TW202145132A - Auxiliary system for requesting payment and tax declaration which is provided to assist the accounting staff to inspect and manage invoice information to realize and simplify payment request operations - Google Patents

Abstract

The present invention is an auxiliary system for requesting payment and tax declaration for a user to use a mobile device to integrate at least one consumption information and feed it back to an accounting staff after an electronic invoice server is returned, which includes a payment request module, a service server, and an accounting host. The payment request module is used to input at least one physical consumption information containing a store's tax ID number and a consumption detail, and aggregate the same to form first information and second information. The service server uses the electronic invoice from the electronic invoice server, the first information, and the second information to compare and eliminate the repeated consumption information and thereafter calculate and generate a tax declaration data and a payment data respectively, according to a purchase-and-sale rule and a payment rule, which are respectively provided to assist the accounting staff in appropriation and tax reporting operations and therefore can improve the management effectiveness of accounting and financial affairs.

Description

Auxiliary system for application and tax declaration

The present invention is related to an account management system, especially an auxiliary system for payment and tax declaration. The electronic invoice records opened by merchants need to be uploaded to the Ministry of Finance within 48 hours after the transaction, so as to facilitate a user's data While consolidating consumer bills, it is convenient for accounting personnel to check and manage bill information, so as to simplify the process of collecting money and improve the accuracy of accounting management.

In addition to the cost of feeding materials and personnel expenses, the operating expenses of the enterprise include various expenses, such as stationery expenses, travel expenses, communication expenses and vocational training expenses. These expenditures are generally not calculated and issued directly by the ERP (Enterprise Resource Planning) system, but are applied by the employees who pre-expend the funds to their superiors with vouchers such as invoices or receipts, and after the application is approved, The accounting personnel will set up and re-check the accounts according to the vouchers submitted for the application, so that the funds can be allocated only when the information is completely correct. It can be seen from this that the currently commonly implemented payment request operation requires employees to clearly understand the company's internal payment request rules and procedures. Otherwise, once a certificate that does not meet the requirements of the rules may be provided, the application may be rejected or the certificate will be repeatedly corrected. The burden of personnel work also causes troubles for employees, which affects the work efficiency of the overall personnel and causes unnecessary waste of human resources, which is not conducive to the operation and economy of enterprises.

In addition, the invoice is a purchase certificate stipulated by the Taiwan government. It not only records the details of various consumptions, but also is an important basis for taxation by the government tax authorities. With the popularization of mobile technology, electronic invoices can also directly transmit consumption information through the cloud network to in consumer mobile devices. Feeling this, how to provide an electronic accounting management system to assist employees to directly provide digital voucher data to accounting personnel, so as to save accounting personnel from spending a lot of time to set up accounts and improve work efficiency, and at the same time, reduce manual creation of voucher data In order to improve the above-mentioned deficiencies of the prior art, it is the subject that the present invention intends to explore.

In view of the above problems, the purpose of the present invention is to provide an auxiliary accounting management system linked to the electronic invoice integration platform of the Ministry of Finance, so as to assist a user to directly provide digital voucher data and simplify the operation procedures of accounting personnel. The collection and calculation of the voucher data further provides tax reports to the accounting personnel, so as to assist the accounting personnel to manage the accounts in an organized and easy manner, thereby improving work efficiency and reducing personnel costs.

