WO1997025679A1 - Procede et appareil de gestion de fichiers electroniques - Google Patents

Procede et appareil de gestion de fichiers electroniques Download PDF

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Publication number
WO1997025679A1
WO1997025679A1 PCT/JP1996/000033 JP9600033W WO9725679A1 WO 1997025679 A1 WO1997025679 A1 WO 1997025679A1 JP 9600033 W JP9600033 W JP 9600033W WO 9725679 A1 WO9725679 A1 WO 9725679A1
Authority
WO
WIPO (PCT)
Prior art keywords
electronic file
document
attribute
area
master
Prior art date
Application number
PCT/JP1996/000033
Other languages
English (en)
Japanese (ja)
Inventor
Ritsuo Fukaya
Makoto Ariga
Original Assignee
Hitachi, Ltd.
Priority date (The priority date is an assumption and is not a legal conclusion. Google has not performed a legal analysis and makes no representation as to the accuracy of the date listed.)
Filing date
Publication date
Application filed by Hitachi, Ltd. filed Critical Hitachi, Ltd.
Priority to PCT/JP1996/000033 priority Critical patent/WO1997025679A1/fr
Publication of WO1997025679A1 publication Critical patent/WO1997025679A1/fr

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Classifications

    • G—PHYSICS
    • G06—COMPUTING; CALCULATING OR COUNTING
    • G06F—ELECTRIC DIGITAL DATA PROCESSING
    • G06F16/00—Information retrieval; Database structures therefor; File system structures therefor
    • G06F16/90—Details of database functions independent of the retrieved data types
    • G06F16/93—Document management systems

