TWI610261B - Transaction voucher management system and method thereof - Google Patents
Transaction voucher management system and method thereof Download PDFInfo
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Description
本發明係關於一種交易憑證管理系統及其方法,尤其是一種能夠將使用者與賣方進行交易所產生的交易憑證資訊進行蒐集與儲存,而系統所儲存之部分交易憑證資訊更能夠授權企業或組織進行存取,以使企業或組織能夠接收到較多資訊的交易憑證資訊,以方便進行交易憑證之後續處理程序。 The invention relates to a transaction voucher management system and a method thereof, in particular to collecting and storing transaction voucher information generated by a transaction between a user and a seller, and part of the transaction voucher information stored in the system can authorize the enterprise or organization. Access is made to enable the business or organization to receive more transactional transaction voucher information to facilitate subsequent processing of the transaction voucher.
一般,當買方與賣方進行交易後,賣方會提供給買方一個商業交易憑證,以進行報帳或立帳之用,尤其當買方是企業或組織的員工時,商業交易憑證就非常重要,商業交易憑證一般是訂單、驗收單、發票、收據或是單據等各種形式;而在科技發達的今天,商業交易憑證亦採取電子化,因此能夠將交易後之商業交易憑證直接以E-mail或其他通知方式告知企業或組織前來接收。但一般流程下的發票、收據或是單據一類的商業交易憑證,買方員工則必須拿回交給企業或組織的會計人員,並跟會計人員回報商業交易憑證之用途及其他管理用之明細內容,如成本中心代號等等資料,以利於會計人員能夠進行報帳與立帳。 Generally, when the buyer and the seller make a transaction, the seller will provide the buyer with a business transaction voucher for billing or accounting purposes, especially when the buyer is an employee of the company or organization, the business transaction certificate is very important, commercial transaction Vouchers are generally in the form of orders, acceptance forms, invoices, receipts or receipts. In today's highly developed technology, commercial transaction vouchers are also electronic, so that post-transaction business transaction vouchers can be directly E-mailed or otherwise notified. Ways to inform companies or organizations to come and receive. However, in the case of invoices, receipts or documents of general transaction, the buyer's employees must return it to the accounting personnel of the enterprise or organization, and return the use of the business transaction certificate and other management details with the accountant. Such as cost center code and other information, in order to facilitate accounting personnel to make accounting and accounting.
目前所使用的電子商業交易憑證處理程序,通常是接收訊息會直接傳送至企業或組織之會計人員,而會計人員往往必須找到企業內進行交易的人員,請其進行相關之後續驗收流程,並進行詢問關於電子商業交易憑證的買賣明細內容,才能夠進行報帳與立帳,而當電子商業交易憑證傳送與 使用的數量很大時,對會計人員將會造成很大的困擾,若是逐一詢問企業內進行交易的人員,將是很大的工程,而逐一進行詢問買賣明細內容,亦會延緩處理的效率;另外當系統發送訊息或E-mail給買受人,買受人本人須特別將資訊接收下來,以進行後續之驗收流程。 The electronic commerce transaction voucher processing program currently used usually receives the message directly to the accounting personnel of the enterprise or organization, and the accountant often has to find the person who conducts the transaction within the enterprise, and asks him to carry out the relevant follow-up acceptance process and carry out the process. Asking about the details of the sale and purchase of electronic business transaction vouchers before they can be accounted for and accounted for, and when electronic business transaction vouchers are transmitted and When the number of uses is large, it will cause great trouble to the accountants. If you ask the personnel who conduct the transactions in the enterprise one by one, it will be a big project, and asking for the details of the purchase and sale one by one will also delay the efficiency of the processing; In addition, when the system sends a message or E-mail to the buyer, the buyer must receive the information in particular for subsequent acceptance.
上述所提及之流程設計,將會造成使用者在消費流程中無法整合消費經驗,同時必須區分C(個人)、B(企業報帳)、G(政府或組織報帳)等用途,並以不同方式進行消費流程之操作,此與實體消費經驗之重大差異,將會造成電子交易憑證難以推廣。 The process design mentioned above will result in users not being able to integrate consumer experience in the consumption process, and must distinguish between C (individual), B (enterprise accounting), G (government or organization accounting), etc. Different ways of carrying out the operation of the consumption process, this significant difference with the experience of physical consumption, will make it difficult to promote electronic transaction certificates.
因此,若是能夠藉由一平台自動蒐集並儲存使用者與賣方交易所產生的所有交易憑證資訊,並先將資訊全數歸屬於確認交易之個人,而所蒐集之交易憑證資訊能夠由使用者進行資訊擴增,而處理後的部分交易憑證資訊更能夠移轉並授權企業或組織進行存取,以使企業或組織能夠接收到較多資訊的交易憑證資訊,以方便進行憑證之後續處理程序,如此應為一最佳解決方案。 Therefore, if it is possible to automatically collect and store all transaction voucher information generated by the user and the seller transaction by a platform, and first attribute the information to the individual who confirms the transaction, the collected transaction voucher information can be informationd by the user. Amplification, and the processed part of the transaction voucher information can be transferred and authorized to access the enterprise or organization, so that the enterprise or organization can receive more information of the transaction voucher to facilitate the subsequent processing of the voucher, so Should be an optimal solution.
本發明即在於提供一種交易憑證管理系統及其方法,係由一平台能夠自動蒐集並儲存使用者與賣方交易所產生的所有交易憑證資訊。 The invention provides a transaction voucher management system and a method thereof, which are capable of automatically collecting and storing all transaction voucher information generated by a user and a seller transaction by a platform.
本發明即在於提供一種交易憑證管理系統及其方法,於系統中所蒐集並儲存之部分交易憑證資訊更能夠移轉並授權企業或組織進行存取,以使企業或組織能夠接收到較多資訊的交易憑證資訊,以方便進行憑證之後續處理程序。 The invention provides a transaction voucher management system and a method thereof, wherein part of the transaction voucher information collected and stored in the system can be transferred and authorized to be accessed by a company or an organization, so that the enterprise or the organization can receive more information. Transaction voucher information to facilitate subsequent processing of the voucher.
