by the information circulation system 10, are respectively stored.
3, a my folder management unit 14 that manages the My Folder storage unit 13, and a binding processing unit 15 that binds files stored in the My Folder storage unit 13
And an undecided tray a, which is a unique storage area for Mr. A to Mr. D
To-d tray storage unit 16 in which ~ d are stored, respectively
An undecided tray management unit 17 that manages the undecided tray storage unit 16, a shared file storage unit 18 that stores a shared file that is a common storage area for Mr. A to Mr. D, and a progress status management table are stored. A progress status storage unit 19
A shared file management unit 20 that manages the shared file 18 and the progress status storage unit 19 and a control unit 21 that controls the entire system.

The data transmission / reception unit 11 includes local computers 1a ...
Various data is transmitted / received to / from d. When the network 2 is the Internet, various data is transmitted and received between the data transmitting / receiving unit 11 which is a Web server and the Web browsers incorporated in the local computers 1a to 1d, and various data are transmitted / received by HTTP (HyperText). Tr
ansfer Protocol).

The operation screen storage unit 12 includes an initial screen 30, a my folder operation screen 40, a shared file list display screen 5
0, a new registration operation screen 60, an undecided file list display screen 70, a circulation / approval operation screen 80, a send-back reason input screen 90, and other various operation screens are stored. When the network 2 is the Internet, various operation screens are stored. Is HT
It is described in ML (HyperText Markup language).

As shown in FIG. 2, the initial screen 30 includes a my folder selection button 31 linked to the my folder operation screen 40, an undecided tray selection button 32 linked to the undecided file list display screen 70, and A shared file selection button 33 linked to the shared file list display screen 50.

As shown in FIG. 2, the My Folder operation screen 40 is stored in the My Folder list display area 41 in which a list of files uploaded to My Folders a to d is displayed and in the local computers 1a to 1d. An upload instruction area 42 for selecting a selected file and uploading to the my folders a to d, a directory instruction area 43 for operating the directories of the my folders a to d, and the files are uploaded to the my folders a to d. And a binding instruction area 44 for instructing binding of files.

In the upload instruction area 42, a file name input box 421 for inputting a file name stored in the local computers 1a to 1d and an upload execution button 422 for instructing execution of upload are arranged, and a directory instruction area 42 is provided. 43 includes a directory input box 431 for inputting a directory name,
A directory addition button 432 for instructing to add a directory, a change button 433 for instructing to change the directory name, and a delete button 4 for instructing to delete the directory.
34 is arranged, and in the bind instruction area 44, a bind target file display area 441 in which a bind target file is displayed, a file add button 442 for instructing to add a file to the bind target file display area 441, and a bind A file delete button 443 for instructing to delete a file from the target file display area 441
, A new file name input box 444 for inputting the file name of the file to be bound, and an execution button 445 for instructing execution of the binding.

As shown in FIG. 3, the shared file list display screen 50 displays information (hereinafter referred to as circulation information) registered in the shared file storage unit 18 and the progress status storage unit 19 for circulation or approval. Circulation / approval list display area 51 that displays a list of actions for information
And a new registration button 52 linked to the new registration operation screen 60.

The new registration operation screen 60 is displayed in My Folder a.
My folder selection area 61 to select files to be attached to circulation information from the list of files uploaded to ~ d, workflow selection box 62 to select workflow type, and deadline date to enter deadline date of action for circulation information An input box 63, a title input box 64 for inputting a title of circulation information, and a comment input box 65 for inputting a comment of circulation information
A recipient selection box 66 for selecting any one of predetermined recipient groups, a recipient arbitrary selection button 67 linked to a recipient arbitrary selection screen for arbitrarily selecting a recipient, and a new A registration button 68 for instructing registration of the circulation information input to the registration operation screen 60 in the shared file storage unit 18 and the progress situation storage unit 19.

As shown in FIG. 4, the workflow type defines a range of actions when the recipient circulates or approves the circulation information, and whether or not a comment is input at the time of circulation or approval. Inevitability, whether or not the attached file can be modified, and whether or not the circulation information can be sent back are defined.

As shown in FIG. 5, the undecided file list display screen 70 includes an individual circulation / approval list display area 71 in which an index of circulation information for each individual is displayed in a list.

