JPS60139058A - Document file device - Google Patents

Abstract

PURPOSE:To simplify the rearrangement of documents by displaying stepwise in picture the elements of a control system to plural documents, also displaying in picture the execution form of the document control to the pictures of said elements, and forming a document control system according to the selected and designated information. CONSTITUTION:A conversation display 14 displays the image pictures showing stepwise the elements of a control system to plural documents which are filed into a document file device main body and also the image pictures showing the execution forms of the document control to those said image pictures of elements of the control system. These image pictures are previously stored in a memory 12 then outputted selectively under the control of a CPU1 and according to the state of the document control. Thus the document file device main body is formed to simplify the document file jobs including registration, retrieval, storage, rearrangement, disuse, editing, etc. of documents.

Description

[Detailed Description of the Invention] [Technical Field of the Invention] The present invention provides a document that can organize documents into parts [Technical Background of the Invention and Problems thereof] Recently, efficiency of office processing work has been improved Particular emphasis is placed on the proper management and utilization of documents. Document file devices have been developed to perform this type of work.

Therefore, the office work can be roughly divided into the work of storing documents, the work of searching and extracting a target document from among the stored documents, and the work of organizing, classifying and editing documents. Among these tasks, the above classification and editing tasks are particularly important.
Sorting searched documents by purpose of use, re-filing due to changes in file specifications, etc.
Another example is the disposal of unnecessary documents that are generated over time. However, if these processes were carried out using information processing systems such as computers, the processing work would be accompanied by great difficulties.

In other words, in the case of an electronic document file device, generally, when it starts operating immediately after its introduction,
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The format of classification, attributes, etc.
It is necessary to define each word length, name, etc. However, these initial tasks are very time-consuming and extremely difficult, as they require mastery of the entire document management system. Also, those who are unfamiliar with computer systems,
If a general user, who is not an expert in document management, were to do this, it would not only cause great pain but also require a long training period, which would be very uneconomical.

Furthermore, when the equipment is introduced, it is often unclear how documents should be classified, sorted, and managed.
It is often difficult to define classification names, attribute names, keywords, etc., creating a heavy burden on users. Furthermore, even simply replacing a manual management system with an electronic management system is difficult and troublesome due to various constraints on the work.

For example, when a document file device is introduced in order to digitize document management that has traditionally been done manually, it is necessary to set up an electronic document management system for the device. Specifically, it is necessary to define one cabinet, each drawer within the cabinet, and further define each guide and holder within each drawer. These definitions are
For each document management level, enter the classification name, information format, amount of information, position (structure) in the document management system, etc. using key 7.
I? This is done by inputting information via a computer, etc., and a document management system is constructed. Thereafter, the document will be filed as a file under this document management system. For this reason, a great deal of effort was required to construct a document management system.

[Purpose of the invention]

The present invention was made in consideration of these circumstances, and its purpose is to provide a highly practical and economical document file that allows easy creation of document classification, organization structure, and management system. The goal is to provide equipment.

[Summary of the invention]

The present invention uses images each showing a management system for a plurality of documents to be filed in a document filing device and an execution form of the document management, and displays these images while inputting selection instruction information. In response to this, a document management system is constructed, and document management work corresponding to the image is executed.

〔Effect of the invention〕

Thus, according to the present invention, the elements of the document management system are displayed step by step as images, so the operator can select the image without having to define the document management system, its structure, name, etc. It is possible to establish an appropriate document management system and perform document management tasks using a simple method of giving instructions. Therefore, it is possible to easily and efficiently install a document file device, which is generally complicated and difficult, in a short time. The effect is produced. Furthermore, the handling of the apparatus and document information is greatly simplified. [Embodiment of the Invention] An embodiment of the present invention will be described below with reference to the drawings.

FIG. 1 is a schematic configuration diagram of an embodiment apparatus, and 1 is a CPU that controls the entire system.

Under the control of this CPU J, the document image input via the scanner 2 is temporarily stored in the page memory 4 via the scanner controller 3, and then stored on the optical disk under the control of the optical disk controller 5. It is written into the memory 6 and filed. The document image stored in the page memory 4 is displayed on the document display 8 via the document display controller 7 under the control of the CPU 1, or printed by the printer 10 via the printer controller 9. Output C, and even F
The document is transmitted via the AX controller 11. Input/output control of these document images is performed by the CPU J interpreting processing instructions inputted from the keyboard, for example, and controlling the input/output of each document image.
This is done by giving a predetermined control command to Irj-4 and causing it to execute a predetermined process. In the figure, reference numeral 12 is a memory connected to the CPU J, which stores various processing programs, programs, control data, and the like. These constitute the main body of the document file device, and document file operations such as document registration, search, storage, rearrangement, disposal, and editing are performed.

