WO2011044863A1 - Procédé et dispositif de génération dynamique de documents électroniques - Google Patents

Procédé et dispositif de génération dynamique de documents électroniques Download PDF

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Publication number
WO2011044863A1
WO2011044863A1 PCT/DE2009/001418 DE2009001418W WO2011044863A1 WO 2011044863 A1 WO2011044863 A1 WO 2011044863A1 DE 2009001418 W DE2009001418 W DE 2009001418W WO 2011044863 A1 WO2011044863 A1 WO 2011044863A1
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WO
WIPO (PCT)
Prior art keywords
document
references
electronic documents
generation
documents
Prior art date
Application number
PCT/DE2009/001418
Other languages
German (de)
English (en)
Inventor
Informationstechnologien Gmbh & Co. Kg Omnisys
Marius Acker
Detlev KRÖMER
Original Assignee
Omnisys Informationstechnologien Gmbh & Co Kg
Marius Acker
Kroemer Detlev
Priority date (The priority date is an assumption and is not a legal conclusion. Google has not performed a legal analysis and makes no representation as to the accuracy of the date listed.)
Filing date
Publication date
Application filed by Omnisys Informationstechnologien Gmbh & Co Kg, Marius Acker, Kroemer Detlev filed Critical Omnisys Informationstechnologien Gmbh & Co Kg
Priority to DE112009005312T priority Critical patent/DE112009005312A5/de
Priority to PCT/DE2009/001418 priority patent/WO2011044863A1/fr
Publication of WO2011044863A1 publication Critical patent/WO2011044863A1/fr

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Classifications

    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F40/00—Handling natural language data
    • G06F40/10—Text processing
    • G06F40/166—Editing, e.g. inserting or deleting
    • G06F40/186—Templates

Definitions

  • the invention relates to a method and a device in the field of electronic documents for the dynamic generation of electronic documents ( Figure No. 4).
  • the invention takes into account the idea that in the future more and more documents in electronic form, with a higher degree of automation than at present, should be created. Creating electronic documents today is often done in a semi-automated process, where many manual steps are required to complete a document.
  • predefined document structures in the form of forms with individual details at predefined places are currently being supplemented, in particular for the mass production of documents, in order to produce documents of individual character.
  • this technology is not suitable for all types of documents due to the forms-based approach and the concomitant limitation of the freedom of possible document structures to be generated.
  • the manual processing of documents on the terminal (2) using a standardized word processor (3) involves many risks due to the unknowing use of incorrect document components and takes a long time due to many manual activities.
  • the manual processing of documents does not allow for a uniform document structure and standard.
  • the object of the present invention is to provide a method, a device and a system for the dynamic generation of electronic documents.
  • the invention ensures that additional functions for the dynamic generation of electronic documents are made available in text processing devices (3) on terminals (2).
  • Common text processing devices (3) for terminals (2) consist of the actual text editor (301) for editing the textual document components; the use of various layout and formatting styles (302), such as fonts, font sizes, font markers, character, word, paragraph, and page settings; from display and print functions (305) with various options; the user interface (306) for operating and applying the functions; the additional functions (307), for example, search and replace functions, table or graphics functions, spelling and grammar language checker functions; the interface units (304), for example, with functions for reading and writing documents and / or data; and automation functions (3033 for example, with references, table of contents or index functions, fields, variables, numbering functions, text module functions or the possibility of free programmability.
  • the present invention makes it possible to eliminate the disadvantages of the previous document production methods mentioned at the outset.
  • the functional extensions of this invention relate to the area of the automation functions (303) of a word processing device (3), which in turn leads to extensions of the additional functions (307), the user interface (306) and the interface units (304) of the word processor (3).
  • the purpose of the invention is to provide possibilities for full automatic and dynamic document creation as required. With the aid of the invention, it is possible to generate arbitrarily structured documents of any length and arbitrary complexity fully automatically by a method of various individual components (layout components, text modules and data values).
  • the data containers used for this purpose are held directly in the respective electronic document in order to ensure that the document is passed on with full functional integrity.
  • text modules can in turn contain references to other text modules, which are then resolved during the actual document generation in any nesting depth in order to generate the actual document structure.
  • a second form of special document markers are marldering for inserting values in the electronic document.
  • This reference type is available in 4 variants:
  • the indexed reference fields for values should be used meaningfully, especially when using reference types for several text modules. All values from the data containers can be used independently of the reference data type and can therefore be used universally anywhere in electronic documents.
  • a third form of the special document markers are markers for marking areas of the document which are to be replaced by other areas: Fields with unique area identifiers indicate the beginning and the end of document areas to be exchanged respectively. The purpose of these markers is to later replace document areas for exchanging the text areas there, for example, for a company-specific logo switching, for switching notes in the document (provisional / final) and much more.
  • the document templates for word processing apparatuses (3) produced by this method are capable of producing a variety of electronic documents, so that, especially in large companies, the number of documents is drastically reduced by this invention, resulting in considerable time and cost savings in maintenance and maintenance of document templates.
  • this invention avoids redundant content items in document templates for word processors (3). Recurring content elements, such as company logos or socially relevant information, which are used in many different types of documents, must be stored only once in a data container due to this invention. Also, this feature of the invention causes a significant time and cost savings in maintenance and care of document templates
  • this invention makes it possible to provide the complete automated document by means of extensions of previously available automation functions (303) of a word processor (3).
  • creation of any document types can be used to incorporate content and structure definitions in electronic documents.
  • An electronic document created using these methods according to the invention automatically also contains all relevant legally binding regulations for the respective document type, which is not possible with manually processed documents.
  • the methods of the invention also allow the creation of documents that still require manual document editing after partially automated document creation using this invention.
  • the respective document type specifies whether the manual processing of a document is desired, so that all types of electronic documents are to be created using these methods according to the invention.
  • Figure-i-A and l-B The inventive method for the dynamic generation of electronic documents (4) is shown here in 2 variants.
  • variant i- ⁇ the user (5) starts the creation process of an electronic document itself
  • variant i-B the document creation process is started by an external device.
  • Figure 2 Schematic representation of a terminal (2) as a working medium for the creation of electronic documents.
  • Figure 3 Schematic representation of a word processor for processing electronic documents, which is usually operated via a terminal (2).
  • Figure 4 Schematic representation of the method according to the invention for the dynamic generation of electronic documents.
  • an exemplary embodiment of a method according to the invention will first be described with reference to FIGS. 1 a and i-1. Subsequently, steps of the method according to the invention are explained in various design variants.
  • the user (5) himself starts the generation process of a new document. This is done on a terminal (2) and with the help of the word processing device (3) in combination with the device of dynamic document generation (4).
  • the result is one or more electronic documents.
  • an external device for example another database system, starts the generation process of a new document via an interface unit (122).
  • the start of the generation process from the external device again generates one or more electronic documents with the aid of the word processing device (3) in combination with the device for dynamic document generation (4).
  • the user can optionally supplement the creation of the document with manual processing.
  • the inventive method uses a layout and template database (408) for document creation, which contains all required document layout and document template information of the document variants defined therein.
  • the invention A method includes a content and structure database (409) containing the document-related content and structure information of the electronic documents to be generated.
  • the structure database can also store document-related structural data and can be easily adapted for different document creation processes. In this way, it is not necessary to have program changes made by specialists in the event of changes in the authoring process, but the respective department can easily adapt the structure database creation rules without any programming knowledge to the changed requirements with simple process knowledge. Likewise, it is possible for a specialist department in the company without additional programming activities to independently define and activate new document processes.
  • the device according to the invention is equipped with additional user interface elements (406) for controlling the system.
  • the additional functions of the interface allow the selection and setting of the various document types classified according to definable units, for example, according to organizational units of a company.
  • the display of only the document types and functions required for the selected organizational unit increases the clarity of the user interface.
  • the documents generated by the invention achieve a significantly improved document quality, that is, the validity, legal certainty, corporate design quality and the use of existing external data sources in the electronic documents is significantly improved by defined document processes, which is very much for all legal documents important is.
  • the universal applicability of the invention provides for all types of electronic documents for widespread use in large enterprises using existing word processing devices (3).