As shown in FIG. 5, the circulation / approval operation screen 80 has an attachment file display area 81 in which a file attached to circulation information is displayed, a title display area 82 in which a title of circulation information is displayed, A comment display area 83 displaying a comment of circulation information, a workflow type display area 84 displaying a workflow type of circulation information, and a comment input button 85 linked to a comment input screen for inputting a comment for circulation information
And a confirmation button 86 for confirming and inputting circulation or approval of circulation information, and a return button 87 for instructing return of circulation information.

The send-back reason input screen 90 includes a send-back reason input box 91 for inputting a send-back reason, and a send-back confirmation button 92 for instructing to confirm the send-back after inputting the send-back reason.
Consists of.

The My Folder storage unit 13 stores the local computer 1 via the network 2 such as the Internet.
This is a storage means for storing files uploaded from a to d, and the storage area is divided into my folders a to d, which are storage areas unique to Mr. A to Mr. D, respectively.
That is, the local computers that can be uploaded to the my folders a to d are limited to the local computers 1a to 1d by passwords or the like.

The my-folder management section 14 manages the uploading of files to the my-folders a to d of the my-folder storage section 13 based on the instruction from the control section 21, and the files are uploaded to the my-folders a to d. The binding processing unit 15 is instructed to bind the existing file.

The binding processing section 15 uses the my folders a ...
Bind processing is performed to convert the file uploaded to d to another file format. The binding process is performed in the order in which the files displayed in the binding target file display area 441 of the my folder operation screen 40 are displayed. As the file format before conversion (before binding), a document file created by a document creation software, a table file created by a table creation software, or CAD
A figure file created by a software such as PDF is considered, and the file format to be converted is PDF (Portable Document Forma).
File formats that cannot be modified, such as t), are considered.

The undecided tray storage unit 16 is a storage means for storing the undecided trays a to d, which are peculiar storage areas of Mr. A to Mr. D, and the local computers that can refer to the undecided trays a to d are It is restricted to the local computers 1a to 1d by a password or the like.

The pending tray management unit 17 writes the index of circulation information in the pending trays a to d of the pending tray storage unit 16 based on the instruction from the control unit 21.

The shared file storage unit 18 is a storage means for storing a shared file, which is a common storage area for Mr. A to Mr. D. Specifically, a file attached to the circulation information is stored as a shared file. It

The progress status storage unit 19 is a storage means for storing the progress status management table shown in FIG. 6, and the progress status management table is, as shown in FIG. 6, a "title" and a "registrant" of circulation information. , "Registration date", "Deadline date", "Workflow type", "Comment" entered during new registration,
Various information input at the time of new registration such as “attached file” indicating the address of the attached file stored in the shared file storage unit 18, “recipient”, and “elapsed status” indicating the status of action of the recipient, reception "Comment" entered during the action of the user, "send back" indicating the presence or absence of send back,
It is made up of progress information such as "reason for sending back" and "file modification" indicating the presence or absence of file modification.

The shared file management unit 20 stores the file attached to the circulation information in the shared file storage unit 18 based on the instruction from the control unit 21, and also stores the progress status management table for each registered circulation information. It is created and stored in the progress status storage unit 19.

The control unit 21 controls the data transmission / reception unit 11, the my folder management unit 14, the undecided tray management unit 17, and the shared file management unit 20 so that the local computers 1a to 1d can store the My Folder in the My Folder storage unit 13. Upload processing to a to d, binding processing of files stored in my folders a to d of my folder storage unit 13, new registration processing to newly register circulation information, simultaneous distribution of circulation information to recipients A delivery process and a route delivery process for sequentially delivering the circulation information to the recipient by designating a route are executed.

Next, the operation of the present embodiment will be described in detail with reference to FIGS. 7 and 8. FIG. 7 is an explanatory diagram for explaining the simultaneous distribution processing operation of the embodiment of the information circulation system of the present invention, and FIG. 8 shows the route designation distribution processing operation of the embodiment of the information circulation system of the present invention. It is an explanatory view for explaining.

First, the upload process from the local computers 1a to 1d to the my folders a to d of the my folder storage unit 13 will be described in detail.

When the information circulation system 10 is accessed from the local computer 1a via the network 2, the control unit 21 displays the initial screen 30 in the operation screen storage unit 12.
Read out from the computer and transmitted to the local computer 1a, and the initial screen 30 is displayed on the local computer 1a.