本發明之交易憑證管理系統及其方法,係將已開立並進行簽章之相關 交易憑證進行儲存與處理,其中該交易憑證管理系統係包含一個人帳務平台、一交易憑證蒐集暨管理平台及一企業交易憑證管理平台,其中該交易憑證蒐集暨管理平台係與該個人帳務平台及該企業交易憑證管理平台相連接;其中該個人帳務平台係包含一授權模組,用以授權該交易憑證蒐集暨管理平台之憑證蒐集模組能夠代理消費者抓取所有交易憑證資訊;一設定模組,係與該授權模組相連接,用以設定該交易憑證蒐集暨管理平台之憑證蒐集模組所能夠抓取的交易憑證資訊及設定通知使用者的方式;一通知模組,係與該設定模組相連接,該通知模組能夠透過該設定模組所預設之通知方式,告知使用者已有新的憑證送達,以通知使用者登入該憑證蒐集暨管理平台進行驗收及後續設定;一簽章模組,用以讓使用者能夠藉由簽章之安全機制,登入該憑證蒐集暨管理平台中進行各項交易憑證資訊之確認及後續處理;一憑證處理模組,用以讓使用者能夠區分及確認哪些資訊為需報支公費之憑證,並藉由該模組進行資訊擴增或授權移轉;一個人帳務模組,用以讓使用者能夠處理非報帳用途之各類型帳務設定,並藉由該模組進行各項個人、家庭或群體之收入支出分析,並產出相關圖表及建議;另外,該憑證蒐集暨管理平台係與該個人帳務平台及一企業交易憑證管理平台相連接,其中該憑證蒐集暨管理平台係包含一中央處理模組,係與該個人帳務平台之設定模組、通知模組、簽章模組、憑證處理模組及個人帳務模組相連接,該中央處理模組係用以傳送及接收該個人帳務平台相關之資訊,並進行該憑證蒐集暨管理平台之分析判斷與處理;一電子憑證開立模組,係讓交易賣方係能夠藉由該電子憑證開立模組開立各類型憑證 並進行簽章;一憑證蒐集模組,係與該中央處理模組、電子憑證開立模組及該授權模組相連接,該憑證蒐集模組係能夠依據該授權模組所輸入之授權,自動抓取使用者需要且被允許之已開立交易憑證資訊,且所抓取之交易憑證資訊能夠透過該中央處理模組分類儲存於一資料庫模組內;一資料庫模組,係與該中央處理模組相連接,係用以分類儲存交易憑證資訊,而已儲存之交易憑證資訊僅限於使用者本人存取或授權移轉;一資訊通知與接收模組,係與該中央處理模組及該資料庫模組相連接,該中央處理模組判斷具有已確認並加工後之交易憑證資訊時,該資訊通知與接收模組則會通知該企業交易憑證管理平台,以使該企業交易憑證管理平台能夠於該資料庫模組中進行交易憑證資訊之抓取;另外,該企業交易憑證管理平台係與該交易憑證蒐集暨管理平台相連接,其中該企業交易憑證管理平台係至少包含一簽章模組,係與該資訊通知與接收模組相連接,該簽章模組能夠為該企業交易憑證管理平台進行憑證收授及查詢紀錄之權限設定及存取證明;一簽核模組,係與該資訊通知與接收模組相連接,用以對由該資訊通知與接收模組所接收的資訊進行交易憑證資訊確認並進入相關驗收程序;一內外部稽核模組,係與該資訊通知與接收模組及該企業交易憑證管理平台之簽章模組相連接,該內外部稽核模組係能夠配合簽章模組,進行資料的授權、撈取及加工處理,以進行企業內管理資訊及外部存證資訊之比對及正確性驗證,並進行第三方簽章證明。 The transaction voucher management system and method thereof of the present invention are related to the opening and signing of the signature The transaction voucher is stored and processed, wherein the transaction voucher management system comprises a personal account management platform, a transaction voucher collection and management platform and an enterprise transaction voucher management platform, wherein the transaction voucher collection and management platform and the personal accounting platform And the enterprise transaction voucher management platform is connected; wherein the personal accounting platform comprises an authorization module for authorizing the voucher collection module of the transaction voucher collection and management platform to be able to proxy the transaction information of all the transaction voucher; The setting module is connected with the authorization module to set the transaction voucher information that can be captured by the voucher collection module of the transaction voucher collection and management platform and the manner of setting the notification user; Connected to the setting module, the notification module can inform the user that a new voucher has been sent through the notification mode preset by the setting module to notify the user to log in to the voucher collection and management platform for acceptance and follow-up. Setting; a signature module for users to log in to the voucher by means of a signature security mechanism The confirmation and subsequent processing of the transaction voucher information in the cum management platform; a voucher processing module for allowing the user to distinguish and confirm which information is the voucher for the public expense, and to expand the information by the module Add or authorize transfer; a personal account module to enable users to handle various types of accounting settings for non-reporting purposes, and use the module to perform income and expenditure analysis for individuals, families or groups, and Output related charts and suggestions; in addition, the voucher collection and management platform is connected to the personal accounting platform and an enterprise transaction voucher management platform, wherein the voucher collection and management platform includes a central processing module, and the The personal accounting platform setting module, the notification module, the signature module, the voucher processing module and the personal accounting module are connected, and the central processing module is used for transmitting and receiving the information related to the personal accounting platform. And performing the analysis, judgment and processing of the voucher collection and management platform; an electronic voucher opening module enables the transaction seller to open the module by the electronic voucher opening module Type certificate And signing a certificate; a voucher collection module is connected to the central processing module, the electronic voucher opening module and the authorization module, and the voucher collection module is capable of being authorized according to the authorization module. Automatically crawling the information of the transaction voucher that the user needs and is allowed to open, and the information of the voucher transaction information can be stored in a database module through the central processing module; a database module The central processing module is connected to store the transaction voucher information, and the stored transaction voucher information is limited to the user's own access or authorized transfer; an information notification and receiving module is associated with the central processing module And the database module is connected, and when the central processing module determines that the transaction voucher information has been confirmed and processed, the information notification and receiving module notifies the enterprise transaction voucher management platform to make the enterprise transaction voucher The management platform can perform the transaction credential information capture in the database module; in addition, the enterprise transaction voucher management platform and the transaction voucher collection and management platform The connection, wherein the enterprise transaction voucher management platform includes at least one signature module, which is connected to the information notification and receiving module, and the signature module can perform the voucher receiving and querying records for the enterprise transaction voucher management platform. A permission setting and an access certificate; a sign-off module is connected to the information notification and receiving module for confirming the transaction voucher information of the information received by the information notification and receiving module and entering the relevant acceptance An internal and external auditing module is connected to the information notification and receiving module and the signature module of the enterprise transaction voucher management platform, and the internal and external auditing module can cooperate with the signature module to perform data Authorization, fishing and processing to conduct the comparison and correctness verification of the internal management information and external deposit information, and to carry out third-party signature certification.
