JPH0563834B2 - - Google Patents

Description

DETAILED DESCRIPTION OF THE INVENTION [Technical Field of the Invention] The present invention relates to a document file device useful for document registration, searching, and the like.

[Technical background of the invention and its problems]

In recent years, improvements in office efficiency have been considered under the name of office automation, and within this, emphasis has been placed on the proper management and utilization of documents.

By the way, in order to be able to efficiently utilize documents without storing them in storage, it is necessary to organize them accordingly, and for this reason, document file devices have been considered as a system for efficiently carrying out such office work. There is.

In other words, such a device is capable of storing documents stored in files according to their intended use, searching for desired documents from among the stored documents, reorganizing searched documents due to changes in file specifications, and discarding unnecessary documents. These functions are executed by the operator's operations.

However, in conventional document file devices of this type, each time the purpose of use is determined, the document file is searched for the purpose, the document information extracted by this search is registered in a new file, and unnecessary documents are discarded. Classification is performed by repeatedly performing the following tasks.

However, in order to perform these tasks, it is necessary to input commands, folder names, etc. from the keyboard one after another based on the purpose of use, and in particular, it is necessary to specify a classification system that can be used as a sample for document management, from the upper level to the lower level. This has the drawback of increasing the operational burden on the operator since it is necessary to input data in a specified format. In addition, in the case of specification by menu selection, the upper level classification is specified, the next lower level classification menu is presented, the desired classification is specified from this, and the lower level classification is presented and specified. This method also had the disadvantage of being complicated and difficult to handle.

As described above, such conventional devices have the disadvantage that they are extremely difficult to use for those who are unfamiliar with handling computer systems and those who are not skilled in operating the devices, and are prone to erroneous operation. Moreover, if this required the training of operators with a certain degree of specialized knowledge, it would be extremely uneconomical considering the ever-increasing personnel costs.

[Purpose of the invention]

The present invention has been made to eliminate the above-mentioned drawbacks, and an object of the present invention is to provide a document file device that can make operator operations easy to understand and simple, prevent erroneous operations, and efficiently execute document organization work.

[Summary of the invention]

The document file device according to the present invention displays a document management system for all hierarchies on a display screen used for interaction with an operator, and allows the operator to specify any element of this system to search for a document corresponding to the element. , registration, deletion, and other filing processing.

〔Effect of the invention〕

According to this invention, the document management system is displayed for all levels on the display screen, and the operator can perform operations for the desired filing process simply by instructing the elements of the displayed management system. Compared to executing desired processing while changing the hierarchy, operations for filing processing are easier to understand and simple, and erroneous operations can be prevented, and such document organizing work can be performed efficiently in a short time. Furthermore, since no operator is required to have specialized knowledge for operation, the high labor cost can be reduced and the system can be economically advantageous.

[Embodiments of the invention]

Embodiments of the present invention will be described below with reference to the drawings.

In Fig. 1, 1 is a CPU, and this CPU 1 controls the entire system, for example, performs filing processing such as registering, searching, storing, deleting, reorganizing, and editing documents, and interfaces with each device. It is something.

A memory 2 is connected to this CPU 1. This memory 2 stores information representing commands and classification systems in advance. Information in this case is stored as image information or code information.

Further, a display 4 is connected to the CPU 1 via a display controller 3. This display 4 displays commands and classification systems stored in the memory 2. In addition, 5 is an instruction input device for obtaining the corresponding input by instructing the display on the display 4, and this device 5 is connected to the CPU 1 via the instruction input controller 6.
is connected to.

On the other hand, 7 is an optical disk memory for storing document images, etc., and an optical disk controller 8 is connected to this memory 7. This controller 8 has
Along with the CPU 1 being connected, the page memory 9 is also connected. The display controller 3 is connected to the page memory 9, and the display 1 is connected to the page memory 9 via the display controller 10.
1. A facsimile 13 is connected via a facsimile controller 12, a printer 15 is connected via a printer controller 14, and a scanner 17 is connected via a scanner controller 16.

