CN104636880A - Method and system for project management process feedback and deviation analysis - Google Patents
Method and system for project management process feedback and deviation analysis Download PDFInfo
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Abstract
The invention relates to a method and a system for project management process feedback and deviation analysis. The method comprises the following steps of 1, progress plan planning; 2, progress feedback; 3, deviation analysis and display. The method and the system have the advantages that the progress feedback realizing quantitative and qualitative combination is realized, meanwhile, the integral progress feedback integrating the generated problem, the current actual progress and the future risk is realized, the progress and the weight of all subordinate tasks are integrally considered, high-level stage WBS (work breakdown structure) and project actual progress are formed through summarizing, the task and WBS actual progress and time plan are used for comparison, and a respective actual execution deviation is formed, and is directly displayed in a Gantt chart.
Description
[technical field]
The present invention relates to the method and system of a kind of project management progress feedback and variance analysis, belong to project management techniques field.
[background technology]
Create WBS (Work Breakdown Structure, work breakdown structure (WBS)) and project deliverable achievement and project work are resolved into less, to be easier to the ingredient managed process; WBS take deliverable achievement as the work hierarchical decomposition of guiding, its decompose to as if project team be the work realizing project objective, submit to required deliverable achievement to implement, the WBS level that often declines just means the more detailed definition of project work.WBS tissue also defined item object total size, represents the work of existing scope of project instructions defined.Gantt chart, is also gunter drawing, horizontal axis representing time, longitudinal axis expression activity (project, WBS), represents movable, and indicates movable beginning and Close Date, demonstrate movable expected duration with lateral road; The relative readability of gunter drawing, is usually used in reporting the developments to administration and supervision authorities.
Current, in project management method and system, general to adopt " start-planning-perform-control-ending " five large processes, and combine the thought that " plan-implement-check-take action " (PDCA) circulate and carry out project management control and Continual Improvement.In the implementation of the project scheduling, in time, the actual development of real feedback task and acquisition WBS, and contrast with the period planning of formulating in planning process, draw implementation deviation, this is one of key link of whole PDCA process, has great meaning for the management and control of project, improvement, optimization.
In the progress feedback used at present and analytical approach and system, otherwise the uncomplete content face of progress feedback, the one being only limitted to quantitative Percent Complete or being in progress in explanatory note qualitatively; Only reflect current actual development, to the problem produced in implementation and in the future may faced by risk be described, and detailed solutions of problem is in progress and state, the probability of risk, impact and preparedness plan, alleviation state of progress; Progress can only be fed back in task level, but need repetition manual feedback to be in progress in WBS, project level, when level is many, workload is large, loaded down with trivial details, time-consuming, complicated operation, and because be manual feedback, be not easy to keep subordinate's task and higher level WBS, the synchronism of development of projects and consistance; Only can reflect present actual development, but in Gantt chart, the deviation between actual development and plan can not be shown in visual mode, showing current schedules is intuitively shift to an earlier date or fall behind, how many, backward how many in advance, to facilitate project administrator to carry out management and control, improvement, optimization to project, and finally reach project objective.
[summary of the invention]
The object of the invention is to: for defect and the deficiency of prior art, the method and system that a kind of project management is in progress feedback and variance analysis are provided, can not only quantitatively feed back with the qualitative progress combined, combine the problem produced simultaneously, current actual development, the project of future risk is comprehensively in progress feedback, consider progress and the weight of all subordinates task, gather and form the WBS of high-level and the actual development of project, with task, actual development and the period planning of WBS contrast, form respective actual implementation deviation, and show intuitively in Gantt chart.
For achieving the above object, the technical solution used in the present invention is:
The method of a kind of project management progress feedback of the present invention and variance analysis, is characterized in that: comprise the following steps:
Step 1, schedule is worked out: first project manager formulates WBS and task, the responsible party of definition WBS element and task or person liable, defines each WBS element and the weight of task shared by father's item, and forms PROJECT TIME (progress) plan;
Step 2, progress feedback: in plan implementation, the person liable of task feeds back Percent Complete and the progress explanation of task, feed back problem and the risk of task as required, and be in progress and its weight according to the execution of all direct sub-level tasks of some WBS elements, gather the actual development generating parent WBS;
Step 3, variance analysis and displaying: contrast with the period planning of the actual development fed back in tasks carrying and task, generate tasks carrying deviation; Contrast with the period planning of the WBS actual development and WBS that gather formation, generate WBS implementation deviation; By deviation line in project Gantt chart to illustrate the implementation deviation of display task, WBS simply and intuitively.