更具體的說,所述所抓取之交易憑證資訊係更包含了買方資訊,買方資訊係為收受憑證之自然人資訊。 More specifically, the captured transaction voucher information further includes buyer information, and the buyer information is the natural person information of the receipt voucher.
更具體的說,所述企業交易憑證管理平台更包含一與該資訊通知與接收模組相連接之資訊附加模組,其中該資訊附加模組能夠將所接收的資訊進行資訊擴增的處理,以達後續帳務或其他管理需求之資訊自動化目的。 More specifically, the enterprise transaction voucher management platform further includes an information appending module connected to the information notification and receiving module, wherein the information appending module is capable of performing information augmentation processing on the received information. Automate the information for subsequent accounting or other management needs.
更具體的說,所述企業交易憑證管理平台更包含一與該資訊通知與接收模組及該簽核模組相連接之交易取消模組,該交易取消模組於該簽核模組所進行之簽核流程中,若為該企業不認可之交易,能夠藉由該交易取消模組進行憑證退回之處理,並將交易取消之訊息立即回送至個人帳務平台,不論消費者個人欲繼續取消交易或以個人購買方式承認該筆交易,相關訊息均可繼續回送至外部交易平台或開立憑證模組,以通知賣方該交易未成立或買受人已改變,並以法律認可之方式進行交易憑證作廢或重開或開立折讓憑證方式進行後續處理。 More specifically, the enterprise transaction voucher management platform further includes a transaction cancellation module connected to the information notification and receiving module and the sign-off module, and the transaction cancellation module is performed by the sign-off module. In the process of signing the balance, if the transaction is not approved by the enterprise, the transaction cancellation module can be used to process the voucher return, and the transaction cancellation message is immediately sent back to the personal accounting platform, regardless of the consumer's personal desire to continue to cancel. The transaction or the personal purchase of the transaction, the relevant information can continue to be sent back to the external trading platform or open a voucher module to inform the seller that the transaction is not established or the buyer has changed, and the transaction is approved by law The voucher is invalidated or reopened or a voucher is opened for subsequent processing.
更具體的說,所述企業交易憑證管理平台更包含一與該資訊通知與接收模組、該簽核模組及該交易取消模組相連接之立帳模組,該立帳模組於該簽核模組所進行之簽核流程中,若簽核確認或是交易取消模組不能退回之憑證,依前述各模組之既有資訊及擴增資訊,該立帳模組得以進行帳務自動化之資訊建立。 More specifically, the enterprise transaction voucher management platform further includes a billing module connected to the information notification and receiving module, the signing module and the transaction canceling module, wherein the accounting module is In the sign-off process carried out by the sign-off module, if the sign-off confirmation or the transaction cancellation module cannot return the voucher, the account module can be accounted for according to the existing information and the augmentation information of each module mentioned above. Automated information is established.
更具體的說,所述個人帳務平台係能夠建立於一電子裝置內,而該電子裝置係為電腦、手機、Kiosk或其他得以顯示資訊之硬體設備。另外該企業交易憑證管理平台係能設置於任何企業資訊架構內、或設計於中介軟體內,或直接整合於本系統內。 More specifically, the personal accounting platform can be built into an electronic device, which is a computer, mobile phone, Kiosk or other hardware device capable of displaying information. In addition, the enterprise transaction voucher management platform can be installed in any enterprise information framework, or designed in an intermediary software, or directly integrated into the system.
更具體的說,所述憑證蒐集模組更能夠與至少一個外部交易平台相連接,而該授權模組能夠授權該憑證蒐集模組抓取該外部交易平台開立或代 理開立之特定交易憑證資訊。 More specifically, the voucher collection module is further connectable to at least one external transaction platform, and the authorization module can authorize the voucher collection module to capture the external transaction platform to open or Information on the specific transaction documents opened.