Next, its operation will be explained.

First, to describe the document search process, a predetermined input is given from an input device (not shown). Then, the CPU 1 reads out information regarding commands and classification systems from the memory 2, and displays this on the screen of the display 4. In this case, it is assumed that the classification system managed by the apparatus and its hierarchical structure are displayed on the screen of the display 4, as shown in FIG. 2a. That is, on this screen, "Equipment introduction plan" D ₁ is displayed as major category S ₁ , and "Equipment introduction general" D ₁₁ is displayed as medium category S ₂ .
“OA equipment” D ₁₂ “Computer system” D ₁₃ are displayed, and subcategory S ₃ is “General equipment installation”
"Equipment introduction plan" D ₁₁₁ , "Introduction committee minutes" D ₁₁₂ , "Equipment management" D ₁₁₃ correspond to D ₁₁ , "electronic file" D _{121 corresponds to "OA equipment" D 12 ,} "Copy machine" D ₁₂₂ , "Facsimile" D ₁₂₃ , "Word processor" D ₁₂₄ are displayed, and "Mini computer" D ₁₃₁ and "Personal computer" D ₁₃₂ are displayed corresponding to "Computer system" D ₁₃ , respectively. Also, the commands displayed on the same screen are “Select” C ₁ , “Register” C ₂ , “Search” C ₃ , “Delete” C ₄ ,
"Move" C ₅ , "Next" C ₆ , "Previous" C ₇ , and "Display" C ₈ are displayed, respectively, and further includes a display section E for the number of documents.

In this state, if the operator wishes to search for "Equipment Installation Plan of Minor Category", the operator uses the instruction input device 5 to specify "Equipment Installation Plan" D ₁₁₁ and "Search" C ₃ on the screen of the display 4. Then,
The command is interpreted by the CPU 1, a search process is executed, and the results are displayed on the display 4 as shown in FIG. 2b. In this case, the CPU 1 refers to the classification table shown in Figure 3a, extracts documents that satisfy the conditions of major classification = equipment installation plan, medium classification = equipment installation general, and minor classification = equipment installation plan, and counts the documents. , the number of pages is counted, and the results are set in a search result table and displayed on the display 4 as shown in FIG. in this case
The number of documents counted by the CPU 1 is 12, which is displayed on the display section E. Furthermore, the hierarchy of the classification that is the object of the search by the CPU 1 is displayed using, for example, special symbols, marks, colors, density, blitzing, etc. so that it can be distinguished from other classifications.

Next, in order to actually display the retrieved document on the screen, the user instructs "display" _C8 on the screen of the display 4 using the instruction input device 5. Then, the CPU 1 refers to the search result table shown in FIG. 4 and the image address table shown in FIG. 3b, and reads out the image address from the document number corresponding to the searched document. In this case, the image address is specified from document number 00001.
1000 is read from the image address table.
This address information is given to the optical disk controller 8. Then, image information corresponding to document number 00001 is read out from the optical disk memory 7, stored in the page memory 9, and then displayed on the display 11.

Next, when searching for all the documents organized into "minor categories" that belong to "OA equipment" in the "middle category", the operator uses the instruction input device 5 to “Medium classification” S ₂ “OA”
Indicate “Device” D ₁₂ and “Search” C _3. Then,
The CPU 1 interprets the command and executes the search process, and the results are displayed on the display 4 as shown in FIG. 2c. In this case, “major classification” S ₁ =
“Equipment introduction plan” D ₁ , “Medium classification” S ₂ = “OA equipment”
D ₁₂ , “Small category” S ₃ = “Electronic file” D ₁₂₂ , “Copy machine” D ₁₂₂ , “Facsimile” D ₁₂₃ , “Word processor” D ₁₂₄ are displayed so as to be distinguishable from other categories, and at the same time Documents satisfying such classification conditions are retrieved.

