JPS61195455A - Document preparation device - Google Patents

Abstract

PURPOSE:To facilitate preparation of documents by storing as document data (document parts) of character string and undecided part of content every unit, setting up hierarchical sequence for document parts and inserting special characters for undecided part and outputting the characters in hierarchical sequence. CONSTITUTION:Character strings and undecided part of documents are stored in the document memory means 5 classified in units of document data. Document data is stored in the document memory 4 as parts of the document and accumulated document parts are controlled by the document control means 1. The document preparation means 2 has a hierarchical structure function for the parts of documents such as to edit the files by setting headers, abstract, large and small headlines and classification. The document integrated editing means 3 selects document data from the document memory means 5 and inserts into the undecided part corresponding undecided part in the memory means 6 and arranges them in the output format in the memory means 7 to complete the document. Then the document is output to the memory means 8 for printout. This enables easy preparation of documents of specified format such as official papers and reports, etc.

Description

DETAILED DESCRIPTION OF THE INVENTION [Technical Field of the Invention] The present invention relates to a document creation device that creates a branch using a computer system.

[Technical Background of the Invention] Among the currently developed document creation devices, the word processor (hereinafter referred to as WP) is said to be the most functionally complete.

WP consists of a keyboard, main unit, display, printer, and storage device, and has the function of processing character strings entered from the keyboard as document data, printing it with a printer, or displaying it on a display. (a) Since the document data can be stored, the document can be easily printed at any time. (b) Since the document is printed in type, the text is easy to read and beautiful. (C) The document can be easily printed. It is widely used in various administrative departments because of its features such as easy partial modification, deletion, and allocation.

In addition, due to the above-mentioned feature that the ICr document becomes beautiful,
WP has also come to be used for creating official documents.

By the way, official documents tend to be formal, and often follow a certain format (such as the technical report 1L specifications) or use fixed phrases (such as addresses, names, greetings, etc.).

For this reason, when creating official documents using WP, correction and editing functions are fully utilized, but when using correction machines, if there are many irregularities in the document, it takes considerable effort to operate them. It takes.

Further, one correction input only appears in sentence m, and cannot be used as it is in the next correction input.

On the other hand, the editing functions of WP include the so-called insert function and cut-and-paste function, but when using the insert function, first call up a document candidate to be inserted, then call up the original document to be inserted, Printing must be performed after performing the troublesome operation of setting the insertion portion in the original document.

The cutting and pasting function also has many restrictions; for example, the extracted parts that you want to cut and paste are limited to line by line or page by page.

As mentioned above, there are some problems with creating formal documents using WP, but this is because WP itself deals with completed documents, and parts of the created documents can be treated as document parts. This is probably because it is not configured like this.

For this reason, the reality is that there is an increasing demand for the development of a new system that can efficiently create formal documents from administrative departments that are becoming more and more streamlined.

[Object of the Invention] The present invention was made in response to the above-mentioned circumstances, and an object of the present invention is to provide a highly practical document creation device not only for ordinary documents but also for formal documents.

[Summary of the Invention] That is, the document creation device of the present invention includes means for storing input character strings and parameters indicating content undetermined portions as document data, and means for storing the document data in units as document parts. a means for selecting an arbitrary document component from these document components; a means for setting a hierarchical order for each document component; a means for synthesizing each document component and converting the parameters into a specific character string; The present invention is characterized by comprising means for outputting a document obtained by composing parts based on the hierarchical order.

[Embodiment 1 of the invention DESCRIPTION OF THE PREFERRED EMBODIMENTS Details of embodiments of the present invention will be described below with reference to the drawings.

FIG. 1 is a block diagram showing the configuration of an embodiment of the present invention.

In the figure, 1 is a document component management means, 2 is a document creation means, 3 is a document synthesis/erasing means, 4 is a document component storage means,
Reference numeral 5 denotes a document storage means, 6 a document storage means corresponding to an undetermined portion (insertion portion), 7 an output format storage means, 8 a completed document storage means, and 9 a document.

Note that the document component management means 1 is a means for managing accumulated sentence m-components, the document creation means 2 has a document hierarchical structuring function, the means for collecting document components wA, and the document synthesis/cleaning means 3 are This is a means for determining undetermined portions in a document and creating an output file according to a predetermined output format.

FIG. 2 is a diagram visually showing the manner in which undetermined portions of a document are determined and the output format of the document is specified using the document creation apparatus of this embodiment.

In the figure, A is the content of the document storage means 5, B is the content of the unfinished document storage means 6, C is the content of the output format storage means 7, and D is the content of the completed document storage means 8.

First, as can be seen from FIG.
, denoted by @2.

Frames &1 and &2 stored in the undecided portion corresponding document storage means 6 correspond to this ID number @l@2 (FIG. 2B).

Here, the output format is designated by format information (FIG. 2C) stored in the output format storage means 7. For example, in this embodiment, it is specified that each sheet is paged with 50 lines in the vertical direction and 80 characters in the horizontal direction.