Initial screen 3 on the local computer 1a
When the 0 My Folder Select button 31 is clicked,
The control unit 21 displays the My Folder operation screen 40 linked to the My Folder selection button 31 in the operation screen storage unit 12.
Read out from the computer and transmitted to the local computer 1a, and the my folder operation screen 40 is displayed on the local computer 1a.

In the upload instruction area 42 of the My Folder operation screen 40, the file name input box 42
When the upload execution button is clicked in the state where the file name stored in the local computer 1a has been input in 1, the file specified in the file name input box 421 is passed through the network 2 to the information circulation system 10 Sent to the My Folder Manager 14
Uploads the received file to the my folder a of the my folder storage unit 13 based on the instruction of the control unit 21. The uploaded file is reflected in the my folder list display area 41. Further, when creating, changing or deleting a directory for organizing the files stored in the My Folder a, in the directory indication area 43 of the My Folder operation screen 40, enter the directory in the directory input box 431, By clicking one of the add directory button 432, the change button 433, or the delete button 434, the my folder management unit 14 creates, changes, or deletes the directory in the my folder a based on the instruction of the control unit 21. .

The upload process from the local computers 1b to 1d to the my folders b to d of the my folder storage unit 13 is similar to the upload process from the local computer 1a.

Next, the binding process of the files stored in the my folders a to d of the my folder storage unit 13 will be described in detail.

Initial screen 3 on the local computer 1a
When the 0 My Folder Select button 31 is clicked,
The control unit 21 displays the My Folder operation screen 40 linked to the My Folder selection button 31 in the operation screen storage unit 12.
Read out from the computer and transmitted to the local computer 1a, and the my folder operation screen 40 is displayed on the local computer 1a.

The files in the My Folder a are designated in the My Folder list display area 41 of the My Folder operation screen 40, and the file addition button 4 in the bind instruction area 44 is specified.
By clicking 42, the designated file is added to the binding target file display area 441. To delete a file from the bind target file display area 441, specify the file in the bind target file display area 441 and click the file delete button 443 in the bind instruction area 44.

Enter the new file name after the binding process in the new file name input box 444, and click the execute button 44.
By clicking 5, the file displayed in the binding target file display area 441 and the file name input in the new file name input box 444 are transmitted to the information circulation system 10 via the network 2 and the my folder management is performed. The unit 14 receives the received binding target file display area 44 based on the instruction from the control unit 21.
The file displayed in 1 is read from my folder a, and the binding processing unit 15 is instructed to bind the read file.

The binding processing unit 15 binds the file read by the my folder management unit 14, assigns the new file name input in the new file name input box 444 to the file newly created by the binding, and The folder management unit 14 writes the file newly created by the binding by the binding processing unit 15 in the my folder a. When a plurality of bind target files are designated (when a plurality of bind target files are displayed in the bind target file display area 441), the bind processing unit 15
When the processing for grouping into one file is performed and the files are grouped into one file, the order is from the top displayed in the binding target file display area 441. Further, the new file created by being bound is reflected in the my folder list display area 41.

The binding process of the files in the my folders b to d of the my folder storage unit 13 performed from the local computers 1b to 1d is the same as the binding process in the my folder a performed from the local computer 1a. .

Next, a new registration process for newly registering circulation information will be described in detail with reference to FIGS. 7 and 8.

Initial screen 3 on the local computer 1a
When the shared file selection button 33 of 0 is clicked,
The control unit 21 reads the shared file list display screen 50 linked to the shared file selection button 33 from the operation screen storage unit 12 and transmits it to the local computer 1a, and the shared file list display screen 50 is displayed on the local computer 1a. It Shared file list display screen 50
Then, it is possible to refer to the registered circulation information by designating the index displayed in the circulation / approval list display area 51.

When the new registration button 52 on the shared file list display screen 50 is clicked, the control unit 21 reads out the new registration operation screen 60 linked to the new registration button 52 from the operation screen storage unit 12 and reads the local computer. 1a, and the new registration operation screen 60 is displayed on the local computer 1a.