另外,本發明之交易憑證管理方法,是整合實體與虛擬交易之經驗及程序,其步驟為:使用者與賣方交易後,由賣方開立並儲存交易憑證號碼,而該交易憑證蒐集暨管理系統經過使用者授權後,系統將能夠代理使用者,對外部交易平台或內部平台之電子憑證開立模組所開立之憑證進行蒐集並存取、複製、移轉或連結;系統蒐集資料後,傳送訊息通知使用者已有新的交易憑證送達,並將不同憑證分類儲存於資料庫模組中;之後,使用者登入交易憑證蒐集暨管理平台中,對所儲存之交易憑證進行處理、確認及管理;而當憑證蒐集暨管理平台進行憑證處理及確認完成後,企業交易憑證管理平台能以簽章進行授權及存取權限確認,確認成功後,則由該企業交易憑證管理平台進行憑證的存取與接收;當企業交易憑證管理平台取得交易憑證資訊後,於企業交易憑證管理平台中,將所接收的交易憑證資訊進行資訊擴增的處理,處理完成後,則開始進行簽核確認並進入帳務自動化流程;以及最後,於企業交易憑證管理平台中進行稽核,稽核過程中能夠取出特定交易憑證資訊,並出具簽章證明資訊,以進行使用者及賣方之資料比對及驗證。 In addition, the transaction voucher management method of the present invention is an experience and a procedure for integrating entity and virtual transactions, and the steps are: after the user and the seller transaction, the seller opens and stores the transaction voucher number, and the transaction voucher collection and management system After authorization by the user, the system will be able to proxy the user to collect, access, copy, transfer or link the voucher opened by the electronic voucher opening module of the external trading platform or internal platform; after the system collects the data, Sending a message notifying the user that a new transaction voucher has been delivered, and storing the different voucher categories in the database module; after that, the user logs into the transaction voucher collection and management platform to process and confirm the stored transaction voucher. Management; and when the voucher collection and management platform performs the voucher processing and confirmation, the enterprise transaction voucher management platform can confirm the authorization and access rights with the signature. After the confirmation is successful, the enterprise voucher management platform performs the voucher storage. Take and receive; when the enterprise transaction voucher management platform obtains the transaction voucher information, the enterprise transaction In the certificate management platform, the received transaction voucher information is processed for information augmentation. After the processing is completed, the sign-off confirmation is started and the account automation process is entered; and finally, the audit is performed in the enterprise transaction voucher management platform, and the audit is performed. In the process, the specific transaction voucher information can be taken out and the signature certificate information can be issued to compare and verify the data between the user and the seller.
更具體的說,所述對憑證進行處理、確認及管理,係能夠針對憑證內容進行確認、資訊擴增、維護特定支出用途訊息或是各項收入支出分析。 More specifically, the processing, confirmation, and management of the voucher can be performed for confirmation of the voucher content, information augmentation, maintenance of a specific expenditure use message, or analysis of various income and expenses.
更具體的說,所述於企業交易憑證管理平台中進行簽核確認後,若系統判斷交易非用於企業組織之成本或費用時,得選擇以交易取消進行處理;反之,若系統判斷交易是用於企業組織之成本、費用或是不能進行交易取消之憑證,可自動進行帳務資訊的建立。 More specifically, after the signing verification is performed in the enterprise transaction voucher management platform, if the system judges that the transaction is not used for the cost or expense of the enterprise organization, it may choose to cancel the transaction; otherwise, if the system determines that the transaction is The cost of the enterprise organization, the cost, or the voucher that cannot be cancelled, can automatically establish the accounting information.
有關於本發明之前述及其他技術內容、特點與功效,在以下配合參考圖式之較佳實施例的詳細說明中,將可清楚的呈現。 The above and other technical contents, features and advantages of the present invention will be apparent from the following detailed description of the preferred embodiments.
請參閱圖一及圖二,為本發明一種交易憑證蒐集及管理系統及其方法之架構圖及整體細部架構圖,由圖中可知,該交易憑證蒐集暨管理系統係包含個人帳務平台1、交易憑證蒐集暨管理平台2及企業交易憑證管理平台3,其中該個人帳務平台1係包含授權模組11、設定模組12、通知模組13、簽章模組14、憑證處理模組15及個人帳務模組16,而該交易憑證蒐集暨管理平台2係包含中央處理模組21、電子憑證開立模組23、憑證蒐集模組22、資料庫模組24及資訊通知與接收模組25,其中該設定模組12能夠設定所能夠抓取的交易憑證資訊及設定通知使用者的方式,因此藉由授權模組11之授權,該憑證蒐集模組22則能夠代理使用者(買方)抓取特定之交易憑證資訊;因此當使用者(買方)與賣方交易後,透過該電子憑證開立模組23開立及儲存訂單號碼及交易憑證號碼(所開立之憑證係能夠為發票、收據、水單、證明單、帳單、報價單...等),用以向使用者所屬的企業或組織報帳用,而該授權模組11能夠授權該憑證蒐集模組將該交易憑證蒐集暨管理平台2之電子憑證開立模組23所開立的交易憑證資訊進行蒐集(除了交易憑 證之外,交易憑證資訊內更包含有買家資訊,買方資訊係為收受憑證之自然人資訊,例如卡號、身份證號...等),且當蒐集到新的交易憑證資訊後,能夠透過該通知模組,以e-mail、簡訊等通訊方式通知使用者(買方)登入平台進行驗收及後續設定,之後,該憑證蒐集模組22能夠透過該中央處理模組21將交易憑證資訊分類儲存於該資料庫模組24中。 Please refer to FIG. 1 and FIG. 2 , which are a structural diagram and an overall detailed structure diagram of a transaction voucher collection and management system and method thereof according to the present invention. As can be seen from the figure, the transaction voucher collection and management system includes a personal accounting platform. The transaction voucher collection and management platform 2 and the enterprise transaction voucher management platform 3, wherein the personal accounting platform 1 includes an authorization module 11, a setting module 12, a notification module 13, a signature module 14, and a voucher processing module 15. And the personal account management module 16, and the transaction voucher collection and management platform 2 includes a central processing module 21, an electronic voucher opening module 23, a voucher collection module 22, a database module 24, and an information notification and receiving module. The group 25, wherein the setting module 12 can set the transaction credential information that can be captured and set the manner of notifying the user, so the credential collection module 22 can proxy the user by the authorization of the authorization module 11 (the buyer) Crawling specific transaction voucher information; therefore, when the user (buyer) and the seller transaction, the electronic voucher opening module 23 is used to open and store the order number and the transaction voucher number (the issued voucher system) Can be used for invoices, receipts, water bills, certificates, bills, quotations, etc., for reporting to the company or organization to which the user belongs, and the authorization module 11 can authorize the voucher collection module Collecting the transaction voucher information opened by the electronic voucher opening module 23 of the transaction voucher collection and management platform 2 (except for the transaction In addition to the certificate, the transaction voucher information contains buyer information, and the buyer information is the natural person information of the receipt voucher, such as card number, ID number, etc., and after collecting new transaction voucher information, The notification module notifies the user (the buyer) to log in to the platform for acceptance and subsequent setting by means of e-mail, newsletter, etc., after which the voucher collection module 22 can classify the transaction voucher information through the central processing module 21. In the database module 24.