In the present invention: in described step 1, schedule establishment comprises following steps:
Step 11, formulates WBS and task: project work is down decomposed into WBS element and task;
Step 12, the responsible party of definition WBS element and task or person liable: these responsible partys (i.e. responsible department) or person liable are fed back determining the progress worked by whom;
Step 13, defines each WBS element and the weight of task shared by father's item: weight embodies the proportion of task shared by father's project, when subitem WBS or task all complete, just represents in father's item and complete corresponding proportion;
Step 14, formulate PROJECT TIME (progress) plan: according to the activity command of project task, duration, resource requirement and progress constraint etc., the process of establishment project schedule plan, the result of process is a schedule diagram, wherein for each WBS and task specify start time and end time, plan time;
Step 15, determine feedback cycle: after PROJECT TIME (progress) has been formulated, need according to project reality, determine within the whole project cycle, the frequency of progress statistics and variance analysis and the time interval, i.e. feedback cycle, generally can week, two week, the moon, ten days etc. as the feedback cycle of project; After determining feedback cycle, namely can carry out repeatedly making a report on of task progress according to feedback cycle.
In the present invention: described step 2 is in progress feedback packet containing following steps:
Step 21, selects feedback cycle: system selects the cycle current period by default comprising current time automatically, and user also can select the cycle before current period to carry out supplementary making a report on;
Step 22, feedback task progress: in plan implementation, the person liable of task feeds back Percent Complete and the progress explanation of task, and feed back problem and the risk of task as required, project manager audits rear feedback information and comes into force;
Step 23, gathers and forms WBS progress: according to execution progress and its weight of all direct sub-level tasks of some WBS elements, gather the actual development generating parent WBS.
In the present invention: described step 3 variance analysis and displaying comprise following steps:
Step 31, generates the working percentage that current period plan completes, and for ongoing task, need to calculate the working percentage that current period plan completes, computing method are as follows:
For WBS, the working percentage computing method that its current period plan completes are as follows:
Step 32, generates tasks carrying deviation, with the contrast of the current period plan Percent Complete of the actual development of feeding back in project implementation process of task progress number percent and task, generates tasks carrying deviation; Its computing method are as follows:
The current period plan Percent Complete of the actual development number percent-task of tasks carrying deviation=task
;
Step 33, generates WBS implementation deviation, with the contrast of the current period plan Percent Complete of the WBS actual development and WBS element that gather formation, generates WBS implementation deviation; Its computing method are as follows:
The current period plan Percent Complete of the actual development number percent-WBS of WBS implementation deviation=WBS;
Step 34, diagram is shown, to illustrate the implementation deviation of display task, WBS, project simply and intuitively in project Gantt chart.
In the present invention: described variance analysis and show in, step 34 illustrate show in comprise following steps:
Step 341, the display of 0 deviation: do not start, completed and deviation be 0 task, WBS, the position of deviation point in Gantt chart, the task of itself that ordinate is positioned, on WBS lateral road, horizontal ordinate with current time on Gantt chart for basic point, without skew;
Step 342, the display of minus deviation: ongoing task, WBS, its deviation is negative, the position of deviation point in Gantt chart, and on the task of itself that ordinate is positioned, WBS lateral road, horizontal ordinate, offsets left for basic point with current time on Gantt chart; Side-play amount is:
Task deviation point ordinate side-play amount=| the tasks carrying deviation * task scheduling duration |
WBS deviation point ordinate side-play amount=| WBS implementation deviation * WBS plan time |
Step 343, the display of overgauge: ongoing task, WBS, its deviation is positive, the position of deviation point in Gantt chart, and on the task of itself that ordinate is positioned, WBS lateral road, horizontal ordinate, offsets to the right for basic point with current time on Gantt chart; Side-play amount is:
Task deviation point ordinate side-play amount=| the tasks carrying deviation * task scheduling duration |
WBS deviation point ordinate side-play amount=| WBS implementation deviation * WBS plan time |
Step 344, draws deviation line: connect in not starting, carrying out, the deviation point of completed WBS, task, forms deviation line; Deviation line indicate each task, WBS to proceed to the end be in advance or fallen behind, in advance or fall behind how many.