Definitions

  • the present invention relates to a document management system for storing and managing digitized document files, such as a database.
  • a document management system provided with means for holding a computerized document file on a storage medium, searching, and viewing the document file is widely used. Further, in these systems, techniques for ensuring the content consistency at the time of document revision, which are related to the present invention, include, for example, as described in Japanese Patent Application Laid-Open No. In some cases, information about the creator is added to the body of the document information, and this is used to authenticate the operation qualification of the document.
  • a document group under the control of a document management system has an issuer for each document.
  • the document issuer When issuing the document, the document issuer
  • the present invention provides a document management system with a means for achieving the above conditions and ensuring the consistency of document contents in document revision. Disclosure of the invention
  • the present invention employs the following means. (1) Based on the citation relationship described in the preceding paragraph, the “primary” attribute is assigned to the quoted portion of the harmed quote (this is referred to as “citing source”). In addition, the part of the document created by the citation (referred to as “cited”) is complementarily given the “dependency” attribute. Specifically, in an electronic file management method in a network including a terminal that creates an electronic file, and a database that stores and manages the created electronic file, the electronic file may be associated with a pair or a set related to the electronic file.
  • the master-slave attributes must be defined independently for multiple areas in one document.
  • the document file in the document management system which is the object of the present invention is generally a file having a unique format created by a plurality of document creation software. It is not preferable to add a part to add an attribute, because it will disturb the intrinsic format. For this reason, in the present invention, information for designating a portion on a document to which a master-slave attribute has been added is held by the method described in the next section.
  • a coordinate system is virtually defined within the display surface of the target document.
  • an orthogonal coordinate system in which the origin is at the upper left of the document and the downward and right directions are positive is appropriate.
  • the "area" can be determined and displayed in the document.
  • the coordinates of the upper left and lower right vertices of the rectangle are uniquely determined.
  • an electronic file is created that includes the coordinates of an area in the electronic file, the location of another area associated with the area by the master-slave attribute, and the master-slave attribute of the area.
  • the attributes of the master and the slave are independently managed in a plurality of areas in one electronic file.
  • the present invention includes a functional part having a function of analyzing and displaying each file format document file in the system. If the master-slave attribute is defined for an area defined in this way, the "coordinates" of the area, master or slave attribute information, and location information in the system of a document including an area corresponding to the area in a master-slave relationship In addition, the master and slave attributes can be completely described using the area coordinates in the document. So these By creating an electronic file (which will be referred to as an attribute management file) containing attributes at the time of attribute assignment and by associating it with a document file to which attributes have been assigned in the database, Attribute description.
  • an attribute management file which will be referred to as an attribute management file
  • the document management system detects whether the part to be revised of the harmful subject to revision has the master-slave attribute. This work can be judged by the presence or absence of the file described in the above (2), which has a link on the database for the damage caused by the revised work.
  • the dependent document issuer will revise its own document with the permission of the main document issuer and, if necessary, notify the master document issuer of the end of the revision. Basically follow these steps to ensure consistency of document content when revising It becomes possible. Specifically, when revising and editing the electronic file to be managed, the relevance of the contents in a plurality of electronic files is detected using the predefined attributes of the master and slave, and the relevance is determined by the attributes of the master and slave. The priority of the change of the contents of the plurality of detected electronic files is defined by the attribute of the master and the slave.
  • the document management system can detect the existence of a citation relationship between the contents of multiple documents.
  • the master-slave attribute can be assigned independently to a plurality of parts in one document.
  • consistency of the document contents at the time of document revision can be ensured by using the attributes of the master and slave.
  • FIG. 1 shows a functional configuration diagram of a document consistency management system according to an embodiment of the present invention.
  • FIG. 2 shows an example of the configuration information of the attribute management file of the present invention.
  • FIG. 3 shows an example of a method of defining a region in a document of the present invention and a method of displaying the region simultaneously with the document.
  • FIG. 4 shows an example of the concept of a procedure method for detecting revision priorities from master-slave attributes of the present invention.
  • FIG. 5 shows an example of the citation work of the present invention.
  • FIG. 6 shows an example of the revision work of the present invention.
  • FIG. 7 shows an example of the consistency management procedure of the present invention.
  • Fig. 1 shows the functional configuration of the system.
  • the document integrity management system 101 together with the document creation software 105, It is mounted on the computer 102.
  • the computer 102 is connected via a communication line 121 to a database management system 103 having a computer 104 for managing a document database.
  • the computer 104 functions as a so-called database server, registers and stores the document file created by the harm creation software 105, searches for it based on a request from the computer 102, etc., and makes a request. It has a general sentence database management function, such as transferring it first.
  • the document consistency management system 101 has the following functions.
  • the screen operation function unit 110 interprets operations and work orders performed by the system user on the screen. Based on these instructions, the document file search function unit 114 gives the database operation unit 112 information about documents to be searched from the database or documents to be stored in the database.
  • the database operation unit 112 converts the information into a unique command that can be interpreted by the database, and operates the database in the database management system 103 through the communication control unit 113. In the case of search, the document file transferred from the database is passed to the document display function unit 111 and displayed on the screen.