另外,除了於該電子憑證開立模組23進行蒐集交易憑證資訊之外,該憑證蒐集模組22更與至少一個外部交易平台4(例如加值中心、關稅總局、銀行、財政部電子發票平台、網路交易平台、電信業者、...等)相連接,而該授權模組11亦能夠授權該憑證蒐集模組22能夠於該外部交易平台4中蒐集交易憑證資訊。 In addition, in addition to collecting the transaction voucher information in the electronic voucher opening module 23, the voucher collection module 22 is further connected to at least one external transaction platform 4 (for example, the value-added center, the customs administration, the bank, the Ministry of Finance electronic invoice platform). The online transaction platform, the telecommunications provider, etc. are connected, and the authorization module 11 can also authorize the voucher collection module 22 to collect transaction voucher information in the external transaction platform 4.
因此,當該憑證蒐集模組22於該外部交易平台4及個人帳務平台1之電子憑證開立模組23進行蒐集並存取、複製、移轉或連結時,其處理分述如下: Therefore, when the voucher collection module 22 collects, accesses, copies, transfers or links the electronic voucher opening module 23 of the external transaction platform 4 and the personal accounting platform 1, the processing is described as follows:
一、存取:是因憑證之所有權為消費者個人及買方營業人,但蒐集後轉送(不進行資料留存)和蒐集後存取於本系統資料庫(進行資料留存)是兩種不同的設計,所以在這邊寫存取只是為了表示經個人同意後將交易憑證蒐集後留存於本系統平台。 1. Access: It is because the ownership of the voucher is the consumer's personal and the buyer's business, but after the collection, the transfer (without data retention) and the collection and access to the system database (for data retention) are two different designs. Therefore, the write access here is only to indicate that the transaction voucher is collected and retained on the system platform after personal consent.
二、複製或連結:交易憑證資訊的複製或連結(資料庫的關聯性設計、及超連結的資訊連結功能),在於讓買方、消費者、買方營業人可同步保有或查詢同樣的資訊;而複製基本上是表示同樣資訊的複製,例如個人為公司墊款購買電腦,後續要進行報帳動作,此時平台得以複製一份資訊留存於 買方平台及個人帳戶平台,作為後續金流處理驗證使用,例如若企業付款給員工完畢,則可Pass付款資訊進行通知,並在消費者檢驗後將複製留存於消費者之資訊移存他處(因為交易憑證理論上是屬於企業所有,資訊留存一分在個人帳戶只是因為部分權益未結束)。若該款項由公司直接付款給賣方,就不會有複製的機制,而只存在移轉的機制,此時若交易取消,其交易憑證的處理就直接逆向到買方,而不用經過個人帳戶平台。 2. Copying or linking: The copying or linking of the transaction voucher information (the relevance design of the database and the information link function of the hyperlink) is to allow the buyer, the consumer, the buyer's business operator to keep or query the same information simultaneously; Copying basically means copying the same information. For example, an individual purchases a computer for a company advancement, and then performs a billing action. At this time, the platform can copy a piece of information and keep it. The buyer platform and the personal account platform are used for subsequent gold stream processing verification. For example, if the enterprise pays the employee to complete the payment, the Pass payment information can be notified, and after the consumer inspection, the information retained by the consumer is copied to another place ( Because the transaction voucher is theoretically owned by the enterprise, the information is retained in one individual account only because part of the equity is not over). If the payment is directly paid by the company to the seller, there will be no mechanism for copying, and there is only a mechanism for transfer. If the transaction is cancelled, the processing of the transaction voucher will be reversed directly to the buyer without going through the personal account platform.
三、連結:基本上表示為資訊的連結(所有權在消費者個人,但可Pass憑證部分資訊給其他群體,例如與朋友出遊,購買的交易內有飲料及衣物,而衣物為個人所有,但飲料是為他人購置,則可選擇僅Pass飲料部分給他人知道。而該次活動收支結清後,消費者可選擇將資訊連結切斷)。 Third, the link: basically refers to the link of information (ownership is in the consumer's personal, but the Pass voucher part of the information to other groups, such as traveling with friends, the purchase of the transaction has drinks and clothing, and the clothing is personal, but the drink If you are purchasing for others, you can choose only the portion of the Pass beverage to let others know. After the activity is settled, the consumer can choose to cut off the information link.