In addition, ■ in Figure 2 is number information indicating the hierarchical order in the document to be set, for example, title, summary, main heading, subheading, classification item, classification content, etc., and . is a character string. It is.

FIG. 3 is a block diagram illustrating FIG. 1 more specifically, and shows an example in which a document component having an 8m structure is edited for a format document such as a report. In FIG. 3, parts common to those in FIG. 1 are given the same reference numerals.

In the figure, 1 is a document component management means, 2 and 2' are document creation means, 3 is a document synthesis/cutting means, 4 is a document component storage means, 5 is a document storage means, and 6 is a document storage corresponding to the pending room section. 7 is an output format storage means, 8 is a completed document storage means, 9 is a sentence to be created, and 10 is a keyboard input device.

The document creation means 2 includes a document component definition means 2as, a document component selection means 2b, and a document component combination means 2C.

Consisting of document parts 11.8 means 2d, document creation means 2' includes document editing means 2'a1, document parts hierarchization means 2'
It is composed of b. Further, the document composing/cleaning means 3 is composed of a document composing means 3a and a text 1fft writing means 3b.

A case will be described in which a document is created using the document creation device composed of the above-mentioned units.

First, as a premise, the necessary document parts are stored in the document part storage means 4.
Suppose that it is stored in . However, necessary document parts can be registered at any time by the sentence pattern part definition means 2a.

First, the document component management means 1 extracts document components to be used for a document to be created onto a work file.

Next, the document creation means 2 creates a sentence m using its own document creation function or the document parts stored in the document part storage means 4, and stores it in the document storage means 5. However, the document at this stage is a document in which there is an undetermined portion indicated by an ID number.

When performing a document editing function, the document storage means 2'a
Accordingly, a method is adopted in which the document registered in the sentence 1 storage means 5 is directly input or modified.

Further, in this case, it is possible to construct the document hierarchically by the document component hierarchization means 2'b.

When using a document component, first the document component selection means 2b
The necessary sentence 1 parts are extracted from the document part storage means 4, and then each document part is combined by the document part combination means 2C, and then it is embedded in the document existing in the document storage means 5 by the document part development means 2d. Perform a series of tasks such as:

By repeating the above operations, a new document can be created from the already created document parts.

On the other hand, apart from the text mentioned above, the undetermined part of the document (
B) in FIG. 2 and the output format (C in FIG. 2) when outputting the document are determined by the document creation means 2', respectively, by the document storage means 6 and the output format storage means 7 corresponding to the unresolved room.
will be registered.

In WkIII, these pieces of information are combined and output.

That is, the contents of the document storage means 5 and the contents of the document storage means 6 corresponding to the undecided room are combined by the document synthesis means 3a, and after being registered in the completed document storage means 8, the output format storage means 7
A sentence 119 of the printer output image is created based on information such as the number of lines per page, line spacing, number of characters, and character size stored in the printer.

In this embodiment, the document parts are stored in the document storage means 5 in a hierarchical state by the document part hierarchization means 2'b, so it is possible to output the document in each hierarchy as necessary.

Note that the document to be prepared may be a report, a letter of invitation, a paper manuscript, etc.

In addition, in the embodiment described above, the means for registering document parts (
Although only one document component storage means 4) is provided, a plurality of sets of means for registering document components may be provided, for example, so that document components can be stored in each hierarchy.

[Effects of the Invention] As explained above, the document creation device of the present invention includes a means for storing an input character string and a parameter indicating an undetermined portion of content as document data, and a means for storing document data in units as document parts. a means for selecting an arbitrary document component from these document components; a means for setting a hierarchical order for each document component; a means for composing each document component and converting a parameter into a specific character string; As a result of having a means for outputting a document obtained by composing document parts based on the hierarchical order, (a) everything from determining the document structure to its detailing can be realized without any hesitation on the same work file. (b) It is possible to save labor in document creation by effectively utilizing already created document parts. (C) It is possible to save labor in document creation by combining document parts. (d) If) (e) It is possible to easily specify the parameter part corresponding to the document part that has been completed to a certain extent at the final stage. It is extremely practical not only for formal documents but also for creating formal documents.

[Brief explanation of drawings]

FIG. 1 is a block diagram showing the configuration of an embodiment of the present invention, FIG. 2 is a diagram visually showing the undetermined portion of the document and the output format of the document in the document synthesis means of FIG. 1, and FIG.
The figure is a block diagram showing FIG. 1 more specifically. 1...Document component management means 2.2'
...Document creation means

Claims (1)

[Claims] (1) Means for storing input character strings and parameters indicating content undetermined portions as document data, means for storing the document data in units as document parts, and selection of arbitrary document parts from these document parts. means for setting a hierarchical order for each document component; means for composing each document component and converting the parameter into a specific character string; 1. A document creation device comprising: means for outputting based on.