In the present invention: the system of a kind of project management progress feedback and variance analysis, comprises and connect schedule scheduling apparatus, progress feedback assembly and variance analysis and exhibiting device successively.
Adopt after said structure, beneficial effect of the present invention is: quantitatively and the qualitative progress feedback combined, and illustrates support progress number percent that is digitized, rationalization by progress that is detailed, perception; Combine the problem produced, current actual development, future risk project be comprehensively in progress feedback, can feed back and understand detailed solution progress and the state of problem in time, the probability of risk, impact and preparedness plan, alleviation state of progress; Consider progress and the weight of all subordinates task, gather and form the WBS of high-level and the actual development of project, obviously have workload little, succinct, save time, maneuverable advantage; Contrast with the actual development of task, WBS, project and period planning, form respective deviation, and show intuitively in Gantt chart, showing current schedules is intuitively shift to an earlier date or fall behind, the degree fallen behind in advance, improve the visual of management data, with more convenient project administrator, management and control, improvement, optimization are carried out to project, and finally reach project objective.
[accompanying drawing explanation]
Accompanying drawing described herein is used to provide a further understanding of the present invention, forms a application's part, but does not form inappropriate limitation of the present invention, in the accompanying drawings:
Fig. 1 is system architecture schematic diagram of the present invention;
Fig. 2 is schedule Planning procedure figure of the present invention;
Fig. 3 is Project decomposition schematic diagram of the present invention;
Fig. 4 is progress process of feedback figure of the present invention;
Fig. 5 is variance analysis of the present invention and shows process flow diagram;
Fig. 6 is the schematic diagram of variance analysis of the present invention and displaying.
[embodiment]
Describe the present invention in detail below in conjunction with accompanying drawing and specific embodiment, illustrative examples wherein and explanation are only used for explaining the present invention, but not as a limitation of the invention.
As shown in Figure 1, the system of a kind of project management progress feedback and variance analysis, comprise connect successively planning device, be in progress feedback assembly and variance analysis and exhibiting device.
A method for project management progress feedback and variance analysis, comprises the following steps:
Step 1, schedule is worked out: first project manager formulates WBS and task, the responsible party of definition WBS element and task or person liable, defines each WBS element and the weight of task shared by father's item, and forms PROJECT TIME (progress) plan;
Step 2, progress feedback: in plan implementation, the person liable of task feeds back Percent Complete and the progress explanation of task, feed back problem and the risk of task as required, and be in progress and its weight according to the execution of all direct sub-level tasks of some WBS elements, gather the actual development generating parent WBS;
Step 3, variance analysis and displaying: contrast with the period planning of the actual development fed back in tasks carrying and task, generate tasks carrying deviation; Contrast with the period planning of the WBS actual development and WBS that gather formation, generate WBS implementation deviation; By deviation line in project Gantt chart to illustrate the implementation deviation of display task, WBS simply and intuitively.
As shown in Figure 2, in development of projects feedback and Deviation Analysis Method and system, step 1 schedule is worked out and is comprised following steps:
Step 11, formulates WBS and task: project work is down decomposed into WBS element and task;
Step 12, the responsible party of definition WBS element and task or person liable: these responsible partys (i.e. responsible department) or person liable are fed back determining the progress worked by whom;
Step 13, defines each WBS element and the weight of task shared by father's item: weight embodies the proportion of task shared by father's project, when subitem WBS or task all complete, just represents in father's item and complete corresponding proportion;
Step 14, formulate PROJECT TIME (progress) plan: according to the activity command of project task, duration, resource requirement and progress constraint etc., the process of establishment project schedule plan, the result of process is a schedule diagram, wherein for each WBS and task specify start time and end time, plan time;
Step 15, determine feedback cycle: after PROJECT TIME (progress) has been formulated, need according to project reality, determine within the whole project cycle, the frequency of progress statistics and variance analysis and the time interval, i.e. feedback cycle, generally can week, two week, the moon, ten days etc. as the feedback cycle of project; After determining feedback cycle, namely can carry out repeatedly making a report on of task progress according to feedback cycle.