Next, when registering a document, for example, Scanner 17
When registering an input document in the "Computer" classification of "Small classification", the operator uses the instruction input device 5.
At this point, the user instructs "PC" D ₁₃₂ in "Small Category" S ₃ on the screen of the display 4 shown in FIG. 2A. Then, the CPU 1 reads the document input from the scanner 17 as image information via the scanner controller 16, stores it in the page memory 9, displays it on the display 11, and records and accumulates it at a predetermined address in the optical disk memory 5. Ru. Furthermore, the contents of the classification address and image address table shown in Figure 3 a and b are updated to enable processing such as subsequent searches, as well as major classification = equipment introduction picture, medium classification = computer system, minor classification = personal computer classification. The number of documents is also counted up. In this state, the registration processing result is shown in Figure 2 (d).
It is displayed on the display 4 as shown in FIG. In this case, “major category” S ₁ = “Equipment introduction plan” D ₁ , “medium category” S ₂ = “OA equipment” D ₁₂ , “minor category” S ₃ = “PC” D ₁₃₂ are distinguished from other categories. displayed as possible.

Similarly, other processes related to document filing, such as document deletion and movement, can be executed by instructing a predetermined display on the screen of the display 4 shown in FIG. It will be done.

In this way, the entire classification system and each command necessary for the filing process will be displayed on the display, and the operator can execute the desired filing process by simply instructing the desired hierarchy of classification and commands while looking at the entire classification system. This allows the user to understand and comprehend the classification system and perform desired operations. This eliminates erroneous operations and allows anyone to easily operate the system, making it possible to perform complicated filing processes in a short time and improve the efficiency of such work.

Next, another embodiment of the present invention will be described with reference to FIGS. 5a and 5b.

That is, in this system, the attributes of each document are assigned as keywords, and the keywords and their hierarchical structure are displayed on the display. In this case, as shown in Figure 5a, the main keyword K ₁ on the display screen is "related section" L ₁ and "format" L _2.
is displayed, and as the medium keyword K ₂ , "General Affairs Department" L ₁₁ and "System Technology Department" L ₁₂ correspond to "Related Department" L ₁ , and "Report" corresponds to "Form" L ₂ . ”
L ₂₁ , “Minutes” L ₂₂ , and “Order Form” L ₂₃ are displayed, and the above “General Affairs Department” L ₁₁ is displayed as a small keyword K ₃ .
"Human Resources Division" L ₁₁₁ , "Accounting Division" L ₁₁₂ , "Purchasing Division" L ₁₁₃ and "System Engineering Department" L ₁₂ correspond to "System Design Division" L ₁₂₁ , "Hardware Design Division"
L ₁₂₂ and “Software Design Section” L ₁₂₃ are displayed, and on the same screen, “select” C ₁ and “Select” are displayed as commands.
“Register” C ₂ , “Search” C ₃ , “Delete” C ₄ , “Move” C ₅ ,
“Next” C ₆ , “Previous” C ₇ , “Display” C ₈ are displayed,
Furthermore, it has a display section E for displaying the number of documents.

However, in this situation, to search for a document with the keyword "report", the operator instructs "report" L ₂₁ and "search" C ₃ on the screen. Then, CPU1 in Figure 1 selects the third document that satisfies the conditions of major keyword = format and medium keyword = report.
The results are extracted while referring to the classification table shown in FIG. 4, and the results are set in the search result table shown in FIG.

In this way, it is possible not only to classify and organize the documents described above, but also to attach keywords to the documents and organize them independently of the classification system with a simple operation. Of course, it is also possible to organize documents by searching, registering, deleting, etc. by combining the classification system and the keyword system. In this case, the classification system and keyword system may be displayed on the same screen or on separate screens, or may be displayed in chronological order on one display.

Next, still another embodiment of the present invention will be described with reference to FIG.

In other words, the classification expression of large, medium, and small is expressed using an image that is easy to understand as a concrete image. In this case, images of "cabinet" S ₄ as a major category, "drawer" S ₅ as a medium category, and "file" S ₆ as a minor category are displayed on the display screen, and the corresponding hierarchy is shown in Figure 2. It is displayed in the same way as a.