Landscapes

  • Engineering & Computer Science (AREA)
  • Theoretical Computer Science (AREA)
  • Health & Medical Sciences (AREA)
  • Artificial Intelligence (AREA)
  • Audiology, Speech & Language Pathology (AREA)
  • Computational Linguistics (AREA)
  • General Health & Medical Sciences (AREA)
  • Physics & Mathematics (AREA)
  • General Engineering & Computer Science (AREA)
  • General Physics & Mathematics (AREA)
  • Document Processing Apparatus (AREA)

Abstract

L'invention concerne un procédé et un dispositif dans le domaine des documents électroniques permettant de générer de manière automatique et dynamique des documents électroniques à partir de différents éléments individuels.
PCT/DE2009/001418 2009-10-12 2009-10-12 Procédé et dispositif de génération dynamique de documents électroniques WO2011044863A1 (fr)

Priority Applications (2)

Application Number Priority Date Filing Date Title
DE112009005312T DE112009005312A5 (de) 2009-10-12 2009-10-12 Verfahren und Vorrichtung zur dynamischen Generierung von elektronischen Dokumenten
PCT/DE2009/001418 WO2011044863A1 (fr) 2009-10-12 2009-10-12 Procédé et dispositif de génération dynamique de documents électroniques

Applications Claiming Priority (1)

Application Number Priority Date Filing Date Title
PCT/DE2009/001418 WO2011044863A1 (fr) 2009-10-12 2009-10-12 Procédé et dispositif de génération dynamique de documents électroniques

Publications (1)

Publication Number Publication Date
WO2011044863A1 true WO2011044863A1 (fr) 2011-04-21

Family

ID=42079131

Family Applications (1)

Application Number Title Priority Date Filing Date
PCT/DE2009/001418 WO2011044863A1 (fr) 2009-10-12 2009-10-12 Procédé et dispositif de génération dynamique de documents électroniques

Country Status (2)

Country Link
DE (1) DE112009005312A5 (fr)
WO (1) WO2011044863A1 (fr)

Citations (3)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
WO2001057689A1 (fr) * 2000-02-03 2001-08-09 Xmpie Inc. Systeme et procede permettant de creer des documents personnalises destines a une publication multimedia
GB2361330A (en) * 2000-04-13 2001-10-17 Int Computers Ltd Template mechanism for document generation
GB2425635A (en) * 2005-04-30 2006-11-01 Hewlett Packard Development Co Recursive flows in variable-data printing document templates

Patent Citations (3)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
WO2001057689A1 (fr) * 2000-02-03 2001-08-09 Xmpie Inc. Systeme et procede permettant de creer des documents personnalises destines a une publication multimedia
GB2361330A (en) * 2000-04-13 2001-10-17 Int Computers Ltd Template mechanism for document generation
GB2425635A (en) * 2005-04-30 2006-11-01 Hewlett Packard Development Co Recursive flows in variable-data printing document templates

Also Published As

Publication number Publication date
DE112009005312A5 (de) 2012-08-02

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