之後,使用者(買方)能夠藉由該簽章模組14之安全機制登入該交易憑證蒐集暨管理平台2中,以進行新的交易憑證資訊的確認,因此若是於交易憑證資訊中缺少組織代碼、統編或名稱等資訊,則可藉由該憑證處理模組15進行補充,除此之外,該憑證處理模組15更可輸入員工、專案、成本中心等管理代號;如圖三A及圖三B所示,由圖三A中可知,使用者(買方)購買了養樂多、膠帶等商品,因此賣方開立了交易之電子憑證,而該交易憑證蒐集暨管理平台2之憑證蒐集模組22能夠將該交易之電子憑證進行蒐集,並通知使用者(買方)已有新的憑證,因此使用者(買方)能夠登入該交易憑證蒐集暨管理平台2中,對交易之電子憑證進行資訊的擴增,由圖三B中 可知,使用者(買方)勾選了需要報帳的項目,並填入部門別及專案別的編號,因此當企業交易憑證管理平台3取得該交易之電子憑證後,能夠直接將憑證歸於部門別為123456及專案別為987654的員工(使用者),以使員工能夠進行進一步的處理或直接進入企業之簽核流程,並以擴增資訊做為入帳自動化過程之參照資訊。 After that, the user (buyer) can log in to the transaction voucher collection and management platform 2 by the security mechanism of the signature module 14 to confirm the new transaction voucher information, so if the transaction code is missing in the transaction voucher information The information such as the editor, the name, and the name can be supplemented by the voucher processing module 15. In addition, the voucher processing module 15 can input management codes such as employees, projects, and cost centers; As shown in Figure 3B, as shown in Figure 3A, the user (buyer) purchased the Yakult, tape and other commodities, so the seller opened the electronic voucher for the transaction, and the voucher collection module of the transaction voucher collection and management platform 2 22 can collect the electronic voucher of the transaction and notify the user (the buyer) that there is a new voucher, so the user (buyer) can log in to the transaction voucher collection and management platform 2 to perform information on the electronic voucher of the transaction. Amplification, by Figure 3B It can be seen that the user (buyer) has checked the items that need to be accounted for and filled in the department and project number. Therefore, when the enterprise transaction voucher management platform 3 obtains the electronic voucher for the transaction, the certificate can be directly attributed to the department. It is 123456 and the employee (user) whose project is 987654, so that the employee can carry out further processing or directly enter the enterprise's sign-off process, and use the augmented information as the reference information for the automatic process of accounting.
另外,當新的交易憑證資訊並非為企業所接受的個人消費憑證時,更能夠藉由該個人帳務模組16進行剩餘憑證的確認及管理(用以維護特定支出用途訊息,例如家庭用、個人娛樂、...等,並可結合親友會員代號的關係,以整合出個人、家庭或群體活動之費用結構;另外,個人帳務模組16更可結合收入資訊的輸入,甚至可產出收支歷史及預測資訊,以達私人資金管理之用途)。 In addition, when the new transaction voucher information is not a personal consumption voucher accepted by the enterprise, the personal account module 16 can further confirm and manage the remaining voucher (to maintain a specific expenditure use message, such as a household, Personal entertainment, ..., etc., and can be combined with the relationship between relatives and friends to code the cost structure of individual, family or group activities; in addition, the personal account module 16 can be combined with the input of income information, or even output Income and expenditure history and forecast information for private money management purposes).
由於該企業交易憑證管理平台3係設置於任何企業資訊架構內或直接整合於本系統中,因此當交易憑證資訊處理完成後,該交易憑證蒐集暨管理平台2能夠將屬於某一個企業之憑證,先傳送至該交易憑證蒐集暨管理平台2之資訊通知及接收模組25,而該企業交易憑證管理平台3(企業交易憑證管理平台3係包含簽章模組31、資訊附加模組33、簽核模組34、交易取消模組35、立帳模組36及內外部稽核模組32)能夠藉由簽章模組31,由該資訊通知及接收模組25將交易憑證資訊進行接收存放;該企業交易憑證管理平台3可就所接收之交易憑證資訊,進行後續處理,由於使用者(買方)已藉由該憑證處理模組15補充企業所需要之資訊(員工編號等資訊),因此企業交易憑證管理平台3則能夠自動將交易憑證資訊分配給員工,而員工更能夠藉由該企業交易憑證管理平台3之資訊附 加模組33將各企業組織規範所需附加之文件或資訊(例如合約、簽呈...等)再次進行補充;最後,當資訊補充確定後,可由經辦人傳送至該簽核模組34,由權責主管及單位進行簽核確認,若不接受此交易為企業組織該付之費用,則可藉由該交易取消模組35進行交易取消動作,並通知相關人員(已簽核人員、買方、賣方廠商),後續並可就相關法令規定進行必要憑證處理程序自動化產生(憑證退回、銷貨折讓...等)。 Since the enterprise transaction voucher management platform 3 is set in any enterprise information architecture or directly integrated into the system, after the transaction voucher information processing is completed, the transaction voucher collection and management platform 2 can be a certificate belonging to a certain enterprise. Firstly transmitted to the information notification and receiving module 25 of the transaction voucher collection and management platform 2, and the enterprise transaction voucher management platform 3 (the enterprise transaction voucher management platform 3 includes the signature module 31, the information attachment module 33, and the sign The core module 34, the transaction cancellation module 35, the accounting module 36, and the internal and external auditing module 32) can receive and store the transaction voucher information by the information notification and receiving module 25 by the signature module 31; The enterprise transaction voucher management platform 3 can perform subsequent processing on the received transaction voucher information. Since the user (buyer) has supplemented the information (employee number and other information) required by the enterprise by the voucher processing module 15, the enterprise The transaction voucher management platform 3 can automatically assign the transaction voucher information to the employee, and the employee can further attach the information of the enterprise transaction voucher management platform 3 The adding module 33 replenishes additional documents or information (such as contracts, signatures, etc.) required by each enterprise organization specification; finally, after the information is supplemented, the operator can transmit the signing module to the signing module. 34. The authority and the authority shall confirm the signing. If the transaction is not accepted for the organization, the transaction cancellation action may be performed by the transaction cancellation module 35, and the relevant personnel (signed personnel) are notified. , the buyer, the seller's manufacturer), and subsequent automatic processing of the necessary voucher processing procedures (certificate return, sales discount, etc.) in accordance with the relevant laws and regulations.
而當該交易取消模組35進行交易取消後,能夠藉由該交易取消模組進行憑證退回之處理,並將交易取消之訊息立即回送至個人帳務平台1,不論消費者個人欲繼續取消交易或以個人購買方式承認該筆交易,相關訊息均可繼續回送至外部交易平台4或開立憑證模組,以通知賣方該交易未成立或買受人已改變,並以法律認可之方式進行交易憑證作廢或重開或開立折讓憑證方式進行後續處理。 When the transaction cancellation module 35 cancels the transaction, the transaction cancellation module can perform the process of returning the voucher, and the transaction cancellation message is immediately sent back to the personal accounting platform 1, regardless of whether the consumer desires to continue to cancel the transaction. Or by personally acknowledging the transaction, the relevant information can continue to be sent back to the external trading platform 4 or open a voucher module to inform the seller that the transaction has not been established or that the buyer has changed and traded in a legally recognized manner. The voucher is invalidated or reopened or a voucher is opened for subsequent processing.