On the other hand, the interactive display controller 13 controls the interactive display 14 and serves as an interface between the display 14 and the CPU J.
Dialogue display 1 for image information given from UJ
4 is displayed at a predetermined screen position. The instruction input controller 215 includes a light pen 16.
The position on the screen of the interactive display 14 indicated by is detected. These detected position coordinates are given to the CPU J, and information corresponding to the image displayed on the interactive display 14 is input. It goes without saying that the document file work based on the information provided interactively via the dialog display 14 is performed under the control of the CPU 1.

By the way, the interactive display 14 displays a first image showing step-by-step the elements of a management system for a plurality of documents to be filed in the main body of the document filing device, and
A second image showing an execution form of document management (work) for the image, other command information, etc. are displayed. The first and second images are prepared in advance in the memory 12, for example.
, are selectively output under the control of the CPUI according to the document management (work) situation.

FIGS. 2(a) to 2(c) show examples of images displayed on the interactive display 14. here,
A plurality of information areas are set on the display screen, and a first image A showing a document management system, a second image B showing document work based on the management system, and command information C are displayed, respectively. It's like a trap. The following table shows the relationship between each of the above images stored in the memory 12 and their functions.

Table 1 It goes without saying that these images are managed in association with each information area in which they are displayed. Further, the images A showing the elements of the document management system are displayed in stages according to the status of the document management work. Display control of these images A is input via the instruction input controller 15,
This is done under the control of the CPU 1 according to the information provided.

Next, an example of document management work performed by this apparatus using such an interactive display 14 will be described. If you are registering a document for the first time when installing the system, please refer to Figure 2 (
The image shown in a) is displayed on the interactive display 14.

Regarding this image, the user first decides in which drawer of the cabinet the document is to be registered, and uses the light pen 16 to indicate, for example, the top drawer A3 in the cabinet image A, and at the same time, command information ``Open C1'' is specified.

Based on these instructions, the instruction input controller 15 interprets the specified information from the specified coordinates and provides the result to the CPU J. As a result, the CPU 1 executes the process and then proceeds to FIG. 2 (b) showing the contents of the drawer.
) Outputs the image shown in the image below. Image A of this drawer
3 usually consists of a plurality of guides lined up, but when the system is introduced, it only has one guide that shows only its basic management. It goes without saying that this guide will be added to as appropriate as the document registration process progresses.

After that, when the fourth rater instructs the guide of the image and gives the instruction ``Open CI J'', that information is taken into CPU J and as shown in FIG. 2(c), the information specified above is An image of the holder A5 in the guide is displayed.

At the initial stage, only one basic image of the holder Ali is presented, and the number of images of the holder Ali is increased as the document management work progresses thereafter.

In this state, by instructing the scanner to move holder #1, the document image is read by the scanner 2, and the optical disk memory 6 indicated by the holder is
is stored at a predetermined address.

Thereafter, by repeatedly executing the above-mentioned process when registering a document, the document is sorted and stored at the address specified by the cabinet, drawer, guide, and holder information on the optical disk memory 6. That will happen.

Thus, by sequentially registering a plurality of documents through such a procedure, a document management system is constructed in the main body of the document file device as follows. That is, the main body of the apparatus is provided with a document management table, and the management system for registered documents is defined in order as shown in the following table.

In Table 2, the information specified by the image selection specification for the document is input as is as shown in Table 2, for example, as code information, and is stored as information indicating the document management system. That will happen. Therefore, document name (0
01') is the guide (iig) in the drawer mechanism 2) of the cabinet (IIl) from the management table above.
) will be stored in the folder (il). and,
In the main body of the apparatus, the document is filed according to the information defined in the table. Therefore, the operator can construct a document management system using the image as an interface, and there is no need to define the document management system one by one as in the past.

In addition, if the number of registered documents increases, please consider adding a cabinet with a different image, a cabinet with an increased number of drawers, or a cabinet with an increased number of drawers.
Furthermore, the above-described process may be repeated while increasing the number of guides and holders. In addition, regarding document management work, the image mentioned above, such as a trash can indicating disposal,
A printer or the like that displays print output may be appropriately selected. Regarding editing work, copy deletion, etc. may be performed on the selected document as described above.