In order to achieve the above-mentioned purpose, the present invention discloses an auxiliary system for payment and tax declaration, for a user to use a mobile device to integrate at least one consumption information and feed it back to an accounting person for management after returning to an electronic invoice server. Accounting, which includes a payment request module, a service server and an accounting host. The payment request module includes an input unit, a unified management unit and a detail management unit, and the service server includes a purchase and sales item filtering unit and a payment request filtering unit. The input unit is for the user to input at least one entity consumption information; the compilation management unit is connected to the input unit by telecommunication and receives the entity consumption information, wherein the entity consumption information has a store compilation, and the compilation management unit is directed to the store A first piece of information is formed collectively; the detail management unit is telecommunicationly connected to the input unit and receives the entity consumption information, wherein the entity consumption information has a consumption detail, and the detail management unit forms a second information for the consumption detail. The service server is telecommunicationly connected to the billing module for receiving the first information and the second information, and the service server is also telecommunicationly connected to the electronic invoice server, and when the user makes a purchase at a store, The electronic invoice server receives electronic invoice information generated by the store and transmits the electronic invoice information to the service server. The invoicing screening unit is used to compare the received first information, the second information and the electronic invoice information to exclude the duplicate consumption information, and then calculate and generate a tax declaration data according to an invoicing rule; the payment request The screening unit is used for comparing the received first information, the second information and the electronic invoice information to exclude the duplicate consumption information, and then calculates and generates a payment request data according to a payment request rule. The accounting host is telecommunicationly connected to the service server to receive the tax declaration data and the payment request data, so that the accounting personnel can use the payment request data to perform appropriation operations, and use the tax declaration data to perform tax declaration operations.

Wherein, the entity consumption information is a receipt or an invoice, the input unit obtains the entity consumption information through optical recognition, and the accounting host or the service server stores the invoicing rules and the request corresponding to different industry categories respectively. for setting the rules.

In addition, when the payment request screening unit calculates the first information and the second information according to the payment request rule, those that do not conform to the rule are filtered to form a collection of non-request data. When the accounting host receives the payment requesting data, it notifies the accounting personnel to review the payment requesting data, so as to form an appropriation notice when it is completely correct and transmit it to the payment requesting module. When the accounting personnel checks the payment request data and finds that there is an error, the accounting host updates the payment request data and the non-request data through the service server. When the accounting module receives the disapproval data, it notifies the accounting personnel to review the disapproval data, so as to form a request rejection notice and send it to the requesting module when it is confirmed to be correct. In addition, the payment request module is set with a requester's name, a bank code and a deposit account, and the payment information includes the requester's name, the bank code and the deposit account, so that the accounting personnel can directly The requested funds are remitted to the bank account. The payment request module is returned to the electronic invoice server to automatically execute the invoice redemption or award matching operation.

To sum up, the auxiliary system for payment and tax declaration uses the payment module to drive the user to share the pre-requisition work of the accountant to digitize the entity's consumption information, so that the accountant is more familiar with the accountant than the accountant. The user of the physical consumption information manages the detailed content of the receipt or invoice to reduce errors that may occur during file creation, and uses the service server to compare the electronic invoice information, the first information and the second information to ensure that Data integrity and improve the accuracy of the request data, so as to improve the timeliness and effectiveness of the accounting personnel in handling the allocation operations. In addition, the tax declaration data formed by the calculation of the invoicing and sales screening unit can assist the accounting personnel to browse and review tax-related information in a logical and orderly manner, which not only enables the accounting personnel to easily and clearly grasp all the tax declaration dynamics. , which is more conducive to the execution of the account management business and achieves the effect of helping the overall social, industrial and economic development.

In order to enable those skilled in the art to clearly understand the content of the present invention, please refer to the following descriptions and drawings.

Please refer to Figures 1 and 2, which are a structure diagram and a flow chart of a preferred embodiment of the present invention, respectively. As shown in the figure, the auxiliary system 1 for payment and tax declaration is for a user to use a mobile device to integrate at least one consumption information and feed it back to an accounting person after returning to an electronic invoice server 2 for account management , which includes a payment request module 10, a service server 11 and an accounting host 12, and the payment request module 10 includes an input unit 100, a unified management unit 101 and a detail management unit 102, the service server The device 11 includes an invoicing filtering unit 110 and a payment request filtering unit 111 . The service server 11 is telecommunicationly connected to the payment collection module 10 , the accounting host 12 and the electronic invoice server 2 , and the input unit 100 is telecommunicationly connected to the compilation management unit 101 and the detail management unit 102 . However, the operation flow of the auxiliary system 1 for payment and tax declaration may include the following steps.