當交易取消要退貨時,分述下列三種情況: When the transaction is cancelled for return, the following three cases are described:
一、目前實務上在紙本憑證交付行為上,若退貨,需隨商品退回發票或收據,若發票已報帳,則需以簽具折讓單的方式作為法定營業稅折抵憑證。 1. At present, in the practice of paper document voucher delivery, if the return is returned, the invoice or receipt must be returned with the goods. If the invoice has been reported, the method of signing the discount order must be used as the statutory business tax deduction certificate.
二、目前網路購物的設計上,有關報帳的發票都會寄送紙本發票給消費者或營業人,退貨則是附回發票或簽具折讓單方式進行,並未達到流程的電子化。 Second, at present, the design of online shopping, the invoice for the account will send a paper invoice to the consumer or the business person, the return is the return of the invoice or the signing of the discount form, not the electronic process .
三、目前政府電子發票平台設計B2B的交易,賣方需等買方接收後電子發票後,該筆交易才算成立,但若對方一直未接收,該交 易是否須先成立,這在帳務上會造成一些困擾(以紙本發票或收據的交易模式,最自然的交易應該是商品交付且開立憑證後,帳務即需認列應收,並讓對方進行請款驗收動作。後續有任何交易取消或部分退貨,都有相對應的處理方式)。 Third, the current government electronic invoice platform design B2B transaction, the seller must wait for the buyer to receive the electronic invoice, the transaction is considered, but if the other party has not received, the payment Whether it is necessary to set up first, this will cause some troubles in the accounting (in the form of paper invoices or receipts, the most natural transaction should be the delivery of goods and the opening of the voucher, the account must be recognized and receivable, and Let the other party carry out the payment acceptance action. Any subsequent cancellation or partial return will have the corresponding processing method).
另外,當簽核確認或是於該交易取消模組35中不能退回之憑證(例如過營業稅申報期之發票,得選擇以折讓方式處理),則會自動匯入該立帳模組36中,並由該立帳模組36輸出企業組織預設之系統化立帳傳票,以匯入企業組織各自之資訊系統(ERP)內;另外,企業組織及稽核單位可藉由該企業交易憑證管理平台3之簽章模組31進行授權及存取權限確認後,再依據該內外部稽核模組32所設定之條件,進行特定交易憑證資訊之擷取,並由憑證蒐集暨管理平台出具系統簽章並出具不可變造之證明資訊,作為買方及賣方之資料比對之驗證用途(避免企業為逃漏稅而變造憑證金額,或無第三方資訊進行驗證,稽核人員難以判斷依憑證付款之資訊真偽)。 In addition, when the signing confirmation or the voucher that cannot be returned in the transaction cancellation module 35 (for example, the invoice of the business tax filing period, which is selected to be processed by the discount method), it is automatically remitted into the accounting module 36. And the accounting module 36 outputs the systemized accounting slips preset by the enterprise organization for importing into the respective information systems (ERPs) of the enterprise organization; in addition, the enterprise organization and the auditing unit can be managed by the enterprise transaction credentials After the signing module 31 of the platform 3 confirms the authorization and access rights, according to the conditions set by the internal and external auditing module 32, the information of the specific transaction voucher is captured, and the voucher collecting and managing platform issues a system sign. The chapter also issues invariable proof information, as the buyer and seller's information comparison purposes (to avoid the enterprise to change the amount of the voucher for tax evasion, or no third-party information to verify, the auditor is difficult to judge the information according to the voucher payment Authenticity).
因此,綜上所述,本發明之交易憑證管理方法,如圖四所示,其步驟為:(1)使用者與賣方交易後,賣方能夠開立並儲存訂單號碼及交易憑證號碼,而交易憑證管理系統經過使用者授權後,系統將能夠代理使用者,對所開立之憑證進行蒐集401;(2)系統蒐集資料後,能夠傳送訊息通知使用者已有新的憑證送達,並將不同憑證分類儲存於資料庫模組中402;(3)之後,使用者登入交易憑證蒐集暨管理平台中,以對所儲存之憑 證進行處理、確認及管理403;(4)當交易憑證蒐集暨管理平台進行憑證處理及確認完成後,企業交易憑證管理平台能以簽章進行授權及存取權限確認,確認成功後,則由該企業交易憑證管理平台進行憑證的存取與接收404;(5)當企業交易憑證管理平台取得交易憑證資訊後,於企業交易憑證管理平台中,將所接收的交易憑證資訊進行資訊擴增的處理,處理完成後,則開始進行簽核確認及立帳程序405;以及(6)最後,於企業交易憑證管理平台中進行稽核,稽核過程中能夠取出特定交易憑證資訊,並出具簽章證明資訊,作為使用者及賣方之資料比對之驗證用途406。 Therefore, in summary, the transaction voucher management method of the present invention is as shown in FIG. 4, and the steps are as follows: (1) After the user and the seller transaction, the seller can open and store the order number and the transaction voucher number, and the transaction After the voucher management system is authorized by the user, the system will be able to proxy the user and collect 401 the opened voucher; (2) after the system collects the data, it can send a message to inform the user that the new voucher has been delivered and will be different. The voucher classification is stored in the database module 402; (3), the user logs into the transaction voucher collection and management platform to store the voucher The certificate is processed, confirmed and managed 403; (4) After the transaction voucher collection and management platform performs the voucher processing and confirmation, the enterprise transaction voucher management platform can confirm the authorization and access rights with the signature, and after the confirmation is successful, The enterprise transaction voucher management platform performs access and reception of the voucher 404; (5) after the enterprise transaction voucher management platform obtains the transaction voucher information, the information of the received transaction voucher information is amplified in the enterprise transaction voucher management platform. After the processing is completed, the sign-off confirmation and accounting procedure 405 is started; and (6) finally, the audit is performed in the enterprise transaction voucher management platform, and the specific transaction voucher information can be taken out during the auditing process, and the signature certificate information is issued. As the user and the seller's information, the verification use 406.