On the new registration operation screen 60, a file in my folder a is selected in the my folder selection area 61 (A1), a workflow type is selected in the workflow selection box 62 (A2), and a deadline input box 63 is selected.
Enter the due date with (A3), and enter the title box 64.
Enter the title with (A4) and enter the comment box 6
Enter the comment in 5 (A5), and select the recipient box 6
6 or the recipient is selected (A6) by the recipient arbitrary selection button 67 and the registration button 68 is clicked (A7), the information input and selected on the new registration operation screen 60 is used as circulation information in the network 2 Is transmitted to the information circulation system 10 via.

Information circulation system 10 which has received the circulation information
Then, the shared file management unit 20 creates a progress situation management table as shown in FIG. 6 based on the instruction of the control unit 21 and stores the progress situation management table in the progress situation storage unit 19, and the attached file as the shared file storage unit 18. To memorize.

Next, the batch distribution process for broadcasting the circulation information to the recipients will be described in detail with reference to FIG.

In the new registration process, when the workflow type is selected in the workflow selection box 62 (A
2) When the circulations 1 to 3 shown in FIG. 4 are selected as the workflow type, the pending tray management unit 17 receives the recipient selection box 66 or the recipient arbitrary selection button based on the instruction from the control unit 21. The index of the circulation information is written in the pending trays a to d of all the recipients selected by 67. When the registrant is Mr. A and the receivers are Mr. B, Mr. C, and Mr. D, the index of circulation information is written in the undecided trays b to d, and the "progress status" of all the recipients in the progress management table. “Waiting for confirmation” is written in the column.

The circulation information index includes the "title", "registrant", "deadline", and "date" of the circulation information, as shown in the individual circulation / approval list area 71 of the pending file list display screen 70 of FIG. Workflow type ”.

Mr. B selected by the recipient receives an undecided tray selection button 3 on the initial screen 30 on the local computer 1b.
When 2 is clicked, the control unit 21 causes the undecided file list display screen 7 linked to the undecided tray selection button 32.
0 is read from the operation screen storage unit 12 and transmitted to the local computer 1b, the undecided file list display screen 70 is displayed on the local computer 1b, and the circulation information index to be circulated on the undecided file list display screen 70 is selected and clicked. Then, the control unit 21 reads the circulation / approval operation screen 80 from the operation screen storage unit 12 and transmits it to the local computer 1b.
The circulation / approval operation screen 80 is displayed in b (B1). On the circulation / approval operation screen 80, the circulation information selected on the undecided file list display screen 70 is read from the progress information management table stored in the progress information storage unit 19 and reflected.

On the circulation / approval operation screen 80, the content of the attached file can be displayed by clicking the file displayed in the attached file display area 81 (B2), and the comment display area 83 can be registered. The comments of the recipients already circulated are displayed together with the comments of the recipients. When the circulations 1 to 3 are selected as the workflow type, the attached file cannot be modified as shown in FIG.

On the circulation / approval operation screen 80, when the comment is input after confirming the circulation information, the comment input button 85 is clicked, the comment is input on the comment input screen (B3), and the confirmation button 86 is clicked. Do (B
4). Note that, referring to FIG. 4, when the circulations 1 to 3 are selected as the workflow type, the return / return cannot be performed, and therefore the return / return button 87 is not displayed, and the circulation 1 is selected as the workflow type. Since it is mandatory to input a comment, the confirmation button 86 can be clicked only after the comment is input, and when the circulation type 3 is selected as the workflow type, no comment is input. Therefore, the comment input button 85 is not displayed.

When the confirmation button 86 is clicked, the pending tray management unit deletes the index written in the pending tray b of the confirmed circulation information based on the instruction of the control unit 21, and the shared file management unit. 20 writes the input comment in the “comment” column of Mr. B of the progress information management table stored in the progress status storage unit 19 and sets the “progress condition” column of Mr. B of the excess information management table. Change to "Completed (confirmation date and time)".

Mr. C and Mr. D selected by the recipients also confirm in the same manner as Mr. B. When the confirmation of all the recipients is completed, the circulation information is stored in the shared file storage unit 18 and the progress situation storage unit 19. It is saved and the simultaneous distribution processing operation is ended.