Step S10 , after the user makes a purchase at a store, the electronic invoice server 2 receives an electronic invoice information 20 generated by the store and transmits the electronic invoice information 20 to the service server 11 . Step S11, the input unit 100 is for the user to input at least one physical consumption information 1000, and the physical consumption information 1000 has a store system and a consumption detail. In step S12, the integrated management unit 101 receives the physical consumption information 1000 and compiles a first information 1010 for the store. In step S13, the detail management unit 102 receives the entity consumption information 1000 and forms a second information 1020 for the consumption detail. Step S14, the service server 11 receives the first information 1010 and the second information 1020, and the invoicing screening unit 110 compares the received first information 1010 and the second information 1020 with the electronic invoice information 20. After excluding the duplicate consumption information, a tax declaration data 1100 is generated according to an invoicing rule. At the same time, in step S15, the payment selection screening unit 111 compares the received first information 1010, the second information 1020 and the electronic invoice information 20 to exclude the duplicate consumption information, and then calculates and generates a payment request according to a payment rule. Request information 1110. In step S16, the accounting host 12 receives the tax declaration data 1100 and the payment request data 1110, so that the accounting personnel can use the payment request data 1110 to perform appropriation operations, and use the tax declaration data 1100 to perform tax declaration operations.

Please refer to FIGS. 3 to 5C , which are a system schematic diagram, a structure diagram and a flow chart of two preferred embodiments of the present invention, respectively. As shown in the figure, since the implementation of electronic invoices by the Ministry of Finance, those with ordinary knowledge know that when a user makes a purchase at a store, the electronic invoice server 2 of the electronic invoice integration platform will receive the electronic invoice generated by the store. Electronic Invoice Information 20. The main service purpose of the auxiliary system 1 for payment and tax declaration is for the user to return to the e-invoice server 2 and use a mobile device to integrate at least one consumer information and then feed it back to an accounting officer, so as to assist the accounting officer A more systematic and efficient operation procedure for managing internal accounts, which includes a payment module 10, a service server 11 and an accounting host 12, and the payment module 10 includes an input unit 100. A unified management unit 101 and a detail management unit 102, the service server 11 includes an invoicing screening unit 110 and a payment request screening unit 111. The service server 11 is telecommunicationly connected to the payment collection module 10 , the accounting host 12 and the electronic invoice server 2 , and the input unit 100 is telecommunicationly connected to the compilation management unit 101 and the detail management unit 102 . Taking an employee of a company to request money for a business trip as an example, the operation process of the auxiliary system 1 for payment request and tax declaration can include the following steps.

The payment application module 10 can be an application program (Applications, APPs) installed in an electronic device with computing functions such as a mobile phone, a tablet or a computer, or a package software that can open the screen through the electronic device, and the user uses the The requesting module 10 can directly set a requester's name, a bank code and a deposit account. Step S20, when the user purchases a high-speed train ticket, takes a taxi, buys a gift box, entertains customers for meals, stays in a hotel, and consumes hotel facilities and services and holds the consumption information due to a business trip, the user uses the input unit 100 to input the information. At least one entity consumption information 1000, such as voucher information such as a receipt or an invoice, and the entity consumption information 1000 at least has a store collection and a consumption detail. In addition, the input unit 100 not only allows the user to manually edit and input the physical consumption information 1000, but also obtains the physical consumption information 1000 by means of optical recognition. In step S200, the integrated management unit 101 receives the physical consumption information 1000 and forms a first information 1010 for the store, and in step S201, the detail management unit 102 receives the physical consumption information 1000 and forms a first information 1010 for the consumption details. Second information 1020. In step S202, after the user selects a person to request money from the first information 1010 and the second information 1020, the payment request module 10 forms the requester's name, the bank code and the deposit account accordingly. A payment request 103 is sent to the service server 11 .

In step S21 , when the service server 11 receives the payment request 103 and acquires the first information 1010 and the second information 1020 , the service server 11 requests the electronic invoice server 2 to acquire the electronic invoice information 20 . In addition, the service server 11 or the accounting host 12 may store an invoicing rule and a payment request rule corresponding to different industry categories for setting. Therefore, in step S22, the payment request screening unit 111 is directed to the received After comparing the first information 1010, the second information 1020 and the electronic invoice information 20 to exclude the duplicate consumption information, in step S220, the payment request screening unit 111 judges whether the consumption information is eligible according to the payment request rule? If so, step S221 , generating a payment request data 1110 according to the payment request rule and sending it to the accounting host 12 . On the contrary, in step S222 , at least one of the unqualified first information 1010 and the second information 1020 is aggregated into a non-requesting data 1111 and sent to the accounting host 12 according to the requesting rule. From this, it can be seen that the application request 103 can be presented in the form of a case and includes the application information 1110 and the non-application information 1111, and the application information 1110 includes the first information 1010 and the second information 1020. In addition to at least one of them, it also contains the name of the payee, the bank code and the deposit account number.