另外,於簽核確認後,若系統確認該筆交易非用於企業組織之成本或費用時,得選擇以交易取消進行處理;反之,若系統確認為是用於企業組織之成本、費用或是不能進行交易取消之憑證時,則可自動進行帳務資訊的建立。 In addition, after the confirmation of the signing, if the system confirms that the transaction is not used for the cost or expense of the organization, it may choose to cancel the transaction; otherwise, if the system confirms that it is the cost, expense or When the voucher for canceling the transaction cannot be performed, the accounting information can be automatically created.
本發明所提供之一種交易憑證管理系統及其方法,與其他習用技術相互比較時,更具備下列優點: The transaction voucher management system and the method thereof provided by the invention have the following advantages when compared with other conventional technologies:
1.本發明係能夠自動蒐集並儲存使用者與賣方進行交易或經手所產生的所有交易憑證資訊,而所蒐集之交易憑證資訊,使用者能夠登入系統以對交易憑證資訊進行資訊擴增。 1. The present invention is capable of automatically collecting and storing all transaction voucher information generated by a user or a seller for transaction or handling, and the collected transaction voucher information, the user can log in to the system to augment the transaction voucher information.
2.本發明之交易憑證管理系統所蒐集或經使用者確認並擴增資訊之交易憑證資訊內係包含有買方系統流程中必要之系統判別資訊,因此當系統授權企業或組織能夠存取交易憑證資訊時,企業 或組織將能夠接收到具有較多資訊的交易憑證資訊,故可便於憑證之後續處理程序(資訊擴增、簽核、交易取消、立帳或是稽核等後續處理程序)。 2. The transaction voucher information collected by the transaction voucher management system of the present invention or confirmed by the user and augmented information contains system discriminating information necessary in the buyer system process, so when the system authorizes the enterprise or organization to access the transaction voucher Information, business Or the organization will be able to receive transaction voucher information with more information, so it can facilitate the subsequent processing of the voucher (information amplification, signing, transaction cancellation, accounting or auditing and other follow-up procedures).
藉由以上較佳具體實施例之詳述,係希望能更加清楚描述本發明之特徵與精神,而並非以上述所揭露的較佳具體實施例來對本發明之範疇加以限制。相反地,其目的是希望能涵蓋各種改變及具相等性的安排於本發明所欲申請之專利範圍的範疇內。 The features and spirit of the present invention will be more apparent from the detailed description of the preferred embodiments. On the contrary, the intention is to cover various modifications and equivalents within the scope of the invention as claimed.
1‧‧‧個人帳務平台 1‧‧‧Personal Accounts Platform
11‧‧‧授權模組 11‧‧‧Authorization module
12‧‧‧設定模組 12‧‧‧Setting module
13‧‧‧通知模組 13‧‧‧Notification module
14‧‧‧簽章模組 14‧‧‧Signature Module
15‧‧‧憑證處理模組 15‧‧‧Voucher Processing Module
16‧‧‧個人帳務模組 16‧‧‧Personal Accounts Module
2‧‧‧交易憑證蒐集暨管理平台 2‧‧‧Transaction Voucher Collection and Management Platform
21‧‧‧中央處理模組 21‧‧‧Central Processing Module
22‧‧‧憑證蒐集模組 22‧‧‧Voucher Collection Module
23‧‧‧電子憑證開立模組 23‧‧‧Electronic voucher opening module
24‧‧‧資料庫模組 24‧‧‧Database Module
25‧‧‧資訊通知與接收模組 25‧‧‧Information Notification and Receiving Module
3‧‧‧企業交易憑證管理平台 3‧‧‧Enterprise transaction voucher management platform
31‧‧‧簽章模組 31‧‧‧Signature Module
32‧‧‧內外部稽核模組 32‧‧‧Internal and external audit module
33‧‧‧資訊附加模組 33‧‧‧Information Add-on Module
34‧‧‧簽核模組 34‧‧‧Signature Module
35‧‧‧交易取消模組 35‧‧‧Transaction cancellation module
36‧‧‧立帳模組 36‧‧‧Accounting module
4‧‧‧外部交易平台 4‧‧‧External Trading Platform
圖一為本發明交易憑證管理系統及其方法之架構圖;圖二為本發明交易憑證管理系統及其方法之整體細部架構圖;圖三A為本發明交易憑證管理系統及其方法之實施例之交易電子憑證示意圖;圖三B為本發明交易憑證管理系統及其方法之實施例之交易電子交易憑證資訊擴增示意圖;以及圖四為本發明交易憑證管理系統及其方法之實施流程圖。 1 is an architectural diagram of a transaction voucher management system and method thereof according to the present invention; FIG. 2 is an overall detailed structural diagram of a transaction voucher management system and method thereof according to the present invention; FIG. 3A is an embodiment of a transaction voucher management system and method thereof according to the present invention; Schematic diagram of transaction electronic voucher; FIG. 3B is a schematic diagram of transaction electronic transaction voucher information amplification according to an embodiment of the transaction voucher management system and method thereof; and FIG. 4 is a flow chart of implementation of the transaction voucher management system and method thereof.
1‧‧‧個人帳務平台 1‧‧‧Personal Accounts Platform
2‧‧‧交易憑證蒐集暨管理平台 2‧‧‧Transaction Voucher Collection and Management Platform
3‧‧‧企業交易憑證管理平台 3‧‧‧Enterprise transaction voucher management platform
4‧‧‧外部交易平台 4‧‧‧External Trading Platform
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