Progress status storage unit 19 during the simultaneous distribution processing operation
7 and referring to the circulation information stored in the shared file storage unit 18 (reference from the circulation / approval list display area 51 of the shared file list display screen 50), as shown in FIG. It is only possible for users to refer to it and other members can refer to it after the simultaneous distribution processing operation is completed. Further, the circulation information can be deleted only by the registrant during the simultaneous distribution processing operation or after the simultaneous distribution processing operation ends. Further, during the simultaneous distribution processing operation, the circulation / approval list display area 51 of the shared file list display screen 50 is displayed.
In the “Progress” column of, the (Confirmed recipients) / (Total recipients) is displayed based on the “Progress” in the progress management table. Circulation / approval list display area 51 of display screen 50
"End" is displayed in the "Progress" column of.

Next, the route designation distribution process for sequentially distributing the circulation information to the receiver by designating a route will be described in detail with reference to FIG.

In the new registration process, when the workflow type is selected in the workflow selection box 62 (A
2) When the approvals 1 and 2 shown in FIG. 4 are selected as the workflow type, the pending tray management unit 17 receives the recipient selection box 66 or the recipient arbitrary selection button based on the instruction from the control unit 21. The index of circulation information is written in the pending trays a to d of one of the recipients selected by 67. The registrant is Mr. A, and the recipients are Mr. B, Mr. C, and Mr. D.
If the order is Mr., the circulation information index is written in the undecided tray b, and “waiting for confirmation” is written in the “Progress” column of the recipient B in the progress management table, and the recipient is But in the "Progress" column of Mr. C and Mr. D,
"Undelivered" is written.

When the recipient's first selected Mr. B clicks the undecided tray selection button 32 on the initial screen 30 on the local computer 1b, the control section 21 lists the undecided files linked to the undecided tray selection button 32. The display screen 70 is read from the operation screen storage unit 12 and transmitted to the local computer 1b,
The undecided file list display screen 70 is displayed on the screen, and when the index of the circulation information to be approved is selected and clicked on the undecided file list display screen 70, the control unit 21
The approval operation screen 80 is read from the operation screen storage unit 12 and transmitted to the local computer 1b, and the circulation / approval operation screen 80 is displayed on the local computer 1b (B
1). On the circulation / approval operation screen 80, the circulation information selected on the undecided file list display screen 70 is read from the progress information management table stored in the progress information storage unit 19 and reflected.

On the circulation / approval operation screen 80, the content of the attached file can be displayed by clicking the file displayed in the attached file display area 81 (B2), and the comment display area 83 can be registered. The comments of the recipients already circulated are displayed together with the comments of the recipients. When Approval 1 is selected as the workflow type, as shown in FIG. 4, the attached file cannot be modified, so the attached file cannot be modified, and Approval 2 is set as the workflow type. If it is selected, the attached file can be modified, and the attached file can be modified (B5).
When the attached file is corrected by Mr. B, "correction" is written in the "file correction" column of the receiver B in the progress management table.

On the circulation / approval operation screen 80, when confirming circulation information and inputting a comment, click the comment input button 85 and input a comment on the comment input screen (B3) to approve circulation information. In that case, the confirmation button 86 is clicked (B4).

When the confirmation button 86 is clicked, the shared file management unit 20
The entered comment is written in the “comment” column of Mr. B of the progress information management table stored in the progress status storage unit 19, and the “progress condition” column of Mr. B of the progress information management table is set to “completed ( (Confirmed date / time) ”, and the pending tray management unit deletes the index written in the pending tray b of the confirmed circulation information. Further, the pending tray management unit 17 writes the index of circulation information in the pending tray c of Mr. C, who is selected to approve the recipient Mr. B next, based on the instruction of the control unit 21.

Similarly to Mr. B, Mr. C and Mr. D selected by the recipients also sequentially confirm, and when the confirmation of all the recipients is completed, the circulation information is stored in the shared file storage unit 18 and the progress status storage unit 19. (S1), and the route designation distribution processing operation ends.

Further, referring to FIG. 4, when the approval type 1 or 2 is selected as the workflow type, since the send back is possible, the send back button 87 is displayed, and by clicking the send back button 87, Circulation information can be sent back.