Step S23, when the accounting host 12 receives at least one of the payment request data 1110 and the non-request data 1111, it notifies the financial and accounting personnel, and the financial and accounting personnel review the payment request data 1110 and the non-request data 1111 Is at least one of the 1111 respectively fully compliant and correct? If so, in step S230, the accounting staff will perform the appropriation operation according to the fund request data 1110, and the finance and accounting host 12 will form an appropriation notification 120 and send it to the fund request module 10 to notify the user of the fund request result and appropriation date. At the same time, if there is the information 1111 for not requesting payment and it is completely correct, the accounting host 12 forms a request rejection notification 121 and transmits it to the payment requesting module 10 to notify the user of the payment request result and make possible follow-up issues. On the contrary, if at least one of the payment request data 1110 and the non-request data 1111 is not completely in compliance with the rules and is correct, in step S231, the accounting host 12 updates the payment request data 1110 and The disapproval data 1111 is for the accounting personnel to perform the appropriation operation and form the appropriation notice 120 according to the updated request data 1110, and the accounting host 12 forms the request according to the updated disapproval data 1111 Notice of dismissal 121. Incidentally, when the accountant distributes the money to the user, in addition to the on-site payment in cash, he can also directly use the name of the requester, the bank code and the deposit contained in the request data 1110. The account will transfer the funds directly to the bank account designated by the user to save the application process and improve the operation time.

Following step S21 and synchronously executing step S24, the invoicing selection unit 110 compares the received first information 1010, the second information 1020 and the electronic invoice information 20 to exclude the duplicate consumption information, and then according to the input The sales rule operation generates a tax return 1100 . Step S240, when the accounting host 12 receives the tax declaration data 1100, it notifies the accounting personnel to check whether the tax declaration data 1100 is completely compliant and correct? If yes, in step S241, the accounting person uses the tax reporting data 1100 to perform the internal accounting tax reporting operation. If not, when the tax declaration data 1100 is wrong, in step S242, the accounting host 12 updates the tax declaration data 1100 through the service server 11, so as to assist the accounting personnel to perform tax declaration operations and improve the overall work KPI (Key Performance Indicators, the main performance indicators).

On the other hand, in step S25, the service server 11 automatically executes the invoice redemption or award matching operation on the invoice draw date. In this embodiment, the payment request module 10 can be an independent cloud invoice integration APP and is also registered in the electronic invoice server 2. Therefore, the user needs to input the physical consumption information 1000 to be requested for payment. In addition, of course, the entity consumption information 1000 owned by the individual can be input and the corresponding electronic invoice information 20 can be loaded from the electronic invoice server 2 to realize the functions of personal invoice management, total consumption integration and consumption category analysis, etc. , on the day when the invoice is issued, the payment request module 10 will automatically redeem the award or award the remaining invoices that are not used for payment. In other words, the present invention not only assists the accounting personnel to manage accounts, but also assists the user to manage personal invoices or receipts, etc., thereby establishing the correlation between employee consumption behaviors and company expenditures, It can achieve the purpose of quickly and massively completing the account opening operation, and truly and effectively assist the accounting personnel to perform the operation.

However, the above descriptions are only preferred embodiments of the present invention, and are not intended to limit the scope of implementation of the present invention; therefore, equivalent changes and modifications made without departing from the spirit and scope of the present invention should be included in the within the scope of the patent of the present invention.