In this way, the user can operate the system with an image of everyday use in the office, making it easier for anyone to understand and use. In this case, even if these images are represented graphically, simple drawings are sufficient, and the amount of data and programs required for them is small, so the memory capacity can be kept to a minimum and the price can be reduced.

It should be noted that the present invention is not limited to the above-mentioned embodiments, but can be implemented with appropriate modifications without changing the gist. For example, each classification name or keyword name displayed on the display screen described in FIG. 2 or FIG. 5 may be handwritten characters or character characters. In this case, these characters may be entered by specifying the coordinates of any category name area on the screen, by directly inputting the category name from the keyboard, or by entering each category name. You may also assign and input a number, code, etc.

Further, when the number of categories or words increases, each name may be displayed in a reduced size, or each name may be displayed in order. In this case, for example, as shown in Figure 7a, frequently used classification names are displayed in the initial state, and an indication D ₁₁₄ indicating that there are other classification names that are not currently displayed is added. If the "next" C ₆ and "minor category" S ₃ are specified in the current state, the new categories belonging to the minor category may be displayed as shown in FIG. 7b. on the other hand,
As a document management system for each person, if the user name and frequency of use are written in the classification table shown in Figure 3a, it is possible to preferentially display only the most frequently used documents for each person. can. In this way, all the layers of the management system for each person can be displayed, and it can be used as a personal file.

In addition, in this invention, the display 4 is a color display.
It may be a CRT, a black and white CRT, or a display such as a liquid crystal or plasma. Further, classification systems and documents may be displayed on a single display. Further, the instruction input device 6 may be a positioner such as a light pen, a tablet, a touch sensor, a mouse, a joystick, a track ball, or a keyboard or various types of switches. Furthermore, CPU1 is a microprocessor, a minicomputer,
It may also be a large computer or the like. Also, memory 2
It may be an IC memory such as RAM, a magnetic memory such as a floppy disk, fixed disk, or magnetic tape, or an optical disk memory. Further, the optical disk memory 5 may be a playback-only video disk, a write-once optical disk memory called DRAW, a rewritable magneto-optical disk, or a magnetic memory such as a magnetic disk. Furthermore, Scanyana 17 printer 1
5. Scanning method is also used in facsimile 13, etc.
Various recording methods and performances can be used.

[Brief explanation of the drawing]

Fig. 1 is a block diagram showing an embodiment of the present invention, Fig. 2 a, b, c, and d are diagrams showing display screens for explaining the embodiment, Fig. 3 a,
b, FIG. 4 is a diagram showing a classification table, an image address table, and a search result table for explaining the operation of the same embodiment, and FIGS. FIG. 7 is a diagram showing a display screen for explaining another embodiment. 1...CPU, 2...Memory, 3...Display controller, 4...Display, 5...
Instruction input device, 6... Instruction input controller, 7
... Optical disk memory, 8 ... Optical disk controller, 9 ... Page memory, 10 ... Display controller, 11 ... Display, 12
...Facsimile controller, 13...Facsimile, 14...Printer controller, 15...
...Printer, 16...Scanner controller, 1
7...Sukiyana.

Claims (1)

[Scope of Claims] 1. A means for storing image information of a document, a management system for the document, and its hierarchical structure, a first display means for displaying the image information stored in the storage means, and a means for storing the image information stored in the storage means; a second display means for displaying the stored management system for all hierarchies; a means for indicating and selecting an element of the management system displayed on the display means; and a second display means for indicating and selecting an element of the management system displayed on the display means; 1. A document file device, comprising: means for executing a filing process. 2. The document file device according to claim 1, wherein the storage means stores a document classification system as a management system. 3. The document file device according to claim 1, wherein the storage means stores keywords of documents as a management system. 4. The document file device according to claim 1, wherein the storage means stores a document management system for each person as a management system. 5. The document file device according to claim 4, wherein the second display means selectively displays all layers of the management system for each person.