  • the attribute management file creation and editing function unit 115 creates and edits the attribute management file containing the information on the master-slave relationship attributes described in the previous section, and the document display function unit 111 The information in the attribute management file is displayed at the same time as the corresponding document file.
  • the created and edited attribute management file is also stored in the database in the database management system 103 via the database operation unit 112 and the communication control unit 113.
  • the harmful file search function unit 114 searches and forwards the harmful object to be revised from the database, and the sex management file search function unit 116 also has the database operation unit 111 Then, an attribute management file corresponding to the target document is retrieved from the database via the communication control unit 113 and passed to the master / slave relationship attribute detection unit 117.
  • the master-slave relationship attribute detection unit 1 17 provides necessary information from the attribute management file.
  • the report is extracted and passed to the document revision status monitor 'display function unit 1 18'.
  • Document revision status monitoring ⁇ Display function section 1 18 defines procedures to ensure content consistency to be taken at the time of revision (specific examples will be described later), and appends the revised part of the document to be revised Select an appropriate procedure from the master-slave relationship attributes, record the information that records the progress of the procedure in the attribute management file, and display it on the screen.
  • the e-mail necessary for the procedure is performed by the mailing function unit 119.
  • the document assigned to the revised part of the document to be revised is not necessarily the one in the database management system 103 due to the master-slave relationship.
  • the harmful data base 210 managed by the database management systems 103 and 109 has a table with the harmful search key 202 as the primary key, and the target is located under the primary key.
  • the document address 203 of the document is recorded.
  • the primary key generally contains the document number, the name of the document creator, the date and time the document was created, and information about some of the criteria that describe the nature of the document.
  • the database management software knows the storage location of the document file 204 from the document address 203 and stores and retrieves the file. Here, the location is specified by the document address 203.
  • the document file 204 does not necessarily have to be on the same storage medium as the document database 201, but on a storage medium at another location connected by a communication line as described in the explanation of Fig. 1.
  • the information for consistency management is described in the attribute management file 206 created in association with each document file, the same information as that of the document file is used.
  • the corresponding attribute management file address 205 is described, which is the same mechanism as storing and retrieving document files.
  • the sex management file 206 is also stored or acquired.
  • attribute management file 206 The internal description of the attribute management file 206 will be described.
  • attribute management file character strings representing the information described below are described in a state where they are separated by appropriate delimiters.
  • Document format information 2007 Create the corresponding document file 204. Describe the format information. Includes information such as the document creator, the type of document creation software, document size, and paper orientation.
  • In-document area number 208 In the present invention, the area 216 is defined at an arbitrary position on the display image 215 of the document and is used as a unit for managing consistency. It has information for identifying these areas. This is the area number in the document. The area number 208 is different for each area because of one sentence harm.
  • Sentence ⁇ area coordinates 209 Define and describe the coordinates that define the range of each area using the method described later.
  • the upper area of the harmful area identified by the area number 208 in the harmful area is related by the “master-slave” relationship malleability based on the relationship between the contents in the territory. Number assigned to an area on another document that was allocated. Since the identifier is the same as the area number 208, when a plurality of related areas exist for one harmful area number, a different related area number is assigned to each.
  • Attribute information 211 The area identified by area number 208 in Bunka and the related area The “main / slave j relation attribute assigned to the related area identified by area number 210” is described. I do.
  • Related harmful address 212 Address of storage location of harmful file including related area identified by related area number 210.
  • the file When the file is not on the same storage medium as the attribute management file 206, it contains information for designating the storage medium, for example, an address on a network.
  • the attribute management file search function of the document integrity management system (114 in Fig. 1) Based on the address, you can search for related areas that are related to a certain area.
  • Revision history 2 14 Based on the relevance of both contents between the area identified by area number 208 in the document and the area identified by area number 2 13 in the related document Record information of the revision work that occurred. Includes the progress stages of the predefined revision work and the date and time they arrived. Based on this information, the display function unit (118 in Fig. 1) of the document integrity management system's monitoring of the status of harmful damage revision monitors the harmfulness revision work and revises various instructions for ensuring document integrity. Give to. —Since one document area can have a relationship attribute with a plurality of related areas, the information on the related area corresponding to the document area number 208 is 2 10 b to 2
  • the document format information 301 included in the attribute management file 206 includes document size information 302, paper orientation information 303, and creation application It contains the session name information 304.
  • the sentence damage display function section 360 (111 in Fig. 1) of the system refers to the created application name information 304 and selects and starts the individual document module 310 provided with the procedure for analyzing the relevant document file. To create, draw and display screen image data.
  • a coordinate axis range for covering the entire document is calculated from the document size information 302 and the paper direction information 303. For example, if a coordinate unit equivalent to 1/10 mm on the actual harmful object is set, it is known as A4 size portrait paper, and it is 0 to 297 0 in the vertical direction and 210 000 in the horizontal direction. It will be set to about.
  • information about the display range of the harmful image on the screen included in the harmful file 305 and information 311 on the display magnification, etc., are received from the individual harmfulness module 310, and the coordinate axis unit is used.
  • the number of display pixels per pixel 308 is calculated.
  • the area 3 17 on the sentence image is represented by a coordinate system in which the origin is at the upper left of the document, the X axis is 3 14 in the horizontal direction, and the y axis is 3 15 in the vertical direction. It can be expressed as a set of 18 and 3 19.