When the send-back button 87 is clicked on the local computer 1b (B6), the control unit 21 reads the send-back reason input screen 90 from the operation screen storage unit 12 and sends it to the local computer 1b, which then sends it to the local computer 1b. The send-back reason input screen 90 is displayed.
Send-back reason input screen 90 on the local computer 1b
After the reason for sending back is input in the reason box for sending back 91 (B7) and the send back confirmation button 92 is clicked (B8), the sending back is confirmed and the shared file management unit 20
On the basis of an instruction from the control unit 21,
“O” is written in the “Resend” column of Mr. B of the progress information management table stored in “”, and the reason for the return is written in the “Return reason” column of Mr. B of the progress information management table. The send-back reason input from the input box 91 is written, and circulation information including the send-back reason is stored in the shared file storage unit 18 and the progress status storage unit 19 (S
1, S2).

In addition, the unregistered tray a of the registrant Mr. A
, And the index of circulation information is written in the undecided trays c and d of Mr. C and Mr. D except Mr. B among the recipients. In the “workflow type” column of the index of circulation information written in the undecided trays a to d at the time of sending back,
"Send back" is displayed.

When Mr. A, Mr. C, and Mr. D click the index whose "Workflow type" column is "Send back", the control unit 21 reads the circulation / approval operation screen 80 from the operation screen storage unit 12, and the local Computer 1
Send to a, c, d respectively, and the local computer 1
The circulation / approval operation screen 80 is displayed in a, c, and d. In this case, the reason for sending back is displayed in the comment display area 83 of the circulation / approval operation screen 80, and “sending back” is displayed in the workflow type display area 84.

When the confirmation button 86 is clicked after confirming the reason for sending back displayed in the comment display area 83 of the circulation / approval operation screen 80, the indexes written in the undecided trays a, c and d are deleted and the route is designated. The distribution processing operation ends.

Reference to the circulation information stored in the progress status storage unit 19 and the shared file storage unit 18 during the route designation distribution processing operation (reference from the circulation / approval list display area 51 of the shared file list display screen 50) , As shown in FIG. 7, only registrants and selected recipients are allowed,
After completion of the routed distribution processing operation, it becomes possible for other members to refer, except for the case of sending back. Further, the circulation information can be deleted only by the registrant during the simultaneous distribution processing operation or after the end of the route designation distribution processing operation. Further, during the route designation distribution processing operation, “Progress” in the circulation / approval list display area 51 of the shared file list display screen 50.
In the column, (the number of confirmed recipients) / (the number of all recipients) is displayed based on the “progress status” of the progress status management table, and after the route designation distribution processing operation ends, the shared file list display screen 50 “End” is displayed in the “Progress” column of the circulation / approval list display area 51.

As described above, according to the present embodiment, the shared file storage unit 18 and the progress status storage unit 19 for storing the circulation information, and the undetermined trays a to peculiar to the members.
Since each of the local computers 1a has a configuration that allows the circulation and approval processing to be performed on the system,
It is not necessary to prepare a storage area for receiving circulation information in ~ d, and it is possible to perform the circulation / approval processing without requiring dedicated software for the circulation / approval processing in each local computer 1a ~ d. Play.

Further, according to the present embodiment, the member-specific my folders a to d to which files can be uploaded from the local computers 1 a to d and the binding processing unit 15 for binding the files in the my folders a to d.
By providing and, the local computers 1a to 1d
It is possible to unify the file formats of the files attached to the circulation information regardless of the software.

It should be noted that the present invention is not limited to the above embodiments, and it is apparent that the embodiments can be modified appropriately within the scope of the technical idea of the present invention. Further, the number, position, shape, etc. of the above-mentioned constituent members are not limited to those in the above-mentioned embodiment, and the number, position, shape, etc. suitable for carrying out the present invention can be adopted. In addition, in each figure, the same components are denoted by the same reference numerals.

[0073]

According to the information circulation system and the information circulation method of the present invention, a shared file storage unit and a progress status storage unit for storing circulation information and an undecided tray peculiar to members are provided so that the circulation / approval processing can be performed on the system. Since there is no need to prepare a storage area for receiving circulation information on each computer, there is no need for dedicated software for circulation and approval processing on each computer.
This has the effect of being able to perform approval processing.

Furthermore, the information circulation system and the information circulation method of the present invention are provided with a member-specific My Folder that can upload a file from the local computer and a binding processing unit that binds the files in the My Folder. An effect that the file formats of files attached to circulation information can be unified regardless of software.