As described above, according to the present device, the elements of a document management system are presented as images, and by appropriately selecting the images, it is possible to construct a document management system and classify and organize documents. At this time, there is no need for the user to design a document management system at an electronic level and set the management name and word length as in the past. In other words, it is possible to create a basic document management structure and manage the document without defining document management. Therefore, anyone can easily manage documents, which has a great practical effect.

Note that the present invention is not limited only to the above embodiments. For example, when the device is installed, the first image itself representing each element of the document management system may be defined in sequence. That is, Fig. 3(,) to (c
), prepare third images D1+02 to DIl that conceptually represent each element of the management system, select these images, and define them in order as constituent elements of the management system. After that, the same processing as in the embodiment described above may be performed. For example, at the time of introduction, it is possible to start by forming the first image itself representing each element of the document management system. In this case, a third image, which is a material for forming the first image, may be prepared inside the device and presented to the user on the screen. For example, as a further step before the screen shown in FIG. 2 (,) used to explain the above embodiment, a blank screen as shown in FIG. 3 (,) is presented to the user.

On the screen shown in FIG. 3(,), the user first instructs the image D1 representing the cabinet material (sindel), the screen area E1, and the command movement C5, and the device displays the cabinet as an element of the document management system. internal and build;
As shown in FIG. 3(b), the cabinet F1 is presented in the area E1. Next, when creating drawers in the cabinet, repeat the drawer material image Do and the movement Cs instruction of the cabinet F11 command as many times as the number of drawers you want to create in FIG. 3(b) in the same manner as above. As a result, a drawer is defined in the cabinet F1 as shown in FIG. 3(c).

Furthermore, in the same way, the material image D5 of the document box, the area E2,
By instructing the command MOVE CI, the document box F6 is presented as shown in FIG. 3(d). Through such operations, the same stage as shown in FIG. 2 (,) explained in the previous embodiment is reached.

You can easily build a document management system for guides and holders by following exactly the same instructions and operations.
As a result, the state is the same as that shown in FIGS. 2(,) to (c). In addition, in the examples shown in Figs. 2 and 3, the number of cabinets is one and the number of drawers is four, but by repeating the above-mentioned operation four times, the number can be changed to the number desired by the user. It can be done. Furthermore, the third image itself may be displayed on the screen at all times, or may be displayed at the time of introduction or addition.
It may be presented only when necessary, such as when making corrections, or
It is also possible for the manufacturer to present this at the time of shipment and provide it to the user after building the document management system desired by the user.

In this way, for example, adding cabinets, drawers, holders, etc. can be extremely easily done, and a desired document management system can be constructed with great flexibility. Therefore, it is possible to achieve more effects than the previous embodiments.

Note that the third image described above may be displayed only when a document management system is constructed.

Moreover, the present invention can also be implemented as follows. For example, if you want to give a name to a folder under management, you can extract the folder by selecting an image as described above, specify it, and give it a desired name. At this time, CPU J may register its management name as shown in the following table.

Table 3 Name (label) for the image in this way
If you add a label, you can then use this label to directly access the image for document management. These labels also make it possible to manage documents.Also, here we have explained an example in which documents are input using the scanner 2 and stored in the optical disk memory 6, but the input/output equipment storage devices, and even control devices (CP).
The configuration of U) etc. can be modified in various ways depending on the specifications. In short, the present invention is for displaying a document management system as an image to create and manage the document management system, and can be implemented with various modifications without departing from the gist thereof.

[Brief explanation of the drawing]

FIG. 1 is a schematic diagram of an apparatus according to an embodiment of the present invention, and FIG. 2 (
, ) to (, ) and FIGS. 3 (, ) to (, ) are diagrams each showing a display form of an image of the document management system. DESCRIPTION OF SYMBOLS 1... CPU, 2... Scanner, 4... Page memory, 6... Optical disk memory, 8... Document display, 10... Printer, 12... Memory, 13
... Dialogue display controller, 14... Dialogue display, 15... Instruction input controller, A, B.
...Image, C...Command. Applicant's representative Patent attorney Takehiko Suzue Figure 1 Figure 2

Claims (1)

[Claims] Elements of a management system for a plurality of documents stored in seven aisles in the main body of the document file device are displayed step by step as a first image image, and a second image image represents an execution form of document management for the first image image. and a document management system for a plurality of documents to be filed in the document file device main body according to the information selected and specified for the first and second images, and file processing the documents. A document file device characterized by comprising: means.