As shown in Figure 4, in development of projects feedback and Deviation Analysis Method and system, step 2 is in progress feedback packet and contains following steps:
Step 21, selects feedback cycle: system selects the cycle current period by default comprising current time automatically, and user also can select the cycle before current period to carry out supplementary making a report on;
Step 22, feedback task progress: in plan implementation, the person liable of task feeds back Percent Complete and the progress explanation of task, and feed back problem and the risk of task as required, project manager audits rear feedback information and comes into force;
Step 23, gathers and forms WBS progress: according to execution progress and its weight of all direct sub-level tasks of some WBS elements, gather the actual development generating parent WBS.
As shown in Figure 5, in development of projects feedback and Deviation Analysis Method and system, step 3 variance analysis and displaying comprise following steps:
Step 31, generates the working percentage that current period plan completes, and for ongoing task, need to calculate the working percentage that current period plan completes, computing method are as follows:
For WBS, the working percentage computing method that its current period plan completes are as follows:
Step 32, generates tasks carrying deviation, with the contrast of the current period plan Percent Complete of the actual development of feeding back in project implementation process of task progress number percent and task, generates tasks carrying deviation; Its computing method are as follows:
The current period plan Percent Complete of the actual development number percent-task of tasks carrying deviation=task
;
Step 33, generates WBS implementation deviation, with the contrast of the current period plan Percent Complete of the WBS actual development and WBS element that gather formation, generates WBS implementation deviation; Its computing method are as follows:
The current period plan Percent Complete of the actual development number percent-WBS of WBS implementation deviation=WBS;
Step 34, diagram is shown, to illustrate the implementation deviation of display task, WBS, project simply and intuitively in project Gantt chart.
As shown in Figure 6, variance analysis and show in, step 34 illustrate show in comprise following steps:
Step 341, the display of 0 deviation: do not start, completed and deviation be 0 task, WBS, the position of deviation point in Gantt chart, the task of itself that ordinate is positioned, on WBS lateral road, horizontal ordinate with current time on Gantt chart for basic point, without skew;
Step 342, the display of minus deviation: ongoing task, WBS, its deviation is negative, the position of deviation point in Gantt chart, and on the task of itself that ordinate is positioned, WBS lateral road, horizontal ordinate, offsets left for basic point with current time on Gantt chart; Side-play amount is:
Task deviation point ordinate side-play amount=| the tasks carrying deviation * task scheduling duration |
WBS deviation point ordinate side-play amount=| WBS implementation deviation * WBS plan time |
Step 343, the display of overgauge: ongoing task, WBS, its deviation is positive, the position of deviation point in Gantt chart, and on the task of itself that ordinate is positioned, WBS lateral road, horizontal ordinate, offsets to the right for basic point with current time on Gantt chart; Side-play amount is:
Task deviation point ordinate side-play amount=| the tasks carrying deviation * task scheduling duration |
WBS deviation point ordinate side-play amount=| WBS implementation deviation * WBS plan time |
Step 344, draws deviation line: connect in not starting, carrying out, the deviation point of completed WBS, task, forms deviation line; Deviation line indicate each task, WBS to proceed to the end be in advance or fallen behind, in advance or fall behind how many.
The above is only better embodiment of the present invention, therefore all equivalences done according to structure, feature and the principle described in patent claim of the present invention change or modify, and are included in patent claim of the present invention.
Claims (6)
1. a method for project management progress feedback and variance analysis, is characterized in that: comprise the following steps:
Step 1, schedule is worked out: first project manager formulates WBS and task, the responsible party of definition WBS element and task or person liable, defines each WBS element and the weight of task shared by father's item, and forms PROJECT TIME (progress) plan;
Step 2, progress feedback: in plan implementation, the person liable of task feeds back Percent Complete and the progress explanation of task, feed back problem and the risk of task as required, and be in progress and its weight according to the execution of all direct sub-level tasks of some WBS elements, gather the actual development generating parent WBS;
Step 3, variance analysis and displaying: contrast with the period planning of the actual development fed back in tasks carrying and task, generate tasks carrying deviation; Contrast with the period planning of the WBS actual development and WBS that gather formation, generate WBS implementation deviation; By deviation line in project Gantt chart to illustrate the implementation deviation of display task, WBS simply and intuitively.