  • the coordinates 3 18 and 3 19 can be converted into pixels on the display screen by the above-described number of display pixels per coordinate axis unit 30 8, so that, for example, color information is appropriately changed and colored for the pixels corresponding to the corresponding area It is possible to take an identification means such as. In this way, the revised document and the area in the document can be simultaneously identified and displayed on the screen.
  • a non-rectangular area for example, a plurality of areas may be connected as shown in areas 320 a to c. In this case, the coordinates of each area are simultaneously stored in the area coordinates 209 in the document shown in FIG.
  • the system describes the information about the area and the attribute in the attribute management file 206 described in FIG. As described above, information on the area 405 is described in the attribute management file 206 accompanying the harmful information 402. Now, when revising area 404, the system asks author 409 for the relevant area that has the “primary” attribute for the revision.
  • the author 409 is responsible for the content of the related domain 405 because the domain 405 with the “primary” attribute has priority over the revision.
  • an e-mail requesting permission to revise the area 404 is sent to the manager 410 of the data.
  • the data controller 410 searches for the related area that cited the area 404, and its creator (in the example in the figure, the document 404 that has the area 406 indirectly cited from the area 405)
  • An e-mail is sent to the creator, 4 1 1), who gives notice of the revision of area 4 04.
  • the data controller 410 approves the revision, it revises the area 405 and sends it to the authors 409 and 411 by e-mail. Notify. The authors 409 and 411 revise their own documents and notify the data controller 410 of this.
  • the data controller 410 confirms that the creator of all relevant areas has revised the relevant area. As a result, the consistency of the revised contents of the three areas 404, 405, and 406 is performed under the supervision of the data controller 410, and the consistency of the document contents is assured by the data controller 410. Is done.
  • the system keeps track of each stage of the revision work, from 4 12 to 4 15, and displays this to the data manager 4 10, and also to the document creator who may lose consistency. On the other hand, a warning can be issued.
  • the system also searches the attribute management file 206 associated with the in-house standard 505, calls it up at the same time, and if there is an existing in-document area described in the attribute management file, it searches this file. Display in the same way as described in Figure 3.
  • the creator refers to the in-house standard 505 and appropriately cites the contents in the section ⁇ Criteria 504. After recording the harmful relationship to record this citation relationship, the creator must use the document integrity management system's harmfulness indication function 506 (newly activates the same function as 503). (Screen 501b).
  • the system's attribute management file creation / editing function section creates an attribute management file corresponding to the departmental standard harm 504.
  • the creator defines and creates an area 508 as a citation source and an area 507 as a citation destination on the screen by, for example, a rectangular drawing by mouse operation. (If the area 508 is an existing area in the document, it is described in the attribute management file and does not need to be newly created.) In addition, the area 508 which is the quotation source between these two areas An operation of assigning a relation attribute with 8 as “Principal” and the quotation area 507 as “Subordinate” is performed. When the above series of operations is completed, the system performs the following processing.
  • the system can record the citation relationship as a “master-slave” relationship attribute between the domains.
  • FIG. 6 The reviser displays the document to be revised 604 using the document display function section 602 of the document consistency management system.
  • the management system analyzes the attribute management file of the document to be revised and displays the area 606 set in the harm on the document. If the area to be revised is included in the area, the reviser specifies the area, and the system searches the relevant area information contained in the attribute management file for the document containing the relevant area of the area and its attribute management file.
  • the document 605 and the related area 607 are displayed in another window 603.
  • the reviser instructs the system to continue the revision work, the system performs the following actions.
  • the reviser describes the summary of the revision.
  • the sent e-mail has a special header part that specifies the ID of the relevant area and the mail type in the following categories.
  • the mail function acquires the revision history and related attribute information of the relevant area, refers to the primary key (202 in Fig. 2) of the document containing the area having the related attribute in the database, and creates the document creator. Information can be obtained. Also, determine which of the above a) to d) should be sent from the revision history, and add a header part to the created mail as appropriate.
  • Revision history 701 is considered to be in the "Revision awaiting status" 703.
  • the e-mail 709 is automatically detected and recorded in the revision history 702 of the own document.
  • Revision history 702 is considered to be in the "Review Status” 705.
  • the creator sends the above-mentioned (b) e-mail 710 to ask other “subordinate” attribute document creators using the system's related area search function, This is recorded in the revision history 72.
  • Revision history 7 02 enters “waiting for consultation response” 7 06.
  • the point at which all of the above response mails (c) 711 are returned is recorded in the revision history 702, and the user enters the “revision waiting state” 707. At this point, a determination is made as to whether the revision is appropriate, and if so, revision 714 is implemented. At the same time, the above-mentioned (d) notification of completion of revision 7 1 2 is sent to all “dependency” attribute document creators and recorded in the revision history 7 02. The revision history 702 is in the “waiting for revision notification” 708. The “subordinate” attribute document automatically detects the incoming call of 7 12 and records it in the revision history 7 01. Revision history 7 0 1 enters “Revision approved status” 7 0 4.
  • the revision completion notice 7 15 is made in accordance with the content of the revision completion notice, and at the same time, the revision completion notice 7 13 is sent.
  • Revision history 7001 is "Revision completed”.
  • Revision history 702 completes the whole process of revision, waiting for completion notification from all “subordinate” attribute documents.
  • Document system consisting of fixed-format and irregular-format documents, for example, documents related to the design, manufacture, inspection and sales of industrial products, and standard documents that define them Is particularly problematic in the consistency of their contents. If the present invention is applied in the operation of such a document system, it is easy to ensure content consistency accompanying the document revision. It goes without saying that it also has an advantageous effect on the acquisition and operation of manufacturing standards that require strict management of documents such as the recently established ISO 9001.