[Brief description of drawings]

FIG. 1 is a block diagram showing a configuration of an embodiment of an information circulation system of the present invention.

2 is a diagram showing an example of a My Folder operation screen stored in an operation screen storage unit shown in FIG.

3 is a diagram showing an example of a new registration operation screen stored in an operation screen storage unit shown in FIG.

FIG. 4 is a diagram showing an example of workflow types selected in a workflow selection area shown in FIG.

5 is a diagram showing an example of a circulation / approval operation screen stored in an operation screen storage unit shown in FIG.

6 is a diagram showing an example of a progress status management table stored in a progress status storage unit shown in FIG.

FIG. 7 is an explanatory diagram for explaining the simultaneous distribution processing operation of the embodiment of the information circulation system of the present invention.

FIG. 8 is an explanatory diagram for explaining a route designation distribution processing operation of the embodiment of the information circulation system of the present invention.

[Explanation of symbols]

1a-d local computer 2 network 10 Information circulation system 11 Data transmitter / receiver 12 Operation screen storage 13 My folder storage 14 My Folder Management Department 15 Binding processing part 16 Pending tray storage 17 Pending tray management department 18 Shared file storage 19 Progress status storage 20 Shared File Management Department 21 Control unit 30 initial screen 40 My folder operation screen 50 Shared file list display screen 60 New registration operation screen 70 Undecided file list display screen 80 circulation / approval operation screen 90 Send back reason input screen

   ─────────────────────────────────────────────────── ─── Continued front page    (72) Inventor Yoko Asami             4-38-13 Honmachi, Nakano-ku, Tokyo Stock market             Company structure planning laboratory (72) Inventor Kenichi Ogawa             4-38-13 Honmachi, Nakano-ku, Tokyo Stock market             Company structure planning laboratory (72) Inventor Satoshi Aizawa             4-38-13 Honmachi, Nakano-ku, Tokyo Stock market             Company structure planning laboratory

Claims (5)

[Claims] 1. An information circulation system for receiving circulation information input from a source local computer via a network and circulating the received circulation information to a plurality of reception source local computers, wherein the circulation information is stored. Circulation information storage means, an undecided tray provided corresponding to each of the plurality of receiving source local computers, in which the index of the circulation information is written, and a list display screen of the index written in the undecided tray. A list display screen transmission means for transmitting to the original local computer, and a circulation / approval operation screen for displaying the contents of the circulation information corresponding to the index selected from the list display screen on the reception local computer. Circulation / approval operation screen to be sent to the receiving local computer And a pending tray management means for deleting the index written in the pending tray when the confirmation button provided on the circulation / approval operation screen on the receiving local computer is clicked. An information circulation system characterized by being equipped. 2. A my folder provided corresponding to the source local computer, to which a file stored in the source local computer is uploaded, and a new file created by binding the file uploaded to the my folder. The system includes: a binding processing unit that creates a file; and a circulation information input screen transmission unit that transmits a circulation information input screen for inputting the circulation information to the transmission source local computer. 2. The information circulation system according to claim 1, further comprising a my folder selection area in which the new file bound by the binding processing means can be selected as an attachment file of the circulation information. 3. An information circulation method for receiving circulation information input from a transmission source local computer via a network and circulating the received circulation information to a plurality of reception source local computers, wherein the circulation information is stored. Then, the index of the circulation information is written in an undecided tray provided respectively corresponding to the plurality of receiving source local computers, and a list of the indexes written in the undecided tray in response to a request from the receiving source local computer. The display screen is transmitted to the receiving local computer, and the circulation / approval operation screen for displaying the contents of the circulation information corresponding to the index selected from the list display screen on the receiving local computer is received. Send to the original local computer and receive the local If the confirmation button is provided on the circulation and approval operation screen on the computer is clicked, information circulation method characterized by deleting the index written in the pending tray. 4. A file uploaded from the source local computer is stored in a my folder provided corresponding to the source local computer, and stored in the my folder in response to a request from the source local computer. Create a new file by binding the file, and send a circulation information input screen in which a My Folder selection area that can be selected as an attachment file of the circulation information is arranged in response to a request from the source local computer. The information circulation method according to claim 3, wherein: 5. A program for causing a computer to execute the information circulation method according to claim 3.