2. the method for a kind of project management progress feedback according to claim 1 and variance analysis, is characterized in that: in described step 1, schedule establishment comprises following steps:
Step 11, formulates WBS and task: project work is down decomposed into WBS element and task;
Step 12, the responsible party of definition WBS element and task or person liable: these responsible partys (i.e. responsible department) or person liable are fed back determining the progress worked by whom;
Step 13, defines each WBS element and the weight of task shared by father's item: weight embodies the proportion of task shared by father's project, when subitem WBS or task all complete, just represents in father's item and complete corresponding proportion;
Step 14, formulate PROJECT TIME (progress) plan: according to the activity command of project task, duration, resource requirement and progress constraint etc., the process of establishment project schedule plan, the result of process is a schedule diagram, wherein for each WBS and task specify start time and end time, plan time;
Step 15, determine feedback cycle: after PROJECT TIME (progress) has been formulated, need according to project reality, determine within the whole project cycle, the frequency of progress statistics and variance analysis and the time interval, i.e. feedback cycle, generally can week, two week, the moon, ten days etc. as the feedback cycle of project; After determining feedback cycle, namely can carry out repeatedly making a report on of task progress according to feedback cycle.
3. the method for a kind of project management progress feedback according to claim 1 and variance analysis, is characterized in that: described step 2 is in progress feedback packet containing following steps:
Step 21, selects feedback cycle: system selects the cycle current period by default comprising current time automatically, and user also can select the cycle before current period to carry out supplementary making a report on;
Step 22, feedback task progress: in plan implementation, the person liable of task feeds back Percent Complete and the progress explanation of task, and feed back problem and the risk of task as required, project manager audits rear feedback information and comes into force;
Step 23, gathers and forms WBS progress: according to execution progress and its weight of all direct sub-level tasks of some WBS elements, gather the actual development generating parent WBS.
4. the method for a kind of project management progress feedback according to claim 1 and variance analysis, is characterized in that: described step 3 variance analysis and displaying comprise following steps:
Step 31, generates the working percentage that current period plan completes, and for ongoing task, need to calculate the working percentage that current period plan completes, computing method are as follows:
For WBS, the working percentage computing method that its current period plan completes are as follows:
Step 32, generates tasks carrying deviation, with the contrast of the current period plan Percent Complete of the actual development of feeding back in project implementation process of task progress number percent and task, generates tasks carrying deviation; Its computing method are as follows:
The current period plan Percent Complete of the actual development number percent-task of tasks carrying deviation=task;
Step 33, generates WBS implementation deviation, with the contrast of the current period plan Percent Complete of the WBS actual development and WBS element that gather formation, generates WBS implementation deviation; Its computing method are as follows:
The current period plan Percent Complete of the actual development number percent-WBS of WBS implementation deviation=WBS;
Step 34, diagram is shown, to illustrate the implementation deviation of display task, WBS, project simply and intuitively in project Gantt chart.
5. the method for a kind of project management progress feedback according to claim 4 and variance analysis, is characterized in that: described variance analysis and in showing, step 34 illustrates in displaying and comprises following steps:
Step 341, the display of 0 deviation: do not start, completed and deviation be 0 task, WBS, the position of deviation point in Gantt chart, the task of itself that ordinate is positioned, on WBS lateral road, horizontal ordinate with current time on Gantt chart for basic point, without skew;
Step 342, the display of minus deviation: ongoing task, WBS, its deviation is negative, the position of deviation point in Gantt chart, and on the task of itself that ordinate is positioned, WBS lateral road, horizontal ordinate, offsets left for basic point with current time on Gantt chart; Side-play amount is:
Task deviation point ordinate side-play amount=| the tasks carrying deviation * task scheduling duration |
WBS deviation point ordinate side-play amount=| WBS implementation deviation * WBS plan time |
Step 343, the display of overgauge: ongoing task, WBS, its deviation is positive, the position of deviation point in Gantt chart, and on the task of itself that ordinate is positioned, WBS lateral road, horizontal ordinate, offsets to the right for basic point with current time on Gantt chart; Side-play amount is:
Task deviation point ordinate side-play amount=| the tasks carrying deviation * task scheduling duration |
WBS deviation point ordinate side-play amount=| WBS implementation deviation * WBS plan time |
Step 344, draws deviation line: connect in not starting, carrying out, the deviation point of completed WBS, task, forms deviation line; Deviation line indicate each task, WBS to proceed to the end be in advance or fallen behind, in advance or fall behind how many.
6. a system for project management progress feedback and variance analysis, is characterized in that: comprise and connect schedule scheduling apparatus, progress feedback assembly and variance analysis and exhibiting device successively.
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