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  • Engineering & Computer Science (AREA)
  • Databases & Information Systems (AREA)
  • Theoretical Computer Science (AREA)
  • Business, Economics & Management (AREA)
  • General Business, Economics & Management (AREA)
  • Data Mining & Analysis (AREA)
  • Physics & Mathematics (AREA)
  • General Engineering & Computer Science (AREA)
  • General Physics & Mathematics (AREA)
  • Document Processing Apparatus (AREA)
  • Information Retrieval, Db Structures And Fs Structures Therefor (AREA)

Abstract

Cette invention se rapporte à un système pour la gestion de documents électroniques, dans lequel les attributs des relations entre les documents sont définis sur la base de la corrélation entre les contenus des documents, et un fichier électronique dans lequel sont décrits ces attributs est géré avec lesdits documents, ce qui garantit l'adaptation des contenus entre les documents. Lors de la préparation d'un document, une section à fonction génératrice/éditrice de fichier de gestion d'attribut (115) génère un fichier de gestion d'attribut, dans lequel est décrite la relation de citation du contenu du document, et le fichier en question est stocké dans un système de gestion de base de données (103). Lors de la révision d'un document, une section à fonction d'extraction de fichier de gestion d'attribut (116) extrait le fichier de gestion d'attribut correspondant, et une partie de détection d'attribut de relation maître/serviteur (117) et une section à fonction de contrôle/affichage de révision de document (118) analysent ces relations, pour que la progression de la révision du contenu du document, qui est définie à l'avance, soit contrôlée et pour que l'adaptation des contenus entre les documents soit garantie. Ainsi, la garantie d'adaptation des contenus occasionnée par la révision d'un document peut être facilement obtenue dans un système de documents contenant des documents formatés et des documents non formatés, tels que des documents se rapportant par exemple à la conception, à la production, à l'inspection et à la vente de produits industriels, et des documents standards établissant ceux-ci, où l'adaptation du contenu est particulièrement importante. Ce procédé est extrêmement efficace lorsqu'il s'agit de certifier des standards de production nécessitant une gestion de documents stricte, telle que la norme ISO9000 établie récemment, et d'appliquer ces standards de production.
PCT/JP1996/000033 1996-01-12 1996-01-12 Procede et appareil de gestion de fichiers electroniques WO1997025679A1 (fr)

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Application Number Priority Date Filing Date Title
PCT/JP1996/000033 WO1997025679A1 (fr) 1996-01-12 1996-01-12 Procede et appareil de gestion de fichiers electroniques