1: Auxiliary system for money request and tax declaration 10: Request module 100: input unit 1000: Physical consumption information 101: Unified Management Unit 1010: First Information 102: Detail management unit 1020: Second Information 103: Request for money 11: Service Server 110: Invoice filter unit 1100: Tax declaration information 111: Payment Screening Unit 1110: Request information 1111: No request for payment information 12: Accounting host 120: Grant Notice 121: Request for Dismissal Notice 2: Electronic Invoice Server 20: Electronic Invoice Information

FIG. 1 is a structural diagram of a preferred embodiment of the present invention. FIG. 2 is a flow chart of a preferred embodiment of the present invention. FIG. 3 is a schematic diagram of a system according to two preferred embodiments of the present invention. FIG. 4 is a structural diagram of two preferred embodiments of the present invention. 5A, 5B, and 5C are flowcharts of two preferred embodiments of the present invention.

1: Auxiliary system for money request and tax declaration

10: Request module

100: input unit

1000: Physical consumption information

101: Unified Management Unit

1010: First Information

102: Detail management unit

1020: Second Information

11: Service Server

110: Invoice filter unit

1100: Tax declaration information

111: Payment Screening Unit

1110: Request information

12: Accounting host

2: Electronic Invoice Server

20: Electronic Invoice Information

Claims (10)

An auxiliary system for payment and tax declaration, for a user to use a mobile device to integrate at least one consumption information and feed it back to an accounting person to manage accounts after returning to an electronic invoice server, comprising: A request module, including: an input unit for the user to input at least one entity consumption information; a unified management unit, connected to the input unit by telecommunication and receiving the physical consumption information, wherein the physical consumption information has a store integration, and the unified management unit forms a first information for the store integration; and a detail management unit, connected to the input unit by telecommunication and receiving the entity consumption information, wherein the entity consumption information has a consumption detail, and the detail management unit forms a second information for the consumption detail; A service server is telecommunicationly connected to the payment module for receiving the first information and the second information, and the service server is also telecommunicationly connected to the electronic invoice server, and when the user makes purchases at a store Then, the electronic invoice server receives an electronic invoice information generated by the store and transmits the electronic invoice information to the service server; wherein, the service server includes: an invoicing screening unit for comparing the received first information, the second information and the electronic invoice information to exclude the duplicate consumption information, and then generating a tax declaration data according to an invoicing rule; and a payment request screening unit, for comparing the received first information, the second information and the electronic invoice information to exclude the duplicate consumption information, and then generating a payment request data according to a payment request rule; and An accounting host is connected to the service server by telecommunication to receive the tax declaration data and the payment request data, so that the accounting personnel can use the payment request data to perform appropriation operations, and use the tax declaration data to perform tax declaration operations. The auxiliary system for payment and tax declaration as described in claim 1, wherein the entity consumption information is a receipt or an invoice. The auxiliary system for payment and tax declaration as described in claim 2, wherein the input unit obtains the entity consumption information by means of optical recognition. The auxiliary system for payment and tax declaration as described in claim 3, wherein the accounting host or the service server stores the invoicing rules and the payment collection rules corresponding to different industry types for setting. The auxiliary system for payment request and tax declaration as described in claim 4, wherein when the payment request screening unit calculates the first information and the second information according to the payment request rule, it selects those that do not conform to the rules and collects them into a non-requesting system material. According to the auxiliary system for payment request and tax declaration as described in claim 5, when the accounting host receives the payment request data, it notifies the financial and accounting personnel to review the payment request data, so as to form an appropriation notice when it is completely correct and send it to the requester model. According to the auxiliary system for payment application and tax declaration as mentioned in request item 6, when the accounting personnel checks the payment application information and finds that there is an error, the accounting host updates the payment application information and the non-request information through the service server. . According to the auxiliary system for payment request and tax declaration as described in request item 7, when the accounting module receives the non-request data, it notifies the financial and accounting personnel to review the non-request data, so as to form a request when it is confirmed that it is correct The dismissal notice is sent to the solicitation module. The payment request and tax declaration auxiliary system as described in claim 8, wherein the payment request module is set with a requester's name, a bank code and a deposit account, and the payment information includes the requester's name, The bank code and the deposit account number for the accountant to directly remit the requested funds into the bank account. The payment request and tax declaration auxiliary system as described in claim 9, wherein the payment request module is registered in the electronic invoice server to automatically execute invoice redemption or award matching operations.

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