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Application Number Priority Date Filing Date Title
PCT/JP1996/000033 WO1997025679A1 (fr) 1996-01-12 1996-01-12 Procede et appareil de gestion de fichiers electroniques

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Cited By (4)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
WO2001088749A1 (fr) * 2000-05-18 2001-11-22 I1 System Procede pour la constitution d'une base de donnees relative aux informations contenues dans un document
JP2003281118A (ja) * 2002-03-22 2003-10-03 Toshiba Corp 文書管理装置、文書編集装置、文書管理方法、文書編集方法及びプログラム
JP2010086061A (ja) * 2008-09-29 2010-04-15 Hatsumei-Tsushin Co Ltd 産業財産権に関する書面表示装置及び産業財産権に関する書面表示方法
US7836055B2 (en) 2006-01-31 2010-11-16 Microsoft Corporation XNA relationship management

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Publication number Priority date Publication date Assignee Title
JPH01243172A (ja) * 1988-03-25 1989-09-27 Hitachi Ltd 文書内領域アクセス制御方式
JPH04175982A (ja) * 1990-11-08 1992-06-23 Nec Corp 電子ファイリングシステム
JPH04184643A (ja) * 1990-11-20 1992-07-01 Hitachi Ltd 電子文書の保護方法
JPH0619772A (ja) * 1990-12-11 1994-01-28 Toshiba Corp 共通資産管理システム
JPH0744441A (ja) * 1993-07-29 1995-02-14 Toshiba Corp ファイル変更通知装置
JPH0785007A (ja) * 1993-06-30 1995-03-31 Toshiba Corp 文書管理システム
JPH07234810A (ja) * 1994-02-24 1995-09-05 Fujitsu Ltd 共有文書管理方式
JPH0836570A (ja) * 1994-07-25 1996-02-06 Fuji Xerox Co Ltd 関係文書編集装置

Patent Citations (8)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
JPH01243172A (ja) * 1988-03-25 1989-09-27 Hitachi Ltd 文書内領域アクセス制御方式
JPH04175982A (ja) * 1990-11-08 1992-06-23 Nec Corp 電子ファイリングシステム
JPH04184643A (ja) * 1990-11-20 1992-07-01 Hitachi Ltd 電子文書の保護方法
JPH0619772A (ja) * 1990-12-11 1994-01-28 Toshiba Corp 共通資産管理システム
JPH0785007A (ja) * 1993-06-30 1995-03-31 Toshiba Corp 文書管理システム
JPH0744441A (ja) * 1993-07-29 1995-02-14 Toshiba Corp ファイル変更通知装置
JPH07234810A (ja) * 1994-02-24 1995-09-05 Fujitsu Ltd 共有文書管理方式
JPH0836570A (ja) * 1994-07-25 1996-02-06 Fuji Xerox Co Ltd 関係文書編集装置

Cited By (6)

* Cited by examiner, † Cited by third party
Publication number Priority date Publication date Assignee Title
WO2001088749A1 (fr) * 2000-05-18 2001-11-22 I1 System Procede pour la constitution d'une base de donnees relative aux informations contenues dans un document
FR2828307A1 (fr) * 2000-05-18 2003-02-07 Il System Procede pour la constitution d'une base de donnees relative aux informations contenues dans un document
US7818345B2 (en) 2000-05-18 2010-10-19 Andromaque Prepresse (Societe A Responsabilite Limitee) Method for constituting a database concerning data contained in a document
JP2003281118A (ja) * 2002-03-22 2003-10-03 Toshiba Corp 文書管理装置、文書編集装置、文書管理方法、文書編集方法及びプログラム
US7836055B2 (en) 2006-01-31 2010-11-16 Microsoft Corporation XNA relationship management
JP2010086061A (ja) * 2008-09-29 2010-04-15 Hatsumei-Tsushin Co Ltd 産業財産権に関する書面表示装置及び産業財産権に関する書面表示方法

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121 Ep: the epo has been informed by wipo that ep was designated in this application
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